HomeMy WebLinkAbout10 PROJECT 600127 01-16-95AGEN
DATE:
JANUARY 16, 1995
Inter-Corn
NO. 10
1-16-95
TO:
FROM:
SUBJECT:
WILLIAM HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/WATER DIVISION
PROFESSIONAL SERVICES AGREEMENT - DESIGN OF WATER MAIN REPLACEMENTS
AT THE 17TH STREET, SANTA CLARA AVENUE, AND FAIRHAVEN AVENUE
INTERSECTIONS OF STATE ROUTE 55 - CITY PROJECT NO. 600127
RECOMMENDATION:
That the Tustin City Council, at its meeting of January 16, 1995, authorize the Mayor and City Clerk
to execute a Professional Services Agreement with 1WA Engineers for design of water main
replacements at 17th Street, Santa Clara Avenue, and Fairhaven Avenue, necessitated by the widening
of the State Route 55 Freeway.
FISCAL IMPACT:
· $53,100 from Water CaPital Improvement Program
BACKGROUND:
In conjunction with the widening of the State Route 55 Freeway, Caltrans will be demolishing and
reconstructing bridge crossings at the subject streets. It will be necessary for the City to install
replacement water mains during construction of the new bridge structures within a narrow time frame
allocated by Caltrans. Proceeding with the design will allow for bidding the project in a timely manner
so as not to interfere with or delay the Caltrans project.
DISCUSSION:
The existing water mains within the 17th Street and Santa Clara Avenue Bridge right-of-ways are not
of desirable size. These pipelines will be upgraded to meet current and future needs. Caitrans will
reimburse the City for replacement, of the water mains in kind, but will not pay for upgrades. It is
estimated that the total project cost will be $490,000, of which $420,000 will be reimbursable to the
City by Caltrans.
Tim Serlet
Director of Public Works/City Engineer
Gary R. Ve~h
Water Service Manager
TS:GRV:cmc
Attachment
pROFF~$SIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this . day of December, 1994, by and
between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and
IWA Engineers, 17390 Brookhurst Street, Suite 100, Fountain Valley, CA 92708, (hereinafter
referred to as "Consultant").
WITNESSETH;
WHEREAS, City desires to employ Consultant to furnish the necessary engineering
services for design of relocation of water mains at 17th Street, Santa Clara Avenue, and
Fairhaven Avenue necessitated by widening of the State Route 55 Freeway, hereinafter referred
to as 'Project"; and
WHEREAS, Consultant is qualified to provide the necessary services in connection with
said Project and has agreed to provide the necessary services; and
WHEREAS, Consultant has submitted to City a proposal dated August 16, 1994, which
includes the following parts, attached hereto, marked as indicated and incorporated herein as
though set forth in the Proposal: Scope of Work; Related Experience; Project Management; and
Project Schedule (Exhibit "A"); Fee Schedule (Exhibit "B"); and Schedule of Hourly Rates
(Exhibit "C").
NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to
provide the professional services for the Project, and city and Consultant, for the consideration
hereinafter set forth, agree as follows:
~;ecti0n 1: Scope of Consultant's Services. Consultant agrees to furnish to City
consulting services for the Project. These services shall include all of the services solicited in
City's Request for Proposal dated July 14, 1994, a copy of which is attached hereto, marked
Exhibit "D", and all the services included within the Consultant's proposal.
-1-
Section 2; Time for Completion~ It is hereby understood and mutually agreed that the
time for completion of the work to be performed by Consultant is an essential condition of
thi~greement. Consultant agrees that it shall prosecute regularly and diligently the work of this
agreement accordingly to reasonable schedules established by City for the various items
described and as outlined within Consultant's proposal. Consultant shall not be accountable for
delays in the progress of its work caused by any 'condition beyond its control and without the
fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional
compensation, regardless of the party responsible for the delay.
~ection 3; Comoensation, The compensation to be paid under this agreement shall be
as set forth in the Consultant's proposal with a total cost not to exceed $ 53,100. Progress
payments for work completed will be paid as the work progresses, within thirty (30) days of the
date of Consultant's invoice. These payments will be based upon submittal of detailed invOices
and based upon the actual work performed for each individual task not exceeding that provided
in the Consultant's proposal.
Section 4: Statement of Costs, Pursuant to the provisions of California Government
Code Section 7550, the total amount expended by City relating to the preparation of the report
and documents prescribed herein shall be set forth within the final edition thereof, in a separate
section, in a statement substantially as follows: "Pursuant to California Government Code
Section 7550, the City of Tustin expended 'the total amount of $ for the
preparation of this report and/or documents."
Section 5: ,lob Site Conditions.. The City agrees that in accordance with generally
accepted construction practices, the construction contractor will be required to assume sole and
complete responsibility for job site conditions during the course of construction of this
project, including safety of all persons and property and that this requirement shall be made
to apply continuously and not be limited to normal working .hours.
-2-
Section 6: Miscellaneous Provisions,
,
A. City and Consultant further agree to the following conditions:
(1) City, by notifying Consultant in writing, shall have the fight to terminate
any or all of the services covered by this agreement .at any time. In the event of such
termination, Consultant shall be paid for services rendered to the effective date of the
termination. ·
Consultant agrees that it shall proceed immediately and diligently to
(2)
perform the services provided for in this Agreement upon rece{pt of notice from City to proceed
therewith.
(3) The terms and provisions of this agreement shall extend to and be binding
..
upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the
..
respective parties thereto.
(4) Consultant shall perform the services hereunder as an independent
contractor and under no circumstances or conditions shall Consultant or any of its agents,
servants and employees, be considered as an employee or agent of the City.
(5) Consultant shall perform all services required under this agreement using
that degree of care and skill ordinarily exercised under similar conditions in similar localities,
and shall be responsible for all errors and omissions for services performed by Consultant under
the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its agents,
employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or
other claim made by other persons and from costs, expenses and charges, including attorney's
fees, arising from Consultant's negligent performance of this agreement. In addition, Consultant
shall maintain in full force and effect during the term of this agreement policies of
comprehensive general liability, personal injury and liability insurance with limits of at least
-3-
$1,000,000 combined single limit coverage per occurrence, and professional liability insurance
coverage with limits of at least $250,000 combined single limit coverage per claim or per
occurrence for which certificates of insurance or endorsements in form satisfactory to the City
have heretofore been delivered to City. If Consultant provides claims made professional liability
insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the
amount required by this agreement to cover claims made within three [up to fiVe] years of the
completion of Consultant's services under this agreement, or (2) to maintain professional liability
insurance coverage with the same carrier in the amount required by this agreement for at least
three [up to five] years after completion of Consultant's services under this agreement. The
Consultant shall also be required to provide evidence to City of the purchase of the required tail
insurance or continuation of the professional liability policy.
(6) Consultant shall carry and pay for such compensation insurance as is
necessary to fully protect Consultant and its employees under CalifOrnia Worker's Compensation
Insurance and Safety Laws, to relieve City from all responsibility under said laws in connection
with the performance of this agreement, and upon execution of this agreement, to file with City
a certificate certifying to said protection.
(7) Consultant certifies that there shall be no discrimination against any
employee who is employed in the work covered by this agreement, or against any application
for such employment,~ because of race, religion, color, sex or national origin including, but not
limited to, the following:
a. Employment, upgrading, demotion or transfer, recruitment, or
recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship.
-4-
(8) Consultant shall provide City monthly with a detailed itemization of all
work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise
City thereof.
(9) Upon termination of this Agreement or completion of the Project, all
documents relating to the Project shall become the sole property of City. Should City terminate
this Agreement pursuant to subparagraph (1) of this Section, Consultant shill, ~ ten (10)
business days of receipt of notice of termination, provide City with all documents within
Consultant's possession relating to this Agreement and the Project, including but not limited to
all completed documents and all drafts of uncompleted documents.
IN WITNF_.SS WHEREOF, this Agreement was executed by the parties on the day and
year first above written.
CITY OF TUSTIN, a Municipal Corporation
.
BY
Mayor
ATr~T:
City Clerk
APPROVED AS TO FORM:
BY
IWA ENGINEERS
L _ _ (Si~n~tture)
L,D, lncledon, President
(Name Printed/Title)
-5-
IWA ENGINEERS
~ 7390 Brookhurst Street. Suite '100
Fountain Valley, Callfon~ia 92708
(7'14) 968-'122'~ * FAX (7'14) 968-9286
December 15, 1994
City of Tustin
300 Centennial Way
Tustin, CA 92680
Attn: Gary Veeh
Water Service Manager
Subject:
Design of Water Mains at SR-55 widening
Dear Mr. Veeh:
IWA Engineers has executed the Professional Services Agreement for the above referenced
project. In lieu of providing occurrence based professional liability insurance coverage as
required by the Agreement, IWA warrants and represents that it shall maintain insurance
coverage with the insurance company, listed on the attachment, in the mounts indicated for at
least three (3) years after the completion of the consulting services under the Agreement. IWA
Engineers will provide the City with certificates of insurance coverage within the period
established above in order to evidence compliance with this Agreement.
Sincerely,
IWA Engineers
ACCEPTED AND AGREED TO:
,.
Dkector of Public Works/
City Engineer
APPROVED AS TO FORM:
~°is E. Jeffrey (-J /'/p~'' · 0.
City Attorney
Llewellyn D. Incledon
President
CERTIFICATE OF INSb,
CITY OF TUSTIN .)
,iCE ,.A,ND DESIGNATION OF NAMED ~DDITIONAL,INSURED
NO MODIFICATIONS OR A .DD. ITIONS MAY. BE MADE TO THIS FORM
·
CITY OF TUeTIN PROJECT:
P.O.' Box 3539
?uJfin. CA. 92681-3539
· ,
,lAME AND ADDRESS OF I'NSURE. D CONTP. ACTOR:
',IwA i.. ~--r~gineer~ . .
17390 Brookhurst St., #100
'Fountain Valle , CA 92708
dAME'AND ADDRESS OF INSURANCE AGENCY:
C'ro~eI1~. Insurance' Agency
43yc°rporate park, Ste ~200'
Irvine',. 'CA 92713
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COMPANIES AFFORDING COVERAGE /
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American Motbrists Co
Polley Number
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AUTOMOBILE LIABIUTY
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Expiration Date
11-2-95
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AUGUST I gg4
EXHIBIT A
PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
FOR
CITY OF TUSTBV
WA TER MAIN REPLA CEMENT FoR 17TH STREET,
SANTA CLARA A FENUE AND FAIRHA FEN A VENUE A T $R-55
TABLE OF CONTENTS
H~
m~
IV,
Background ....... . ..............................................
:
.
project Understanding .................................................. 1
Overall Project Approach ' . .......... 4
Scope of Work ' . ............. 4
V. City Responsibilities , . .......... 9
VI. Project Schedule ..................................................... 10
VII. Project Team ............................................ · 10
VIH. Related Experience .................................................... 12
Fee Estimate ........................................................ 12
ProfessiOnal Services Agreement ................. : ........................ 12
XI. Insurance ' . ....... 12
XII. -Business License ..................................................... 12
APPENDICES
APPENDIX k
APPENDIX B.
EXHIBIT A- RELATED EXPEKIENCE
SEPARATE SEALED ENVELOPE:
EXHIBIT B - FEE ESTIMATE
EXHIBIT C - SCHEDULE OF HOURLY RATES
SAMPLES OF WORK
.]
PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
FOR
CITY OF TUSTIN
WATER MAIN REpLAcEMENT FOR 17TH STREET, sANTA CIERA AVENUE
AND FAIRHA~N AVENUE AT SR-55
I. BA CKGR 0 UND
As a result of the SR-55 State highway widening improvements, a joint OCTA/Caltrans pwject, three
water mains for the City of Tustin are impacted and require relocation. All 'three mains currently
operate through or near street overcrossings of SR-55 at the 17th Street crossing, Santa Clara Avenue,
and Fairhaven Avenue bridges. A detailed discussion of the existing conditions follows:
Existing Water Mains:
The 17th Street facility is'an active 8" ACP water line located along the northerly side of the
street of which approximately 210 feet is through the existing bridge. Other utilities such as
sewer, gas and jet fuel lines are also located in 17th Street and are generally parallel with the
$" ACP line.
The Santa Clara Avenue facility is an active 12" wa~er line located along the northerly side of
the street of which approximately 190 feet is through the existing bridge. In addition, an
inactive 6" ACP water line crosses under the SR-55 roadbed, just north and parallel to the north
edge of the existing bridge. Preliminary investigation indicates there are no other utilities in
the vicinity of this line.
The Fairhaven Avenue facility includes an active 10" ACP water line located south and
generally parallel to the existing street. 'The active line crosses under the existing freeway
roadbed via circumferential casing. East of the bridge, the active 10" line tees with a 6"
waterline from the south, then continues and eventually aligns within the existing Fairhaven
wadbed east of Ethlebee Way. West of the bridge, a portion of the 10" line is inactive, running
'southerly of the existing road, then eventually aligns within existing Fairhaven Avenue
approximately 700' from the existing bridge. Many other utilities exist within or parallel to
· Falrhaven Avenue in the vicinity of the 10" water line, including:
-20" Water (EOCW)
- 1 $" Water (SCW)
- 10" Water (City of Orange)
- 2" (sca)
- $" Sewer (City of Orange)
II. ' PR OffECT UNDERSTANDING
Water Main Replacement:
The City of Tustin has provided the basic replacement schemes and/or options in the RFP. The
proposed replacements are outlined below, each with a commentary on related issues and design
concepts. A general issue affecting the bridge-related pipeline design is whether steel casings are
required throughout the entire length of the new bridges or whether they will be required ordy at the
abutments and end diaphragms, the latter being the more typical method for water lines. In discussions
with Caltrans District 12 staff, it has been determined their design criteria requires the use of casings
in all bridge crossings and are aware of special consideration, s which will be required to place pipeline
facilities in their bridge ~tructures.
Project No. 1 - The 8-inch ACP Water Line in 17th Street Overcrossing:
Basic RFP Concept:
This line will be replaced with approximately 630 feet of 12-inch
Ductile Iron Pipe (DIP), encased in approximately 300 feet of 20-inch
steel casing through the bridge structure.
Issues':
The extent of casing required, as discussed above, is a potential issue
and will be addressed.and confirmed with Caltrans immediately. Close
coordination with bridge and roadway designers is critical. Traffic
control and staging by roadway engineers needs to be reviewed for
compatibility with waterline work and traffic control. Roadway profile
gravies will be compatible with joint flexibility for DIP use. Significant
utility coordination is required.
Project No. 2 = The Inactive 6-inch ACP Water Line at Santa Clara Avenue:
Basic RFP Concept:
This line will be replaced with approximately 1200 feet of 12-inch DIP,
encased in approximately 300 feet of 20-inch steel casing through the
bridge structure. Alternatively, the line may be placed adjacent to and
south of the proposed new overcrossing in a boring under freeway
approximately 250 feet in length.
Issues:
The casing requirement, .as discussed above, is a potential issue and will
be addressed and.confirmed with Caltrans immediately. Constructability
of full length casing wi.th significant opposing roadway grades (crest
vertical curve) is a key issue. Close coordination with bridge and
roadway designers is critical. Traffic control and staging by roadway
engineers needs to be reviewed for compatibility with waterline work
and related traffic control.
Roadway profile grades will not be compatible with DIP use. Pipe
material selection is a key issue and, under the circumstances (full
casing and extreme grades), consideration should be given to the use of
Polyethylene Pipe (as opposed to Steel Pipe) for economic and
constructability benefits. The flexibility, durability and "continuous"
features highlight the constructability and economic advantages of
Polyethylene Pipe.
Water Main Replacement for 17th Street,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 2
The alternate to bore under freeway with steel casing has some
advantages. The roadway grade issue and bridge designer coordination
are eliminated. The disadvantage to this alternate is cosg the relative
cost may be as much as 3 or 4 times for cased Steel Pipe ,within the
bridge.
Project No. :5 The Active/Inactive 10-inch ACP Water Line at Fairhaven Avenue:
Basic RFP Concept:
This line will be replaced with approximately 1095 feet of 1 O-inch DIP.
The existing bored casing and carrier pipe under freeway will be
extended to acco~~te the SR-55 widening. The new alignment, east
and west of the freeway, will be designed to avoid proposed retaining
walls supporting the Fairhaven approach fills. The replacement work
will extend approximately equal distances east and west of the freeway.
'- Issues:
Salvaging the existing pipe under the freeway should be evaluated and
discussed with the City. Close coordination with roadway designers is
critical. Traffic control and construction staging by roadway designers
should be reviewed for compatibility with waterline work and related.
traffic control. Significant utility coordination is required.
Alternatively, the City may want to consider replacing the line via the
new bridge. The bridge designers have provided a 20" opening for
"...Furore 10" Waterline (City of Tustin)..." This approach would
improve the alignment from a maintenance standpoint and the existing
pipe under freeway abandoned. The cost impacts and long-term
maintenance considerations should be evaluated. Polyethylene Pipe may
be the preferred pipe material through the bridge option under this
scenario.
In General:
Issue:
,.
Coordination with Caltrans and Local Agencies.
