HomeMy WebLinkAbout10 FRONTIER PK CONT. 06-05-95NO. 10
6-5-95
DATE:
June 5, 1995
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY SERVICES DEPARTMENT
DESIGN AND CONSTRUCTION DOCUMENTS CONTRACT - FRONTIER PARK
RECOMMENDATION:,
Approve the Consultant Services Agreement with BOA Architecture in
the amount of $19,543 for design and construction drawings of a
restroom building and miscellaneous American Disabilities Act (ADA)
retrofit improvements at Frontier Park. Authorize the City Manager
to execute the attached agreement.
FISCAL IMPACT
This project was included in the 1994-95 Capital Improvement Budget
and is funded with Community Development Block Grant money. The
funding for the project is $108,000 which includes design,
construction drawings, demolition of the existing building,
construction of the new building.
BACKGROUND
A Request for Qualifications (RFQ) was distributed for the
development of design and construction drawings for FrOntier Park.
Seven firms submitted statements of qualifications. A staff
committee representing Community Development, Public Works and
Community Services reviewed and scored the responses to the RFQ.
BOA of San Pedro was determined to be the most qualified firm.
Once the City Council approves the contract it is expected that the
project should take about 11 months for design and construction.
The construction phase of the project will need to be separately
bid once design documents are completed. Construction 'Will be
timed not to conflict with the summer program which is completed in
August.
BOA has excellent references. The firm has done similar successful
projects for the City of Torrance and the City of Rosemead.
Recreation Superintendent
S'V'R6: RJH. Con
CONSULTANT SERVICES AGREEMENT
This Agreement for Contract Services (herein "Agreement"), is made and entered into by
and between the CITY OF TUSTIN, a municipal corporation ("City"), and
BOA , ("Consultant").
WHEREAS, Consultant is qualified to provide the necessary services and has agreed to
provide such services; and
WHEREAS, Consultant has submitted to City a proposal, dated December 22, 1994, a
copy of which is attached hereto as Exhibit "A", and is by this reference incorporated herein as
though set forth in full here at (the "Proposal").
NOW, THEREFORE, in consideration of the premises and mutual agreements contained
herein, City agrees to employ and does hereby employ Consultant and Consultant agrees to
provide consulting services as follows:
1. SERVICES OF CONSULTANT
1.1 Sco¢e of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services specified in the "Request for Qualifications"
attached heret° as Exhibit "A" Frontier Park Restroom design and construction documents and
incorporated herein by this reference, (the "services" or the "work").
1.2 Consultant's Proposal. The scope of services shall include Consultant's
Proposal for design and construction document services incorporated herein as Exhibit "B". In
the event of any inconsistency between the terms contained in Exhibit "A" and the terms set forth
in this Agreement, the terms set forth in this Agreement shall, govern.
1.3 .Compliance with Law. All services rendered hereunder shall be provided
in accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of the City
of Tustin and of any federal, state or local governmental agency of competent jurisdiction.
1.4 Licenses and Permits. Consultant shall obtain at its sole cost and expense
such licenses, permits and approvals as may be required by law for the performance of the
services required by this Agreement.
1.5 Familiarity with Work. By executing this Contract, Consultant warrants
that Consultant (a) has thoroughly investigated and considered the work to be Performed, (b) has
investigated the site of the work and become fully acquainted with the conditions there existing,
(c) has carefully considered how the work should be performed, and (d) fully understands the
facilities, difficulties and restrictions attending performance of the work under this Agreement.
Should the Consultant discover any latent or unknown conditions materially differing from those
inherent in the work or as represented by the City, Consultant shall immediately inform City of
such fact and shall not proceed with any ~work except at Consultant's risk until written
instructions are received from the Contract Officer.
1.6 Care of Work. Consultant shall adopt and follow reasonable procedures
and methods during the term of the Agreement to prevent loss or damage to materials, papers
or other components of the work, and shall be responsible for all such damage until acceptance
of the work by City, except such loss or damages as may be caused by City's own negligence.
1.7 Additional Services. Consultant shall perform only services in addition to
design and construction document services specified in the Proposal when directed to do so in
writing by the Contract Officer, provided that Consultant shall not be required to perform any
additional services without compensation. Any additional compensation not exceeding ten
percent (10%) of the Contract sum set forth in Section 1 of Exhibit D must be approved in
writing by the Contract Officer. Any greater increase must be approved in writing by the City
Manager.
1.8' Special Requirements. Any additional terms and conditions of this
Agreement, are set forth in Exhibit "C" hereto, "Special Requirements'.' and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit "C" and any other
provision or provisions of this Agreement, the provisions of Exhibit "C" shall govern.
2. COMPENSATION
2.1 Compensation of Consultant. For the services rendered pursuant to this
Agreement, the Consultant shall be compensated in an amount not to exceed $21,420 and at the
rates as are prescribed in the Exhibit "D".
2.2 Method of Payment. In any month in which Consultant wishes to receive
payment, Consultant shall no later than the first working day of such month, submit to City in
the form approved by City's Director of Finance, an invoice for services rendered prior to the
date of the invoice. City shall pay Consultant for all expenses stated thereon which are approved
by City consistent with this Agreement, no later than the last working day of said month.
2.3 Payment for Chances. Changes approved in writing in accordance with
Section 1.7 shall be compensated at the personnel hourly rates prescribed in Exhibit "D" hereto
(where applicable, rates shall apply to travel time).
2.4 Statement of Costs. Pursuant to the provisions of California Government
Code Section 7550, the total amount expended by City relating to the preparation of any report
or documents prescribed herein shall be set forth within the final edition thereof, in a separate
section, in a statement substantially as follows:
Pursuant to California Government Code Section 7550 the
City of Tustin expended the total amount of $ 19,473 for
the preparation of this report and/or documents.
3. PERFORMANCE SCHEDULE
3.1
Agreement.
Time of Essence. Time is of the essence in the performance of this
3.2 Schedule of Performance. Ail services rendered pursuant to this Agreement
shall be performed within any time periods prescribed in any Schedule of Performance attached
hereto marked Exhibit "E". Extension of any time period specified in the Exhibit "E" must be
approved in writing by the Contract Officer.
3.3 Force Majeure. Time for performance of services to be rendered pursuant
to this Agreement may be extended because of any delays due to unforeseeable causes beyond
the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic,
quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather if the
Consultant shall within ten (10) days of the commencement of such condition notify the Contract
Officer who shall thereupon ascertain the facts and the extent of any necessary delay, and extend
the time for performing the services for the period of the enforced delay when and if in the
Contract Officer's judgment such delay is justified, and the Contract Officer's determination shall
be final and conclusive upon the parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Section 7.7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) year from date hereof.
