HomeMy WebLinkAbout06 DEST RECRUIT FILES 04-17-95NO. 6
4-17-95
)ATE:
APRIL 3, 1995
Inter-Corn
TO: .
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PERSONNEL SERVICES
DESTRUCTION OF RECRUITMENT FILES
RECOMMENDATION:
TO approve Resolution $95-40 allowing for destruction of
applications and testing materials for recruitments which have been
closed for over two years.
BACKGROUND:
This action is in accordance with state and federal law, and will
allow staff to manage records storage in an efficient and effective
manner.
Bettie Correa
Sr. Personnel Analyst
Attachments: 1990, 1991, 1992 Recruitment Lists
Consent Of city Attorney
Resolution $95-40
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RESOLUTION NO. 95-40
A RESOLUTION OF THE CITY COUNCIL OFTHE
CITY OF TUSTIN, CALIFORNIA, APPROVING
DESTRUCTION OF CERTAIN RECORDS
The City Council of the City of Tustin hereby ordains as follows:
WHEREAS, Government Code §12946 provides that an employer shall maintain and
preserve any and all applications, personnel, membership and employment referral records
for a minimum of two (2) years after the records are initially created or received and shall
retain personnel files of applicants or terminated employees for a minimum of two (2) years
after the date of the employment action taken, and that upon notice that a verified complaint
against it has been filed under Part 2.8 of the Government Code of the State of California,
the employer shall maintain and preserve any and all records and files until the complaint is
fully and finally disposed of and all appeals or related proceedings terminated, and except for
the records described hereinabove and records affecting title to real property or liens thereon,
court records, records required to be kept by statute, records less than two (2) years old and
the minutes, ordinances, or resolutions of the City Council and other City boards or
commissions, Government Code §34090 authorizes the head of a city department to destroy
any city record, document, instrument, book or paper, under his or her charge, without
making a copy thereof, after the same is no longer required, with the approval of the City
Council by resolution and the written consent of the City Attorney;
WHEREAS, the City Council, upon the request of the acting head of the Personnel
Department, desires to approve immediate destruction of certain records, to wit, te.~
materials and applications for recruitments of the Personnel Services Department, each
which is not less than two (2) years old and is not a record described hereinabove which lo
required to be retained any longer; and
WHEREAS, the City Attorney of the City of Tustin has filed her written consent with
the Clerk of the Council of the City of Tustin and a copy of such consent is attached hereto;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin:
Pursuant to Section 34090 et seq. of the Govemment Code of the State of California,
approval is hereby granted for the immediate destruction of the records described below
which, as of April 1, 1995, have been retained for a minimum of two (2) years:
1990, 1991 and 1992 test materials and applications for
recruitments of the Personnel Services Department.
PASSED AND ADOPTED, at a regular meeting of the City Council for the City of
Tustin on this day of ,19
Mayor
MARY E. WYNN, City Clerk
1100-(XX)25
11324_1
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CONSENT OF CITY ATTORNEY
I, the undersigned, Lois E. Jeffrey, City Attorney of the City of Tustin, California, do
hereby consent to the destruction of the materials described in the attached Resolution.
Dated:
LOIS E. JEFFRE
1100-00025
11324._1
Date: 30 MAR 1995
RECRUITMENT LIST 1990 TO 1992
Page: 1
Req No Job Title
90-01 POLICE RECRUIT
90-02 RES. POLICE OFFICER
90-03 COMMUNICATION OFCR
90-04 REPRO. OPERATOR
90-05 EQUIPMENT MECHANIC
90-06 MAINTENANCE WORKER
90-07 RECORDS CLERK
90-08 POLICE RECRUIT
90-09 ADMIN/SUPPORT SERV. MGR.
90-10 EQUIPMENT OPERATOR
90-11 JR. CIVIL ENGINEER
90-12 POLICE OFFICER
90-13 DEPT. CLERK
90-14 MECHANICS HELPER
90-15 RECREATION COORDINATOR
90-16 POLICE RECRUIT
90-17 CUSTOMER SERVICE SUPERVIS
90-18 PERSONNEL ANALYST
90-19 DEPUTY CITY CLERK
90-20 NON-SWORN INVESTIGATOR
90-21 SECRETARY
90-22 CROSSING GUARD COORDINATO
90-23 COMMUNICATION OFCR
90-24 RECORDS CLERK
90-25 ASSOCIATE PLANNER
90-26 DEPARTMENT CLERK
90-27 ACCOUNT CLERK
90-28 POLICE SERGEANT
90-29 SECRETARY ,
90-30 POLICE RECRUIT
90-31 MAINTENANCE SUPERVISOR
90-32 PROPERTY AIDE
90-33 RECEPTIONIST/CLERK TYPIST
90-34 BUILDING OFFICIAL
90-35 REC. SUPERVISOR
90-36 ASSISTANT PLANNER
90-37 ASSOCIATE PLANNER
90-38 REPRO. OPERATOR
90-39 DEPARTMENT CLERK
90-40 CROSSING GUARD
90-41 TRANSPORTATION ENGINEER
90-42 PT POLICE AIDE
90-43 CODE ENF OFFICER
90-44 RECORDS CLERK
90-45 REPRO. OPERATOR
90-46 EQUIPMENT OPERATOR
90-47 MAINTENANCE SUPERVISOR
90-48 COM. SERV. OFFICER
AM2000:REQ.LIST
Date: 30 MAR 1995
RECRUITMENT LIST 1990 TO 1992
Page: 2
Req No Job Title
90-49 SENIOR PLANNER
90-50 POLICE RECRUIT
90-51 ADMINISTRATIVE ASST. I
90-52 EXECUTIVE COORDINATOR
91-01 ASSOCIATE PLANNER
91-02 COMMUNICATION OFCR
91-03 POLICE RECRUIT
91-04 SECRETARY
91-05 ASST. CIVIL ENG.
91-06 POLICE RECRUIT
91-07 POLICE OFFICER
91-08 PLAN CHECKER
91-09 MAINTENANC.E SUPERVISOR
91-10 MAINTENANCE LEADWORKER
91-11 POLICE RECRUIT
91-12 RECORDS SHIFT COORDINATOR
91-13 RES. POLICE OFFICER
91-14 RECREATION.COORDINATOR
91-15 RECORDS CLERK
91-16 CROSSING GUARD
.91-17 WATER TREATMENT PLANT OP.
91-18 MAINTENANCE LEADWORKER
91-19 CODE ENF OFFICER
91-20 PLAN CHECKER
91-21 TRANSPORTATION ENGINEER
91-22 CODE ENF OFFICER
91-23 NON-SWORN INVESTIGATOR
91-24 BUILDING TECHNICIAN
91-25 SWITCHBOARD OPERATOR'
91-26 TREE TRIMMER
91-27 BUILDING INSPECTOR
92-01 BUILDING OFFICIAL
92-02 DEPARTMENT CLERK
92-03 TREE TRIMMER
92-04 COMM SVC/REC LEADER
92-05 DEPARTMENT CLERK
92-06 CLERK TYPIST
92-07 PROG ASST/DAY CAMP COORD
92-08 MAINTENANCE WORKER
92-09 FIELD SRVS. MGR
92-10 COMMUNICATION OFCR
92-11 POLICE OFFICER
92-12 CODE ENF OFFICER
92-13 CROSSING GUARD
92'-14 MAINTENANCE LEADWORKER
92-15 REDEVEL. PROGRAM MGR.
AM2000:REQ.LIST