Coordination with Caltrans is a critical concern. Developing and
maintaining good working relationships among the City of Tustin, the
· Consultant, and Caltrans is important in determining the current criteria
and/or policies as they apply to this project. Additionally, since portions
of the replacement work will be within, or adjacent to, the Cities of
Santa Aaa and Orange, as well as the County of Orange, dose
coordination will aid in streamlining the review by these agencies and
resolving issues, in order to adhere to the project schedule and budget.
Water Main Replacement for 17th Smml.
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 3
IlL 0 VERALL PR OJECT APPR OA CH
In its approach to the design of successful projects for our clients, IWA has developed several goals
which are applied throughout the design development process.. The following is a brief listing of those
goals specifically tailored to your project:
Provide personal service and thorough communication to the City throughout project..
Pro-active leadership by project manager.
Provide full service agency coordination for the City.
Identify all affected agencies which will be involved in review, fight-of-way, easements,
and existing utilities.
Proactive communication with affected agencies and Caltrans to minimize conflicts and
coordinate design criteria.
Arrange and chair meetings with City, Caltrans and local agencies, as necessary.
Identify Issues and formulate action plans for resolution.
Identify and coordinate with SR-55 improvement project engineering firms (roadway and
bridge designers).. .
Close monitoring and maintenance of design budget.
Integrate value engineering into design process to minimize construction costs.
Provide thorough design and attention to detail to streamline review by agencies.
Develop and advocate aggressive design schedule.
IV. SCOPE OF WORK
The purpose of the work plan outlined below is to set forth the tasks and activities to be performed by
IWA for the design of this Water Main Replacement Project. The approach to the Scope of Work
follows:
TaSk I- Data Collection and Survey Services
A. Data Collection
A kickoff meeting will be held with City staff; at which time all existing information regarding the
project areas will be determined and arrangements made for delivery to 1WA. Basic design parameters
and options for materials and methods of construe'don will be discussed and decisions made relative
thereto. Input fi.om the Water Service Division's Operations staff will be solicited relative to types of
materials and manufacturer preferences for pipeline and valve materials and desired operation
characteristics. Information relative to existing and planned utilities within the project area will be
obtained at this time as further described in Task VII following. Geotechnical information of record
from Caltrans will be requested for information relative to bdow ground conditions within the
Fairhaven and Santa Clara Avenue crossings. Should this information be found to be insufficient for
design purposes, then additional ge0teehnieal investigations will need to be conducted. Costs for such
additional investigations are not a part of this proposal.
I!
Water' Main Replaoememt for 17th Street,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 4
B. Topographic and Control Surveys
Work under this task will entail the establishment of horizontal and vertical control for the project areas
using the Orange County Environmental Management Agency's (State Plane Coordinate System) and
Orange County Surveyor Benchmarks. A minimum of two (2) benchmarks will be used to bring
vertical control to the project areas.
Base maps at a ~'cale of 1" -- 20', including 1' contours where appropriate, will be prepared from the
survey data collected along with existing and proposed utility information and Caltrans bridge and
approach plans at each site. The maps will also include property, Caltrans R/W and easement lines.
This map will delineate all existing and planned features, objects and obstructions, including but not
limited to: walkways, sidewalks,' driveways, curb and gutter, retaining walls, trees, fire hydrants, water
meters, signs, street lights, power poles and underground utilities within the project areas.
This information will be compiled in compliance with the City's mapping, documentation and
preparation requirements. The compilation will be made using Autocad R12 and design software.
IWA will pursue acquisition of ~e aerial m~pping topography from the SR-55 widening project
engineers to expedite base map preparation.
Deliverable: Base Map
C~
Construction Surveys
Field surveys for the control of construction will be provided under the following parameters:
le
One (1) set of stakes/marks for the construction of water mains and. appurtenances as required
by the City and Contractor.
2. Staking shall be at 100-foot intervals.
The location staking/marking of proposed fire hydrants, valves, fitting, blow-off assemblies and
air release valves shall be made.
Deliverable: Construction Staldng
Task H- Preparation ofhnprovement Plans
After the City's approval of IWA's proposed methodology for the construction of the water main
improvements, preparation of improvement plans for the project will commence. During the plan
preparation phase, submittals will be made at 65%, 100 % and Final 100% to streamline the review.
Coordination and meetings with City, Caltrans and local agencies is critical to the review process. The
following is a description ofthe work efforts under this task:
Water Main Replacement for 17th Street.
Santa Clara Avenue and Fairhavtm Avenue at SR-55
Page 5
A. Construction Plans
A complete set ofwater main improvement plans will be prepared and submitted to the City on ink on
mylar 24~x36N plan sheets (4 mil.thickness, minimum) at a scale of 1' =,20'. The plans will include.
all pertinent base map information as described above and will provide profile views of all pipeline
construction. The drawings will be 100% Autocad 11.12. A preliminary plan sheet list follows:
T-1
T-2
C-I
C-2
C-3
C-4
C-5
D-1
D-2
D-3
M-I
M-1
T-1
T-2
T-3
Title Sheet
General Notes, Construction Notes, Vicinity Map, Location Map,
Index to Sheets, City, Caltrans and Utility Contacts
Project No. 1 Improvements - 17th Street Bridge, Plan & ?rofile .
Project No. 2 Improvements - Santa Clara Bridge, Plan & Profile
Project No. 2 Improvements - Santa Clara Bridge, Plan & Profile
Project No. 3 Improvements - Fairhaven Avenue Crossing, Plan & Profile
Project No. 3 Improvements - Fairhaven Avenue Crossing, Plan & Profile'
Detail Sheet - 17th Street Bridge Crossing
Detail Sheet - Santa Clara Avenue Bridge Crossing
· Detail Sheet - Fairhaven Avenue Crossing
Miscellaneous Details
Miscellaneous Details
Traffic Control Plan - 17th Street
Traffic Control Plan - Santa Clara Avenue
Traffic Control Plan - Fairhaven Avenue
Total-- 15 Sheets
Deliverable: Improvement Plan ,get
B. Traffic Control Plans
As noted above, detailed wa~c control plans will be prepared as required in accordance with Caltrans
and applicable %Vatch' Manual standards in order to comply with the requirements of Caltrans, Orange
County Environmental Management Agency (OCEMA), and respective City Standards.
Deliverable: Traffic Control Plans
C. Record Drawings
At the completion of construction and based upon data and information provided by the City, IWA will
prepare Record (As Constructed) Drawings. These changes will be made by hand in the offices of the
City of Tustin Engineering Division on the original mylar reproducible plans.
Deliverable: Record Drawings
I
Water Main Replacement for. 17th Sux~l,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 6
Task ITl- Specifications (Contract Documents)
Project contra~ dooarnents, including project specifications, general and special provisions for bidding
and construction purposes will be prepared.'These documents will be' prepared in accordance with the
Standard Specifications for Public Works Construction (Green Book) and applicable Caltrans, OCEMA
and City of Santa Arm specifications utilizing the City of Tustin's standard format. Preparation of these
doouments will be in c, ompliance with the City of Tustin's "Mapping, Documentation & Plan
Preparation Requirements."
Deliverable: Contract Documents
Task IV- Plans and Specifications Requirements
As noted above, ali plans and documents will be prepared in accordance with the "City of Tustin -
Mapping, Documentation & Plan Preparation Requirements," as attached to the Request for Proposal
dated July 14, 1994 and duly noted. '
·
Deliverable: Compliance with City Requirements
Task V- Plan Approvals and Permits
IWA will work with Caltrans Distric~ 12, OCEMA and the City of Santa Aaa as required for the
approval of en~oachment and any necessary R/W perrm'ts. This coordination will include work up to
and including the preparation of the PS&E documents and during any plan revisions and resultant
change orders during the construction of the project.
DeliVerable: Agency Permit Coor&'nation
Task VI- Estimate of Probable Cost
Work under this task will include preparation of a detailed estimate of probable constru~on cost for
the project. The estimate will include all signifi~t items of.work, including, but not limited to:
mobilization, pipelines, casings, boring, Valves, special fittings, fire hydrants, bl°woff and air-va¢
assemblies and traffic control.
Deliverable: Estimate of Probable Construction Cost
Task VII- Utility Coordination
Based upon initial information and data provided by the City, IWA will verify all existing utility
locations within the project areas, and as noted above, denote them on the base maps for the project.
If during fidd investigation for verification, utilities are discovered which do not reflect record
information, IWA will request the appropriate agency to pothole these utilities to confirm locations.
Utility coordination activities will include:
Water Main Replacement for 17th Street,
Santa Clara Avenue and Fnirhaven Avenue at SR-55
Page 7
1. A thorough research and delineation of existing utility locations on the project plans.
e
e
5~
Preparation and processing of preliminary and final utility notices, including plans to all
affected utility company in compliance with City of Tustin procedures..