4. COORDINATION OF WORK
4.1 .Representative of Consultant. The following Principal of the Consultant
is hereby designated as being the principal and representative of Consultant authorized to act in
its behalf with respect to the work specified herein and make all decisions in connection
therewith:
It is expressly understood that the experience, knowledge, capability and
reputation of the foregoing Principal is a substantial inducement for City to enter into this
Agreement. Therefore, the foregoing Principal shall be responsible during the term of this
Agreement for directing all activities of Consultant and devoting sufficient time to personally
supervise the services hereunder. The foregoing Principal may not be changed by Consultant
without the express written approval of City.
4.2 Contract Officer. Thc Contract Officer shall be thc Director of Community
Development of City unless otherwise designated in writing by thc City Manager of City. It shall
be the Consultant's responsibility to keep the Contract~Officcr fully informed of thc progress of
the performance of the services and Consultant shall refer any decisions which must be made by
City to the Contract* Officer. Unless otherwise specified herein, any approval of City required
hereunder shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Consultant, its principals and employees were a
substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not
contract with any other entity to perform in whole or in part the services required hereunder
without the express written approval of the City. In addition, neither this Agreement nor any
interest herein may be assigned or transferred, voluntarily or by operation of law, without the
prior written approval of City.
4.4 Independent Contractor. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees
perform the services required herein, except as otherwise set forth herein. Consultant shall
perform all services required herein as an independent contractor of City and shall remain at all
times as to City a wholly independent contractor with only such obligations as are consistent with
that role. Consultant shall not at any time or in any manner represent that it or any of its agents
or employees are agents or employees of City. City shall not assume any duties or obligations
under federal or state law to consider consultant or consultant's employees as employees of City.
5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance. Consultant shall procure at its sole cost and maintain
comprehensive general liability, and automobile liability insurance against all claims for injuries
to persons or damages to property resulting from Consultant's performance under this Agreement.
The amount of insurance required hereunder shall be at least One Million Dollars ($1,000,000)
combined single limit per occurrence. In addition, Consultant shall obtain at its sole cost,
professional liability coverage with limits of at least Five Hundred Thousand Dollars ($500,000)
per occurrence. City shall have the right to review and .approve deductible amounts, if any. In
the event that Consultant is unable to obtain occurrence based professional liability insurance,
prior to rendering services hereunder, Consultant shall agree in writing to maintain professional
liability insurance with the same insurer for at least three (3) years after services rendered under
this Agreement have ceased. Consultant shall also carry workers' compensation insurance in
accordance with .California worker's compensation laws. All insurance required by this Section
5.1 shall be kept in effect during the term of this Agreement, shall be issued by Admitted
Insurers, and who shall each be rated "A" in the Best Rating Guide. Certificates evidencing the
foregoing insurance and endorsements designating City as an additional named insured on the
comprehensive general liability and automobile liability insurance (only), and providing that each
policy of insurance shall not be cancelable, without thirty (30) days advance written notice to
City, shall be delivered to and approved by the City prior to commencement of the services
hereunder. The procuring of such insurance and the delivery of policies, certificates or
endorsements evidencing the same shall not be construed as a limitation of Consultant's
obligation to indemnify the City, its Consultants, officers, and employees.
5.2 Indemnification. The Consultant shall defend, indemnify and hold harmless
the City, its officers and employees, from and against any and all ac'tions, suits, proceedings,
claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury
to or death of person or persons, for damage to property, including property owned bY City, and
for errors and omissions committed by Consultant, its officers, employees and agents, arising out
of or related to Consultant's performance under this Agreement, except for such loss as may be
caused by the sole negligence or sole willful misconduct of City or that of its officers or
employees.
6. RECORDS AND REPORTS
6.1 .Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement as
the Contract Officer shall require.
6.2 Records. Consultant shall keep such books and records as shall be
necessary to properly perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. The Contract Officer shall have full and
free access to such books and records at all reasonable times, including the right to inspect, copy,
audit and make records and transcripts from such records.
6.3 Ownership of Documents. All drawings, specifications, reports, records,
documents and other materials prepared by Consultant in the performance of this Agreement shall
be the property of City and shall be delivered to City upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights or
ownership of the documents and materials hereunder. Consultant may retain copies of such
documents for its own use. Consultant shall have an unrestricted right to use the concepts
embodied therein.
6.4 Release of Documents. All drawings, specifications, reports, records,
documents and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer, except that such documents shall be released in accordance with the California Public
Records Act.
7. ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed and interpreted both
as to validity and to performance of the parties in accordance with the laws of the State of
California. Legal actions concerning any dispute, claim or matter arising out of or in relation to
.this Agreement shall be instituted in the Superior Court of' the County of Orange, State of
California, or any other appropriate court in such county, and Consultant covenants and agrees
to submit to the personal jurisdiction of such court in the event of 'such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a claim
therefor. The injured party shall continue performing its obligations hereunder so long as the
injuring party cures' any default within ninety (90) days after service of the notice, or if the cure
of the default is commenced within thirty (30)'days after service of said notice and is cured
within a reasonable time after commencement; provided that if the default is an immediate danger
to the health, safety and general welfare, the City may take immediate action under Section 7.5
of this Agreement. Compliance with the provisions of this Section shall be a condition precedent
to any legal action, and such compliance shall not be a waiver of any party's right to take legal
action in the event that the dispute is not cured.
7.3 Waiver. No delay or omission in the exercise of any right or remedy of
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. No consent or approval of City shall be deemed to waive or render unnecessary City's
consent to or approval of any subsequent act of Consultant. Any waiver by either party of any
default must be in writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
7.4 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of' one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other party.
7.5 Leeal Action. In addition to any other rights or remedies, either party may
take legal action, in .law or in equity, to cure, correct or remedy any default, to recover damages
for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a
declaratory judgment or any other remedy consistent with the purposes of this Agreement.
7.6 Termination Prior to Expiration of Term. The City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty (30) days advance
written notice to Consultant, except that where termination is due to the fault of the Consultant
and constitutes an immediate danger to health, safety and general welfare, the period of notice
shall be such shorter time as may be appropriate. Upon receipt of the notice of termination,
Consultant shall immediately cease all services hereunder except such as may be specifically
6
approved by the Contract Officer. Consultant shall be entitled to compensation for all services
rendered prior to receipt of the notice of termination and for any services authorized by the
Contract Officer thereafter.
