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HomeMy WebLinkAbout16 COMM RAIL STATION 11-06-95NO. 16 11-6-95 ATE: NOVEMBER 6, 1995 Inter-Com TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJEC~ COOPERATIVE AGREEMENT BETWEEN OCTAAND THE CITY OF TUSTIN FOR FIINDING THE PURCHASE OF A COHMUTERRAIL STATION SITE IN TUSTIN RECOMMENDATION It is recommended that the City Council approve the Cooperative Agreement by and between the Orange County Transportation Authority (OCTA) and the City of Tustin to provide funding for the acquisition of property for a Metrolink Commuter Rail Station and authorize the Assistant City Manager to execute the Agreement. FISCAL IMPACT If the Cooperative Agreement is approved, the Orange County Transportation Authority will transfer Measure M funds which have been designated for rail station development to the City of Tustin for the acquisition of a parcel of land for the development of a Metrolink Commuter Rail Station. Ail staff time and resources dedicated to preparation .of the Cooperative Agreement have been absorbed as part of the Community Development Department budget. BACKGROUND/DISCUSSION On February 6, 1995, the Tustin City Council certified a negative declaration for the acquisition of a 3.66 acre portion of the property at 3075-3097 Edinger Avenue for the purpose of developing a Metrolink Commuter Rail Station and parking facilities on site. The acquisition is necessary, to provide a Tustin rail stop for Metrolink service between Oceanside and Los Angeles. In addition to the environmental certification, the City Council authorized negotiations for acquisition of the site with Kemper Real Estate, the property owner. The Kemper Real Estate property known as Jamboree Plaza is located at the northwest corner of Jamboree Road and Edinger Avenue, is 19.1 gross acres and is partially developed with auto related business uses and a fast food restaurant. The 3.66 acre portion of the site to be acquired is parallel to the railroad track, the site of the future Metrolink station platform and parking lot is vacant. The property is currently zoned PC-Industrial and development is City Council Report Cooperative Agreement between OCTA and the City of Tustin Purchase of Commuter Rail Station Site November 6, 1995 Page 2 regulated by the Jamboree Plaza Planned Community District regulations. In May 1991, the Orange County Transportation Commission (later became part of the Authority) committed up to $10.4 million for new rail station development and existing station improvements in Orange County. A total of four new stations in Orange County were identified, each station being eligible for $1.3 million in Prop 116 funds for improvements, ($1.3 million was later increased to $1.9 million). A Tustin-North Irvine Station was identified in the Commuter Rail Study Action Plan prepared by the OCTA in 1990. As identified to the City Council in previous reports, the $1.9 million committed funding from OCTA will not be adequate to cover station design-and construction. The funding, however, is adequate to cover the majority of costs of site acquisition ($1.857 million). The $1.9 million Measure M funding contribution has been reduced to $1.71 million due to OCTA's purchase of' ticket vending machines and signs acquired by the Southern California Regional Rail Authority for the Tustin Station. The City currently has available additional acquisition funding to cover the funding from other secured sources for all necessary acquisition costs. Since complete funding for site design/engineering and construction has not been secured, the Cooperative Agreement contains provision for property disposition in the event the station is not constructed by the year 2000. It is understood that if the needed funds cannot be obtained, the station will not be constructed. At' the present time the City has identified $2.27 million in funds available to date for the commuter rail station design and construction. These funding sources include the County of Orange combined Transportation Funding Program (CTFP), AB2766 local allocation, City CIP Program, Growth Management Areas (GMA) 7 & 8, Prop 116 and Transit Capital Improvement (TCI) Grant. The Commuter Rail Station including acquisition, design, engineering and construction is estimated to cost approximately $5.9 million. Between OCTA Measure M contribution and funds available to date, this leaves a shortfall of $2.015 