A full and complete record will be kept of all utility company contacts and responses to notices,
both written and verbal, and all documentation will be provided to the City.
Utility coordination will also include the processing of any permits, if required, for the
construction of the project.
Potholing for utilities is not included but will be determined at a later date.
-,
Deliverable: Utility Coordination Services
Task VIii- Meetings
As a base level of service, IWA ~ attend a minimum of three (3) meetings with the City during the
course ofthis contract, specifically:
* A Project KiekoffMeeting
* Design Submittal Meeting - 65% - Preliminary Plans
* Final Design Submittal Meeting - 100% - PS&E Package
* Final Design Submittal Meeting - Final 100% - PS&E Final Package
Copies of minutes and resultant follow-up actions will be documented and distributed by IWA to all
attendees. If additional meetings are required at the City's request, attendance can be provided on a
time and material basis.
Ddiverable: Attendance at Meetings
Task IX - Consultation During Bidding and Construction (Optional)
Although.not specifically called for in the Request for Proposals, .1WA can, at the City's option, provide
consultation during bidding and construction which would include the following services:
1. Bidding Assistance
Assistance during the bidding process can be provided to the City which would involve
response to questions and preparation of addenda as required.
Water Main Replacement for 17th Stxeet,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 8
.
.
.
Shop Drawing Review
Shop Drawing review can be provided for all submittals
Change Orders
Change orders to the contract can be prepared, as necessary.
Construction Status Meetings
Attendance can be provided at construction status 'meetings with the Contractor and other
agencies during construction, as requested by the City.
.
Consultation
Consultation during construction can be provided, if desired by the City, relative to design
intent and clarifications.
Deliverable: Consultation During Bidding and Construction '
V. CITY-RESPONSIBILITIES
Responsibilities of the City in supporting project activities include provision of the following:
.
All available existing data, information, reports, records and maps available in City files, such
as. design plans for adjacent and existing improvements, soil reports, and surveys which may
exist. The search for this material shall'be the responsibility of IW,a~
,
The City's existing water facilities shall be field marked by the City, and IWA will conduct a
field review of said marks prior to final plan preparation.
.
The City will pay all plan check and permit fees.
4,
All required copies of plans and specifications for the project bid documents.
Project Manager/Contract Administrator/Construction Inspector services.
.
.
.
Redlined inspector copy of project "as constructed" plans.
Ail necessary environmental documentation for the. project, unless otherwise stated.
Completed mylar title and detail sheets, after IWA has supplied City with redlined corrections
to samples of same.
Water Main Replacement for 17th Street,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 9
VI. PR OJECT SCHED ULE
Project design can be completed for all three projects within 60 calendar days of the City's Notice to
Proceed for Project No. 1 at 17th Street, and within 120 calendar days for Project Nos. 2 & 3 at Santa
Clara Avenue and Fairhaven Avenue, respectively. A detailed Visual Project Schedule is attached on
the following page. Also included is a schedule of manhours per task by individual, which corresponds
to the Scope of Work tasks presented in the schedule.
I~l. PR OJECT TEAM
IWA is a fn'm committed to Principal level involvement in aH project assignments. The Principals serve
on a Senior Technical Advisory support level to provide' executive level contact to the client; this
assures the project is developed utilizing the full resources of the company. Our Project Manager is
responsible for day to day direction of all project activities including quality of product, cost control
and adherence to schedule parameters.
Our Project Team includes specialists in all of the disciplines required for the project. The team is
organized into an efficient project staff committed to delivering a successful design effort. The team
members have the resources and experience to perform their respective roles in the project. The Project
Manages time will be at least 10% of the overall manhours for the project; the Project Engineer's time
will be at least 23% of the overall manhours for the project. Following are a brief d. escriptions of our
team members and 'their respective roles in this project:
Mark Bogh, P.E. - Project Manager. Mr. Bogh has over 8 years of civil engineering experience in
the design and project management of water system facilities. His recent pipeline experience includes:
a 10" reclaimed water line for the Orange County Water District, a domestic water pipeline in Talbert
Avenue for the City of Fountain Valley, the Zone L Phase V water line project for the County of San
Bernardino which include over 50 miles of water transmission and distribution mains, the Mesa
Consolidated Water District's Bristol/Clinton transmission main project, a 16" pipeline project, and the
project management and design of several thousand feet of water pipelines for Universal City Studios
in HollyWood, California.
Kelly Nolan, P.E. - Project Engineer. Bringing to the team over 8 years of professional experience,
Mr. Nolan has recent specifically-related experience to this type of project. He was responsible for the
design of domestic and reclaimed waterlines in relocated Ford Road in conjunction with the
consm~ction of the SR-73 (San Joaquin I-Y_dls Transportation Corridor) tollway. These projects included
the design of 16" domestic and 8" Reclaimed waterlines (as well as two sewer lines) through two box
girder bridges on the relocated Ford Road alignment in the City of Ir vine. The facilities are those of
the lrvine Ranch Water District. He has also managed the design of an 12" waterline for the City of
Newport Beach on Ford Road near MacArthur Blvd., and the design ofthe relocation Of 1800' of 18"
CML&C steel transmission main for the Irvine Ranch Water District in conjunction with the
realignment of Bonita Canyon Road where it crosses the San Joaquin Hills Transportation Corridor.
Mr. Nolan has extensive experience with Caltrans procedures.
Water Main R/'placcmcat for 17th Street,
Santa Clara Avcaue and Fairtmvca Avcauc at SR-$5
Page 10
Norman Doering - Designer. Mr. Doering has over 20 years experience in the design of waterline
projects which have both distribution and transmission main facilities. His recent experience includes
the design of waterlines through bridges on the Ford Road project for the Irvine Ranch Water District
facilities and for the relocation of an 18" CMLC transmission main in conjunction with the construction
of the San Joaquin Hills Transportation Corridor.
C. Stephen Bucknam Jr., P.E. - Quality Control. Providing overall quality control for the project
is Mr. Bucknam, a Principal of IWA who has over 26 years experience in the planning, design and
construction of waterline facilities. He has extensive experience in the design of thousands of feet of
domestic waterline facilities for the Cities of Los Angeles, Newport Beach, Santa Aha, Norwalk, Tustin
and Mesa Consolidated Water District, and for Moulton Niguel Water District and the Santa Margarita
Water District while Manager of Engineering for the Mission Viejo Company. He is the former Chief
Engineer of Utilities and Director of Water Resources for the City of Santa Ana where he directed the
redesign and coordination with Caltrans for the relocation of water facilities crossing SR-55 in 1987.
Jerry R. Wood, P.E. - Caltrans Liaison. As one of the Principals of IW& Mr. Wood has extensive
experience in coordinating utility, designs with Caltrans and is currently representing the Cities of
Anaheim, Orange and Buena Park as Lead Consultant for Utility Coordination activities for the
Widening of I-5 through those cities. He has a strong track record of pro-actively and successfully
negotiating with Caltrans for favorable and timely permitting of construction activities in their right-of-
way. He will provide assistance to Mr. Bogh and Mr. Nolan on an as needed basis during this project.
Rusty Francis -Survey. Mr. Francis will provide topographic, control and construction survey
services for the project, and has over 20 years experience in all aspects of surveying for design and
construction projects including waterlines, utility potholing, freeways, R/W and aerial topographic
surveys. He is an expert in the use ofcomputers for boundary calculations, setting coordinates, etc. He
is also proficient in boundary and aerial topographic surveys and in providing survey information for
the design of waterline projects. He has worked with IWA on all of its recent water projects.
Selection of IWA's Project Team for this work will provide the following benefits:
Recent similar experience and proven record of performance working with local agencies,
Caltrans, and other clients.
The experienced leadership of Mark Bogh and Kelly Nolan working closely together as
Project Manager and Project Engineer, respectively. Both Mark and Kelly have managed
many similar projects with multiple agency involvement against demanding timelines
with exceptional results and delivery of quality products.
Local experience and expertise in the water pipeline engineering field assures the City and
Caltrans of an increased project understanding from the start, high technicel quality, and
appropriate attention to details.
II
Water Main Replacement for 17th Stxeet,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 11
IWA Engineer's cost-effective/dynamic design approach as well as project enthusiasm
will offer the City opportunities for creative and economic solutions to this project's
design challenges.
The participation of Steve Bucknam and Jerry Wood as Principal support to the Project
Team brings decades of combined experience for quality control and liaison with
Caltrans.
A Project Team organization chart is on the following page which delineates the Team's responsibilities
and reporting structure.
VIII. RELATED EXPERIENCE
See Exhibit A in the Appendices for a summary of IWA's qualifications to perform this type of work.
The summary includes the scope of the project, its approximate cost, the agency for whom the work
was performed, and a contact person with a phone number.