7.7 Termination for Default of Consultant. If termination is due to the failure
of the Consultant to fulfill its obligations under this Agreement, City may take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated, provided that the City shall use reasonable efforts to mitigate
damages, and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed to City.
7.8 Attorneys Fees.. If either party commences an action against the other Party
arising out of or in connection with this Agreement or it subject matter, the prevailing party shall
be entitled to recover reasonable attorneys' fees and costs of suit from the losing party.
8. CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION
8.1 Non-Liability of City Officers and Employees. No officer or employee of
City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by the City or for any amount which may become due to the Consultant or its
successor, or for breach of any obligation of the terms of this Agreement.
8.2 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them, that there
shall be no discrimination or segregation in the performance of or in connection with this
Agreement regarding any person or group of persons on account of race, color, creed, religion,
sex, marital status, national origin, or ancestry. Consultant shall take affirmative action to insure
that applicants and employees are treated without regard to their race, color, creed,' religion, sex,
marital status, national origin, or ancestry.
9. MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, or communication
either party desires or is required to give to the other party or any other person shall be in writing
and either served personally or sent by pre-paid, first-class mail to the address set forth below.
Either party may change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing
if mailed as provided in this Section.
To City:
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92680
Attention: Assistant City Manager
(Contract Officer)
To Consultant:
9.2 Integrated Ae~reem'ent. This Agreement contains the entire agreement of
the parties as to the subject matter herein, notwithstanding other contemporaneous or prior oral
statements or writings.
9.3' Amendment. In addition to the proVisions of Section 1.7, this Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing.
9.4 Severabilit¥. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or
unenforceable by valid judgment or decree of a coUrt of competent jurisdiction, such invalidity
or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs,
or sections of this Agreement, which shall be interpreted to carry out the intent of the parties
hereunder.
9.5 Corporate Authority. The persons executing this Agreement on behalf of
the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of
said parties and that by so executing this Agreement the parties hereto are formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated
below.
Dated:
APPROVED 'AS TO FORM:
Lois E. Jeffrey/// ~/]/ ~
City Attorney
"City"
CITY OF TUSTIN, a municipal
corporation
By:
William A. Huston
City Manager
"Consultant"
By:
Name Printed
Title
INDEX OF EXHIBITS
EXHIBIT "A"
Request for ProPOsal
EXHIBIT "B"
Proposal from BOA
EXHIBIT "C"
Special Requirements
Standard Certificate of Insurance Form
Minutes from Frontier Park Neighborhood Meeting December 8, 1994
EXHIBIT "D"
EXHIBIT "E"
Schedule of Compensation
Schedule of Performance
10
EXHIBIT "A"
REQUEST FOR PROPOSAL
11
REQUEST FOR QUALIFICATIONS
FRONTIER PARK RESTROOM DESIGN AND CONSTRUCTION
The City is requesting statements of qualifications and an estimate of cost from design
firms for preparation of plans and specifications for the Frontier Park Restroom Building
Construction and related site improvements.
Those firms responding to this request for qualifications will be evaluated and screened
by a selection committee on the basis of the qualification statement submitted. The
previous experience of key Personnel, the relevance of the team's projects and products,
favorable responses from references regarding the firms performance will be weighed
as well as creativity in solving problems, soundness in planning processes and methods.
Previous experience in developing building renovation plans and construction
documents for a neighborhood park is mandatory.
The consultant ranked highest will be invited to an interview. Please note that this
proposal request is not to be a cost competitive bid request; instead a cost estimate of
services, including task and manhours, is being requested. Please enclose with your
Statement of Qualifications the cost estimate in a sealed envoloped. The estimate will
not be opened until after the selection of the most qualified firm. The cost effectiveness
of the response will be considered in future contract negotiations. Respondents are
encouraged to suggest approaches to minimize cost for the project.
BA CKGROUNrO
Frontier Park is a 4.5-acre neighborhood park located at the comer of Mitchell Avenue
and Utt Street. The park is one block from Red Hill Avenue (Attachment 1). This park
currently features a playground, playfields, picnic tables, handball courts, a disk golf
course and a restroom/activity storage building. A small picnic shelter is attached to
the restroom/activity storage building. "
REQUEST FOR QUAI,IFICA~ONS
FRON2I]ZR PARK BUIHDING RENOVATIONS
PAGE 2
In fall of 1991, the playground of the park received major renovations.. This project
removed obsolete equipment, regraded surrounding landscapes, constructed new
walkways and lighting, renovated the drainage system and installed new playground
equipment and playground surfacing.
The major recreation activity at the park is a supervised summer drop-in recreation
program. This program consists of arts and cra/ts, games, sports and a Federally funded
lunch program.
The park is very popular with families in the surrounding neighborhood. Common
activities for park visitors include playground use, picnicking, pickup soccer games,
birthday parties and other family activities. The Community Services Department
occasionally rents the picnic shelter to residents for birthday parties and family reunions.
The City of Tustin has received a $106,000 Community Development Block Grant
CDBG). The funds are to be used for design and construction activities necessary for
the demolition of the existing restroom building and reconstruction of a new restroom
building at Frontier Park. The City of Tustin has also received a CDBG grant in the-
amount of $8,800 for the removal of architectural barriers, pursuant to the Americans
with Disabilities Act (ADA), at Frontier Park. These necessary improvements include
installation of a handicap accessible drinking fountain, picnic table and other
improvements to increase accessibility as the City's ADA Transition Plan requires.
The City has identified the restroom building at Frontier Park as being in.great need of
replacement. The existing building is poorly designed and sited in that the layout of the
building does not allow for easy police surveillance. The design of the existing
restrooms also requires that.anyone using the building close the exterior doors for
privacy. To discou'rage inappropriate behavior in park restrooms, it is the City's practice
REQUt~T FOR QUAIXHCATIONS
FRONTIER PARK BLIIIX)~G RENOVATIONS
PAGE3
to remove doors from park restrooms. However, that is not possible at Frontier .Park
since no privacy is afforded to building users when the doors are open. These doors are
heavy and are difficult for children and disabled to close.
The existing building also provides maintenance and operation difficulties. The City's
Field Services Division reports that the plumbing, is difficult to repair.. The relatively flat
roof pitch results in individuals climbing up on the structure and walking on the rooL
Not only is this a dangerous situation, but is also has resulted in skylights in the
rest-room being broken. Substandard interior fixtures and finishes also make the
building difficult to dean.
