Loading...
HomeMy WebLinkAbout21 CT GYM OPER. PLAN 11-21-94NO. 21 11-21-94 rATE: November 16, 1994 Inter-Com TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER COMMUNITY SERVICES DEPARTMENT COLUHBUSTUST~NGYI,~AS~JNOPERAT~NG PLAN P~COMMENDATIONS It is recommended that the City Council: 1. Adopt the attached Gymnasium Operating Plan in concept. 2· Adopt Gym Rental Fees in the fee schedule (Attachment C) as recommended by the Parks and Recreation Commission. The schedule will be reviewed by the Commission after one year of operation. ~ Instruct the City Public Works Department to negotiate a change order to the existing custodial contract to provide services for the gymnasium and appropriate $9,000 for said services for fiscal year 1994-95. · Appropriate $1,000 for telephone, $1,000 for floor care and $22,000 for utilities and miscellaneous services (i. e. electricity, water, trash, security) for the remaining 1994-95 fiscal year. FISCAL IMPACT Annualized total revenue for the gymnasium is estimated at $126,325. Annualized operating and personnel costs for the gymnasium are projected to be $261,508. Costs that were not included in the adopted 1994-95 budget that will need to be appropriated include $9,000 for custodial contract services; and $22,000 for utilities, floor maintenance and telephone services. BA(~KGRODNDAND DISCUSSION Attached for the City Council's approval is the final Columbus Tustin Gymnasium Operating Plan (Attachment A). A draft of the document was discussed at a joint workshop with the City Council and the Parks and Recreation Commission on October 3rd, changes discussed at the workshop have been included in the present document. The purpose of the Operating Plan is to provide staff with a working conceptual plan for opening the facility. The Plan includes a projected budget, operational policies, and a proposed rental/fee schedule. Columbus Tustin Gymnasium Operating Plan Page 2 A sample activity schedule for the transition of existing programs and proposed winter programs at the gymnasium has been included as Attachment B. Active sports classes and programs which could only be held in a gymnasium were given the highest priority when the schedule and the Operating Plan were developed. Providing programs and activities for Tustin youth, especially those enrolled in middle schools, has been given the highest priority. The proposed Operating Plan provides one part-time recreation leader to develop programs and supervise afternoon activities for youth. While some classes are scheduled during afternoons, space has been reserved weekdays for youth programming between 3:00-6:00 p.m. Two part-time Recreation Program Assistant positions have also been included and approved in the 1994/95 Budget to support the gymnasium. Program Assistants will open the building for classes and oversee programs. One will supervise morning classes, the other will cover evening programs. The Program Assistants will provide information to participants, take registration, and assure that rules and regulations are being observed. These positions will have flexible schedules to meet the program needs of the community. Staff has recommended applying existing City rental/use policies to the gymnasium with the following additions: · No alcohol. No food or beverages. The Community Services Department may prohibit activities which could cause damage to the wooden floors. These additional policies are compatible with the programming planned for the gymnasium and should help maintain the building in good condition. At the October 3rd workshop, City Council d~rected staff to review non-profit rental rates for the approval of the Parks and Recreation Commission. Three rental/user fee schedule proposals are included as Attachment B. The Parks and Recreation Commission reviewed these schedules at the October 20, 1994 meeting. The Commission recommended schedule "B" which reflects a reduced rate of $20/h~ for local non-profit groups. This rate only recovers staff time to open the building. Since the Commission's intention was accommodation of youth activities, the Council may want to consider a resident non-profit rate of $20/hr. for youth programs and a rate of $29/hr. for all other Tustin based non-profits which at least would recover direct building expenses. Please note that the fee schedule does not Columbus Tustin Gymnasium Operating Plan Page 3 specifically deal with any School District usage. Any use by the School District would require separate negotiations with the District. SUMMARY The Operating Plan was revised using input from the Council and the Parks and Recreation Commission. Staff is requesting additional input and approval of the document from the City Council. A grand opening will be held early 1995. The Parks and Recreation Commission will be discussing plans for the grand opening at the next regular meeting on November 17, 1994. 11 Rec]~eation Supervisor C:GYM.WAH Susan M. Jones'/ Recreation Superintendent Attachments: A - Draft Operating Plan B - Gymnasium Daily Activity Schedules C - Gym Rental Fees ' ~ ' Attachment COLUMBUS TUSTIN GYMNASIUM OPERATING PLAN PREPARED FOR THE TUSTIN CITY COUNCIL AND THE PARKS AND RECREATION COMMISSION PREPARED BY THE COMMUNITY SERVICES DEPARTMENT ADOPTED Acknowledgements Tustin City Council Thomas IL Saltarelli, Mayor Jim Potts, Mayor Pro Tem Mike Doyle, Councilmember Jeffery M. Thomas, Councilmember Tracy A. Worley, Councilmember Parks and Recreation Commission Margarete Thompson, Chairperson Ken Royal, Vice Chair Donald Biery, Commissioner Chris Cormack, Commissioner Karen Hillyard, Commissioner Jeannie Jackson, Commissioner Terri Hall Neal, Commissioner William A. Huston, City Manager Christine A. Shingleton, Assistant City Manager Community Services Department Susan M. Jones, Recreation Superintendent Gary Magill, Recreation Supervisor Public Works Department Bob Ruhl, Field Services Manager TABLE OF CONTENTS Section Page MISSION STATEMENT .................................... 4 II. RECOMMENDATIONS TO CITY COUNCIL ..................... 5 III. BACKGROUND ....... · ................................... 6 IV. FACILITY DESCRIPTION ' 8 V. PROGRAMS ........................................... 12 VI. STAFF ................................................ 14 VII. HOURS OF OPERATION .................................. 16 VIII. BUDGET .............................................. 17 IX. FACILITY USE POLICIES ..... e ........................... 19 I. MISSION STATEMENT TUSTIN COMMUNITY SERVICES, MAKING A DIFFERENCE FOR TUSTIN... TO CELEBRATE THE DIVERSITY IN OUR COMMUNITY BY: NURTURING YOUTH; PROVIDING POSITIVE EXPERIENCES THROUGH ALL STAGES OF LIFE; PROMOTING CULTURAL ENRICHMENT; CARING FOR PUBLIC RESOURCES; DEVELOPING COMMUNITY PARTNERSHIPS; WITH THE PEOPLE OF TUSTIN. The Columbus Tustin Gymnasium will be the City's newest public resource. The Community Services staff's challenge will be to provide programs and activities that will generate sufficient revenue to cover a large portion of the operating costs of the facility while serving the varied recreational needs of the community, especially the youth. II. RECOMMENDATIONS TO THE CITY COUNCIL Adopt as policy that the operation of the gymnasium shall be cost-recovering whenever possible. Exceptions include afternoon youth programs which may be provided at little or no cost to participants. 