IX. FEE ESTIMATE
Attached is a Separate Sealed Envelope marked "Fee Estimate" which contains our proposed fee to
perform the services outlined in the Scope of Work above.
PR OFESSIONAL SER ~CES AGREEMENT
IWA has reviewed the sample Professional Services Agreement as attached to the City's RFP dated
July 14, 1994.
XI. INSURANCE
IWA carfi~ Errors and Omissions, General Liability and Automotive Insurance policies in the Amount
of $1,000,000, all of which are currently in force.
XII. BUSINESS LICENSE
Upon selection by the City, IWA and each of its subconsultants will obtain and maintain a City of
Tustin business license.
Water Main Replacement for 17th Sweet,
Santa Clara Avenue and Fairhaven Avenue at SR-55
Page 12
PROPOSAL FOR
WA TER MAIN REPLACEMENT
~7TH STREET, SANTA CLARA AVENUE
AND FAIRHA VEN A VENUE
FOR SR-55 WIDENING
PRINCIPAL SUPPORT
,,
C. STEPHEN BUCKNAM JR., P.E.,
Quality Control
JERRY R. WOOD, P.E.,
Caltrans Liaison
CITY OF TUSTIN
GARY VEEH,
PROJECT MANAGER
,,,
MARK BOGH, P.E.
PROJECT ENGINEER
Kelly Nolan, P.E.
SURVEY
Rusty Francis
Desi~lner
Norman Doering
EXHIBIT A
APPENDIX A
RELATED EXPERIENCE
EXHIBIT "A"
RELATED EXPERIENCE
IWA Engineers has extensive experience in the design of water transmission and distribution
pipelines, including applications within bridge structures. The following are three (4) specific.
examples of recent similar projects performed by IWA and our staff:
FORD ROAD UTILITIES RELOCATION
Client:
Irvine Ranch Water DistriCt
P.O. Box 57000
Irvine, CA 92619-7000
Contact: Mr. Steve Malloy, (714) 453-5300
Description of Work:
IWA was retained to design 5500 feet of 16" Water
Transmission Main and an 8" Reclaimed Water Main,
each, in New Ford Road from MacArthur Blvd. to'
Bonita Canyon Road in conjunction with the design of
New Ford Road in Irvine. The design services also
included 3000 feet of 12" sewer force main and 1500 feet
of 8" gravity sewer. Each of these pipelines passed
through box-girder bridges on the Ford Road alignment.
Special coupling and encasement details were provided
for in the design package. The work was necessary due
to the construction of the SR-73 Tollway San Joaquin
Hills Transportation Corridor. Design was fast-tracked
and completed in 5 weeks. Construction cost is estimated
at: $ 850,000.
Dates of Project:
July 1994 - August 1994
Persoiinel:
Steve Buc. ~kn. am- Principal-in-Charge
Kelly Nolan- Project Manager
UNIVERSAL STUDIOS- HOLLYWOOD
Client:
MCA Universal Studios
·
100 Universal City Plaza
Universal City, CA
Contact: Mr. Ray Brandt, (818) 777-1727
Description of Work:
IWA has provided design services for several thousand
feet of water distribution and fire lines for Universal
Studios Hollywood. Several of the projects involved
relocation of existing facilties under extreme time
pressure constraints. Construction cost'- $2,000,000..
Dates of Projects:
1985 to 1994
Personnel:
Mark Bo'gh- Project Manager
18" WA TER TRANSMISSION MAIN RELOCATION
Client:
Irvine Ranch Water District
P.O. Box 57000
Irvine, CA 92719-7000
Contact: Mr. Soon Klm, (714) 453-5585
Description of Work:
This project assignment provided for the design of
approximately 1200 LF of 18" CMLC water transmission
main in Bonita Canyon Drive in Irvine. This relocation
work was done in conjunction with construction of the
new San' Joaquin Hills Ti'ansportation Corridor in the
area. The work was completed expeditiously within a 4-
week period in order to meet tight construction schedules.
Construction cost- $150,000.
Dates of Project:
May 1994 - June 1994
Personnel:
Steve Bucknam- Principal-in-Charge
Kelly Nolan- Project Manager
Norm Doering - Designer
UNIVERSAL CENTER DRIVE BRIDGE
Client:
MCA Development Company
10 Universal City Plaza, Ste. 2000
Universal City, CA 91608
Contact: .Mr. Bill Hickey, (818) 777-2647
Description of Work:
This project assignment included construction of 1000 LF
of 12" water transmission line, with approximately 500
LF throUgh the Universal Center Drive bridge.
Construction cost- $150,000.
Dates of Project:
April 1989- June 1990
Personnel:
Jerry Wood- Project Manager
EXHIBIT C -
APPENDIX B
EXHIBIT B - FEE ESTIMATE
SCHEDULE OF HOURLY RATES
APPENDIX B
Exhibit B- Fee Estimate and Exhibit C - Schedule of Hourly Rates are attached in a
separate sealed envelope,
APPENDIX C
SAMPLES OF WORK
Proposal for Professional Engineering Services
for
City of Tustin
Water Main Replacement for 17th Street,
Santa Clara Avenue and Fairhaven Avenue at $R-55
EXHIBIT B
IWA ENGINEERS FEE ESTIMATE
IWA proposes to perform the work tasks as outlined in the attached Proposal for Professional
Engineering Services for a not,to-exceed base fee amount of $53,100 for Tasks I through VIII
inclusive. Task IX, Consultation During Construction, is listed as an option since it was not
requested in the RFP. These services can be provided, if required, on a time and materials basis for
an estimated fee range of $1,500 to $2,000. A copy oflWA Engineer's current Rate Schedule With
rates and charges in effect through January 1, 1995 is attached as Exhibit C for your reference.
Also attached is a'detailed breakdown of the Base Fee which provides a summary of staffhours by
person for each task set forth in the PrOposal attached. This proposed fee is negotiable, and we
would welcome an opportunity to discuss its specifics in detail should our firm be selected for this
contract.
EXHIBIT B
IWA ENGINEERS
PROJECT RATE
SUMMARY ESTIMATE
Client: City of Tustin Project No. 010
Project: SR55 WM Crossings Date 08/16/94 .
Class _ position/Name Man-Hours Rate Sub-Total Total
A
B
C
D
E
F
G
H
P ri ~ci .p..al 13 $125.00 $1,625
Pr0j~ct Engineer. 156 $85.00 $13,260
Jr. Engineer $65.00
ii~ ;~.;~ ;.'. ~ ..',::.'..~ ~:.~iiii ~i~i~ i[i i ~ ~ii i~i:i ~:~;{:i:i:i:i~::: :~:~: :{:~;:~:i:!:~:~;~:i;i::: :i:~::: :i:~: :;.....:.;..;;;:...,-: ::::;~:::::::::::; ;;;:::: :': ':' ':':':':';+:':';'..'??.'.','.'.' '"' '"" '"': ............ '"'""¥'"'""' · '"'"" .............
Drafter $55.00
,,., ,,,,,,.,.,.,......,......,. ,............,....,...,...... ,.........,, .... ..............-.,..~..,. .................. -'~-;. ,~: ;,4;; 'J ............................
· .Subtotal 616 Subtotal $44,325
Total Labor $44,325
:)ther Direct Costs
% Mark-up,
03 Subcontracts Survey $6,000
05 Computer ............................................................... :::::::::::::::::::::::::::::::::::::::: ::.:.:.:.: .... ::.:.:.:.: .......... :.:.:.:.:.:.:.:.:.:....:.: ....
07 Communications ..........
09 Other ........ :..:::::. ............. : ............... :~::,.:.....:.,:.~::::::::~ ........ :: ......................... ~ ........... .....::. ....... ~:~:~. ........... ?:~:~'.':~:.~ ......... ~::.!.' i.?~
PropoSed Fee
Total Labor at Billing Rates $44,325
Contract Value $53,100
Proposal/Project Manager SB
IWA ENGINEERS
MANHOUR ESTIMATE
Client: City of Tustin
Proj: SR55 WM Crossings
Project No. 010
Date "'~'~""'-'~'~"'~"
:Class Position/Name A B C D E F G H Man Hrs Bill Rate
A Principal 13
C Sr. Engineer 156
:~::::: .-.:,:. · · .... ,.., .:,...:.;~.:.:.:.:.:.:,:.:.:.:.:.:..*,:.... · ..:.:.:.:.:,:.-.....:.:.:.:.:.:.:.¥.: .......................... :..: :.. q.: .,: ........ : .........
~.. :?.!i~i~ig!.~'~.~!i.!~ei~!:gi~'~i:L:.:L:.:.:i!~i:.:i:i:.:.:.:~.: ............. i .......... :,...:...L.
E Jr. Engineer
~!~i.~,!~iii! ~;~ ~:i~:~'~:~!!~i.! ?i ? ~.!.~,.!!.!.i.i.i.~.~..~.!~.i...~..~.~.i.i~.. i ....... i..: ...... i:. ..... i..:. i ....... i ........ i: ....... !. ii...ii...! ........... i.i~i.i..
G Drafter ~
·
13 $1,625
67 $6,700
156 $13,260
376 $22,560
4 $180
# Function Description .A B C D
Summary Total
E F G
616 $44,325
H Man Hfs Bill Rate
Task I-Data Coll./Survey and Base Maps
A. Data Collection
B. Topo, & Control
C. Construction Surv.
Task Ii-lmpr. Plans
A. Const. Plans (12)
B. Traffic Control (3)
C. Record Drawings
Task Iii-Specifications
Task iV- N/A
Task V-Plan App&Per.
Task VI-Estimate
Task Vil-Util. Coot. '
Task VIII-Meetings
:2
1 4 16
1 2
4 24 60
1 4 16
2 4
1 4 16
12 20
1 2 4
1 4 8
4 8 10
>
>,
6
40
4
240
40
8
6
8
8
16
2
8 $560
61 $4,285
7 $510
328 $22,4O0 61 $4,285
14 $1,020
29 $2,335
4O $3,38O
15 $1,145
29 $2,165
24 $2,24O
:>
OTHER DIRECT COSTS
Client: City of Tustin Project No. 010
Project: SR55 WM Crossings Date 08/16/94
Item & Basis For Estimate
REPRODUCTION & DELIVERY Unit Num Unit Cost Total
Blueline Prints
80Sets= 4Ref+ 4Chk+ 72Client
15 Dwgs x 6SF/dwg x 80 sets Sf. Ft. 7200 $0.10 $720
Mylars
15 Dwgs x 6 SF/dwg x 1sets Sf. Ft. 90 $4.50 $405
Specifications
Outline - 20 Copies x 100 pages page 2000 $0.10 $200
Final - 20 Copies x 100 pages page 2000 $0.10 $200
:
Reports :
Draft - Copiesx # pages page $0.10
Final - Copies x # pages page $0.10
Plots
Bond 15 sheets at 7 plots/sht sheet 105 $5.00 $525
Vellum 15 sheets at 5 plots/sht sheet 75 $7.00 $525
,Deliveries
Local each 20 $10.00 $200
LA Region each $25.00
Total $2~775
COMMUNICATIONS Unit Num Unit Cost Total
Telephone
Client- Calls/wkx weeks call
·
Field - Calls/wkx weeks call
Total
TRAVEL & TRANSPORTATION Unit Num Unit Cost Total
Air Travel
Round Trips - to trip
Car Rental
Trips x days/trip day
.Personal .Car
Trips x miles/trip miles $0.30
Taxi/Limo
Trips - trip
Per Diem/Subsistence/Lodging
Trips x days/trip days
Total
SUBCONTRACTS Unit Num Unit Cost Total
> R. FranCis - Survey LS $6,000
> Total $6,000
EXHIBIT C
IWA ENGINEERS
SCHEDULE OF HOURLY RATES
professional Services
Principal
Senior Engineer II
Senior Engineer I
Engineer/Senior Designer
Junior Engineer/Designer
CADD Technician
Technician/Word Processor
Survey Services
Two-Man Survey Crew
-Three-Man Survey Crew
Hourly Ratg
125
100
85
75
65
55
45
135
160
Reimbur;~able ExPenses
Reproduction
Consultant Services
Automobile Transportation
Commercial Travel & Subsistence
Agency Fees (Plan Check, Permits, etc)
Outside Computer Services
Computer Plots- Bond
Vellum
Cost + 10%
Cost + 10%
0.30/mile
Cost
Cost
Cost + 10%
$5 ea
$7 ea
(Rates subject to revision al[er 1/1/95)
EXHIBIT C
Public Works / Water Service Division
July 14, 1994
City Of Tustin
235 E. Main Street
Tustin, CA 92680
(714) 573-3375
FAX (714) 838-0039
C.Stephen Bucknam, Jr., P.E.
IWA Engineers
17390 Brookhurst St., Suite 100
Fountain Valley, CA 927008
SUBJECT:
REQUEST FOR PROPOSAL - PROVIDE ENGINEERING
SERVICES FOR REPLACEMENT OF WATER MAINS WITHIN
CALTRANS BRIDGE STRUCTURES AND RIGHTS-OF-WAY
NECESSITATED BY WIDENING OF STATE ROUTE 55
Dear Mr. Bucknam:
·
·
This letter represents a request for proposal for consultant engineering services for coordination
with Caltrans and various public agencies and preparation of plans and specifications for
replacement of water mains at the intersections of State Route 55 and 17th Street, Santa Clara
Avenue, and Fairhaven Avenue.
BACKGROUND
Caltrans, on behalf of the Orange County Transportation Authority, is widening State Route 55
between 17th Street and State Route 22. This will necessitate demolition and reconstruction of
bridge crossings at 17th Street, Santa Clara Avenue, and Fairhaven Avenue. The city currently
owns active and inactive facilities within the existing bridge structures and/or rights-of-way, and
intends to replace and/or upgrade those facilities.
The consultant will coordinate with Caltrans and/or its consultants, County of Orange
Environmental Management Agency, City of Santa Aha Public Works Agency, for the purpose
of preparing plans and specifications for the water main replacement projects listed as follows:
Project No, I - 17th Street Bridge
-
Replace 630 feet of 8-inch ACP with 630 feet of 12-inch Ductile Iron Pipe, encased in
300 feet of 20-inch diameter mild steel casing within bridge structure.
Project No, 2- Santa Clara Brid~
Replace 1,200 feet of inactive 6-inch ACP with 1,200 feet of 12-inch .Ductile Iron Pipe,
encased, in 300 feet of 20 - 24-inch mild steel casing within bridge structure or,
alternately, place adjacent to and southerly of exiSting bridge structure and bore under
freeway.
EXHIBIT D
REQUEST FOR PROPOSAL
July 14, 1994
Page 2
Project No. 3 - Fairhaven Avenue Crossing
Replace 1,095 feet of active and inactive 10-inch ACP with 1,095 feet of 10-inch Ductile
Iron Pipe. Extend existing casing on existing 10-inch ACP under freeway and connect
to each end.
Project No. 1 will be prepared as a separate construction bid package. Projects Nos; 2 and 3
may be bid together or separately, depending upon the pace of the Caltrans project.
The consultant will be responsible for obtaining encroachment permits from the applicable
agencies.
:
Selection of a firm to provide the; requested services will be based on demonstrated competence,
professional qualifications necessary for the satisfactory performance of the services required,
and :familiarity and prior experience with providing this type of service, including the consulting
firms to be used to provide the necessary services. Upon our selection of the most highly
qualified firm to provide the required services, we will negotiate the price for the work to be
done. If we can reach a price we deem fair and reasonable, the contract will be awarded and
a Professional Services Agreement will be executed. If we are not able to negotiate a price we
deem to be fair and reasonable to the city, we will proceed to the next most highly qualified firm
to provide the request service and will seek to reach a negotiated price with that company, and
SO on.
_SCOPE OF WORK
The consultant is to submit his proposal based on providing the following services to the City
for the subject project. The proposal to be submitted shall be separated into the following tasks:
I. SURVEY
he
Topographic Survey
A detailed topographic survey at a scale of 1" =20' shall be made of the project
limits including contours where appropriate. This survey along with Caltrans
utility and structural plans, shall be utilized in the preparation of all project 'plans.
All existing and planned features, objects and obstructions, including, but not
limited to: walkways, sidewalks, driveways, curb and gutter, retaining walls,'
trees, fire hydrants, water meters, signs, street lights, power poles, etc. shall be
clearly located within the roadway rights-of-way.
REQUEST FOR PROPOSAL
July 14 1994
Page 3
II.
Bo
Field Construction Surveying
Provide field construction surveying as follows:
Provide one set of stakes/marks for the cOnstruction of water mains and
appurtenances for this project as required by City and contractor.
1. Stake/mark mainline at 100 foot intervals.
2. Stake/mark future fire hydrants, .valves, fittings, blow-off
assemblies, and air release valves.
IMPROVEMENT PLANS
Construction
Complete water main improvement plans shall be prepared' in ink on 24"x36"
standard plan mylar (4 mil thick minimum) at a scale of 1"--20'. The plans
shall include the identification of all topographic features, proposed water main,
necessary inter-connections, and all .future appurtenant water facilities. All
residential property lines, including addresses, shall be shown. Profile details
will be necessary.