SCOPE OF WORK
The Consultant will prepare: 1) design and construction plans & spedfications (i.e.
architectural, mechanical, plumbing, electrical, grading and erosion control plans, utility
plans, landscape plans); 2) bid documents; 3) detailed cost estimates; 4) assistance to the
City in bidding process; 5) coordination with restroom design consultant; 6) coordination
with all utility companies; and 7) geotechnical and soil engineering services for the-
demolition of the existing restroom. The City has retained a consultant which provides
a standard restroom design for City parks. That consultant will provide all necessary
architectural plans, designs and details (Attachment 2). The design should take into
consideration the reconstruction of the building considering park security, existing
utilities, recreation programs at the park, effident maintenance and operation of the
building as well as .the total project cost.
The consultant is also required to include in the design documents any necessary park
improvements related to complying with the City's ADA Transition Plan in the design
and construction plans & specifications (Attachment 3).
REQUEST FOR QUAI/FICATIONS
FRON'IT/~ PAFJ< BUII2~G RENOVATIONS
PAGE 4
ADDITIONAL INFO~A~ON
Attached for your information in preparing your proposal is a sample "Certificate of
Insurance" (Attachment 4) used by the City. Should your firm be awarded the contract,
use of this form will be necessary for $1 million general liability. The consultant is also
advised that if selected, a policy for errors and omissions coverage in the amount of
$500,000 will be required.
This request for statement of qualifications does not commit the City to award a contract,
to any costs incurred in the preparation of the qualifications statement, or to procure a
Contract for' services 'or supplies.
The City reserves the right to accept or reject any or all statements received as result of
this request, to negotiate with any qualified source or to cancel in part or in whole this
request if it is deemed by the City to be'in the best interest of the City to do so.
SUBMITTAL REQUIREMENTS
All information noted in the format identified as follows must be provided in your
submittal and shall not exceed 50 pages. PLEASE NOTE THAT FAILURE TO LI]VET
PROPOSAL TO NOT TO EXCEED 50 PAGES AS WELL AS FAILURE TO RESPOND IN
THE FORMAT NOTED HEKEIN WILL DISQUALIFY A RESPONDENT.
Each proposal shall contain the following information in the order noted.
KEQUt~T FOR QUALIFICA~ONS
FRONTIER PAP.K BUII_.DING RENOVATIONS
PAGE 5
I. INTRODUCTION
A.
Introductory transmittal for corporate representative authorized to submit
proposal.
B. Name of consulting firm or firms responding.
Ce
Type of entity (i.e. corporation, partnership, individual, joint venture).
D. How many years has each organization(s) been in business. Have they
worked together previously.
APPROACH: A description of the general approach and work program the
consultant and consulting team will take to requested services.
QUALIFICATIONS OF KEY STAFF; Spedalized experience and technical
competence available in the firm and/or subcontractor consultants identified as ·
participating in the Project. List all State license numbers as applicable. Include
staff resumes and relevant past projects in your qualifications packet.. Identify
key personnel and other employees who will be assigned to spedfic tasks.
EXP~~: Brief description of similar projects and relevant expertise
including examples of completed and implemented projects. Qualifications and
expertise of any identified a.nd needed sub-consultants must also be included.
Firm's record meeting deadlines and creativity in solving problems, soundness in
planning processes and methods should be addressed.
KEQUt~T FOR QUALIFICA~ONS
FRO~ PARK BUII~G RENOVATIONS
PAGE 6
SCHEDULE: An estimate of time needed to complete the design and construction
documents. In addition, in the event the City wishes to .proceed with services
of consultant, consultant shall also provide a schedule of an estimated time frame
for completion of construction drawings.
COST: A preliminary not to exceed fee estimate of services of the consultant
based on time, materials and expenses.
VIIIe
PREVIOUS WORK REFERENCE: A list from agencies for which your f'rrm has
performed work relevant to the City's project. Include a list of specific contacts
and who was the asSigned-project manager for the City.
Each applicant shall submit four (4) copies of a statement of qualifications in
sealed envelopes to the City Clerk's desk, located at 300 Centennial Way, Tustin,
CA no later than December 22, 1994.
All questions concerning the meaning or intent of this request for qualifications
should be directed in writing only to Randy Westrick, FAX # (714) 832-0825.
FRONTIER PARK:R/~AL. FP
ATTACHMENT 1
VICINITY MAP & SITE MAP
&crr_
MMUNiTY, -
° SERV[CES
5"44%¢890 EDfT_ ]
N
1. CAMINO REAL PARK (13602 Par'kc'enter lane)
2. C~NTENNIAI.. PARK (14722 Devonshire Ave.)
3. C:VIC CENTER (300 Centennial Way)
' COUNCIL CHAMBERs
· C;JFTON C. MILLER COM~,L CENTER
~- COLUMBUS T'USTIN PARK 1
471S. F~ON'I-I R PA 4 ' h 2 ProsDe~ Ave.
5' i-AMBE.={TSCHOOL(llE1 San Juan St.)
' I',1AGNCI.JA TREE PARK (2274 Rg Tree Dr.)
~- McFADDEN _ PASADENA PARKETTE .;
-% NORTH TUSTIN PARKETTE
113. PEPPER'TREE PARK (230 W. 1st St.)
11. PINE TREE PARK (1402 Bryan)
12_ TUST]N AREA SENIOR CENTER (200 S. 'C' SL)
13. LAUREL GLEN PARK
(1:2201 Myford)
14. PROPOSED COMMUNITY PARKS
15. TEMPORARY C~-Y HALL QUARTE.qS
(157_32. Del Arno Ave.)
LATEST REVISION - - APRIL
ATTACHMENT 2
STAN'DARI) RESTROOM I)ESIGN
f' !
i
· I -
ATTAC~NT 3
FRONTIER PARK- ADA TRANS~ON PLAN
ATTACHMENT 3
FRONTIER PARK- ADA TRANSITION PLAN
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Frontier P'zr'k - p~e 2
Fronder Park - page 3
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CiTY OF TUSTIN
CERTIFICATE OF I1~. AJ~ICE AND DESIGNATION OF NAMe... ADDITIONAL INSURED
NO MODIFICATIONS OR ADDmONS MAY BE MADE TO TI-tIS FORM
TO: CITY OF TUSTIN
P.O. Box 3539
Tus~in, CA 926'81-353~
o,
·
NAME AND ADDRESS (N= INSUI:U~ CONTRACTOR:
PROJECT:
NAME AND ADDRES~ Of: INSURA~NC:E AGENCY:
_.
COMPANIES AFFORDING COVERAGE
co~,~ ~ A
Company Lett~ C
Comp~ Letter D
Company Lett~ E
..