2. Approve in concept the operating plan proposed in this report. ** Approve the rental fee schedule and resolution, and the rental policy exceptions noted in this plan. All other existing rental policies shall be applied to the operation of this building. IlL BACKGROUND Construction of the 17,000. square foot gymnasium at Columbus Tustin Park is underway. This is the final phase of development in the Columbus Tustin Master Plan and has taken more than ten years to complete. Ground breaking for the facility took place in September 1993. Construction should last approximately twelve months, with the grand opening scheduled for fall 1994. This document will outline a plan to open and operate the facility. The Columbus Tustin gymnasium will have a positive impact upon the community. The Community Services staff is enthusiastic about the facility as it will allow the Department to provide many new recreation programs. The facility and program have been designed to serve the needs of the community. Until now there has been a deficiency of recreational facilities in Tustin for youth and active indoor sports programs. In the past the Community Services Department has relied upon the Tustin Unified School District to provide facilities for these types of activities. For the last 15 years the City has leased 6,000 square feet of classroom space at a surplus elementary school site, Lambert School. The School District has notified the Community Services staff that additional space for High School programs will be needed and in June 1994 the lease was terminated. Acquisition and development of Columbus Tustin Park began in the 1970's. In 1982 a Citizen's Task Force was formed to work with City Staff and Recreation Systems Incorporated (RSI), the project consultant, to develop a master plan for the completion of Columbus Tustin Park. Upon the recommendation of the Task Force, the City Council directed that the park site be used for a gymnasium, picnic area, tot lot and expanded parking lot. The project was put on hold due to a life estate agreement with the McCalla family which involved a major portion of the parcel. Upon the passing of Mr. McCalla, the Task Force was reconvened in December 1987 to review the plan and recommend to the Council how the project should proceed. The Task Force recommended that the additional recreation building noted in the Master Plan be eliminated since the Senior Center was soon to be constructed and that the project be completed in. two phases. Phase 2A included the picnic area, tot lot, expansion of the parking lot and necessary storm drain improvements. Phase 2B encompasses construction of the"gymnasium. Phase 2A was completed in April 1992 at a cost of $819,000. Staff was successful in obtaining $170,000 in State grants to fund the project. The estimated total project cost of Phase 2B is $2.6 million. This figure is based upon the low construction bid and may change~ The Columbus Tustin Gymnasium was identified as a priority project-by the Redevelopment Agency in the Second Amendment to the Town Center Redevelopment Project which was adopted in March of 1989. Funding for the project as well as other priority Town Center Projects was provided by the issuance in 1991 of Town Center Subordinate Tax Allocation Bonds..Anthony and Langford, an architectural firm was hired to design the facility using the design principles from the M~ister Plan. The firm of Howard, Needles, Tammen, & Bergendorf (HNTB) was hired for project management. Design Review for the gymnasium was held at the July 16, 1992 Parks and Recreation Commission meeting. The architect and staff presented a design for the gymnasium using basic elements developed by the original Columbus Tustin Task Force. In addition, staff examined operations at city owned gymnasiums in Orange County to gather information regarding fees, facilities and' maintenance concerns. The Commission scheduled the Task Force to reconvene on July 28, 1992 to provide additional input. Representatives from the Commission, School District, Boys and Girls Club, Tustin Area Youth Issues Committee, as well as community members, various youth group leaders, contract class instructors and City staff attended the Task Force meeting. The Task Force approved the general design of the building. Recommendations from the Task Force were then included in the design of the facility. On August 24, 1992 the Planning Commission adopted' the resolution approving the Conditional .. Use Permit for the facility. The Commission alSO recommended that the Redevelopment Agency approve the Design Review authorizing construction of the gymnasium and related site improvements. On Sepiember 8, 1992 the Agency adopted the recommendations and authorized the commencement of working drawings. On April 5, 1993, the Agency authorized the advertisement for bids. The construction contract was awarded to Braaksma-Himmelman Inc. on July 6, 1993. Ground breaking ceremonies were held September 2, 1993. IV. FACILITY DESCRIPTION The gymnasium is located on the northwest corner of Columbus Tustin Park near the intersection of Beneta Way and Prospect Avenue. The building design incorporates sloping roofs with a sawtooth roof pattern to enhance the exterior appearance and take advantage of natural lighting. A copy of the building elevations follows this section (Figure 1). The building walls will be masonry block accentuated with texture. Americans with Disabilities Act (ADA) requirements have been met throughout the building. A large trellis and patio are planned for the south side of the building next to the tot lot. The main entrance to the building will face Prospect Avenue to the west (Figure 2). The focus of the building will be the 9,900 square foot gymnasium with a suspended hardwood floor. For basketball, the gymnasium will provide for a championship center court or two junior high sized cross courts. A moveable partition will bisect the gymnasium providing space for classes to be held simultaneously. The ceiling will have a clear height of 25 feet. All of the basketball backboards will be retractable to allow for a similar court layout for volleyball. The main court will have an electronic scoreboard for basketball and volleyball. There will be roll- out bleacher seating for a maximum of 250 spectators. The mat room will provide space for classes and meetings. The room will be approximately 2,600 square feet. Two moveable partitions will provide for three separate rooms. The room will have a clear ceiling height of 20' for advanced gymnastics activities. A sink with a counter will be included. The hardwood floor will "float" on stringers so that it will be suitable for dance and exercise classes. The lobby will include an office for ticket sales, class information, equipment check out and staff supervision of the building. A storage room of approximately 800 square feet will be accessible from the gymnasium or the corridor adjacent to the mat room. Men's and women's rest rooms will be connected to separate locker/changing rooms. Twenty-four lockers are planned for each changing room. No shower facilities will be provided. Staff and the architect conducted extensive research regarding showers. Cities with similar facilities recommended not including showers because of maintenance expense and additional liability exposure. Another finding was that shower rooms were rarely used. The savings from eliminating showers allowed the architect to expand the square footage of the mat room that could provide valuable meeting and classroom space. Because of the extensive use of wood flooring throughout the building, no food or drink will be allowed. Kitchen facilities were not included as the City has other facilities that could more appropriately handle banquet functions. The facility will be air conditi6ned throughout with energy efficient equipment. Individual units will cool each room. Economy cycles, using outside air, will operate whenever possible. F~gure 1 10 · jo 11 V. PROGRAMS Until June, 1994, the City leased 6,000 square feet of classroom space at Lambert School from the Tustin Unified School District for programs and classes. Most existing programs held at Lambert School could be relocated to the new gymnasium. The Child Development program was relocated to Guin Foss School when the lease ended. The gymnasium could not provide the necessary space required by State Licensing for child care. Ending the lease saved about $19,000 of the $27,000 per year in lease fees. The remaining $8,000 budgeted for the lease payment is for relocating the Child Development program. Programs that could be moved to the gymnasium include Gymnastics, Judo, Yoga, Kids in Rhythm, Baton, Adult and Children's Dance Classes, Aerobics, Saturday morning Jazzercise and Kid's Fitness. These existing classes and activities will provide the foundation for a successful program at the new facility. Presently, average net class revenue over the last three quarters has been $3,900 per quarter. Annual net revenue from classes at Lambert now total approximately $15,600 per fiscal year which could be applied towards the operation of the gymnasium. This does not include revenue from the Child Development Program or day camps. Existing programs should also expand when they are moved to the new gymnasium. For an example, overall class revenue has increased 15% since the Senior Center opened in 1989. Prior to the opening of the Senior Center, most classes were held in multi-purpose rooms at school sites. The new facility should attract more demand for space by renters and increased participation. The gymnasium and mat room floor have been designed to provide an excellent surface for all types of dance and exercise classes. The gymnasium will be centrally located in a well lighted park with appropriate recreational facilities for all ages. Adequate parking will be available. There are four lighted softball fields and a play area located at the park. Enrollment in gymnastics classes had been limited to beginning classes because the Lambert site did not meet ceiling height requirements. Advanced gymnastic students had to be referred to other programs. The mat room at the gymnasium will have a clear ceiling height of twenty feet. Equipment could be purchased for more advanced classes. Advanced gymnastics classes would require additional liability insurance. Contract instructors for high risk activities presently are required to provide one million dollar liability coverage for classes with the City named as additionally insured. Participants in the most advanced gymnastics classes would also have to purchase additional liability coverage as a part of the program class fees. The gymnasium could also serve as the home base for Camp Tustin Day Camp. This program currently meets for ten weeks in the summer. Camp Tustin generated an average of $34,000 in revenue each summer over the last four years. Average participation was 484 children. New programs could include adult basketball leagues, .volleyball leagues, sports clinics, vacation sports camps ~nd senior adult classes. The gymnasium and mat room/classrooms will also be 12 available for rental. Active sports activities which can only be held in a gymnasium will have the highest priority when the schedule for use is developed. Programs must recover costs whenever possible. However, staff is committed to se~ing the needs of youth. After school programs for middle school aged children are a priority..A plan for program space and staff to run the programs are included in the budget for the operation of the gymnasium. Presently, staff is working with the Parks and Recreation Commission, the Tustin Area Youth Issues Committee, the Tustin Community Foundation, local businesses, and local non-profit organizations to develop funding for programs for which user fees are not appropriate. The gymnasium will be located adjacent to old Columbus Tustin Intermediate School. Renovation of the school is currently underway. The School District plans to-reopen Columbus Tustin school in the fall of 1994. Staff will work with District staff to accommodate special - school programs where poss~le, and where they do not conflict with City Programs at the facility. The School District would be required to reimburse the City for direct operating costs. 13 VI. STAFF Existing Community Service~ Supervisory staff should manage the operation of the Columbus Tustin Gymnasium. The Recreation Supervisor managing sports programs should be delegated the overall responsibility for scheduling and staff. Rentals would continue to be the responsibility of the Supervisor in charge of facilities. The Coordinator in charge of classes should supervise contract instructors and scheduling with the Facility Supervisor. Clerical staff at City Hall would handle gymnasium and meeting room reservations. The Department's computer software can handle all scheduling for the gymnasium. The gymnasium staff should consist of two part-time Recreation Program Assistants and two part-time Recreation Leaders. Staff recommends that these positions be City part-time positions limited to nineteen hours a week. Recreation Program Assistant and Community Services Recreation Leader are existing City of Tustin job classifications. One Program Assistant would be responsible for operation of the facility weekday mornings between 8:00 a.m. - 12:00 noon. The other Program Assistant could work weekdays between 2:30 p.m. - 6:30 p.m. Two Recreation Leaders should be scheduled up to a combined total of 30 hours a week to staff the office until close and to provide after school programs. Recreation Leaders would work late evening hours until closing and on Saturdays. There would be some overlap in coverage in the late afternoon when Recreation staff would lead activities. Part-time staff and contract instructors who are independent contractors, would be responsible for their own class set ups during operating hours. An Event Coordinator, an independent contractor position, would be assigned to oversee rentals. Regular part-time staff would not be used. The rental fee schedule is designed to cover the cost of providing an Event Coordinator, and all operation costs associated with a rental.' Classes and sports leagues may be offered on a contractual basis. The cost of providing those programs would also include the cost of providing a Recreation Leader to open the facility. Maintenance for the gymnasium is proposed to be a contracted service. Maintenance contracts can be more flexible. Cleaning can be done during off hours when no one is using the building. Field Services personnel would develop the custodial schedule for the gymnasium and coordinate with the Community Services Division for scheduling. Contract maintenance would allow staff to better monitor costs. For this type of operation, contract custodial service is generally less expensive. Most activities will require very little set up. Extensive activity set ups required for banquets with heavy tables and chairs will not be done at this facility. A designated representative from Field Services Division, such as the Field Services Manager would be primarily responsible for administering the contract. 