million. Other funding sources are aggressively being pursued including a recent request for a $1.007-million TCI grant for Fiscal Year 96-97. In order to obtain and transfer the allocated funding, each City proposing a new Commuter Rail Station must enter into a Cooperative Agreement with OCTA, the Agency largely responsible for initial Station funding. After several months of working with the OCTA staff, a final Cooperative Agreement has been developed. The Agreement must be City Council Repo. Cooperative Agreement between OCTA and the City of Tustin Purchase of Commuter Rail Station Site Noven%ber 6, 1995 Page 3 approved by the City Council, the OCTA Chief Executive Officer, our Attorney and OCTA General Counsel. The City Attorney's office has been included in reviewing drafts of the Agreement and has approved the Cooperative Agreement as to form. The Cooperative Agreement sets forth provisions for: Property Acquisition. Maintenance/Repair of the property. Property disposition in the event the City is unable to obtain additional funding for construction. Security for the property prior to and during construction. Provision for 300 parking spaces for rail passengers. Insurance coverage and Indemnity. Term of Agreement. Defining City owned property (non-operating) and Authority owned property used for railroad operation (operating). OCTA staff has indicated that acquisition funds could be released within 2-3 weeks following the signing and approval of the CooperatiVe Agreement. Once adequate funding has been identified and secured for the station construction, the City will enter into a Construction Cooperative Agreement with OCTA. The Community Development Department is concurrently working with Kemper Real Estate on a Purchase and Sale Agreement for the acquisition of the 3.66 acre commuter rail site. CONCLUSION Approval of the Cooperative Agreement between OCTA and the City of Tustin will allow for the transfer of available Measure M funds to be used for the acquisition of property for the development of a Metrolink Commuter Rail Station in Tustin. ~--~t%a Westfield~ Assistant Director Community Development Department RW: kbm\cc repor t \c rprchs, rw Attachment: Cooperative Agreement Christine Shin~eton Assistant City Manager S5'qT BY'OCTA PLAN,NING/DEYLPklT ' ~,0-05 ;12:82Pbt ; 714 56c '¢14~ 714 573 3113;# 2/11 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 COOPERATIVE AGREEMENT NO. C-95-152 BE'I'INEEN THE ORANGE COUN'FY TRANSPORTATION AUTHORITY AND THE CITY OF TUSTIN THIS AGREEMENT (hereinafter the "AGREEMENT') is made and entered into this day of , 1995 by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California, 92613-1584 a public corporation of the State of Califomia (hereinafter referred to as "AUTHORITY") and the City of Tustin, 300 Centennial Way, P.O. Box 3539, Tustin, CA 92681-3539 a municipal corporation of the State of California (hereinafter referred to as "CITY"). RECITALS WHEREAS, the AUTHORITY' currently provides commuter rail service between Oceanside and Los Angeles by agreement with the Southern California Regional Rail Authority (SCRRA); WHEREAS, additional commuter rail service is currently planned between Riverside and Orange County in Fate 1995 which will serve the Tustin area; WHEREAS, the CITY and AUTHORITY jointly desire to provide commuter rail access to Tustin residents and employers through the development of a commuter rail station in the city of Tustin; WHEREAS, the CITY has selected a station site which is located at the northwest corner of the intersection of Jamboree Road and Edinger Avenue in the City of Tustin; WHEREAS, the AUTHORITY has set aside one million nine hundred thousand dollars ($1,900,000) for development of the Tustin commuter rail station; WHEREAS, the CITY has set aside funds and received state grants for the acquisition and development of the Tustin commuter rail station; WHEREAS, available state and local sources of funds currently available are not sufficient to construct the Tustin commuter rail station at this time; Page 1 / SENT BY:OCTA PLANNING/DEVLPI~tT" ~0-05 '12:33PM · 714 56" 94~ 714 573 3113;# 3/11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 2o 21 23 24 25 26 28 WHEREAS, the CITY will serve as the lead agency for securing additional funding such as state, federal or local sources for 'completion of the station; WHEREAS; a limited window-of-opportunity exists to acquire the