HomeMy WebLinkAbout08 AMEND LANCO LDSCP 04-21-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: APRIL 21, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES
FOR THE GENERAL FUND AREAS WITH LANCO LANDSCAPE
MANAGEMENT, INC.
SUMMARY
Approval of the fourth contract amendment with Lanco Landscape Management, Inc. will extend the
agreement for landscape maintenance services for the General Fund areas for the period from July 1,
2003 to June 30, 2004, and will provide a price increase of 3%.
RECOMMENDATION
It is recommended that the City Council approve the fourth amendment to the contract agreement
between Lanco Landscape Management Inc., and the City of Tustin for landscape maintenance
services for the General Fund areas subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the 2003~2004 Fiscal Year budget to cover the cost of the
proposed 3% adjustment.
DISCUSSION
The City has contracted with Lanco Landscape Management, Inc. since July 3, 2000 for maintenance
of all General Fund areas, including all center islands and specific City and Water Operations
facilities. The original agreement was for a l-year period with three 1-year extensions available to the
City. This contract amendment would extend the agreement for the third and final l-year extension,
from July 1, 2003 through June 30, 2004 and would grant the contractor a 3% increase, which is less
than the adjustment in the Consumer Price Index. The contractor will be compensated a sum not to
exceed $183,703.46 for the period from July 1,2003 through June 30, 2004 or $15,308.62 per month.
Lanco Landscape Management has provided consistent service of a reasonable quality over the last
three years and has been very responsive in the correction of any service that was not up to City
standards. The implementation of the extension will allow the City to receive the same level of
service.
Tim D. Serlet
Director of Public Works/City Engineer
,~Wisam ,~ltOwaiji
Field Services Manager
TDS:WA:ccg:Contract amend Lanco 4-21-03.doc.
Attachment
FOURTH AMENDMENT TO
CONTRACT AGREEMENT
THIS FOURTH AMENDMENT is entered into this day of ,2003, by
and between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and Lanco
Landscape Management, Inc., a California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated July 3, 2000, the
"Agreement", wherein Contractor agreed to perform landscape maintenance services in
accordance with the agreement and specifications entitled "Annual Landscape Maintenance
Services for the General Fund Areas";
B. WHEREAS, the initial term of the Agreement was one year, with the option to be
extended for three additional one-year terms by written agreement of the parties;
C. WHEREAS, City and Contractor entered into the first Amendment to the Agreement on
August 20, 2001 and extended the Agreement until June 30, 2003;
D. WHEREAS, City and Contractor entered into this Second Amendment to that Agreement
on July 15, 2002 and extended the Agreement until June 30, 2003;
Eo
WHEREAS, City and Contractor entered into the Third Amendment to that Agreement
on February 18, 2003 to add the lemon grove maintenance at the future Lemon Tree Park to
the Agreement;
F.
WHEREAS, City and Contractor desire to exercise the extension clause pursuant to
Section D, Page D-2, Paragraph 4, "Length of Contract", Item B, to extend the Agreement
for the final, one year extension;
G. WHEREAS, City and Contractor also desire to adjust Contractor's compensation under the
Agreement to reflect a 3% increase, which is less than the consumer price index for the
counties of Los Angeles, Orange and Riverside, pursuant to Section D, Page D-3, paragraph 6,
"Extension of Terms of Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended for the final one year extension, through June
30, 2004, unless sooner terminated pursuant to Section D, Page D-8, Item 6-5 of the
Agreement.
B. City shall pay Contractor the following sums for the periods indicated:
1. From July 1, 2003 to June 30, 2004 City shall pay Contractor, on a monthly
basis, amount equal to $15,308.62.
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4. City shall pay Contractor a sum not to exceed $183,703.46 for the period from
July 1, 2003 to June 30, 2004.
C. Except as expressly amended by this Fourth Amendment, all other terms and conditions
of the Agreement and all attachments and exhibits thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and
date first above written.
THE CITY OF TUSTIN
(Seal)
BY:
Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO CONTENT:
Date
Public Works Director
(Seal)
Date
CONTRACTOR
Firm Name:
Lanco Landscape Management, Inc.
BY:
Marsha Lancaster
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED PERSON(S)
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