Uab~w
] ~ Made [ ] 0~. ~=~/
] O~r'= & ~a~' .,,Op~ Agg.
~ote~ve
P~. & Advg.
(Any ~ ~re)
Medi~
(Any ~ Pe~l
A~OMOBI~ ~BI~
] Any Auto ~L
] Aa O~d
] S~duled A~o~ Bodily ~ju~
] H~ed A~ (Per ~l
] Non~w~d
] IPer
U~rella ~m ~ OCC~RR~
~r ~ U~reaa F~ S
~O ~PLOY~'S ~~ STA~ORY
~ ~ A=~d~t
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of Operati~s~ti~s~e~s Spe~al Items
i
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~at a waiver of lubr~a~ ~ ~reby ~ued to ~ Gty of T~n me p~ to ~ te~ of aU W~m ~m~lti~
give ~i~y (30} da~ ~en no~ to t~ ~ty of Tust~ p~ to m~ifi~ ~ ~n~llati~.
ISSUe:
Authorized Repreeentaljve of ~ above-4,t&n,~ed ~ncurance company(~s
DATE:
TO:
FROM:
SUBJECT:
December 15, 1994 _ ] r]teF-Com
FRONTIER PARK REQUEST FOR QUALIFICATION HOLDERS
COMMIYNITY SERVICES DEPARTMENT
CLARIFICATIONS TO THE REQUEST FOR QUALIFICATIONS
·
·
·
,
Thirtieth Street Architects have designed restrooms which were
constructed in two City parks. Respondents to the Request For
Qualifications (RFQ) may partner with this firm or design a
building independently. The renderings provided with the RFQ
were to provide a general idea of the size and nature of the
building. ,
As builts, topographic drawings and other documents
representing existing conditions are available from the City
of Tustin Engineering Division.
The ADA Transition Plan attached to the RFQ represents all ADA
related work to be accomplished with the restroom design and
construction project. The designs for the restroom building
must also reflect ADA accessibility standards. '
The City will ask the designer for this project to prepare
plans and specifications for a picnic shelter to be bid as.an
add alternate. The shelter will be located over the concrete
picnic area adjacent to the existing building.
Sealed envelopes with cost estimates will be opened in the
presence of the successful firm during contract negotiation.
Only the envelope of the successful firm will be opened.
Recr~eat ion Supervisor
RI,,/2: FPRESP .RFO
Susan M. Jones
Recreation Superintendent
Inter-Com
DATE'
TO:
FROM'
SUBJECT:
December 20, 1994
FRONTIER PARK REQUEST FOR QUALIFICATIONS HOLDERS
COM}4UNITY SERVICES DEPARTMENT
CLARIFICATION TO FRONTIER PARK RFQ #2
Statements of Qualifications are due on Thursday, December 22,
1994. City Hall closes at 5'30 P.M. Responses may be brought
in at any time during the day.
·
This is a Request for Qualifications. The City is looking for
responses from firms with demonstrated public project
experience for this particular type of project.
~
Due to the limited budget for the prOject, the plan is to use
existing utilities. It is not known at this time if these
will be adequate and will have to be addressed as part of the
design process.
·
As stated in the ADA Transition Plan attached, items listed as
n/a are not applicable and therefore need not be addressed in
the Statement of Qualifications.
Susan M. Jones,
Recreation Superintendent
-m94/£~on~ler 2. z'£q
EXHIBIT "B"
PROPOSAL FROM BOA
12
Architecture
279 Wesl Seventh St~..,,~l
San Pedro. CA 90731 3321
],~:,;;',',or.._ 3] O, 832-2681
t: t~.cs,""me ?0/831-4656
April 24, 1995
Susan Jones, Recreation Superintendent
City of Tustin, Community Services Dept.
300 Centennial Way
Tustin, California 92680
Re:Frontier Park Restroom
Dear Susan,
We are pleased to submit the following Fee Proposal to provide design services for the Frontier
Park Restroom Project. Please note the attached Fixed Fee Proposal spreadsheet which provides
a cost for each task.
DESCRItrFION OF SERVICES:
PRE-DESIGN
1. Ascertain as-built drawings and site analysis.
SCHEMATIC DESIGN & DESIGN DEVELOPMENT
1. Review with client the entire scope of work and general design direction.
2. Review requirements and space required for all areas.
3. Establish all special equipment or services that may be required, such as: lighting, electrical,
special handicap requirements, specialized case work, etc. ~
4. Develop three (3) concept studies of site plan, floor plan, and exterior elevations for review
with client.
5. Community Outreach, one (1) meeting was omitted from the scope of work.
6. Refinement of Schematic Design with input from consultants.
HOURLY RATE SCItEDIILE:
Following are our current hourly rates'
TITLE
HOURLY RATES
Principal $127.00
Project Architect $ 85.00
Construction Administrator $ 75.00
Specification Writer $ 75.00
Senior Designer $ 75.00
Job Captain $ 65.00
Architectural Draftsperson $ 60.00
CADD Time $ 15.00
Senior Administrator $ 50.00
Intern $ 25.00
REIMBURSABLE EXPENSES:
The following items are to be considered reimbursable and are not included in the basic scope
of services:
.
Reproduction costs for additional blueprinting, photocopies, plotting, and
photography, billed at 1.15 times cost.
Construction of any models or prototypes, as requested by the Client to be billed
at 1.15 times cost.
.
Fees incurred by other consultants as approved by the Client, to be billed at 1.15
times cost.
.
o
.
Any permits and fees paid to government agencies billed at 1.15 times cost.
Preparation of perspective renderings (estimated cost for 18"x24" color perspective
rendering w/Il be approximately $1200 each).
Additional Community Outreach meetings.
HOURLY RATE SCtlEDULE:
Following are our current hourly rates:
TITLE
HOURLY RATES
Principal $127.00
Project Architect $ 85.00
Construction Administrator $ 75.00
Specification Writer . $ 75.00
Senior Designer $ 75.00
Job Captain $ 65.00
Architectural Draftsperson $ 60.00
CADD Time $ 15.00
Senior Administrator $ 50.00
Intern $ 25.00
REEVIBURSABLE EXPENSES:
The following items are to be' considered reimbursable and are not included in the basic scope
of services:
o
.
Reproduction costs for additional blueprinting, photocopies, 'plotting, and
photography, billed at 1.15 times cost.
Construction of an>, models or prototypes, as requested by the Client to be billed
at 1.15 times cost.
.
Fees incurred by other consultants as approved by the Client, to be billed at 1.15
times cost.
.
.
Any permits and fees paid to government agencies billed at 1.15 times cost.