property for the Tustin commuter rail station; WHEREAS, the AUTHORITY and the CITY desire to use available funds to begin development of the commuter rail station, including acquisition of property and other related costs; WHEREAS, Once adequate funding has been identified and secured for station construction, the CITY will enter into a construction cooperative agreement with the AUTHORITY; WHEREAS, this AGREEMENT defines the roles and funding responsibilities of the AUTHORITY and the CITY for the Tustin commuter rail station including settlement processes if the station is not constructed in a timely manner; NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the CITY as follows: I. DEFINITIONS -- 1.01 Definitions. As used in this AGREEMENT, the following terms, phrases, words and their derivations, shall have meanings set forth herein. Words used in the present tense shall include the future tense. Words used in the singular shall include the plural, and the plural words shall include the singular. Words not specifically defined shall be given their co~mon and ordinary meaning. a. "Operating property" shall refer to the "Orange Subdivision", reap property owned by the AUTHORITY that is used for railroad operations, including but not limited to, rails, ties, bridges and ballast. b. "Non-operating properly" shall refer to CiTY-owned property and facilities (excluding operating property and ticket vending machines), which includes support facilities for the commuter rail station adjacent to the operating property such as parking, and landscaping areas. Page 2 SENT BY: OCTA PI_ANN 1NG/DEVLP~T · 30-9~ '12:33P~ · 714 56c 714 5'73 3113'~ 4/11 1 2 3 4 5 6 7 8 9 lO 11 12 13 14 15 16 17 18 19 2o 21 23 24 25 26 27 28 29 30 c. "Standard platform" shall refer to that certain type of rail passenger platform, the size, dimensions, and materials of which are required by SCRRA and set forth in specifications on file with SCRRA. d. "Commuter rail station" shall refer to the commuter rail passenger terminal, including non-operating property, standard platform, and platform facilities, associated therewith, but not including other operating property nor the ticket vending machines. e. "OCTAISCRRA" is used to refer the AUTHORITY's relationship with the Southern Califomia Regional Rail Authority (SCRRA), a joint powers authority of which the AUTHORITY is a member, in reference to the provision of certain elements contained in this AGREEMENT. II. PURPOSE OF COOPE ,RATIVE AG ,REEMENT 2.01 Prope. rty acquisition, desi,qn, maintenance, and.security for a Commuter Rail Station. The purpose of this AGREEMENT shall be to set forth provisions for the property acquisition, design, maintenance, and security for a commuter rail station to be located on propertY in the vicinity of the northwest corner of the intersection of Edinger Avenue and Jamboree Road in the City of Tustin. III. TERM OF AGREEMENT 3.01 Term. The term of this AGREEMENT' shall commence on execution of this AGREEMENT by the parties, and shall continue until dissolved by mutual written consent of the AUTHORITY and the CITY. VI. RESPONSIBILITIES OF THE CITY 4.01 Planning, .zoning, a. nd permits. The CITY shall obtain and comply with any and all approvals, permitS, licenses and authorizations required by applicable law to enable it to fulfill its obligations hereunder and shall comply with all federal, state and local laws, regulations, rules and ordinances. Moreover, the CITY agrees to act as the lead agency on all planning, zoning and permit activities as required by California law. The CITY will apply for and provide all permits required for the construction and operation of the commuter rail station. The CITY agrees to Waive the cost of any plan check fee and/or construction permit related to this project and will not use AUTHORITY funds for this purpose. Page 3 SENT BY:OC'TA PI_ANNING/DEVLP~T ' .. 30-95 ;12:34PM ' 714 56b 714 573 3113'# 5/11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 5 16 17 18 19 2O 21 22 23 24 25 26 27 4.02 Property acquisition and design. The CITY shall be the lead agency for the commuter rail station property acquisition. The CITY will be the lead agency for the design of the commuter rail station. The OCTA/SCRRA'shall retain the right to participate in , review and approval of plans for issuance of permits, inspections, and final acceptance. 4.03 Maintenance and repair. The CI.TY agrees, at no cost to the AUTHORITY, to maintain in good condition and order the non-operating properly pdor to and during construction, as well as maintain and repair the commuter rail station once constructed, as defined herein, for the benefit of the public and the persons using the commuter rail station for so long as the AUTHORITY shall serve commuter rail passengers at the commuter rail station pursuant to this AGREEMENT. The CITY shall not grant privileges or concessions on the platform or within the operating property. The CITY shall have the right to sublease or grant privileges or concessions within' the non-operating portion of the property, and shall be entitled to retain ali revenues derived therefrom. 4.04 Commuter rail station security_. At their sole cost, the CITY shall provide security consistent with the City's Security Ordinance for the non-Operating property prior to and dudng construction, and the commuter rail station following construction. 4.05 Commuter rail parking. The CITY shall make a good faith effort to make available a minimum of 300 spaces for use by commuter rail passengers to coincide with the implementation of commuter rail service to the Tustin station. 4.06 Assiqnment to another agency_. The parties.to this AGREEMENT hereby acknowledge and agree that at some future date, the CITY may, at its option, assign its rights, interest, duties, and obligations under this AGREEMENT to another party upon sixty (60) days written notice to and approval by the AUTHORITY. Such approval shall not be unreasonably withheld. 4.07 C~ompliance. If, at any time, the CITY fails to implement and/or complete this project in accordance with this Agreement or start construction by January 2000, except as otherwise agreed in writing by both AUTHORITY and CITY, the full amount of funding provided by AUTHORITY Shall be returned to the AUTHORITY. Repayment of funding will be in accordance to the provisions of Section 4.08, Property Disposition. Page 4 SENT BY'OC~A PL~\~ING/DEVLPMT 'i-~-30-95 '12'35P~ · 714 560-~,04~ 714 573 3113;# 6/11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 3O 4.08 Property .disposition. Subject to the provisions of Section 407 and upon written order by the AUTHORITY, the CITY shall promptly begin property disposition procedures' to recover funds provided under this agreement. If the property sale generates less than the original purchase price, the AUTHORITY agrees to accept a reduced dollar amount associated with the sale of the property, ff the property sale generates more than the original purchase price, the AUTHORITY is entitled to an increased dollar amount associated with the sale of the property. Reimbursement to the AUTHORITY shall be in an amount equal to the proportionate sham of the original cost of purchase of the property funded by the AUTHORITY, less any CITY costs associated with property acquisition or disposition, ff the property sale generates a net increased amount to the AUTHORITY, the CITY may also deduct any amount expended from its general fund after acquisition towards development of the commuter rail station up to the amount of the' AUTHORITY's net increased amount. The terms of the property sale and property valuation shall be approved by the AUTHORITY prior to the selling or disposition of the property. V. RESPONSIBILITIES OF AUTHORITY 5.01 Commuter rail station fundin,q The AUTHORITY shall fund the commuter rail station up to and not exceeding one million nine hundred thousand ($1,900,000) dollars, less the cost of Metrolink related items including,' but not limited to ticket vending machines and signage. Release of funds to the CITY for property acquisition will be based on the purchase pdce of the property and anY CITY cost associated with the acquisition, if any portion of AUTHORITY funds are not immediately used for the acquisition of the property, the excess funds shall be placed in a trust account by the CITY with the provision that funds can only be removed with both the AUTHORFTY's and the CITY's written consent. 5.02 Design and en,q. ineerinq. AUTHORITY funds may be used for design and engineering costs oniy with prior written approval by the AUTHORITY. The AUTHORITY retains the right to review 'and approve' all plans and specifications developed for the issuance of permits, inspections, and final acceptance. 