14 In addition to any possible maintenance contracts, miscellaneous custodial services may have to be provided during the course of the day. Custodial staff have been recently been reassigned to Community Services for set-ups and miscellaneous clean-up duties and would be available and scheduled as needed. One half salary and benefits for a custodial worker have been included in : the operating costs. Any custodial contract proposal will first need to be authorized by the City Manager. A careful evaluation of the maintenance contract should be done by the Public Works Department, the Community Services Department, Field Services staff, and be reviewed by the Assistant City Manager and City Manager after the first year of operation. Facility staff will play an integral part in the success of the gymnasium. The staff chosen needs to be friendly and helpful as they will be the ambassadors for the City. 15 VII. HOURS OF OPERATION The proposed hours of operation for the facilitY are based upon new and existing programs. The building should not be open unless a cost recovering activity is taking place. The only activities planned which do not off set costs are after school activities for middle school aged youth. The building should not be open without a City staff person on duty. There had been problems with security at the Lambert Facility because keys have been checked out to contract instructors using the facility. Only City staff should have keys and should be on duty to monitor the use. This practice has proven to be very effective at the Senior Center. At Lambert because of the large number of keys checked out, there were some unauthorized uses of the building. Also when keys were lost or misplaced, it has been very expensive to re-key the building. Most activities will be scheduled in the mornings, late afternoons, evenings or on Saturdays. The building should not be staffed or open during the middle of the day unless a specific activity is scheduled. Drop-in programming for youth is planned for after school hours. Proposed Hours: Monday through Thursday 8:00 a.m. - 12 noon 2:30 p.m. - 10:00 p.m. Friday 9:00 a.m. - 12 noon 2:30 p.m. - 7:30 p.m. Saturday 8:00 a.m. - 1:00 p.m. Sunday -Available for rental The proposed hours are based upon a schedule developed using activities currently offered by the City. changes to the schedule will be made as new programs are added and existing programs are modified. Hours will be adjusted during the summer months and school vacations to accommodate special youth camps and other programs. The building would be available for rental for sports activities and meetings Friday evenings, Saturday afternoons and evenings, and all day on Sundays. Projected revenue for rentals, based upon similar gymnasiums in Orange County, could be about $20,000 per year. Potential renters would include volleyball and basketball tournament organizers, church groups, and youth sports organizations. Staff will re-evaluate the hours of operation as new programs are added. Every effort will be made to control operating costs and ensure that activities offset incurred costs. 16 VIII. BUDGET In order to estimate the net anticipated costs to the City to operate the Columbus Tustin Gymnasium, staff has prepared a preliminary budget comparing projected first year costs to run the facility and anticipated revenues. Preliminary first year estimated operation costs for the facility by major categories follows along with anticipated revenue and net operating cost for the facility are shown in Table 1 below. Table 1 PRELIMINARY FIRST YEAR OPERATING COST AND REVENUES GYMNASIIJM BUDGET COSTS Maintenance & Operations ~ Personnel Salaries and Benefits 2 Activity Supplies Program Costs (Approximately 65% of Activity Revenue) Total Estimated Costs $140,907 36,490 2,000 82~111 261~508 REVENUES Existing Activity Revenue Sources 1. Relocate existing classes from Lambert 2. Day Camp · Sub Total $15,600 34,000 $49,600 New Activity Revenue Sources: 1. Saturday Fitness Classes - Jazzercise 2. Adult Basketball Leagues 3. Adult Volleyball 4. Adult 3X.3 Basketball 5. Pee Wee Basketball Clinic 6. New Classes/Advanced Levels 7. Summer Youth Sports Camps Sub Total $ 5,400 18,480 8,880 1,200 750 7,440 9,375 $51,525 Other Revenue Sources 1. Rentals 2. Open Gym Sub Total 20,000 5,200 $ 25,200 Total Estimated Revenues $126,325 ESTIMATED FIRST YEAR NET COSTS Total Estimated Operating Costs Total Estimated Revenues 261,508 -126,325 Net Total Estimated Final Costs (48% Cost Recovering) 135,183 ~See Appendix A for Methodology 2See Appendix B for Methodology 3See Appendix C for Methodology 17 Total projected first year operating and personnel costs for the facility are projected, to be $261,508. Personnel costs have been estimated assuming 2 part-time Program Assistants who will work 19 hours per week, 2 part-time Recreation leaders, and 15 percent of the administrative time of Recreation Supervisor (See Appendix B). Materials and supplies include utility costs, insurance, capital upkeep, and program expenses. Detailed information on maintenance and operations can be found in Appendix A. Estimated first year total revenue is $126,325. Detailed information on revenue sources has been presented and-more detail is provided in Appendix C. There should be a savings for classes currently offered at Lambert School ($15,600 from 7030 account) when the lease is terminated. The Child Development Program has relocated and rented another facility. Costs for the rental will be covered by Child Development prOgram fees. In addition to the regular operation, non-cost recovering programs are planned at the facility to provide programs for middle school age children. One part-time recreation leader has been assigned to after school programs at an annual budgeted amount of $6,279. The School District should have to pay' some personnel and utility costs when using the facility, as the City is charged for use of School District facilities. When youth programs are taken out, the budget reaches 48 percent of our stated goal of cost recovery. Staff feels that the revenue projections are conservative. Demand for space by renters or increased participation in programs could be better than expected due the more central location of the gymnasium and the fact that it is a new facility. Overall class revenues increased about 15 percent when the Senior Center opened. 18 IX. FACILITY USE POLICIES The Community Services Department currently has in place Facility Use Policies for City operated recreational facilities that were adopted in 1991 and are attached as Appendix D. It is anticipated that certain exceptions to the "Facility Use Policies" for the gymnasium will need to be adopted as follows: 1) No alcohol allowed. 2) No food or beverages will be allowed. 3) The Community Services Department may prohibit activities which could cause damage to the wooden floors. Staff anticipates that security staff would not be necessary for rental events due to the above mentioned restrictions placed upon the rental of the facility. An Event Coordinator should be able to provide adequate security. This policy will be reviewed as needed to ensure the City's interests are being protected. The facility should be available for rental whenever it is not being used for City activities. Staff anticipates that most of the rentals would take place on the weekends. Charges for tournament use are covered under the commercial rate. It is suggested that Tustin residents and Tustin nonprofit groups would only be charged the hourly personnel expense plus administrative overhead (See estimated rental rate methodology). Resident private groups would be charged the total hourly base rental rate. Non-resident non-profit groups would pay for the total hourly base rental plus a capital replacement fee. Non-resident private groups would be assessed an additional 15% and commercial groups and additional 30% fee. Building-user priority policy is directed by the City Council and is listed in facility use policy Appendix D, (see Do9), and may be modified at any