Preparation of perspective renderings (estimated cost for 18"x24" color perspective
rendering will be approximately $1200 each). .~
Additional Community Outreach meetings. '
CONSTRUCTION DOCUMENT SERVICES
1. Prepare construction document for Bldg. Dept. approval and bidding purposes inclusive of:
a~ Architectural drawings and specifications.
b. Structural drawings and specifications.
c. Plumbing, and electrical drawings, energy calculations and specifications.
·
d. Landscape drawings and specifications was omitted from scope ~ ~ork.
e. Drainage drawings and specifications for area disturbed by demolition only.
BIDDING S ERVICF_.S
1. Assist client in evaluation of bids.
2. Issue addendum, and clarifications during bidding.
CONSTRUCTION CONTRACT ADMINISTRATION - charged on a Time &-Material basis
1. Review shop drawing submittal and samples.
2. Bi-weekly job visitations during time of construction,
construction schedule.
8 job meetings (max.) over a 17 week
3. Inspect completed facility and prepare a list of omissions and corrections to be reviewed with
Owner and Contractor.
4. Review payment requests by general contractor.
POST OCCUPANCY REVIEW
1. Crime Prevention Through Environmental Design (CPTED) Program and Maintenance Review
Meeting(I) with Client and maintenance staff was omitted from the scopeS'of work.
COMPENSATION:
We propose to provide Design Services for a Fixed Fee of $19;473 per attached Fixed Fee
Proposal dated April 12, 1995.
HOURLY RATE SCHEDULE:
Following are our current hourly rates:
TITLE
Principal
Project Architect
Construction Administrator
Specification Writer
Senior Designer
Job 'Captain
Architectural Draftsperson
CADD Time
Senior Administrator
Intern
HOURLY RATES
$127.00
$' 85.00
$ 75.00
$ 75.00
$ 75.00
$ 65.00
$ 60.O0
$ 15.00
$ 50.00
$ 25.00
REIMBURSABLE EXPENSES:
The following items are to be considered reimbursable and are not included in the basic scope
of services:
.
.
.
.
o
,
Reproduction costs for additional blueprinting, photocopies, plotting, and
photography, billed at 1.15 times cost.
Construction of any models or prototypes, as requested by the Client to be billed
at 1.15 times cost.
Fees incurred by other consultants as approved by the Client, to be billed at 1.15
times cost.
Any' permits and fees paid to government agencies billed at 1.15 times cost.
Preparation of perspective renderings (estimated cost for 18'x24" color perspective
rendering will be approximately $1200 each).
Additional Community Outreach meetings.
ADDITIONAL SERVICES:
Changes requested by client to work that has previously been approved will be
billed on an hourly rate basis.
2. Additional work as mutually agreed upon.
3. Signage/Graphic Design.
o
Soils and Geology Reports.
5. Traffic Studies.
6. Topographic Survey
7. City Council Meetings
8. Asbestos Abatement
9. Construction Administration
10. Acoustical Engineering
11.
11.
Record Drawings
Handicap Consultant
Susan, thank you again for considering our firm and we look forward to working with you on
this project. We welcome any inquiries you may have regarding this proposal.
Respectfully submitted,
BE dowAarAd r cI~ikt e cNtug~
Architectu~
279 Wes! Sevenln
San Pedro. CA 9073~-332~
7e,uphon,.~ 31 O, 832-268
Facsimile 310/831-4656
FIXED FEE PROPOSAL- for Tustin Frontier Park Restroom
Name: date: April 12, 1995
BOA Architecture Job # 95-1480
PRE-DESIGN
meetings-1 and start-up (photos,code check, site analysis)
SCHEMATIC DESIGN
meetings-2
site plan design-3 options
floor plan design-3 options
exterior elevation design-3 options
CADD-none in this phase, sketches only for City approval
principal input
cost analysis-none
community outreach 'meeting-1
HOURS UNIT .HR RATE COST
8 hfs 1/5 ... 680
·
8hrs 85 680
6hrs 75 450
6hrs 75 450
8hrs 75 600
0hfs 75 0
2hfs 125 250
0hrs 75 0
4 hfs 75 300
DESIGN DEVELOPMENT
meetings-none, phone coordination only
refine schematic design w consultant input
project management-no cost estimate this phase
CADD
0hfs 75 0
6hrs 75 450
6hfs 75 450
12hrs 75 900
CONSTRUCTION DOCUMENTS
A1 sheet30x42, no demolition plan & notes
A2 sheet 30x42
A3 sheet 30x42
project management
bldg dept corrections
meetings-1
c~st estimate
32hfs 75 2,400
36hfs 75 2,700
36hrs 75 2,700
8hrs 75 600
8hfs 75 600
10hrs 75 750
4hfs 75 300'
6h.~ 75 450
addendumsandclafification, nomeetings
8 hrs 75 600
CONSTRUCTION ADMINISTRATION
CONSULTANTS
stmmu-al
plumbing/electrical
civil
landscape-none
charged on time & materiaT
FEE FACTOR
500 1.15
1500 1.15
750 1.15
0 1.15
575
1,725
863
0
TOTAL
680
2,730
1,800
10,500
600
3,163
TOTAL FEE 19,473
EXHIBIT "C"
SPECIAL REQUIREMENTS
STANDARD CERTIFICATE OF INSURANCE FORM
MINUTES OF FRONTIER PARK NEIGHBORHOOD MEETING
DECEMBER 8, 1994
13
EXHIBIT "C"
SPECIAL REQUIREMENTS
.
The City shall provide a Project Manager to coordinate the Design Plan process on behalf
of the City. The Project Manager shall report to a Contract Officer who shall be Assistant
City Manager, Christine Shingleton. Recreation Superintendent is currently appointed as
the Project Manager for this project.
.
The Project Manager shall certify payment applications, admini,ster change orders, and
shall be the primary liaison between the Architect and the City. All items listed will
require approval by Contract Officer.
.
If Consultant observes or otherwise becomes aware of any fault or defect in the project,
or non-conformity with contract documents, prompt written notice will be given to the
Contract Officer.
4,
Consultant shall not release to the public or the press information on this project without
prior authorization by Contract Officer.
5. A no-fee business license shall be provided by the City to Consultant.
.
Consultant shall present to City certificates of insurance and endorsement forms verifying
that the Consultant has the insurance as required by this agreement. Said forms shall be
reviewed and approved by the office of the City Attorney of the City of Tustin. On the
Certificate of Insurance attached, designate City of Tustin as additional insured parties.
9. Design Review and plan adoption shall include:
Formal meeting with Parks & Recreation Commission
Formal meeting with Planning Commission
Formal meeting with City Council
10.