5.03 Platform lease. A separate future lease agreement will be executed between the CITY and the AUTHORITY prior to station construction to define property boundaries and the lease area and terms. Page 5 SENT BY :O(,q'^ PLAN:~ I NG/DEVLPI~T "'~-30-95 ' 12: 36P1~t ; / 714 56 714 573 3113;# 7/11 3 4 5 § 7 8 10 11 12 13 14 $ 17 18 19 20 21 23 24 25 26 27 28 29 5.04 Ticket vendin,q machine and communication shelter maintenanco. The OCTA/SCRRA shall provide and fund maintenance for the ticket vending machines, communication shelter, and related equipment. 5.05 Assignment to the an°ther af:lenc~. The parties to this AGREEMENT hereby acknowledge and agree that at some future date, the AUTHORITY may, at its option, assign its rights, interest, duties, and obligations under this AGREEMENT to another party with thirty (30) days written notice to. the CITY. VI. INSURANCE AND INDEMNITY 6.01 CITY Insurance. The CITY agrees tc obtain adequate liability insurance or self- insurance for the commuter rail station, any portion of AUTHORITY operating property used for construction, the parking lot and any Other station associated facilities and maintain this insurance in good standing. The CITY shall name the AUTHORITY and SCRRA as additional insured on the crTY's policy. 6.02 OCTAJSCRRA Insurance _OCTA/SCRRA shall maintain adequate liability insurance or self-insurance for the operating property including the portion of the platform within the operating property. OCTA/SCRRA shall.maintain adequate liability insUrance for the ticket vending machines and shall name the CITY as an additional insured on the OCTA/SCRRA policy. 6.03 CITY Indemnity. Neither the AUTHORITY nOr the SCRRA or any officers, employees or agents thereof shall be responsible for any' damage or liability occurring by reason of anything done or omitted to be done. by the CITY in connection with any work, authority or jurisdiction delegated, to the CITY under this AGREEMENT, including any liability for the parking facilities and other non-operating property located at the commuter rail station site. The CITY shall be solely responsible for handling and processing any and all claims relating to the commuter rail station, parking facilities, and other non-operating property located at the commuter rail station site. It is also understood and agreed that, pursuant to Government Code Section 895.4, the CITY shall fully indemnify, defend and hold the AUTHORITY and/or SCRRA harmless from any liability imposed for injury (as defined by Government Code Section 810.8), occurring by reason of anything done or omitted to be done by the CITY 'in connection with any work, authority or jurisdiction delegated to the Page 6 SENT BY:OC~A PLANNING/DEVI_PMT , .-30-95 '12'37PM · 714 56. 194~ 714 573 3113;# 8/11 1 3 4 5 6 7 8 9 10 11 12 13 14 15 18 17 18 19 2O 21 23 24 25 CITY under this AGREEMENT, including any liability for the parking facilities and other non-operating property located at the commuter rail station site. 6.04 AUTHORITY Indemnity._ Neither the CITY nor any officers, employees or agents thereof shall be responsible for any damage or liability occurring by reasons of anything done or omitted to be done by the AUTHORITY or the SCRRA in connection with any work, authority or jurisdiction delegated to the AUTHORITY or the SCRRA under this AGREEMENT. The AUTHORITY and/or SCRRA shall be solely responsible for handing and processing any and all claims relating to operating property and the ticket vending machines located at the commuter rail station. It is also understood and agreed that, pursuant to Government Code Section 895.4, the AUTHORITY and the SCRRA shall fully indemnify, defend and hold the CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8), occurring by reason of anything done or omitted to be done by the AUTHORITY or the SCRRA in connection with any wOrk, authority or jurisdiction delegated to the AUTHORITY or the SCRRA unde¢ this AGREEMENT. 6.05 Bus Service. AUTHORITY intends to provide bus service to the Tustin commuter rail station. The level of service to be provide shall be determined by the AUTHORITY in cooperation with the CITY. VII. N_OTICES 7.01 Notice. s to partie~s. Any and all notices or communications required or permitted by this AGREEMENT or by law to be delivered to, served on, or given to either party to this AGREEMENT by the other party to this AGREEMENT shall be in writing and shall be deemed properly delivered, served, or given to the party directed, to or in lieu of each such personal service, when deposited in the United States mail, first-class postage prepaid, and addressed to: ' Page 7 SENT BY :OCTA PLANNING/DEVLPMT "'"-30-95 · 12' 37P1~ · · 714 56~- -7~4~ 714 573 3113;# 9/11 3 4 $ 6 7. 