time. However, there is a more thorough policy discussion the staff would also like with the Commission and City Council, at this time about what would be appropriate rentals. Examples of equipment that come with the building include tables and chairs, bleachers, and volleyball and basketball standards. A "game bag" with balls, rackets and other equipment for sports could be rented for a nominal fee. The scoreboard and P.A. system should be considered separately. Because this is expensive equipment, this should only be operated by City staff. Staff suggests that any rental fee schedule be reviewed annually to assure that the fees are adequate to cover the cost to operate. A copy of the proposed fees are shown in Table 2. The methodology used for calculating rental rates is included in Appendix E and F. 19 GYM RENTAL POLICIES AND FEES TABLE 2 The use and rental of the Gymnasium and meeting rooms will be regulated by the current Community Services "Facility Use Policies~ (Appendix D). Insurance for events could be covered under provisions of the existing provider. Reservations will be processed at City Hall by clerical staff. Recommended estimated rental rates are as follows: FAC. RESIDENT RES. NON- NON-RES. COMM. NON- PRIVATE RESIDENT PRIVATE PROFIT NON- PROFIT GYM & $20/HR $63/HR $75/HR $86/HR $ 98/HR CLASS ROOMS GYM $20/HR $56/HR $68/HR $78/HR $ 88/HR ONLY CLASS $20/HR $52/HR $64/HR $74/HR $ 83/HR ROOM ONLY *Fee Schedule and analysis of costs will be reviewed by PRC in one year. 20 APPENDIX A 21 APPENDIX A COLUMBUS TUSTIN PARK GYMNASIUM FIRST YEAR ESTIMATED MAINTENANCE AND OPERATIONS COST COST PROJECTIONS 1. Electricity 2. Telephone 3. Trash 4. Water 5. Fire Alarm 6. Janitorial Supplies 7. Insurance 8. Custodial Services 9. Floor Care 10. Landscaping 11. Office Supplies 12. Capital Replacement Total Inflation Adjustment ($155,483 x 4.5%) 94/95 Total $ 35,200 2,000 1,080 800 1,320 4,200 14,040 42,453 3,500 26,334 600 4,000 $134,839 + 6,068 $140,907 A-1 . METHODOLOGY FOR ESTIMATING MAINTENANCE AND OPERATIONS COST Electricity rates were projected by the project Mechanical Engineer. APPENDIX A 2. Telephone rates were projected based upon Senior Center use. 3. Trash rates were projected at $90 per month for a two yard dumpster. 0 Water costs were calculated using water consumption from a similar facility, the Travis Ranch facility in Yorba Linda. Tustin Water Department rates were applied. . . The Alarm rate was obtained from APl, the firm that currently provides fire alarm service for the Senior Center. The budget includes a one time installation charge of $600 and a monthly fee of $60 for maintenance and monitoring. Janitorial Supplies amounts were calculated in consultation with the Field Services Division. 0 The Finance Department estimated that property insurance rates would be similar to the Senior Center. However, they estimated that liability insurance rates might be as much as 25% higher. The Insurance amount was calculated with these considerations. . Four hours per day for personnel for miscellaneous clean up and set up duties. Rates were calculated at regular hours, plus benefits, for the top range for this employee as follows: Hourly rate Benefits ($15.27 x 28%) $15.27/hour 4.28/hour Total $19.55/hour $19.55/hour x 20 hours/week x 52 weeks/year = $20,332/year Using an estimate provided by a cleaning contractor, the Field Services Division estimates a one year cleaning contract would cost approximately $19,200. This contract would include cleaning once a night, after hours, six nights a week. A-2 APPENDIX A Approximately 5% of a Maintenance Supervisor's salary should be inclUded for administrative overhead and supervision of the custodial contract. Annual Salary 45,635 Benefits (28%) 12,778 Total: 58,413 5 % of Total 2,921 . 10. 11. 12. The total cost for Custodial Services would be: TOTAL $20,332 19,200 + 2,921 $42,453 Floor Care costs are based on an estimate provided by the vendor who maintains the gym floor at the Fountain Valley Recreation Center. Both floors are about 10,000 sq. ft. Estimated Landscaping costs were calculated by the field Services Division as a portion of the total cost for landscaping at Columbus Tustin Park. Electrical $ 3,600 Water ~ 2,090 Maintenance Worker .+ 20,644 TOTAL 26,334 Office Supplies estimation was based upon usage at the Tustin Area Senior Center. Capital Replacement was calculated using an estimate of $40,000 for fixed and loose equipment. The lifetime of the equipment was estimated at ten years. The annual cost would be 10 percent of the total cost on $4,000 annually. ~ Costs based on a 78 hour per week operating schedule including the proposed schedule plus rentals and new activities. The Finance Department recommends an Inflation Adiustment factor of 4.5 percent per year. APPENDIX B 25 :. GYMNASIUM PERSONNEL COSTS GYMNASIUM 2 Part-Time Program Assistants @ 19 hours per week 1976 Hours @ $9.50 Benefits (15% of Wages) Total: i Part-Time Recreation Leader 780 Hours @ $7.00 Benefits (15% of Wages) Total: APPENDIX B $18,772 2,815 $21,587 $ 5,460 819 $ 6,279 Administration Recreation Supervisor - 15% Annual Salary Benefits (28%) Total: Total: 15% Gymnasium Supervision $44,919 12,577 57,496 AFTER SCHOOL PROGRAM: 1 Part-time Recreation Leader 780 Hours @ $7.00 Benefits (15% of wages) Sub total Sub total $ 8,624 36,490 $ 5,460 819 6,279 Total Personnel Costs: B-1 $42,769 APPENDIX C APPENDIX C METHODOLOGY FOR ESTIMATING REVENUE SOURCES: EXISTING REVENUE SOURCES: 1. Relocate existin~ classes from Lambert was calculated using 1993 revenue figures. 2. Day Camp revenue is the average Day Camp revenue over the last four years, 1990-93. NEW REVENUE SOURCES: 1. Saturday Fitness Classes - Jazzercise 25 participants @ $18 each 12 four week sessions per year Total: $ 450 X 12 $5,4OO 2. Adult Basketball Leagues O.C. average team fee - basketball 2 nights a week - 24 teams total 2 Seasons Total: $ 385 X 24 $ 9,240 X 2 $18,480 3. Adult Volleyball O.C. average team fee - volleyball 2 nights a week - 24 teams total 2 Season Total: $ 185 X 24 4,440 X 2 $ 8,880 4. Adult 3X3 Basketball Boys and Girls Club fee - 3X3 BB 1 night a week - 12 teams Total: $ 100 X 12 $1,200 APPENDIX C Se e Pee Wee Basketball. Clinic $25 X 30 participants = New Classes/Advanced Levels Existing Classes at Lambert $49,600 X .15 = REVENUE SOURCES METHODOLOGY $750 $7,440 7. Summer Youth Sports Camps $75/week X 125 participants = $9,375 OTHER REVENUE SOURCES: le Rentals were based upon similar facilities in O.C. 10 hours per week @ $40hr = $400 per week. 50 weeks X $400 = $20,000 annually 0 Open Gym for basketball and volleyball was calculated at $1 per participant, 100 participants a week for 52 weeks. 52 X $100 = $5,200 annually C-2 APPENDIX D APPENDIX D FACILITY USE POLICIES CITY OF TUSTIN CO.UNITY SERVICES DEPARTMENT September 11, 1991 · . . · . APPLICATION PROCESS In order to serve you better, all applications for facility use must be made in writing on forms provided by the Community Services Department. While department staff is happy to provide information on the buildings over the phone, we cannot take reservations over the phone. Please make your application in person. So that approval of your application can be expedited, be sure that it is fully completed, and signed by an authorized.person and deposit~_~are submitted. Applications will be considered Confirmed and final only when they-have been signed by the Recreation Superintendent and all deposits are paid. Please notify the Community Services Department as soon as possible of any changes in your building use especially cancellation. °In the case of cancellation, portions Of the deposit collected will be retained. Cancellation must be~in writing b~.the person who submitted the application. The person signing the application must be at least 18 years Of. age or for activities at' which alcoholic beverages are served, must be at least 21 years of age. Identification may be required to confirm the age of the applicant. The person signing the application must be present at the event. The person who signs the application is responsible for assuring compliance of these policies and for payment of'all fees, charges and deposits pertaining to 'the rental. The person who signs the application must be the same as "Person In Charge" on the application. All deposit refunds will be .made to the "Person In Charge" or organization. To reduce the possibility of confusion, all correspondence will.be sent to the address listed on the application and all communication between the Community Services Department and the .apPlicant should be through the "Person In Charge." . A chaperon may be required for every fifteen (15) youth under a~e 18 at a dance or.social function. Chaperons must.be at least 21 yea~s of age. A .list of chaperons may be requested in advance of the event. Please be as accurate as possible when you estimate attendance for your event. The number of people allowed into the building will be limited to the number you indicate on'your application. The Police Department may deny access to the building after the number of people you indicated on your application arrive. ~ . D- 2 RESTRICTIONS ON USE Senior Center Bond Act grant require, merits do not allow use of the Senior Center for the purpose of sectarian instruction or religious worship. · Programs of a politically related purpose, such as candidate nights sponsored by neutral civic organizations at which candidates are given an opportunity to be seen and heard are allowed.-Use of City buildings for partisan or non-partisan political purposes which promote selected candidates or issues or to raise funds for selected candidates or issues are not allowed. · In consideration of~businesses and residents neighboring City buildings, the Police Department will continually monitor noise from your event. Should your activity becomedisruptive to the neighborhood, you'will be asked to turn down the volume on P.A.'systems or otherwise control the noise. As you plan your activity, please keep in mind that noise becomes a special concern after 10:00 p.m. Smoking is not allowed in anY. City of Tustin buildings. SCHEDULES AppliCation Process Due Dates l· To allow for timely n0%ification o~_~uilding staff who will assist you with your event, applications must be submitted at least fifteen (15) working days prior to the date desired. Set up plans are due with your application· · Please make full payment of all fees thirty (30) days prior to your building use or upon submission of your. application if less than 30 days. Deposits are due with submission of your application. '~' . Building Use Scheduling l· Please be prompt with your arrivalto the building. -Building staff will be on hand to admit you to the building at the time you specify on your'appli6ation. Be as accurate'Ks you-can with the times you indicate on your application. You will be. allowed to occupy the building only during the times listed on the application and only while building staff is present. Remember: Be sure to notify the Community Services Department as soon as possible of any schedule changes. Changes will be allowed only ten (~0) Working dgys or more.in advance~of date of the bUilding use' " D-3 e e . . 6~ e As you plan your schedule for your event be sure to take into account time for: A. Set-up/Decoration, B. Deliveries,* C. Program, and D. Clean-up. * Please plan to be present to sign for deliveries. Deliveries and pick up can only be made during the time.for which your building use is approved. Pleas~,.~,~o overnight storage of equipment or supplies. So that your activity will begin on time, building staff-will~ ' make every effort to have your room set up and ready for you upon arrival. The buildings are generally available for rentals during the following hours: Fridays - 5 pm to 1 am Saturdays - 8 am to 1 am Sundays - 8 am to 11 pm So that building "sta'ff- can ~n~o~' holidays' With 'family '~h'~ .... friends, the building is closed on holidays and holiday eves (1/2 day holidays). A schedule of these holidays is available at the Community Services Department. Set .up time for o~any..egent is limited to two (2) hours prior to when your activity is scheduled to begin. Exceptions can be made for activities such as. wedding receptions when event organizers need to. attend a ceremony or related activity immediately before the event. The consumption of alcoholic beverages is prOhibited during set up time. Please limit your set up party to ten (10) peoPle.~. . ADVANCED REGISTRATIONS To provide priority reserVations t° ' Tustin ." residents, reservations are accepted up to two hundred and seventy (270) days in advance. Reservations for non-residents will be accepted one hundred and fifty (150).days in advance. Proof of residency is required. A driver's license or utility bill are acceptable as pr. oof of residency. To make the building a~ailable to tke !arqest n~mber of user gro6ps'as possible and to ~llow for scheduling flexibility, D-4 applications for continuous activities are limited to fOur meetings. Subsequent applications will not be considered for approval until all dates have been used on a current application. Reservations do not imply proprietary rights or benefits for any group, organization, or individual. e Continuously scheduled non-resident activities may be. pre- empted by City of Tustin sponsored or-co-sponsored activities and resident groups. While this situation rarely occurs, this policy is in place to provide priority for one-time special city and resident activities. Before an activity is pre'empted, the'pre-empting group must pay alI-fees and deposits prior to notification of the pre- empted group. In the event the pre,empting group cancels their activity, all fees and deposits paid are non-refundable. EOUIPMENT/FURNITURE To keep the building in top condition for your use, .equipment and furniture may not be removed from the building. Only those items located within the building will be available for your use. Should YOU need additional equipment to conduct your event, you should arrange for such at your expense. The mixing' of outside tables and chairs with those from City buildings is not allowed. Should a renter wish to bring in tables and chairs from the outside, none will be provided by the City. The Superintendent mus~ approve equipment brought in from the outside and setup of same at least ten (10) working days before your event and must be delivered and picked up during the time approved for the activity. Your assistance may be required to set up equipment brought in from the outside. 3. To make Your use of City buildings more convenient, building staff will set up all furniture and equipment according to the set-up plans you provide. If no set-up plan is submitted, building staff will.set up the buildingaccording to standard set-up configurations for the type and size indicated on the application. 4.- After an equipment setup is complete, 'building staff Will make any necessary changes. Your assistance may be required to ensure that changes are ready before .your activity begins. e Due to limited space, storage will not be provided for building rentals. All equipment, supplies, food stuffs, and decorations brought in by renters must be removed by the renter before leaving the building. PianOs are ~ot a~ailable fOr public use. DECORATIONS In order to provide a safe, attractive building, the following regulations are necessary: · 1. Decorations must be flame 'retardant. 