HomeMy WebLinkAbout05 PURCHASE FORD F250 05-05-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE:
TO:
FROM:
SUBJECT:
MAY 5, 2003
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/WATER SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE ONE FORD F250
SUMMARY
Approval of Resolution No. 03-70 will authorize the Department of General Services, State of
California to purchase a current model year Ford F250 on behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 03-70 authorizing the Department of
General Services, State of California to purchase a current model year Ford F250 on behalf of the
City of Tustin.
FISCAL IMPACT
Funds are currently budgeted in the Equipment Lease Fund, Account Number 84-801-9720 for the
purchase of one current year model Ford F250. The total cost including all taxes and state fees is
$19,819.11.
DISCUSSION
The Ford F250 will replace a twelve-year-old heavy duty service vehicle. The proposed purchase of
the Ford F250 will increase the efficiency of the maintenance operations in the Water Services
Division and help replace an aging fleet.
The State buys in large volume and is able to receive a more competitive price for vehicles than the
City. Staff contacted a number of local dealers and received the following bid prices for a like
equipped Ford F250. The prices listed below include sales taxes and applicable fees.
State
Vendor Contract
Downtown Ford Yes
Joe Macpherson Ford No
Villa Ford No
Total
Unit Price Delivery Taxes State Fee*
Unit Cost
$17,842.00 $250.00 $1,382.76 $344.35 $19,819.11
$22,971 NA $1,780.25 NA $24,751.25
NR NR NR NR NR
Ford of Orange No NR NR NR NR NR
Authorization for the State to Purchase One Ford F250
May 5, 2003
Page 2
* State Fee is 1.93% of Unit Price.
NA - Not Applicable
NR - Non Responsive
As a result of the comparison, the most cost-effective option for the City is to purchase the Ford F250
through the Department of General Services, State of California at a total cost of $19,819.11.
Approval of the attached resolution allows the City to utilize the State's purchasing program to obtain
one Ford F250 at a lower cost than the City can obtain on its own. It also designates the City
Manager as the public official authorized to execute this request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
Brian A. Ragland
Water Services Manager
TDS:BAR:ccg:authorization to purchase Ford F250 & Reso #03-70
Attachment
RESOLUTION NO. 03-70
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF
THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin,
California, does hereby authorize the Procurement Division, Department of General
Services of the State of California, to purchase one current model year Ford F250 for
and on behalf of the City of Tustin pursuant to Section 10324 of the California Public
Contract Code, and that Mr. William A. Huston, City Manager, is hereby directed to sign
and deliver all necessary requests and other documents in connection therewith and for
and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the 5th
day of May, 2003.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk