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HomeMy WebLinkAbout06 AG EMERGENCY MGMT 10-16-95AGE N NO. 6 10-16-95 _~ATE: OCTOBER 16, 1995 Inter-Com TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT OPERATIONAL AREA AGREEMENT FOR EMERGENCY MANAGEMENT RECOMMENDATION Adopt a resolution and approve an agreement between the County of Orange, the City of Tustin, and all other cities and political subdivisions in Orange County to form an Operational Area for the purposes of Emergency Management and withdraw from the Unified Orange County-Cities Disaster Agreement and authorize the Mayor and City Clerk to execute said Agreement contingent upon the approval of the City Attorney. FISCAL IMPACT If the Agreement is not adopted, the City may not be eligible for reimbursement of cost for emergency response personnel after a major earthquake or other disaster. Under this Agreement, the City may be responsible for County personnel costs associated with a City requested activation and utilization of the County Emergency Operations Center if state and federal funding is not provided. The City will incur undetermined costs associated with revising its emergency plan and staff training to bring the City into compliance with the California Standardized Emergency Management System requirements. BACKGROUND ' The Standardized Emergency Management System (SEMS) is the result of Senate Bill 1841 and became effective January 1, 1993. SEMS requires the County, cities, school districts and special districts to use a standard method for responding to and managing emergencies. Local jurisdictions are required to use SEMS by December 1, 1996 in order to receive reimbursement from FEMA and the State oEs for emergency personnel response costs. These costs have totaled over $9 million for Orange County jurisdictions since 1992. SEMS regulations also require the Board of Supervisors to establish an "Operational Area" (OA) no later than December 1, 1995. The proposed agreement would establish an Operational Area in Orange County and will formalize much of the cooperation presently used by the County, thirty-one (31) cities, thirty-three (33) school districts, twenty (20) water and irrigation districts and twenty-eight (28) other special districts in Orange County when responding to an emergency. Direct management of emergency response will remain the responsibility of each entity. Listed below is a summary of the mandated State regulations associated with the adoption of this agreement: . , 3. . 5, The City's Emergency Organization is required to be in compliance with Standardized Emergency Management System (SEMS) as described in California Code of Regulation (CCR) Section 2403. Government Code Section 8607 requires all Political Subdivisions to be in compliance with SEMS by December 1, 1996, to be eligible for reimbursement of emergency response personnel costs. CCR Section 2409 requires the County Board of Supervisors to establish an Operational Area for emergency management by December 1, 1995. The County of Orange Operation Area Agreement meets the requirements of Government Code Section 8607 and CCR Section 2409. Revisions to the City's emergency plan and staff training will include the appropriate references to SEMS and the Operational Area emergency management concept as required in Government Code Sections 8607 and CCR Sections 2407 and 2428. DISCUSSION In response to the State adoption of SEMS, the Orange County-Cities Emergency Management Organization (OCCEMO) established a goal to develop an Operational Area Agreement by December 1, 1995. To accomplish this, an OA Committee was established to draft the agreement. The OA Committee consisted of members 'from the County of Orange, City Manager's Association, Police Chiefs' and Sheriff Association, Fire Chiefs' Association, City Engineers and Public Works Association, County Health Care Agency/Disaster Medical Services, Department of Education, Independent Special Districts of Orange County (ISDOC), Department of Education, Orange County Transportation Authority (OCTA), and OCCEMO. The City was represented, by staff participation on OCCEMO, City Attorney review of the Agreement and direct discussions with the County's Emergency Manager. The proposed County of Orange Operational Area Agreement establishes an OA that includes the County and 112 other political subdivisions in which the County serves as the lead agency. The OA Agreement's purpose is to effectively manage emergencies and coordinate information, resources, and priorities between the County and all political subdivisions. The OA Agreement would replace the existing Unified Orange County-Cities Emergency Management Agreement. The OA lead agency (County of Orange) functions as support for its political subdivisions, and coordinates information and requests for assistance between said subdivisions and the State. The California Office of Emergency Services (OES) will continue in its present role as coordinator of state and federal resources. The Operational Area (OA) will be the primary, if not sole, point of state contact for local and regional area emergencies. This new systems will serve to augment, on a broader scale, existing Mutual Aid agreements. It will not-replace Mutual Aid. The OA Agreement also establishes an Operational Area Council and Executive Board (See Exhibit A for organizational structure). Each political subdivision in Orange County is, collectively, a member of the Operational Area Council. The OA Council shall have authority over major policy issues, including the adoption of any amendments to the OA Agreement. Although it is not intended, nor desirable, for the whole OA Council to meet on a regular basis, the Agreement provides for meetings to be held, if needed, and for each political subdivision to designate a member to act with its direction and consent. The Executive Board is the day-to-day decision making forum for the OA and consists of a representative from the Board of Supervisors, as well as the ten agencies making up the existing OA formation committee listed above. The purpose of the Executive Board is to solicit information from the OA Council and conduct business related to the emergency management at the Operation Area level. The Executive Board will be responsible for implementing the OA by December 1, 1996, approving the Operational Area Emergency Plan, mutual aid plans, agreements, ordinances, resolutions, and any rules and regulations necessary to implement such emergency management plans and agreements. From a purely functional aspect, SEMS and this Agreement will lead to more clearly defined roles for the various local emergency management agencies and organizations before, during and after an emergency. The County's Emergency Manager will be responsible for providing support to the Executive Board, OA Council and OCCEMO, managing the County's Emergency Operations Center, training, and development of a County OA Operational Plan. During an emergency, the Emergency Manager will coordinate communications and direct resources to Cities and other agencies. This would include the utilization of local resources and coordinating state and federal response in more severe emergencies. In the next year, staff will be required to review to the City's emergency plan for compliance with SEMS and the future County OA Operational Plan. The OA Operational Plan must be completed by December 31, 1996. Staff's review of the City's Emergency Plan~will require the participation and cooperation of all departments. It may involve the redefinition of responsibilities and will require changes in terminology and procedures to be consistent with SEMS and the County OA Operational Plan. SEMS also requires staff training to learn the operating procedures under the new system. It is anticipated that training and plan revisions can be accomplished utilizing current resources. Staff will return to the City Council in late 1996' for approval of the necessary changes to the emergency plan. The proposed Operational Agreement is available for public and City Council review in the office of the Public Works Director/City Engineer. Tim D. Serlet Director of Public Works/ City Engineer foe~eyers Administrative Assistant' II Attaclunents RESOLUTION NO. 95- ~o2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE MAYOR AND CITY CLERK TO ~ AN AGREEMENT BETWEEN THE COUNTY OF ORANGE, THE CITY OF TUSTIN AND ALL OTHER CITIES IN ORANGE COUNTY TO FORM AN OPERATIONAL AREA FOR EMERGENCY MANAGEMENT IN COMPLIANCE WITH GOVERNMENT CODE SECTION 8607 WHEREAS, the California Code of Regulations Section 2401.'states that the purpose of the Standard Emergency Management System, hereafter referred to as SEMS, is to standardize response to emergencies involving multiple jurisdictions or multiple agencies; and WHEREAS, Government Code Section 8607 requires all Political Subdivisions to be in compliance with SEMS by December 1, 1996, to be eligible for reimbursement of emergency response personnel costs; and WHEREAS, the Operational Area is one of the required components of SEMS; and WHEREAS, the California Code of Regulations Section 2409 requires that the County Board of Supervisors establish an Operational Area by December 1, 1995; and WHEREAS, the California Code of