2. Please no open flame decoration~'~ such as candles or lanterns. ' e Please do not fasten decorations to light fixtures, window coverings, window panes or fire sprinklers. Only masking tape may be used to affix decorations. Please do not use tacks, nails, staples, scotch tape or any other fastening method. ' ' e Please leave existing decorations in place (such as pictures plaques, etc) . · 5. ' Please remove any decorations you bring before leaVing the building. ~ _ . Please do nOt decorate with hay or straw. Also, do'not throw confetti, bird seed, popcorn, rice, or other material as part of your activity. Such materials are very difficultto clean up and can create unsafe"conditions. 1. e e DEPOSITS/FEES To speed consideratiQn of your application,s approval, please submit your cleaning deposit with your fully completed and signed application. The City will retain all or portions Of your deposit under the ~ottowing conditions: A. For repair of damages t° the building while premises are under responsibility of the renter. B.Costs for City personnel to 'perform clean"~Up tasks for which the renter is responsible; and C.- Costs for City personnel should the renter,s event run past. the ending time indicated 6n the application·Or should additi°nal police or maintenance personnel be necessary. For deposit and fee amounts refer-to the current fee schedule. D-6 BUILDING CLEAN UP le 2~ · . e In order to qualify for a full refund of all' your deposits, please complete the following tasks: A· Deposit all bottles, cans, cups, paper products and other refuse in proper receptacles. B. Wipe up sinks and table tops; and Ca Clean kitchen, e-g. wipe Up spills, clean range'tops, remove food from storage, etc. (if applicable). Generally building users are asked to return the building to the condition in which it was found. The building staff will provide guidance and assistance to the building user. The consumption alcoholic beverages during clean up is' prohibited. 'ALCOHOLIC BEVERAGE APPLICATIONS Because activities at which alcoholic beverages are served have a greater impact on the building than activities without alcoholic beverages, a speCial application is necessary. This appliCation, which ca~ be obtained at the Community Services Office, is submitte~_.With_the Facility Use Application. · To protect those attending and the Center, security Will be required at activities where alcoholic beverages are served and may be required even when alcohol is not served. These services will be provided at the expense of the building user. Fees for these services are payable with building rental fees - prior to the 'event. .. In order to ensure that you~ event is safe and secure for you and your:.guests, please adhere to the following rule'Sl - Serve alcoholic beverages only to persons 21 years of age and 'older;-and -- - Please see t hat ~nyone Under 21 is accompanied b~ aParent, adult relative or legal guardian Depending on the nature of the event, the Director of Community and Administrative Services may require deposits in excess of those outlined in the fee schedule. Se e Alcoholic beverage applications will be considered only in the Auditorium and Multipurpose Room at the Senior Center and at the Clifton C. Miller Community Center. In order to ensure that your event is safe, secure, and enjoyable, the Tustin Police Department asks that renters observe, the following: * Alcoholic. beverages may be Served and .consumed only during_.the hours of event indicated.on your application. Please, no alcoholic beverages during set-up or clean-up time. * Please no "bring your own bottle" parties. * Plan'your event carefully. Once your event begins you will not be allowed to bring additional alcoholic beverage supplies from outside the building. e * The service of alcoholic beverages must be ended one half hour prior to the end of the event. Applications to serve alcoholic beverages at City buildings will not be considered for approval for any -activity--with---a--youth-emphasis.' ..... This'-includes"such activities'as birthday parties for minors, coming out parties, or student activities. 8. The consumption of alcohOlic beverages is limited to the room rented. Alcoholic ?beverage consumption is not..allowed ...in ....... parking lots, grounds, lobbies, restrooms, or kitchens. e Activities at which alcoholic beverages are served will be limited to six hours. SALE OF ALCOHOL Since the.sale of alcoholicbeverages is regulated by the State of California Alcoholic Beverage Control Commission (ABC), 'all activities.at City buildings at which alcoholic beverages are sold must receive an Alcoholic Beverage Control License. These permits can be obtained at:-. ~.. ~.. · . · · - Alcoholic"BeVerage Control Commission 28 Civic Center Plaza Santa Ana, CA (714) 558-4101 To ensure that events at which alcoholic beverages will be sold have proper ABC authorization, a' copy of this permit must be filed-with the Facility Use Application and the Alcoholic ? D-8 Beverage Permit before an application can be considered approved. e The ~ABC permit must' be in possession of the applicant throughout the activity. BUILDING USER PRIORITIES In order to determine fees to be charged as well as to determine building scheduling priority, the following definitions and specifications are provided. Group #1 Ail Community Services Department sponsored or co- sponsored senior activities. (City/Senior -'applies at Senior Center only) ........... Group #2 Ail official-City of Tustin initiated and/or conducted activities. (City) Group #3 Recreational, social or civic activities and/or groups promoted and sponsored, by local non-profit organizations whose membership, consists of at least 50% Tustin residents. (Resident- Non-Profit) .. Group #4 Resident not open to the public. (Resident Private) Group #5 Non-resident recreational, social, or civic activities and/or groups not qualifying under previous classifications. (Non- resident Non-profit) Group '#6 Individual non-residents having activities not open to the public. ' (Non-resident Private) Group ~7 Commercial, business, and those activities and' organizations that are profit making. Individuals or organizations which do not. have non-profit standing as'described in the next section who are organizing events for which fees are charged or for which donations are solicited. (Commercial) le -~ SPECIFICATIONS FOR GROUPS NOS. 3 & 5 The organization mus~ be registered as a' non-profit corporation with the State of California, or if not registered with the State, 'must have a constitution or bylaws which clearly'state that the objectives of the' organization are of a non-profit, non-commercial nature. ~ The organization must be Comprised of volunteers, 50% of which must be Tustin residents. (Group No. 3 only)'. 3. The organization must submit thefollowing: e - If incorporated, submit State incorporation papers and by laws; if not incorporated, submit constitution and bylaws. - A current financial statement. An additional financial statement will be required on October 1 of each year. - A signed statement verifying item #2 above, along with a copy of a current roster. Because of the City's non-restrictive use policy as well as state grant requirements, membership of groups using City buildings and meetings must be open to the public. e · SECURITY To provide for the safety of your guests as well as the security of ~he property at the Center, the City may require off-duty Tusti~ Police Officers to be present at.your event. These' officer~, wiI1 be under the complete direction and control of the Tustin Police Department. To protect the greater Tustin community as well as the visitors and property of the City of Tustin, the use of the building will not be granted .to any organization which is deemed detrimental'to the public welfare by the Tustin Police Department. Use 'agreements will only be continued. ~ith_ organizations or persons who demonstrate responsibility. If officers are required, the number of officers will be based on the number of people attending, if alcohol is being serVed, and the nature of the function. When an application is made, Community Services Departmeht~"~taff will base the fee for officers on the aboVe criteria.