8 9 .10 11 12 13 14 15 ,6 17 18 19 2O 2.3 24 25 26 27 28 Orange County Transportation Authority 550 South Main Street P.O. Box 14184 Orange, CA 92613-1584 Attention: Manager, Contract Administration and Materials Management City of Tustin 300 Centennial Way P.O. Box 3539 Tustin, CA 92681-3539 Attention: Assistant City Manager Either party may change its mailing address for the purposes of this paragraph by giving written notice of such change to the other party. VIII. _MISCELLANEOUS 8.01 Consents and approvals. Any and all consents and approvals provided for or permitted by this AGREEMENT shall be in writing, and a signed copy thereof shall be filed and kept with the books of this AGREEMENT. 8.02 Entire Agreement_. This document and the attachments hereto contain and constitute the entire understanding and agreement between the parties with respect to the subject matter hereof. This AGREEMENT supersedes all prior understandings, representations and undertakings between the parties, whether written or otherwise, with respect to the subject matter hereof. 8.03 Force Majeure. Notwithstanding any provision in this AGREEMENT to the contrary, this agreement shall not be construed to place responsibility on either party for repair or replacement of non-operating and/or operating property damaged by fire, flood, earthquake, explosion, or other casualty or Act of God or the public enemy. 8.04 Amendments. This AGREEMENT may be amended or modified in any way by an instrument in writing, stating the amendment or modification, signed by the parties hereto. 8.05 Severability. In case any one or more provisions contained in this AGREEMENT shell for any reason be held invalid or illegal, or unenforceable in any respect, such Page 8 SENT BY :OCTA PLANN I NG/DEVLP.'slT ?. ,.,-30-95 ; 12' 38P[~{ · 714 5b~. _, 794-. 714 5'73 3113'~10/11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ;'2 23 invalidity, illegality or unenforceability shall not affect any other provision hereof; and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provisions has never been contained herein. 8.06 Headings and Subtitles. Headings and subtitles of this instrument have been used for convenience only and do not constitute matter to be considered as interpreting this AGREEMENT. 8.07 Attorneys Fees. In the event of any dispute hereunder or any proceeding to enforce the provisions hereof, the prevailing party in such dispute or proceeding shall be entitled to recover, among other things, all costs, reasonable attorney's fees and reasonable disbursements, regardless of whether such dispute or proceedings are handled by attorneys or employees of such party or outside counsel. "Prevailing party in any dispute or proceeding" shall mean the party who obtains substantially all the relief sought by such party in such action or proceedings, regardless of whether final court judgment is entered. 8.08 No waiver on default No waiver of any right or failure to exercise any remedy with respect to any matter or event which is the subject of this AGREEMENT shall be or be deemed to be a waiver of such right or remedy with respect to any other matter or event, or to constitute a precedent for purposes of interpretation of this AGREEMENT. 8.09Governin,q Law,. This AGREEMENT shall be governed by and shall be construed in accordance with the laws of the State of California. IX. ,'TERMINATIO,N OF AGREEMENT 9.01 Acts Constituting Termination. This AGREEMENT shall commence on the date this AGREEMENT is executed and shall continue until dissolved by mutual written consent of the parties hereto. . o Page 9 $~NT BY:OCTA P~NNING/DEVLPMT '~0-80-95 ;12'89PM · 714 5~^ 5794~ 714 578 8118'~I1/11 1 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 X. ACCEPTANCE 10.01 Acceptance of Agreement. The undersigned, having read the foregoing, accept and agree to the terms set forth therein. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: CITY OF TUSTIN, a municipal corporation APPROVED AS TO FORM: By: Christine Shingleton Director of Community Development Lois Jeffrey City Attorney Dated: "AUTHORITY" ORANGE COUNTY TRANSPORTATION AUTHORFI"Y APPROVED AS TO FORM: By: Stan Oftelie Chief Executive Officer Kennard R. Smart, Jr. General Counsel Page 10