HomeMy WebLinkAbout13 PURCHASE 1 FORD 04-21-03AGENDA REPORT
13
Agenda Item
Reviewed:
City Manager ~
Finance Director
MEETING DATE:
TO:
FROM:
SUBJECT:
APRIL 21, 2003
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/WATER SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE ONE FORD F550
SUMMARY
Adoption of Resolution No. 03-51 will authorize the Department of General Services, State of
California to purchase a current model year Ford F550 on behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 03-51 authorizing the Department of
General Services, State of California to purchase a current model year Ford F550 on behalf of the
City of Tustin.
FISCAL IMPACT
Funds are currently budgeted in the Public Works Water Services Division Operating Budget,
Account Number 70-452-9720 and Equipment Lease Fund, Account Number 84-801-9720 for the
purchase of one current year model Ford F550 with specified additional equipment. The total cost
including all taxes and state fees is $42,133.10.
DISCUSSION
The Ford F550 with specified additional equipment will replace an eleven-year-old medium duty
service vehicle. The proposed purchase of the Ford F550 with the specified additional equipment will
increase the efficiency of the maintenance operations in the Water Services Division and help replace
an aging fleet.
The State buys in large volume and is able to receive a more competitive price for equipment than the
City. Staff contacted a number of local dealers and received the following bid prices for a like
equipped Ford F550. The prices listed below include sales taxes and applicable fees.
Authorization for the State to Purchase One Ford F550
April 21, 2003
Page 2
State
Vendor Unit Price Accessories
Contract
Downtown Ford Yes $24,986
$13,669.10'*
Ford of Orange
No $26,523.30 $12,881
Villa Ford No $26,753.77 $12,881
Joe Macpherson Ford No
$30,805 $12,881
State Total Unit
Taxes
Fee* Cost
$2,995.77 $482.23 $42,133.10
$3,053.83 NA $42,458.13
$3,071.69 NA $42,706.46
$3,385.67 NA $47,071.67
* State Fee is 1.93% of Unit Price.
** Accessories added to a State purchased vehicle that are not factory options may be subject to a
price percentage increase from the dealer.
NA - Not Applicable
As a result of the comparison, the most cost-effective option for the City is to purchase the Ford F550
through the Department of General Services, State of California at a total cost of $42,133.10.
Approval of the attached resolution allows the City to utilize the State's purchasing program to obtain
one Ford F550 at a lower cost than the City can obtain on its own. It also designates the City
Manager as the public official authorized to execute this request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
Brian A. Ragland
Water Services Manager
TDS:BAR:ccg:Auth for State to purchase Ford & Reso #03-51 .doc
RESOLUTION NO. 03-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year Ford
F550 for and on behalf of the City of Tustin pursuant to Section 10324 of the California
Public Contract Code, and that Mr. William A. Huston, City Manager, is hereby directed
to sign and deliver all necessary requests and other documents in connection therewith
and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
21st day of April 2003.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk