HomeMy WebLinkAbout07 ANN'L MAINT. CONT. 04-03-95NO. 7
4-3-95
APRIL 3, 1995
Inter-Corn
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT
ANNUAL HEATING, VENTILATING, REFRIGERATION
CONDITIONING SYSTEMS MAINTENANCE CONTRACT
AND AIR
RECOMIVlENDATION
That the City Council, at their regular meeting of April 3, 1995, authorize staff to solicit bids for a new
Annual Heating, Ventilating, Refrigeration and Air Conditioning Systems Maintenance Contract.
FISCAL IMPACT
Estimated contract price $75,000.
BACKGROUND
The Tustin City Council, at their meeting of April 2, 1984, awarded a one (1) year Heating Ventilating
and Air Conditioning contract to Dial One Air-Ex Air Conditioning, Inc., for an annual cost of
$38,621.00. The purpose was to provide an energy conservation system and total maintenance for the
City's HVAC system at the Civic Center Complex and the Maintenance Facility. This contract has been
renewed on a yearly basis since 1984 with the service level being acceptable.
The original scope of services has changed considerably. New facilities have come on line with
different demands and requirements for upkeep and long term maintenance. The additional new
facilities include the Senior Center, Water Operations office, the renovated Civic Center, Police
Department, and Community Building; the Columbus Tustin Gymnasium and the Sports Park.
The present contract does not adequately address major repairs in the annual maintenance program.
It would be possible for the contractor to terminate the contract after one year without penalty or
culpability if a major repair is required.
DISCUSSION
The current agreement has reached expiration and the public bidding process will enable a cost effective
maintenance program to be established.
Tim D. Serlet
Director of Public Works/
City Engineer
TDS:RER:ccg:systcont
Robert E. Ruhl
Manager Field Services