Contract officer determines that a product deliverable is unacceptable, either before or
after a draft of final draft is issued because it did not conform to the requirements of this
agreement, the consultant .shall submit a revised report or product at consultant's expense.
11.
Consultant shall utilize those professional and sub-contractor§ to perform services as
identified in consultant's proposal. No substitution shall be made-without the advance
written approval of the Contract Officer, after review of the proposed replacements
experience and qualifications with a written explanation of necessity for the change. No
increase on compensation or reimbursable salary rates will be allowed when personnel or
firm substitutions are authorized.
14
12. Consultant shall review and replace project or sub-consultants personnel assigned to
project who do not perform assigned duties in a manner satisfactory to Contract Officer.
Consultant shall be required to meet with Contract Officer and Project Manager as required to
discuss progress on scope of work at Contract Officer's direction.
Consultant in planning for Design shall take into consideration Community Meeting Minutes of
8 December, 1994 attached and incorporated herein as part of this exhibit.
RODUCER
J. Grego~ Brown & Company
1900 Avenue of the Stars
Suite 960
Los Angeles, CA 90067
DC
~SURED
BOA Architecture
279 West Seventh Street
San Pedro, CA 90731-3321
ONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIF1CATF/
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY 'D
POUClES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANYLETTER A CNA-Continental Casualty Co.
COMPANY a
L~FI~R
COMPANY C
LETTER
COMPANY D
LET'~R
·
COMPANY E
LETTER
TYPE OF INSURANCE
.~ERAL LIABILITY '
COMMERCIAL GENERAL LIABILITY
.~.~MO BILE LIABILITY
.~ ANY AUTO
ALL OWNED A~OS
SCHEDULED A~OS
HIR~ A~OS
NON-OWNED AUTOS
~GE LIABIL~
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ESS UABILITY
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION
AND
EMPLOYERS' UABIMTY
POLICY NUMBER
OTHER
PROFESSIONAL
LIABILITY
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MM/DDVYY) DATE (MM/DD/YY)
AAEl13831943
LIMITS
GENERAL AGGREGATE $
PRODUCTS.COMP/DP AGG. $
PERSONAL & ADV. INJURY $
EACH OCCURRENCE $
FIRE.DAMAGE (Any one fire) $
MED. EXPENSE (Any one pemo~ $
COMBINED SINGLE
LIMIT $
BODILY INJURY
(Per pel~on) $
BODILY INJURY
(Per accident) $
PROPERTY DAMAGE $
EACH OCCURRENCE j $
11/20/94
11/20/95
ESCRII~ION OF OPERATION~fI. OCATIONS/VEHICLES/~PECIAL ITEMS
ALL OPERATIONS OF THE NAMED INSURED INCLUDING BUT NO LIMITED TO:
FRONTIER PARK - TUSTIN
AGGREGATE
ISTATUTORY UMITS
EACH ACCIDENT
DISEASE--.POLICY UMIT $
DISEASE--g_ACH EMPLOYEE $
250000 EACH CLAIM AND
AGGREGATE
Ii!ii]SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE i
CITY OF TUSTIN liii!]EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO I
ATN SUSAN JONES ~!!i!]MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TOT
P,O, BOX 3539 i!ii!il LEFT, BUT FAILURE TO MAIL SUCH NOTICE SEtN~'L~IMPOSE NO OBLIGATION O~
MI:IY- J. 1 -' 95 ~. 0: ~. 3 ! ? ] I::IRCH I TECTURE TEL NO: 't 3 t 083? , ~g04 P03
-- · ~,.. ..,, ......... . ,
CITY OF TUSTIN
CERTIFICATE OF INSURANCE AND DESIGNATION OF NAMED ADDITIONAl. INSURED
CITY OF TUSTIN
P.O. Box 3639
Tu.dn, CA 92691-363g
.,
NO MODIFICATIONS OR ADDITIONS MAY BE MADE TO THIS FORM
FRONTIER PARK~:_ TU.ST[N
PROJECTt
NAMI AHO ADDRF,6~, OF tNILIflEO OONTIq~OTC)fl:
BOA
297 WEST SEVENTH STREET
_ .~.me~vL,~A ~ HAMPSHiRE-INS. CO ~:. ...... ...-
_C~m~a,[~, AMERICAN MOTORIST INS'60
Comply ~ ~ ~
NAkll ANI3 Abl~ESS OF INIURANOI~ AQENOYt
J GREGORY BR0~ & C0 INC ~~~ "~ .... _._ .- .......
4695 MACARTH~ CT #470 ~' ' ....... ·
~PORT BEACH CA 92660 O~
(~ Oemm~etal O4nerl
Ueblaty
l I ch4,~ M~W El OCC.
( I Owner'. & Oo~tc.4~'
!1
CAP3037228tJO
11-20-94
11-20-95
CAP3037228( 3
11-20-94
11-20-95
omL $ 1000
Bodily klury
Bodily I~]ury
{Per
EXO[II UAItt.ITY
[ ] Um~relle
WOIIKERG ¢OMPENIATION
3CW1439050 9-1-94 9-1-95
EACH OCCURRENCE . AQGIILECIATE
OYI.ER
It W e--ttfWd that · wmlwr of eubrog.don ks hereby Iseued to the City of '[usthl et
.amp·ny will give ~hkty I30} date written no~lc~ te the Cky of Tustln prior to moclifloatlo, er
OAT[ 1$8UEJ): 5-11-95
[erme of all Work.re Cot
latJon.
~x,ve.-named I.e reno*
I ·
II.
MEETING NOTES
FRONTIER PAR/{
NEIGHBORHOOD PLANNING MEETING
DECEMBER 8, 1994
7:00 P.M.
TUSTIN CIVIC CENTER
ATTENDANCE:
·
Parks and Recreation Commission - Chair Margarete
Thompson, Vice Chair Ken Royal, Don Biery, Karen
Hillyard, Jeanie Jackson, Teri Neal.
Staff - Susan Jones, Randy Westrick, Bob Ruhl, Joe
Stickles, Steve Lewis, Paula Rankin.
Neighbors - Berklee Maughan, Mr. & Mrs. Porter.
DESCRIPTION OF EXISTING FACILITY SITUATION:
Staff provided a description of existing facilities and
the problems they present to recreation programs, ADA
accessibility standards, maintenance activities and park
security. Staff said that the remodeling the existing
building might not be the most feasible because of
internal problems with the plumbing, the flat roof and
location and restroom entrances.
III.
