Loading...
HomeMy WebLinkAbout11 BOYS & GIRLS CLUB 01-03-95DATE: NO. 11 1-3-95 December 20, 1994 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUBJECT: BOYS AND GIRLS CLUB ROT.T.ER HOCKEY PROPOSAL RECOMMENDA?ION: Appropriate $10,515 for the Tustin Boys and Girls Club to operate a roller hockey program in the Club's gymnasium as recommended by the Parks and Recreation Commission and the Tustin Area Youth Issues Committee. FISCAL IMPACT: The Boys and Girls Club proposal asked the City for financial support in the amount of $10,515. Financial support would be a one time donation for start-up costs including purchasing equipment and floor refurbishing. The source for these funds has not been identified. BACKGROUND: For the past 18 months the City has been searching for a place to locate a roller hockey facility and program (Attachment A). As a result of this effort, the City Council recently instructed staff to consider Columbus Tustin Park as a preferred site for such a facility. Because of the joint use agreement for Columbus Tustin Park, the School Board must approve such a facility. The School Board has not yet taken any final action on a conceptual plan which proposed to convert ballfield #1 at the park to a full-size hockey rink. Staff is currently preparing a draft agreement amending the joint use agreement with the School District, a Request For Proposal and possible Concession Agreement which the City and School District could use to solicit an operator to build and operate a roller hockey facility on this site. At the December 5, 1994 City Council meeting, the Council received a proposal from the Boys and Girls Club to operate a Roller Hockey program (Attachment B). This proposal requested $10,515 from the. City to assist with operating costs for such a program. The program proposed to serve 300 young people. Operation would be throughout the year with the exception of basketball season. The Parks and Recreation Commission and the Tustin Area Youth Issues Committee reviewed the proposal at the joint meeting on December 15, 1994. Cliff Polston from the Tustin Boys and Girls Club was present to answer questions from the group. Mr. Polston explained that the plan was to schedule time for open play as well as league games. Some of the money requested would provide scholarships for disadvantaged youth Mr. Polston cited several successful programs currently being held other local Boys and Girls Clubs. He felt confident that the Tustin Club would have the same success. Discussion included consideration of having an adult league. Adult leagues could generate revenuelto help subsidize future youth leagues. Should City Council decide to fund this program, the first games could start in March 1995. Of all available options discussed to date to provide roller hockey, this is the quickest and least expensive solution. Even if the use agreement for a facility at Columbus Tustin was in place and the Request for Proposal ready to begin the solicitation process, a facility and program would still take sometime to establish. Supervisor Susan M. Jones Recreation Superintendent smj4/roller.b&g Attachments: A Report to the City Council concerning Roller Hockey at Columbus Tustin Park Roller Hockey Program Proposal from the Tustin Boys and Girls Club P AG EN BATE: i~$T =, i~ I n I e r- C o rn . . ., 8-] TO- FROM: h'~LLIAM A. ~USTON, CITY-MA/~AGER COM14%T~ITY SERVICES AND 'COMMUNITY DEVELOP/<EA~T DEPAR~ .: . . '-Pleasure of the City Council. '- o, . ~ . FISCAL IMPACT'" In't~e event.the City Council wishas t~ construct a Toiler hockey rink at the Columbus Tustin 'Park, minimum const?uction costs could range from a low of approximately $66,000 for Alternative I to a high of approximately $200,000 for Alternative III, IV and V. BACKGROUND AhVD DISCUSSION At the City Council meeting of July 5th, Councilman Po~ts recuested 'that staff retu_~n with a report examinin~ the possible addition of an "in-line skating, or "rollerbiadin~,, hockey~ink at the Columbus Tus~in Park. This report is intended to provide a review of possible design alteL-~atives for locating.a roller hockey facility at the park and-the relative impacts on the existing park and adjacent Columbus Tustin Middle'School site The following is a summary.of each altei-native and.any anticipated 'impacts.'"