Regulations Section 2409 specifies that non- participation by any Political Subdivision shall not affect Operational Area authority or responsibility, but participation of all Political Subdivisions is recognized as essential to the overall effective and efficient functioning of the Operational Area; and WlIEREAS, Mutual Aid Agreements have proven to be effective and efficient, and the purpose of SEMS and the Operational Area is to coordinate, communicate and work with Mutual Aid Agreements not supplant them; and WHEREAS, California Code of Regulations Section 2409 requires the County' government to serve as the lead agency of the Operational Area unless another member agency of the Operations Area assumes that responsibility by written agreement with County government; and WltEREAS, the purpose of the County of Orange Operational Area Agreement is to provide for the mutual and cooperative handling of the duties and responsibilities of the Operational Area lead as described; and WHEREAS, the purpose of the County of Orange Operational Area Agreement is to repeal the existing UNIFIED ORANGE COUNTY-CITIES DISASTER AGREEMENT dated July 14, 1981; ,/ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin: le Recognizes the County of Orange as the Operational Area lead as outlined in California Code of Regulations Section 2409; and . Hereby approves the Agreement with the County of Orange and all other Orange County cities and other political subdivisions to form an Operational Area for the purposes of emergency preparedness, response and recovery as required by California Code of Regulations Section 2409; and e Authorizes' the Mayor and City Clerk to execute said Agreement; and - Withdraws from the UNIFIED ORANGE COUNTY-CITIES DISASTER AGREEMENT dated July 14, 1981. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the~ day of , 1995 Jim Potts, Mayor ATTF_ST: City Clerk EXHIB IT "A" il]pti. A,reu Policy 8, Plunnin~, · Wed, , 1995 Operational Area' Council 113 Jurisdictions (City Council, Board Reps, etc.) Operational Area Executive Board (11 Functional Representatives) OCEMO REPRESENTATIVE BOARD 43 Functional Representatives (Emergency Managers) Standing Technical Advisory Committee **OCEMO** (113 Signatory Jurisdictions plus Approved Members) Ad Hoc Technical Advisor~l Committees OPERATIONAL AREA EXECUTIVE BOARD (11 Functional .Representatives) Chair of the Orange County Board of Supervisors Orange County City Engineers' and 'Public Works Directors' AsSociation Environmental Management Agency- Public Works Mutual Aid Coord. Orange County Fire Chiefs' Association Orange County Fire Authority - Fire & Rescue Mutual Aid Coordinator Independent Special Districts Health Care Mutual Aid Coordinator Orange County Police Chiefs' and Sheriff Association Orange County Sheriff/Coroner- Law Mutual Aid Coordinator ..... Orange County City Managers' Association Department-of Education (43 OCEMO REPRESENTATIVE BOARD Functional Representatives for 113 Jurisdictions) 31 1 9 6 33 2O 5 1 1 1 2 · 2 1 Cities ............................... 3 County .............................. 1 sanitation Districts'. ............... 1 Sanitary Districts ........... ........ 1' Dept. of Educ. and School Districts.. 1 Water and Irrigation Districts ...... 1 Community Service Districts ....... 1 OCTA ................................ 1 Vector Control District ...... ....... 1 Cemetery District ..................1 Parks Districts ...................... 1 Library Districts .................... Storm District ...................... I I Representatives Representative Representative - Representative Representative Representative Representative Representative Representative .. Representative Representative Representative Representative Op A~'ea - Emergency Response* Tue, Jul · 8, 1 995 OA Executive-Board Operational Area Coordinator** Affected Jurisdiction R e p res en t a tive(s) Operations Finance _ Mutual Aid Coords/Reos * EOC staffed by. County and then by non-affected jurisdictions.' ** Mdtuai Aid Coordinator designated according to type of emergency. Law, Fire & Rescue, Pubfic Works, Health Care. **..-OPERATIONAL AREA COORDINATOR .. EMERGENCY RESPONSE ASSIGNMENTS 'FOR MUTUAL AID CooRDINATORS .Law Enforcement ,Fire and Rescue Public Works Health Care Tsunami Nuclear Power Plant Emergency Civil Disturbance Terrorism Act of War Earthquake Fire Mass Casualty -, Hazardous Materials Release Flood Storm Dam Failure· Oil Spill Threat of or declared Epidemic Any emergency not specifically mentioned above will be assigned to a mutual aid coordinator as defined by the type of emergency and any applicable state or Federal laws.