-' Final.determination on the assignment of.police officers' is totally at the discretion of' the Police Department. The expense for these officers will be borne by the building user. See fee schedule for costs. Should additional security be necessary at your event, the expense for such will be deducted from your deposit at the responding officer's rate of pay. ? Police Security officers will arrive at the building-one half hour prior to your event starting time and will leave one half hour after your event is scheduled to end. 'l INSURANCE REQUIREMENTS D-10 Ail groups with reservations are required to provide the City with a Certificate of Insurance naming the City of Tustin as an additional insured. Policy limit is a $1 million minimum of combined single limits The City of ~.Tustin offers liability insurance as an option to providing a Certificate of Insurance. o... D-11 0 Z 0 0 Oil ,.][ ~"[] off] [[[ Ill Olll . Ill ~ Ill mill EIII 0 Ill o111 ~ !11 miff O4J -I OOON 4-~ O4J O ~ O · $.4 D-12 'O OON 04J ~ :> Ol,.I 4J OdJ · .,-t :> 0 O4J m 0 o o o o o o o o o o 4J m ,--4 '--44J O OOO 00.4 -40H oo0 oo ,,-I 0 H I ~,~ §§o O~ o-o0 oo. 0~0 0~-4 oo0 oo · -~ 0 ~ ,-40 I-I O'O O . OO O tt~ t~ ,-40 0 · Z D-13 ALL RENTAL RATES ARE QUOTED PER HOUR WITH A THREE HOUR MINIMUM EXCEPT FOR CLASSROOMS. ALCOHOLIC BEVERAGES NOT ALLOWED IN CLASSROOMS. 25% OF THE DEPOSIT WILL BE RETAINED AS A CANCELLATION FEE FOR CANCELLED RENTALS 30 DAYS OR MORE BEFORE EVENT. ALL OF THE DEPOSIT WILL BE RETAINED AS A CANCELLATION FEE FOR CANCELLED RENTALS LESS THAN 30 DAYS BEFORE EVENT. CANCELLATIONS MUST BE MADE IN WRITING BY THE PERSON WHO SUBMITTED THE APPLICATION. RW2: Faci [ i ty. MS D-14 APPENDIX E .... APPENDIX E METHODOLOGY FOR CALCULATING ESTIMATED RENTAL RATES October 24, 1994 SQUARE FOOTAGE ANALYSIS Room Square Footaqe Percent Gym Court 9,807 59% Classrooms 2,642 16% Common Areas ~ 4,172 25% Total 16,621 100% Common Areas are the restrooms, office and storage areas. CALCULATION OF HOURLY RENTAL EXPENSES Hourly Building Expense $140,907/year / 52 weeks = $2,710/week $2,710/week / 78 hours/week= $35.00/hour Hourly Personnel Expense Since rental of the Gym will require little or no set up, Hourly Personnel rates are calculated only with an event coordinator. However, the overall expense for the minor clean-up or custodial service is included in the Building Expense portion of the rental calculations. Clerical 1 hour per application @ Secretary @ highest step. 1/3 hour per application @ Department Clerk @ highest step. Secretary Hourly wage $16.43/hour x 1 hour = Benefits $16.43 x 30% = $16.43/application $ 4.93/application APPENDIX E Department Clerk Hourly wage $14~60/hour x 1/3 = Benefits 14.60 x 1/3 x 30% = $27.69/application/6 hours* *(6 hours = average rental duration) Administration Cost of Administration Supervisor - 15% of time $8,624/52 weeks/40 hours week $ 4.87/application $1.46/application $27.69/application $ 5.26/hour $4.15/hour E-2 ESTIMATED RENTAL RATE METHODOLOGY APPENDIX E ON SITE PERSONNEL Event Coordinator @ Recreation Assistant rote @ highest step. Hourly wage Benefits $ 9.5/hour x 10.8% Total wage $ 9.50/hour 1.03/hour $10.53/hour Total Hourly Personnel rate Permit Processing Director on-site personnel Administration/Supervision $ 5.26/hour $10.53/hour 4.15/hour $19.94/hour .(Rounded to $20) CAPTIAL REPLACEMENT FEE: WHEN APPLIED Total Construction & Design/Building life expectancy $2.4 million/60 years = $40,000 per year Capital Replacement Annual floor care and loose equipment replacement $3,500 + $4,000 = $7,000 Total Annual Capital Replacement $40,000 + $7,500 = $47,500 The operating plan identifies that the gym will be open 78 hours per week, for a total of 4,056 hours per year. 78 hours per week 52 weeks per year 4,056 hours per year E-3 APPENDIX E $47,1300 Capital Cost per year/4,056 hours = $11.63 per hour' (Rounded to $12) Resident Non-profit: Hourly Personnel Expense +14% Administrative Charge Resident Private: Total Hourly Base Rental Non-Resident Non-profit: Total Hourly Base Rental +Capital Replacement Fee Non-Resident Private: Total Hourly Base Rental +Capital Replacement Fee +15% Profit Commercial: Total Hourly Base Rental +Capital Replacement Fee +30% Profit E-4 APPENDIX F COLUMBUS TUSTIN GYMNASIUM ESTIMATED HOURLY RENTAL RATES APPENDIX F Gym & Classrooms Hourly Building Expense Hourly Personnel Expense Hourly Base Rate 14% Administrative Charge4 Total Hourly Base Rental Resident Non-profit Resident Private Non-resident non-profit Non-resident Private Commercial Gym Only $40.55/hour x 84% (Gym + Common Areas) Hourly Building Expense Hourly Personnel Expense Hourly Base Rental 14% Administrative Charge Total Hourly Base Rental Resident Non-profit Resident Private Non-resident Non-profit Non-'resident Private Commercial F-1 $35/hour $20/hour $ 8/hour $29/hour $20/hour $ 7/hour $55/hour $63/hour $29/hour $63/hour $75/hour $86/hour $ 98/hour $49/hour $56/hour $20/hour $56/hour $68/hour $78/hour $88/hour 4 Cost of processing department supplies, etc. programs; rounded. checks This 37 through finance, etc. Ail is included in all City fee APPENDIX F Classrooms Only $40.55/hour x 75% (Classroom + Common Areas) Hourly Building Expense Hourly Personnel Expense Hourly Base Rental 14% Administrative Charge Total Hourly Base Rental Resident Non-profit Resident Private Non-Resident, Non-profit Non-resident Private Commercial $26/hour ,$20/hour $ 6/hour $46/hour $52/hour $20/hour $52/hour $64/hour $74/hour $83/hour At~ ~ent B i" F ~ I,-1~I-4 I,-4 0 ~ ~'  0 0 0 0 0 0 ~::~, ~ 0 0 ~ ~ . _. ~ ~ 0 O~ '0 0i ~ ~ 0 0 0 0 ~ 0 O' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ o o o o ~ .... m I m ~ ... 0 E-, ~ 0 ~ ~ ..1 0 0 0 0 ~ 0 0 0 ~ 4 .i~ , , .. ~ ' ~ 0 O: 0 ~ ~ ~ ~ 0 ~ 0 0 0 ~ O, 0 0 ol o o o ~ o o o o ~ .- o o o A • • ATTACHMENT C Attachment C GYM RENTAL FEES SCHEDULE A FACILITY GYM & CLASSROOM GYM ONLY CLASS ROOM ONLY RES I DENT NON- PROFIT* RESTDENT PRIVATE + $29/HR $63/HR $56/HR NON- RESIDENT NON- PROFIT + COMMERCIAL- + $2S/HR $27/HR $75/HR $68/HR $52/HR NON - RESIDENT PRIVATE + $86/HR $78/HR $74/HR $64/HR 'HOURLY PERSONNEL COST PLUS 1&% ADMINISTRATIVE OVERHEAD +REFLECTS REHOVAL OF MAINTENANCE I./ORKER 'FRC~ COST $98/HR $88/HR $83/HR SCHEDULE B FACILITY GYM & '~SS ROOM GYM ONLY CLASSROOM ONLY RESIDENT RESIDENT NON- PROFIT* PRIVATE+ $20/HR $63/HR $20/HR $56/HR $20/HR $52/HR "HOURLY PERSONNEL COST · ,-REFLECTS REMOVAL OF MAINTENANCE %,'ORKER FROM COST NON - RESIDENT NON- PROFIT + $75/HR $68/HR $64/HR NON - RES I DENT PRIVATE+ $86/HR $78/HR $74/HR COMMERCIAL + $98/HR $88/HR SS3/HR SCHEDULE C FACILITY GYM & CLASSROOM GYM ..---..i...._..._. CLASSROOM ONLY RESIDENT NON- PROFIT* $15/HR $14/HR RESIDENT COMMERCIAL PRIVATE+ + $63/HR SZ4/HR $56/HR $52/HR '50% SUBSIDIZED HOURLY PERSONNEL COST · "REFLECTS REMOVAL OF MAINTENANCE I,;ORKER FROM COST NON - RESIDENT NON - PROFIT+ $75/HR $68/HR $64/HR NON - RESIDENT PRIVATE+ $86/HR ~.,.-.,....i,...,_ $78/HR $74/HR $98/HR $88/HR $83/HR