?.--Concept 'plans. have- also~been ~repared for each -altez-native -as well as cost estimates. They..are included as E~ibit A and B,-respen~ively. ..: ... .~. ... . .. City Council Repor~ Roller Hockey Potential at Columbus ruskin Park · Au_crust 1, 1994 Page 2 ALTERNATIVE I - Locate a Roller ~ockey Facility on .all ~ ~_xisting tennis courts. .. . · . .. A. There are no other lighted.public tennis courts nearby. The courts st 'Tustin High School are closest. 'There are. .six lighted and three unlighted courts. ' %'.__ " B. Approximately 100 students per year take' tennis lessons at Columbus Tustin Park through the Community .Services Department· Annual gross revenue from classes held .at Columbus Tustin is over $2,000. C · There will be 6 lighted tennis courts at the Tustin SpOrts Park .... D , Under terms. of the joint use agreement with the School District, students from Columbus Tustin Middle .School use · .the courts f6r'Physica! Education classes. The school is scheduled to re-open in !995. The tennis courts a-~ Columbus Tustin Park are the most heavily used by drop-in participants in %he City. Appro>zimate!y 30-50 participants use the courts each day. F, Costs could be as high as approximately $66,000 depending on the level of vendor parsicipazion. ALTER~AT-~ --~I - Locate Roller ~ockey 'Facility on 2 e_w~istinu tennis courts and extend the concrete-sl~ub to accor~modate the prograrn. 'Tennis and Roller Hockey would be next to-each other and the two uses may ~o~ be compatible. Roller-Hockey is played by teenagers and young adults while tennis is _played by middle aged adults and young children. Noise is definitely a factor. --- o In order to expand the concrete slab, improvements made to the park si~e within the past two years would have to be removed suCh ~s picnic benches, lighting, and wa!kways. The picnic area adjacent to the playground is used by the o'~b!ic on a dai!v basis. The construction of the Roller Hockey facility would resu!% in the loss of this picnic ~r~a. Costs could be as high as $!36,250 depending on the level of vendo~ pa~ticioation. City Council Report Roller Hockey Potential at Co!u.~.~us ~ustin Park Au_~ust !, !994 PaNe 3 ALTERNATIVE Iii . Const,--uct a Roller Hockey Rink on Sports Field ~1 A. The loss of one field could result in the loss of $50,000 revenue per year in %he adult softball pro, ram. New .. "fields at 'the Tustin Sports Park may partially offset ' 'some of this loss but Soorts Park revenue will also be needed to'offset operational and mRintenance costs at the Sports Park. C. Field ~1 is located farthest from the Columbus Tustin Middle school which is anticipated to reopen in 1995. Sports Field ~1 and ~2 have the best !ightin~ for softball. Both fields also have infields superior to fields ~3 .and ~4 located to the east. However, there have been ~roblems with foul balls being hit into the street from field ~!. Additional fencing has oar=ia!ly mitigated this problem. D. Alternatives !II, iV and v would cost appro>[imately $200,000 dependin~ on the level of vendor pa ~icipation. A-LTERlfAT~V-E_ IV - Const_--uct a Roller ~ockey Rink on Sports Field ~3 A. The loss of one sDor~s =ie!d could resu~- in the loss o~ $50,000 revenue Der year in the adult softball program. New fields at th~Tus%in Sports Park may partially offse~ some of this loss but Sports Park revenue wi!! also be needed ~o offset ooerational and maintenance costs at the Sports Park. ' B. Sporus field ~3 is located closest to Columbus Tus~in -Middle School and during school hours could Dose a noise ~nd operational impact to the District. ' · -C. Conditions on'Sports ~ield ~3 are some o~ the worst at Columbus Tustin Park. The infield is rocky and is in need of substantial capital improvements. The !i~htin~ on field ~3 is also subszandar~ for softball. A-LTER/~ATi-V~_ V - Const_--uct a Ro!!e- ~ockev Rink, on Sports ~ield ~ A. The loss of one sports field could result in the loss of S50,000 revenue per year in the adult softball pro,ram. New fields and projected revenue at the Tustin Sports Park may partially offset some of this loss but Sports Park revenue will also be needed to offset ooerationat and maintenance costs at the Sports Park. ' City Council .Report Roller .qockey Potential at Columbus Tustin Park August 1, 1994 PaNe 4 .B. Ce Sports Field 1 and 2 have the .best lighuin~ for softball. Both fields have infields superior to Sports Field ~3. 'In order to construct the rink and not impact Sports 'Field .~3, cons~ruction..of the northerly ~ortion of the rink could interfere with an existing 20 foot wide storm drain easement. It may not be acceptable to construct a permanent improvement over this easement. Joint Use Aqreenn~nt ~.ith the School District The City. has a joint use a_creement with the Tusuin Unified School District. for recreational 'facilities at Columbus TustinqPark. This agreement"Qas a result-of the City acquiring private and public' proper~ adjacent to Columbus 'Tustin Int,.--mediate School. Si_cned in !976, t~e agreement set the te_~ms of .a master plan for the development and maintenance of recreation =acilities on the combined properties, included in 5he agreement were specific parameters for scheduling facility use. A fo,-ma! mast,- plan was no% completed un~il !982, six years after ~he firs~ phase const~.--uction was comp!,ted. The acreement is valid un%i! 2026. Since proposed firs~ phase improvements crossed School District and City proper~y lines, the current agreemen~ gave the School Dis-ric~ the right to review and approve plans and specifications fcr the first phase of development. Those improvements are lis~ed in the agreement. Subsequent City funded projects on School District property, such as installation of additional bai!fieid lighting and a shade st,--ucture were reviewed and approved by ~he School Board a_nd District staff as well as the City Council. When the' first phase of "developmen~ occurred, the plans did not show actual property lines. Based on legal descriptions in the a~reemen~ and -verbiage -in the -Mas%er Plan-Design ~evelopmen5 Report, i~ appears that the City o~s ve_--y..!iztle of the softball turfed areas, certainly no~ enough of the land to build a roller hockey faci!i=y .%'ithout coop,re=ion of 'the School District. Tennis court use is sDeci=ica~v. - defined in the agreement. The =or the public a certain number courts are not only to be available ~ of hours but %he in,e--mediate- school is civen_ ~_m_o %o ~ -~e~is as par~ of the physical education pro,ram. To convert the courts to a roller hockey faci!i~y would require that the agreement be amended. , · · 3% more in ~.o_--mal approach has been .aken with the School Dis%tic% for projecus located entirely on City property. As a courtesy, City Council Rep~ort Ro!~er Hockey Posen:iai a: Columbus Tustin Park Au~us~ 1, 1994 Pa ge 5 site plans and if requested, plans and specs have been given to .School District personnel to share with Boardmembers. Also in completing construction of the Columbus Tustin Master Plan School Dis~_~ct s.=,f as well as any interested parties have been involved in the planning process through the Columbus Tustin Park Task Force. In summa_-y, the City does not have the open space within the property lines of the park site to construct a roller hockey, rink on property in sole ownership of the City of Tustin. All the alternatives presented depend on. approval by the Tustin Unified School District. Should the City and the School District decide to agree to amend ~he joint use agreemen~ to allow roller hockey 'a- Columbus Tus~in Par}: ~ ' · == would be suggested that the City coordinate with the School Dissrict for %heir support and in de~erminin~c a sui~ab'_,e vendor and ~he terms of a concession a_creemen~. Staff has received a sample concession acreemen~ from the City o= Torrance and finds ~hat i5 is not sui~aSfe as a model for our purposes, in the even~ %hat acreement ~s reached w~-h ~he District, ~af= jointly _ . - =. prepare a new concession agreemen~ wi~h %he District. in conjunction wi~h any concessio~naire necotiations a vendor may also offer ~o orovide the . ~ or %he concrete slab fencing, scoreboarc, and pain[inD which could Drea:!y affec~ the cos~ of ~ mD-ovemen%s. Ed E1 owe Proj ec~ ~,=nager atioT~.- SuDe_--v, so- EXI~BIT A .&LTE~ATI~ CONCEPT PLANS FOR ROLLER HOCKEY AT COLUMBUS-TUST~ PARK ! · · · - TOTAL 'f~JqJCfl,~O: .18 4 II~tluoo~ I Iql,~tillA~ IIIIII ::' M Ifil lrvine Blvd. I · L ,o · , ............... '~: --' 5'- ....... t Irvine Blvd. ~6ey M'~,I ! / lrvine Blvd. EXH]33IT B CONSTRUCTION COST F_.STI~IATE COLU~BUS .TUSTDq PARK- ROLLER HOCKEY Alt~mat~ I 1. Delete center fence, and relocate fence to create tirO: , Add boards, framing and four gates' 2,200 square feet at 5;7.00 Electrical Scoreboard '4. Painting: framing and boards '5. Polyurethane finish and game lines 17,000 square .feet at 5;1.50 Subtotal . Amkitecrural/Engineer'ing fees ?. Project Manager Contingency ( i 0 %) Subtotal 9. Contractor's Overhgad & Profit 15 % TOTAL .o Could be provided -by Vendor as pan of concession agreement. Assumes no addifio:~fl lighting. 5;3,000 5;16,000 $2,000 '$2,000 $25.500 5;48,500 $2,910 S1,400 5;58,091 S7,200 5;65,291 B-1 CONSTRUCTION COST ESTIMATE COLUbfBUS TUSTIN PARK - ROLLER HOCKEY Alternate II I. Regrade, revise drainage system $1 O, 000 2, ..Rework electrical, irrigation, hardscape and landscape $10,000 , .Excavate building pad for remainder of slab impact base, compact, fine grade 8,000 square feet at .50 Add 8,000 square f~t of 6' reinforced concrete slab 8,000 square feet at 3.00 Pol.vurethane finish $24,000 5;25,000 ' 6. Brads and framing $16,000 7. Revise fencing 55,000 '8. Scoreboard 5;2,000 9. Painting .$2,030 Subto:2.l $100,0C>0 A. rc~hJtecmml fees Project Manager ferns $6,030 ,s2,soo Contingency 10 % Contractor's Overhmd and Profit 15 % Subtotal 5;108,500 ~10.850 Subtotal 5;119,350 5;17,900 TOTAL $136,250 Assumes no additional lighting B-2 CONSTRUCTION COST EST~IATE COLU]xfBUS TUST'IN PAJLK - ROLLER HOCKEY AI;ern:~tive III, FV and V . , "4. . . '7. Excavate building pad, haul excess solid, import base, compact pad to 95 %, and fine grade (including walks) 22,0(>0 s.f. (~ $0.50 $ 11,000 New 6" steel reinforced concrete slab. Add post t~nsion for crack control at expansive soil New d' concrete walks 17,000 s.f. @ $3.00 $ 51,000 1,000 s.f. @ $2.50 2,5O0 Polyurethane slab finish and game Iin~s 17,000 s.f. @ $1.50 S 25,500 Boards and framing; 4 gates .o Chain link fencing'and posts 2,280 s.f. @ $7.00 2,960 s.f. ® S3.50 16,000 S t 0,300 El~.ctrical scorebozrd (allowmnc:) $ 2,000 Paintboards/fmmin~. both sides 2,280 s.f. @ 5.90 $ 2.000 12. Contractor's Overhtad & Profit 13. Bonds I4. · . C~ntingency (10 % ) Coma-action Total ' A.rchitecna-alf'-.r_ngin:-_ring "Project Mzmg-..m:nt Subtotal 5!55,300 15 % S 23,300 Subtotal 5i78,600 1,0% ~ ].800 Subtotal $1 $0,400 'S] ],500. S'241,400 S 13,000 S 5!9'7,400 Asstanes no additional lighting Attachment B December 1, 1994 Councilman Jim Ports 2161 Marselinor Street Tustin, CA 92680 Dear Jim' Here is the proposal you requested regarding financial support trom the City of Tustin 1'or a Rollerblade Hockey or lnline Skate program ior Tustin area youth. -.. The program Would be offered 36 weeks per year on weekday afternoons and evenings, as well as on weekends. In addition programs would also allow for praclice time and t,'nes for open gym 1'or Hockey play only. We apprecia~.e this opporlunily *,o submit our requesl and look forward to meeting the needs lo Tustin area youth. Sincerely, . Cliff Polston . Executive Director CP:cb cc: M. Doyle T. Worley T. Salterelli J. Thomas BOYS & C]]:LLS CLUBS OF TUSTIN I, LAIN FACILITY 5.~0 W. Sooth Street P.O. Box 781 Tustin. ~ ~2681~781 U14) ~38-5223 F~ ~J4) ~3~1403 SO~ST B~NCH ~eman S~ool 11571 ~lli~m~ Street ~u~tin. ~ BOARD OF DIRECTORS OFFICERS Ras~el G~n~rg Step,s Pi~ll Judy S~n~et V~ T~a~u~t MEI~BERS LimOs An~3rev,'$ V~::,mor A. Go~m R~a~ L. Gram D~II Lynn C~ J. Nook Fm~ Water. Id Ir~,~tc$ Past Pr~siden! F.,Y,,E ~ LTTT'~ DIRECTOR C, lifl*ord L. P~>tston I~ rnber of: Boys C:;lub Prolet~,onsl A~$n. O.C. Boy~ ~lu~ Worker~ ~U$1,n Ohmtt~J>~! D; Unne: W~y of ~npe Proposal sub,"n~led Io City of Tustin - City Council Youth Programs. Roller Hockey Program Hislo~ For over a year various private groups and the City of Tustin Community Services Departmen~ have investigated the possibility ol providing a"communily rollerblade facility which would meet the needs of the enlire community. The end result is that there is no current facility rf oroanization willing to house the Roller Hockey Program, privide ,use of property or funding ~vailable 1o build a new facility. Since the Boys and Girls Club s philosophy is to not duplicate existing programs and services, we decided to let other groups in Tustin try and es;ablish this program first. The Boys and Girls Club o! Tuslin is novy willino to step in and provide this program with the financial su.2Port irom the City Council and City of Tustin. Solution The Boys and Giris C;u3 of Tus~in nas a 30 year history of providing professionally supervised youth programs' Our 15.003 square foo~ facili;y I~.:a~ed at 580 W. Sixth S~reet provides the only year-round youth facility and program in Tustin. Within the facility is housed a 70'x 45' oymnasium ideal for year-round youth sports programs. Our organization is in a wond.~'~ul position to offer our ~,acility, as well as support staff to run a seasonal youth Rolterblade Hockey or Inline Skating program for youth ages 6-18. This-program'-can be acicied to our re~ou~ar sports programs afterschool evening and on weekends. This proc.~: am can be duplicated like the Boys and Girls Clubs of the Harbor Area .program (Lou Yantorn Branch and East Bluff branch) which have successfully operated this prO,ram for 3 years. Both club si~es have enrolled 300 participants at each site. every year for ~nree years. We estimate to enroll 300 youth our firs! year and will provide the following leagues: Clinic- a~o, 6-8' M,=jors · -- =--- , - - a-Des 9-11' Juniors ages 12-13; Seniors - aQes i4-16. Each participant would be required ~o purchase their own equipment and-enroll as members of the Boys and Girls Club o~ Tus~in Scholarships for memberships and e~u~D.m, eh: vv,l: De Drov:.~e[! ',o :nose who can prove neeG. 7ne ~rooram_ will be open lo boys and _c]irts. with s,_on-u~s Dein~ taken based on the maximum number o! games to be played (at least one or two per week). Our maximum number of sign-ups is estimated to be 300 youth which is 50 teams of six p:ayers on a team. 'rniny games can be played each week for each 'l 2 week league. In addition the Club wilt'provide practice time and open gym for all youth. The Club will provide all advertising, referees, coaches, staff and facility. The following is a budget o! related costs to our organization that need to be funded by the City of Tustin. Youi:'~ .z-,ollerrD:-33e l'-iD-,.,ey Pr3~:am Expenses resurface gym floor aher eacl~ league April. June July- Sept Oct- Dec Jan- Mar 12 wks i2 wks 12 wks (no league because of our Youth Basketball Program) 3 0 $1,500 "Stafl-Rollerblade Hockey Coordinator 36wks ~25hr ~SlOper hr = staff beneflls not Io ex,.e.d 18.5% miscellaneous expenses equipment lot' youth on "" ~ '' s,.no,arsmps 2 per league including skates, pads ' ~ ~,,, .. ,n...I,,~_.s el,.. x ...I leagues i2 x S300.00 = liability insurance S35 per game- x 25 ~ames per week x 36 weeks = Income = $ 4,500.00 $ 9,000.00 $ 1,665.00 $ 3,600.00 S31.500.00 $50,265.00 program fees per league 280 youth x 3 leagues x $30 = 300 youlh @ g3O membership '" business & individual team sponsol s $75 x 50 teams --- TOTAL ~S: TOTAL 'i' 0 ~,-,~_ EXPENSES: r~equest ]o the CHy 01' '[u'stin for flnanc:al sup,_,o,1 = $25,200.00 $~ 0,800.00 S 3.750.00. S39,750.00 $50,265.00 $39.750.00 S~ 0..~5~ 5.00 As the budget ind~cate~ this program is f,nancially supported-B0% from program related fees that will be collect~,d. In addition the Boys and Girls Club of Tustin will pay all utilities, daily program maintenance lees. support slafl and all related advertising expenses. We expect to play 900 games in 36 weeks which is 25 games per week. The actual cost ~o the city if $10.00 per 9ames. The cost for refurbishing our gym floor is a must to ensure a quality playing surface 1, hat is also safe for participants. This is a worthwhile investment and will satisfy 1he current needs for a rollerblade hockey program lor Tustin area youth. · . .o