OVERVIEW OF PROPOSED IMPROVEMENTS:
Staff presented a potential design for a new building.
Funding will probably not allow relocation, however.the
building can be sited to take advantage of security and
program needs. Replacement of the shade structure will
be an add alternate during bidding process. If money is
not available for the shade structure, the summer program
can use temporary shade equipment such as pop-ups. The
maintenance/program storage area will be expanded to
accomodate specific park needs. Staff described ADA
needs. Staff indicated that the park has manY needs for
improvement, however this project has ~ high priority to
solve security, sanitation and maintehance· problems.
IV.
QUESTIONS FROM AUDIENCE REGARDING THE RESTROOM PROJECT:
The neighbors and Commission mentioned other needed
improvements for the park. These suggestions include:
1. Regrading to improve sight~ lines for security and
to create flatter playfields.
2. Hardcourts.
3. Improved play equipment.
4. Repair the bridges.
·
More picnic tables.
Replace the shade structure (if not funded as part
of the restrOom project).
These projects will be prioritized when future Capital
Improvement Project'lists are developed.
Ve
MODIFIED PREVIOUS PARK HOURS:
In summer of 1994, the City Council revised park hours at
Frontier Park to be closed sunset to 6 a.m. The Council
asked to review the changes after six'months.
The Police Department reported a reduction in calls at
the park. Only 40 calls in 1994. This is a dramatic
reduction. The 'Police Department has enforced the
regaulation according to "the spirit of the law, not the
letter of the law." There have been no complaints about
the revised park hours. It seems the revisions have not
limited access to the park for .legitimate recreation
pursuits.
Staff will agendize a Parks and Recreation Commission
review of the situation in January with a recommendation
to the City Council.
FRONTIER pA. RI(:~OTES. FP
EXHIBIT "D"
SCHEDULE OF COMPENSATION and PERSONNEL HOURLY RATES
16
le
.
.
EXHIBIT "D"
COMPENSATION
Compensation shall be for the actual time of work performed and material costs expended
by consultant and may not exceed $ 21,420 for the Design and Construction Documents
and any authorized reimburseables.
Progress payments will be made monthly based on services provided and actual costs
incurred. All requests for payment shall be based on actual time and materials
specifically related to identified tasks in the Cope of Work.
ae
The Consultant shall indicate on all monthly invoices the tasks being 'billed
against, the original budget amount for that task, the amount, billed to date and
percentage of completion.
bQ
The Consultant may bill up to the maximum projected budget through the tasks
completed less 10%. The retention amount will be paid to consultant after the
contract Officer has evaluated the consultant's performance and made a
determination that requirements of the Scope of Work for all tasks have been
satisfactorily fulfilled.
Each invoice shall also indicate the actual hours worked, the billing rate, personnel
classification, hourly billable rate and the amount of fees being billed for all
consultant personnel.
d.
All hours' charged to the project shall be supported at consultant's Office by
detailed time sheets.
All invoicing shall be based on actual hours worked by an individual times the
fixed hourly rate for that individual and their corresponding firms as specified by
the Consultants' Proposal. Actual hours shall be hours spent on assigned project
tasks. Travel time to and from the City's offices and to and from the Consultants'
offices shall not be billable.
CitY will not reimburse for cellular phone charges.
Records for all billings, payroll, consultant fees and direct reimbursable expenses
pertaining to the project shall be maintained on the basis of generally, accepted accounting
principles and shall be available for inspection by the City or the City's representative at
mutually convenient times.
17
Se
Approved change orders shall be compensated based on the hourly rates attached herein
and incorporated herein by reference and/or a maximum amount previously agreed to in
writing by Consultant and City.
The City agrees to pay consultant as compensation for all authorized work included in the
Scope of Services heretofore stated, at the hourly rates below provided maximum
compensation amounts are not exceeded.
Principal
Project Architect
Construction Administrator
Specification Writer
Senior Designer
Job Captain
Architectural Draftsperson
CADD Time
Senior Administrator
Intern
$127.00/hr.
/85.00/hr.
75.00/hr.
75.00/hr.
75.00/hr.
65.00/hr.
60.00/hr.
15.00/hr.
50.00/hr.
25.00/hr.
Billings for all time and materials and contract extension work shall be in accordance
with the level of work performed and will be broken into the categories listed above.
There will be no escalation of hourly rate or total compensation during the Design and
Construction document phase.
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
19
EXHIBIT ~E~
SCHEDULE OF PERFORMANCE
The Consultant shall diligently pursue the work in accordance with the Preliminary
· Schedule as outlined in Section 6.0 of the consultants Proposal. In accordance with the
Preliminary Schedule, the design and construction documents are to be ready for City
Council approval approximately 3-4 months from the date of the execution of the
consultant agreement. .;, · ....
2O
TUSTIN FRONTIER PARK RESTROOM
DATE APRIL 25. 19995
PROPOSED PROJECT SCHEDULE
PART 1
I WORK ITEM
Program ~oFasial
see
Work Plan
ADA Analysis
Community Outreach
Projec~ Team Meeting
SCHEMATIC
Inter-team Reviews
Phase Development & Documents
Complete Phase Documentation
Cost Analysis-no~
Preliminary Agency Review
Quality Assurance Review
Phase Review & Approval
Value Engineering
cPTED & ADA Design Review
Projec~ Team Meetings
:DESIGN
Develop Design
Phase Documentation
Complete Phase Documentation
Follow-up Agency Review-none
Quality Assurance Review
Phase Approval
Value Engineedng
CPTED & ADA Design Review
Project Team Metting-none
TUSTIN FRONTIER PARK RESTROOM
DATE APRIL 25, 1995
PROPOSED PROJECT SCHEDULE
PART 2
I WORKITEM I i ! I I ! I ! i ! ! I I
-...,
Complete P~ ~~ti~
C~ A~
P~r~ A~ R~ o
Q~I~ A~um~ Re~
Value ~gi~
CPTED & ADA D~ign R~
Agen~ Pla~h~ ~fion
.....
Final Contm~ D~ment C~rdination
Final ~1
Proj~ T~m M~ti~ o
~:.>~::
Admtni~m~ & Pre~mdion ~<<.j~ ::~..~:~
Cmdfi~t~Adde~a Pre~mti~
Pr~~ M~i~ o
~~~ - 4 Moth
Proj~T~mM~tings-B~ o o o o o lo o o
Pun~ li~
Final Ins~
Ce~fi~te of ~n~
Man~, Wa~
Maint~ & O~ti~ In~m~
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Mo~n o
CPTED P~~~ E~l~i~
Facil~ O~ & Pe~a~ R~~