B,
Traffic Control
Prepare construction traffic control plans as required per Caltrans, City and
County of Orange'Environmental Management Agency (OCEMA) and city of
Santa Aha standards.
III.
Ce
Record Drawings
Provide the City with Record Drawings ("As Constructed" Plans) based upon
available data at the end of construction. Consultant shall make "Aa Constructed"
changes to original mylar plans by hand "in-house" at the City of Tustin
Engineering Division.
SPECIFICATIONS
The consultant shall prepare the project specifications including general and special
provisions for bidding and construction purposes in accordance with the standards of
Caltrans, the city of Tustin, OCEMA and the city of Santa Ana, where applicable, using
the City's format.
REQUEST FOR PROPOSAL
July 14, 1994
Page 4
IV.
Vo
VI.
VII.
PLAN AND SPECIFICATION REQUIREMENTS
Plans shall be prepared using an acceptable CADD program as per the attached "CITY
OF TUSTIN- MAPPING, DOCUMENTATION, & PLAN PREPARATION
REQUIREMENTS". CADD coordinates are to be based on the OCEMA System.
PLAN APPROVAL AND PERMITS
Consultant shall be responsible for submitting all plans and specifications to Caltrans, the
City, OCEMA and the City of Santa Ana, when required, for approval, and shall obtain
all necessary permits from same, including those associated with any plan modifications
or change orders throughout the project.
L
ESTIMATES
The consultant shall prepare preliminary and final detailed Cost estimates for the various
bid items and submit them to the City when 'complete.
UTILITY COORDINATION
A. Consultant shall thoroughly research and delineate existing utility facilities on the
plans.
B.
Consultant shall send preliminary and final project notices, including plans, to all
affected utilities in accordance with city of Tustin procedures.
De
Consultant shall maintain a complete record of all utility contacts and responses
with all documentation copied to the City.
This work shall also include the processing of any permits, if required for
construction of the project.
VIII.
MEETINGS
Consultant shall provide for a minimum of three (3) meetings with the City throughout
the entire project.
ITEMS TO BE SUPPI.IED BY THE CITY
The City shall supply/provide the consultant with the following:
A. All available existing data, information, reports, records and maps available in
City files such as design plans for adjacent and existing improvements, soil
REQUEST FOR PROPOSAL
July 14, 1994
Page 5
Be
Ce
De
a.
Fe
Go
H.
reports, and surveys which may exist. The search for this material shall be the
responsibility of the consultant.
The City's existing water facilities shall be field marked by the City and
consultant shall conduct a field review of said marks prior to final plan
preparation.
The City will pay all plan check and permit fees. ·
All required copies of plans and specifications for the project bid documents.
Project Manager/Co~ntraet Administrator and Construction Inspector.
Redlined inspector copy of project "As Constructed" plans.
All necessary environmental documentation for the project, unless otherwise
stated.
Completed mylar title and detail sheets after consultant has supplied City with
redlined corrections to samples of same.
i_NFORMATION TO BE INCLUDED IN THE PROPOSAL
Your proposal for this work (submit as Exhibit A) should include the following information:
A. Your firm's qualifications for performing this work, including your related
experience in the preparation of water main plans. Provide a brief list of similar
types of projects (submit as Exhibit A) which your firm has previously
performed, including scope, cost and agency for whom completed, including
contact person and phone number.
B. Identification,. titles"and qualifications of individuals who will supervise and
perform the necessary services as discussed in the Scope of Work. The
experience and technical qualifications of the project manager will be a significant
factor in the evaluation process, and the percentage of his time that will be
dedicated to the project should be provided.
C. A visual project time schedule, broken down according to the tasks listed in the
Scope of Work for accomplishing the 17th Street project through to completion
within sixty (60) days and the Santa Clara and Fairhaven projects within one
hundred and twenty (120) working days after notice to proceed. Schedule shall
include a projection of man hours broken down by major tasks, and the various
individuals who will be assigned to each.
REQUEST FOR PROPOSAL
July 14, 1994
Page 6
D~
The information you expect to be provided by the City.
Ee
Fee schedule (submit as Exhibit B in a SEPARATE SEALED ENVELOPE)
indicating the proposed Cost for completing each task listed in the Scope of Work
and a resulting "not to exceed" cost of the project based upon the work hours,
hourly rates, and other associated costs. The proposed cost to complete each task
shall include the costs of all administration and overhead, project site visits,
attendance at meetings, and all reproduction costs.
Fe
Schedule of hourly rates (submit as Exhibit C in same SEALED ENVELOPE as
Item B) for your firm's employee titles or various classifications.
G. Any other informa'tion you feel is pertinent to this project.
Enclosed for your information and use is a sample "Professional Services Agreement" and a
"Certificate of Insurance" utilized by the city of Tustin for such work (THE CONSULTANT
SHOULD BE AWARE THAT NO MODIFICATIONS OR ADDITIONS WILL BE ALLOWED
TO EITHER DOCUMENT, AND IT IS RECOMMENDED THAT THEY BE REVIEWED
THOROUGHLY PRIOR TO PROPOSAL SUBMITTAL). The consultant should also be
advised that if selected, an Insurance Policy for errors and omissions coverage with minimum
coverage of $500,000 will be required. In addition, a minimum of one million dollars of general
liability coverage is required.
,
The consultant shall obtain and maintain a city of Tustin business license, at the consultant's
expense, prior to starting work. Also, all subcontractors will be required, to have a valid
business license while working on this project.
If you desire to submit a proposal to perform this work, return it to Gary Veeh, Water Service
Manager, the City of Tustin Water Service, 235 E. Main Street, Tustin, CA 92680, no later than
2:00 P.M., Tuesday, August 16, 1994. Please note that three (3) copies of your proposal must
be submitted.
If you have any questions concerning this Request for Proposal, please contact Gary Veeh,
Water Service Manager, or me at (714) 573-3375.
Very truly yours,
Gary R. Veeh
Water Service Manager
GRV:cmc
Enclosures
cc:
Dana Kasdan, Engineering Services Manager
CITY OF TUSTIN
MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTs
MAPPING
· ma lng shall be prepared to engineering
To the extent poss.lble., P~_4_~ ~laces% based on available
accuracy (i.~., to. maps, and tract maps.
improvement plans, rlgnu
· om different source~ appears to conflict,
n information fr ...... ~.~,. ch~]] be notified in
Whe
assumptions shall be documenteo
writing.
In preparing maps, drawings, and other exhibits,( consultant shall
use an acceptable CADD program - either AutoCAD Release 11 or 12)
or Intergraph Microstation 32 (Version 4). The city's convention
for information layering shall be followed by the consultant (see
attached list). CADD drawing files shall'be in either DWG (AutoCAD)
or DXF (Intergraph) format.
Preliminary CADD drawings may be plotted on reproducible bond
paper. Final .CADD drawings shall be plotted on 4 mil thick mylar
and provided to the city as a deliverable product.
Final CADD drawing files shall be provided to the city on 3 1/2"
DOS-formatted, high density .(1.44 Mb) diskettes as a deliverable
product.
All final CADD drawing files shall become the property of the city
and may be used subsequently by.the city or its assignee without
additional compensation to the consultant. '
Changes made to copies of the consultant's original CADD drawings
by others does not necessarily release the consultant from further
responsibility or liability for the accuracy or completeness of the
information contained in the original CADD drawings.
DOCUMENTS
Document files shall ~e prepared uSing the DOS version of
Wordperfect 5.]..
Final document files shall be provided to the city on 3 1/2"
DOS-formatted, high density (1.44 Mb) diskettes as a deliverable
product.
All final document files shall become the property of the city add
may be used subsequently by the city or its assignee without
additional compensation to the consultant.
ies of the consultant's original documents by
Changes made t~ cop -~-- release the consultant from fu~t~r
others does. not n~ce~.r~_~__ ~ =~,, v or corn leteness o£ =ne
· · · ' 1~ Iu~ ~.~ .... rac P
responsibility or llaDll Y ~
information contained in the documents.
Page 1 of 5
ENGINEERING PLAN~
--
Engineering plans shall be prepared using either AutoCAD (Release
11 or 12) or Intergraph Microstation 32 (Version 4). The city's
convention for information layering shall be followed by the
consultant (see attached list). Linetypes, line weights, symbols,
notations, abbreviations, and title block shall be consistent with
the city's current standards (see attached example). CADD plan
files shall be in either DWG (AutoCAD) or DXF (Intergraph) format.
provide base plans prepared in CADD form~
the consulta verify all information n the CADD
accepted engineering
base plan through f )D base plan appears to
practices. When inform .uding field
conflict w sources of inform
city shall be notified in writing.
Preliminary CADD plans, including plan, profile, and
cross-sections, may be plotted on reproducible bond paper. Final
CADD plans, including plan, profile, and cross-sections, shall be
plotted on 4 mil thick mylar and provided to the city as a
deliver.able product.
