HomeMy WebLinkAbout07 AMEND TRUGREEN 04-21-03AGENDA REPORT
Agenda Item
7
Reviewed:
City Manager
Finance Director
MEETING DATE: APRIL 21, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES
FOR THE ASSESSMENT DISTRICT AREAS WITH TRUGREEN LANDCARE
SUMMARY
Approval of the third contract amendment with Trugreen LandCare, will extend the agreement for
landscape maintenance services for the Assessment District areas for the period from July 1, 2003 to
June 30, 2004, and will provide a price increase of 3%.
RECOMMENDATION
It is recommended that the City Council approve the third amendment to the contract agreement
between Trugreen LandCare and the City of Tustin for landscape maintenance services for the
Assessment District areas, subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the 2003~2004 Fiscal Year budget to cover the cost of the
proposed 3% adjustment.
DISCUSSION
The City has contracted with Trugreen' LandCare since July 1, 2000 for maintenance of all
Assessment District areas. The original agreement was for a l-year period with three l-year
extensions available to City. This contract amendment would extend the agreement for the third and
final l-year extension from July 1, 2003 through June 30, 2004 and would grant the contractor a
negotiated 3% increase which is less than the adjustment in the Consumer Price Index. The
contractor will be compensated a sum not to exceed $197,942.43 for the period from July 1, 2003
through June 30, 2004 or $16,495.20 per month.
Trugreen LandCare has provided consistent service of a reasonable quality over the last three years
and has been very responsive in the correction of any service that was not up to City standards. The
implementation of the extension will allow the City to receive the same level of service.
Tim D. Serlet
Director of Public Works/City Engineer
TDS:WA:ccg:Contract amend Trugreen 4-21-03.doc.
Attachment
THIRD AMENDMENT TO
CONTRACT AGREEMENT
THIS THIRD AMENDMENT is entered into this day of ., 2003, by and
between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and TruGreen Land Care, a
California corporation, (herein referred to as "Contractor").'
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated July 1, 2000, the
"Agreement", wherein Contractor agreed to perform landscape maintenance services in accordance with
the agreement and specifications entitled "Annual Landscape Maintenance Services for the Assessment
District Areas";
B. WHEREAS, the initial term of the Agreement was one year, with the option to be extended for
three additional one-year terms by written agreement of the parties;
C. WHEREAS, City and Contractor entered into the first Amendment to the Agreement on August
20, 2001; and extended the Agreement until June 30, 2002;
D. WHEREAS, City and Contractor entered into the second Amendment to the Agreement on July
1, 2002; and extended the Agreement until June 30, 2003;
E. WHEREAS, City and Contractor desire to exercise the extension clause pursuant to Section D,
Page D-2, Paragraph 4, "Length of Contract", Item B, to extend the Agreement for one year;
F. WHEREAS, City and Contractor also desire to adjust Contractor's compensation under this
Agreement, to reflect a 3% increase effective July 1, 2003 for the 2003/2004 fiscal year. This increase
will reflect the rise in the Consumer Price Index, for Los Angeles, Orange, and Riverside Counties,
pursuant to section D, page D-3, paragraph 2, "Extension of the Term of Contract"
AGREEMENT
The Agreement is hereby amended as follows:
mo
The term of the Agreement is extended for the final one year extension, through June 30,
2004, unless sooner terminated pursuant to Section D, Page D-8, Item 6-5 of the
Agreement.
B. City shall pay the Contractor the following sums for the periods indicated:
1. From July 1, 2003 to June 30, 2004, the City shall pay the Contractor, on a
monthly basis, an amount equal to $16,495.20.
2. City shall pay the Contractor a sum not to exceed $197,942.43 for the period
From July 1, 2003, to June 30, 2004.
C. Except as expressly amended by this Third Amendment, all other terms and conditions of
the Agreement and all attachments and exhibits thereto, shall remain in full force and effect.
1
SSFIELD SERVICES~Admin Files\CONTRACT~Landscape\TruGreen\03TruGreen. Cntrct Amndment.doc
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date first
above written.
THE CITY OF TUSTIN
(Seal)
BY:
Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
APPROVED AS TO FORM:
City Attorney Date
APPROVED AS TO CONTENT:
Public Works Director
Date
(Seal)
CONTRACTOR
Firm Name:
BY:
TruGreen Land Care
David G. Evans
TITLE: Branch Manager
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)
S:~FIELD SERVICES~Admin Filcs\CONTRACT~Landscap¢\TruGre~n\03TruGreen. Cntrct Amndment.doc