Final CADD plan files shall be provided to the city on 3 1/2"
DOS-formatted, high density (1.44 Mb) diskettes as a deliverable
product.
All final CADD plan files shall become the property of the city and
may be used subsequently by the city or its assignee without
additional compensation to the consultant.
changes made to copies of the consultant's original CADD plans by
others does not necessarily release the consultant from
responsibility or liability for the accuracy or completeness of the
information contained on' the o~iginal CADD'plans'
Page 2 of 5
0
BIKELANE
BUILD-C1
BUILD-C2
BUILD-C3
BUILD-SR1
BUILD-SR2
BUILD-MR1
BUILD-MR2
BUILD-IND1
BUILD-IND2
CATV
CB-(XXX)
CITY
CL
CL-RAIL
CL-FREE
CULVERT
CURB
DRIVEWAY
DYCENTER
EASE-AC
EASE-E '
EASE-FC
EASE-LAND
EASE-PRIV
EASE-RAIL
EASE-S
EASE-SD
EASE-SLP
EASE-T
EASE-UTIL
EASE-W
ELEC
EP
FIRE
GAS-(X) .
GOLF
GORE
GU'FI'ER
HC-RAMP "'
LANELINE
LEGEND
LEGEND-Y
MH-E
MH-S
MH-SD
PARK
PARKING
PB-TS
PB-SL
PB-E
PL
POLE
RW
RW-ALLEY
RW-RAIL
RW-FREE
City of Tustin Base Map
AutoCAD Drawing Layers and Linetypes
0211tl93
Undefined
Bicycle Lane Line
Single-Story Commercial Building
Two-Story Commercial Building
Three-Story Commercial Building
Single-Story Single Family Residential Building
Two-Story Single Family Residential Building
Single-Story Multi-Family Residential Building
Two-Story Multi-Family Residential Building
Single-Story Industrial Building
Two-Story Industrial Building ,
Cable TV Conduit
Catch Basin-(Size in Feet)
City Limit Line ,
Street Centerllne ~,
Railroad Centerllne
Freeway Centerline
Parkway Culvert
Top of Curb Line
DrNeway on Private Property
Double Yellow Centerline Strip
Access Easement
Electrical Easement
Flood Control Easement
Landscape Easement
Private Street Easement
Railroad Easement
Sewer Line Easement
Storm Drain Easement
Slope Easement
Telephone/Cable Easement
Utility Easement
Water Line Easement
Electrical Line Conduit
Edge of Pavement (No Curb)
Fire Hydrant and Lateral
Gas Line - (Size in Inches)
Golf Course Property Line
Traffic Lane - Gore Line,
Gutter Line
Handicap Ramp
Traffic Lane Line Strtpe
White Pavement Legends
Yellow Pavement Legends
Electrical Manhole
Sewer Manhole
Storm Drain Manhole
Park Property Line
Parking Spaces
Pull Box-Traffic Signal
Pull Box-Street Lighting
Pull Box-Other Electrical
Private Property Line
Utility Pole - Overhead Elec/TelelCATV
Public Street Right of Way
Public Alley Right of Way
Railroad Right of Way
Freeway Right of Way (Caltrans)
Page 3 of 5
Continuous
Bikelane
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
TV
Continuous
Phantom
Center
Center
Center
Hidden
Continuous
Continuous
Continuous
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Elec
Continuous
Water
Gas
Continuous
Continuous
Continuous
Continuous
Laneline
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Color
O-White
8-Lt Gray
1-Red
1-Red
1-Red
2-Yellow
2-Yellow
8-Lt Gray
8-Lt Gray
5-Blue
5-Blue
2-Yellow
5-Blue
6-Magenta
3-Green
3-Green
3-Green
O-White
O-White
O-White
2-Yellow
2-Yellow
2-Yellow
5-Blue ·
3-Green
O-White
3-Green
1-Red
5-Blue
3-Green
2-Yellow
4-Cyan
4-Cyan
2-Yellow
O-White
4-Cyan
2-Yellow
3-Green
8-Lt Gray
O-White
O-White
8-Lt Gray
8-Lt Gray
2-Yellow
1-Red
1-Red
1-Red
3-Green
8-Lt Gray
8-Lt Gray
6-Magenta
5-Blue
0-White
2-Yellow
6-Magenta
6-Magenta
O-White
6-Magenta
L a.~..y~[ N a m e
RW-ED
S-{XX)-VCP
SD-(XX)-RCP
SL
SL-HPS
SL-MV
SYCENTER
TELE
TREE
TS
TS-CON
TS-CONT
TS-LOOP
TWLT
TXT-ADD
TXT-APNO
TXT-BUILD
TXT-DIST
TXT-LOT
TXT-MISC
TXT-PARCEL
TXT-PARK'
TXT-STREET
TXT-TRACT
WALK
WALL
WM
WV,
w-(xx)-coP
W-(7,X)-ACP
w-(xx)-pvc
· ' W-(XX)-DIP
W-(XX)-CIP
XWALK
XWALK-Y
City of Tustin Base Map
AutoCAD Drawing Layers and Linetypes (Con't)
0211'1193
Descr!ptlon~
~.lectrical Right of Way
Sewer Line - (Size in Inches) - Vitrified Clay Pipe
Storm Drain - (Size in Inches) - Reinforced Concrete Pipe
Street Lighting Standard
High Pressure Sodium Vapor Street Light
Mercury Vapor Street Light
Single Yellow Centerline Strip
Underground Telephone Line Conduit
Street Tree
Traffic Signal Equipment
Traffic Signal Conduit
Traffic Signal Controller
Traffic Control Loop
Tree Well
Traffic Lane - Two Way Lelt Turn Stripes
Street Address Text
Assessor's Parcel Number Text
Building Text
Distances & Bear!ngs Text
· Lot Numbers
Miscellaneous Text
Parcel Map Text
Park Related Text
Street Name Text
Tract Map Text
Sidewalk (other than along Curbline)
Wall or Fence
Water Meter
Water Valve
Water Line - (Size in Inches) - Copper
Water Line - (Size in Inches) - Asbestos Concrete Pipe
Water Line - (Size in Inches) - Polyvinyl Chloride Pipe
Water Line - (Size in Inches) - Ductile Iron Pipe
Water Line - (Size in Inches) - Cast Iron Pipe
Crosswalk
Yellow Crosswalk
Continuous
Sewer
Storm
Continuous
Continuous
Continuous
Laneline
Tele
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
TWLT
Continuous
Continuous
Continuous
Conlinuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Continuous
Water
Water
Water
Water
Water
Water
Continuous
Continuous
O-White
1-Red
5-Blue
2-Yellow
2-Yellow
2-Yellow
2-Yellow
2-Yellow
3-Green
8-Lt Gray
8-Lt Gray
8-Lt Gray
8-Lt Gray
3-Green
2-Yellow
3-Green
3-Green
O-White
1-Red
O-White
O-White
3-Green
3-Green
O-White
3-Green
O-White
1-Red
4-Cyan
4-Cyan
4-Cyan
4-Cyan
4-Cyan
4-Cyan
4-Cyan
8-Lt. Gray
2-Yellow
Page 4 of 5
e-
CITY OF: TUSTIN
PLAN SHEET STANDARD LEGEND
EXISTING TOPOGRAPHY
t
1REE ( NO. INOICAIES DIA.)
STUMP (NO. INDICAIES DIA.)
SHRUB OR BUStt
tlEDGE
BUILDING
FENCE
SPRINKLER HEAD
BRICK, BLOCK OR CONCREIE
RETAINING OR DECORAIlVE WALL
CONCRETE SIDEWALK OR SURFACE
CONCREIE CURB & GUTTER
CONCRETE OR ASPHALT
CURB ONLY
.... ~ POWER OR 1ELEPttONE
POLE AND DOWNGUY
--r TRAFFIC CONIROL SIGN
SIREET NAME SIGN
EDGE OF PAVEMEN1 OR
ASPItAL! SURFACE
STREET LIOI4T STANDARD
EXISTING UTILITIES (UNDERGROUND)
-----O~'-'" SANITARY SEWER, MANItOLE
J a SER~CE
WATER MAIN & GAlE VALVE
WAIER METER BOX & SER~qCE
IIYDRANI & tlYDRANT LEAD
GAS MAIN
........... TELEPIIONE CABLE OR
, CONDUIT
.................. IRRIGATION WATER LINE
.......... SIORM DRAIN
MISCELLANEOUS
SIREEI R/W OR CONS1. CEN1ERLINE
RIGItT OF WAY LINE
PROPERTY LINE
ClIY LIMIIS LINE
Page 5 of 5