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Home My WebLink About04 MEASURE M2 FAIRSHARE ANNUAL EXPENDITURE REPORT1TY O AGENDA REPORT MEETING DATE: TO: FROM: SUBJECT: SUMMARY: DECEMBER 15, 2015 JEFFREY C. PARKER, CITY MANAGER Agenda Item 4 Reviewed: City Manager Finance Director PAMELA ARENDS-KING, FINANCE DIRECTOR/CITY TREASURER MEASURE M2 FAIRSHARE ANNUAL EXPENDITURE REPORT The Local Transportation Authority Ordinance No. 3 requires the City to adopt an annual Expenditure Report to account for the Net Revenues, developer/traffic impact fees, and funds expended by the City which satisfy the Maintenance of Effort (MOE). The Orange County Transportation Authority (OCTA) established the MOE benchmark in conjunction with passage of the original Measure M. MOE is a requirement that the City expend local funds on transportation related projects each fiscal year in order to be eligible to receive Measure M2 Fairshare funds; the City's required MOE expenditure is $1,222,756. RECOMMENDATION: It is recommended that the Tustin City Council Adopt Resolution No. 15-88, adopting the Measure M2 Expenditure Report for Fiscal Year 2014-2015 (attached) and direct staff to file the report with the Orange County Transportation Authority. FISCAL IMPACT: There is no fiscal impact associated with this Agenda Item other than staff time. CORRELATION TO THE STRATEGIC PLAN: Filing the Measure M2 Fairshare Annual Expenditure Report contributes to the City's Strategic Plan Goal C, by ensuring that the City adheres to the Local Transportation Authority Ordinance Number 3 and continues to receive Measure M2 Fairshare funds. Measure M2 Fairshare Expenditure Report Page 2 December 15, 2015 BACKGfROUND: Voters approved the renewed Measure M (referred to as Measure M2) on November 7, 2006. Measure M2 is a 30 -year, multi -billion dollar program extension of the original Measure M (1991-2011) with a new slate of projects and programs that's managed by OCTA. With passage of Measure M2, additional eligibility requirements must be established and maintained by the City in order for the City to receive Measure M2 Fairshare funds, which represent a proportionate share of the 1/2% sales tax. The Local Transportation Authority Ordinance No. 3 requires the City to adopt an annual Expenditure Report to account for Measure M2 Fairshare, other Measure M2 funding (includes Senior Mobility program), developer/traffic impact fees, and funds expended by the City which satisfy MOE. The Annual Expenditure Report must be adopted by the City Council and submitted to OCTA by the end of six (6) months following the end of the City's fiscal year. The Measure M2 Expenditure Report for Fiscal Year 2014-2015 is attached to this agenda report. For Fiscal Year 2014-2015, the City received $1,381,384 in M2 Fairshare revenues for the period of July through June 2015. The City expended $4,169,070 in Measure M2 sources during Fiscal Year 2014-2015. These expenditures include $3,504,869 in Combined Transportation Funding Program (CTFP) for various improvements (includes storm drains, traffic signal improvements, and Warner Avenue extension) and $611,898 in Fairshare funds (includes interest) for various projects (traffic signal improvements, pedestrian enhancements, catch basin inserts, etc.). The CTFP allows local jurisdictions to submit projects during the "Call for Projects" period to receive additional Measure M2 funding. The Measure M2 program requires that interest earned by Fairshare allocations needs to be expended in the same manner and under the same time constraints as regular Fairshare allocations. Therefore, interest earnings are expended prior to regular Fairshare allocations. The City expended $3,107,260 in Fiscal Year 2014-2015 which satisfies Measure M2 MOE requirements. A majority of the MOE expenditures were for projects in Tustin Legacy. The ending fund balance for the Measure M2 fund is $3,463,939. �),ft 4,�,2 Pamela Arends-King §Wn Tran Finance Director/City Treasurer Administrative Services Manager Attachments: Measure M2 Expenditure Report for Fiscal Year 2014-2015 Resolution No. 15-88 City of Tustin M2 Expendtu re Report Fisca0 Maar [ended June 30, 2015 Be&ning and [ ndo ng [> antes Description Vine Amount No. Balances at Beginning of Fiscal Year M2 Fairshare ................................................... . 1 $ 2,574,949 M2 Fairshare Interest 2 $ - .... ........ ......... . M2 CTFP ................................................................................................. 3 $ (1,443,188) M2 CTFP Interest .. 4 $ - ........... ............... ................ ,..... ................... ....... .,�..................... .,,............ ............ _. Other M 2 Funding 5 $ 28,620 Other M2 Interest 6 $ - ,.......,..w..N............................................,..................................... Other* 7 $ 111,565 Balances at Beginning of Fiscal Year (Sum Vines I to 7) 8 $ 1,271,946 Monies Made Available During Fiscal Year 9 $ 6,472,628 Total Monies Available (Sum Lines g 9) 10 $ 7,744,574 Expenditures During Fiscal Year 11 $ 4,169,070 Balances at End of Fiscal Year _ 1 M2 Fairshare 12 $ 31349,889 M2 Fairshare Interest 13 $ 0 M2 CTFP 14 $ (68,415) M2 CTFP Interest 15 $ - Other M2 Funding 16 $ 182,465 Other M2 Interest 17 $ - Other* 18 $ 111,565 * Please provide a specific description * - Other amount is assoicated with State and Local Partnership Program payments. CTFP - Comprehensive Transportation Funding Programs Schedule I. City of Tustin M2 Expen ff ture Report Schedule 2 Nsca� Year Faded June 30, 2025 Sources and Uses * Please provide a specific description ** Please provide breakdown of "Other M2 Funding". Other M2 Funding includes funding received and/or funds expended by Local Agencies from any other M2 program besides Project O (Regional Capacity Program) and Project Q (Local Fair Share Program). Revenues Line Amount Description Total Amount $ - No. $ - Revenues: M2 Fairshare 1 $ 1,381,384 ..........................................._...................................................::....................:,. M2 Fairshare Interest ... ...... 2 $ 5,454 M2 CTFP (Project O) .........................:.......:.............................................:-1:_.................:._.._............_.. ,...._..:.. 3 $ 4,860,000 M2 CTFP Interest 4 $ 19,642 ...........................::...............:.......:...:....:..::..........::...... Other M2 Funding"5 .. . .. ............ $ - $ 205,943 Other M2 Interest 6 $ 205 Other* 7 11 TOTAL (REVENUES (Sum Dines I to 7) 8 $ 6,472,628 Expenditures: $ _ Water Quality Program M2 Fairshare 9 $ 606,444 M2 Fairshare Interest 10 $ 5,454 M2 CTFP (Project O) 11 $ 3,485,227 M2 CTFP Interest 12 $ 19,642 Other M2 Fundinf;** 13 $ 52,098 Other M2 Interest 14 $ 205 Other* 15 $ - TOTAL EXPENDITURES (Sum pines 9 to 15)16 $ 4,169,070 TOTAL BALANCE (Subtract pine 16 from 8) 17 1 $ 2,303,558 * Please provide a specific description ** Please provide breakdown of "Other M2 Funding". Other M2 Funding includes funding received and/or funds expended by Local Agencies from any other M2 program besides Project O (Regional Capacity Program) and Project Q (Local Fair Share Program). Revenues Project Description Project Amount Interest Total Freeway Environmental Mitigation A -M $ - $ - $ - Regional Traffic Signal Synchronization Program P $ - $ - $ - High Frequency Metrolink Service R $ - $ - $ - Transit Extensions to Metrolink S $ - $ _ $ - Convert Metrolink Station(s) to Regional Gateways that connect Orange County T with High -Speed Rail Systems $ $ - $ - Senior Mobility Program or Senior Non -Emergency Medical Program U $ 52,008.09 $ 205.00 $ 52,213.09 Community Based Transit/Circulators V $ - $ - $ - Safe Transit Stops W $ - $ _ Water Quality Program Water Quality Program X $ 153,935.00 $ - tiii� Tota 1 $ 205,943.09 $ 205.00 $ 206,148.09 Expenditures Project Description Project Amount Interest Total Freeway Environmental Mitigation A -M $ - $ - $ - Regional Traffic Signal Synchronization Program P $ - $ - $ - High Frequency Metrolink Service R $ - $ - $ - Transit Extensions to Metrolink S $ - $ - $ Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High -Speed Rail Systems T $ $ - $ - Senior Mobility Program or Senior Non -Emergency Medical Program U $ 52,098.00 $ 205.00 $ 52,303.00 Community Based Transit/Circulators V $ - $ - $ - Safe Transit Stops W $ - $ _ $ _ Water Quality Program X $ - $ _ $ _ Total $ 52,098.00 $ 205.00 $ 52,303.00 City of Tustin M2 Expenditure Report Fiscal Year Ended June 30, 2015 Streets and Roads Detailed Use of Funds Schedule 3 Type of Expenditure Yp p Line * MOE + Developer / M2 Fairshare M2 Fairshare M2 CTFP M2 CTFP Other M2 Other M2 Other TOTAL No. Impact Fees Interest Interest Interest Administration (Indirect & Overhead) 1 $ 299,314 $ 59' $ 358,627 Construction & Right -of -Way j !fie - New Street Construction 2 $ 1067914 , , $ 8679424 , , $ 1714 , 3,485,227 $ 19,642 $ 322,161 $ 13,576,082 Street Reconstruction 3 $ 438,941 $ 1,898,878 $ 2,337,819 Signals, Safety Devices, & Street Lights 4 $ 16,176 $ 16,176 Pedestrian Ways & Bikepaths 5 $ 1,503 $ 1,503 Storm Drains 6 $ _ Storm Damage 7 $ _ Total Construction' 8 1,506,855 10,578,302 1,714 - 3,485,227 19,642 - - 339,840 $ 15,931,580 Right of Way Acquisition 9 ................ $ _ Total Construction & Right -of -Way 10 1,506,855 10,578,302 1,714 - 3,485,227 19,642 - - 339,840 $ 15,931,580 Maintenance Patching 11 $ _ Overlay & Sealing 12 $ 1,249,616 $ 48,242 $ 5,454 $ 1,054,407 $ 2,357,719 Street Lights & Traffic Signals 13 $ 105 $ 431,380 $ 395 $ 431,880 Storm Damage 14 $ - Other Street Purpose Maintenance 15 51,370 1,047,221 63,539 497,604 $ 1,659,734 Total Maintenance' 16 1,301,091 1,047,221 543,161 5,454 - - - 11552,406 $ 4,449,333 Other 1 17 1 1 1 2,256 1 1 52,098 205 1 $ 54,559 GRAND TOTALS (Sum Lines 1, 10, 16, 17) 1 18 1 $ 3,107,260 1 $ 11,625,523 1 $ 606,444 1 $ 5,454 1 $ 3,485,227 $ 19,642 $ 52,098 $ 205 $ 1,892,246 1 $ 20,794,099 * Local funds used to satisfy maintenance of effort (MOE) requirements + Transportation related only 1 Includes direct charges for staff time *Other - The expenditures in this category is associated with other funding sources that are not captured in any of the other categories. The funding sources are Community Development Block Grant (CDBG), Gas Tax, Lighting Landscape District, and Water Enterprise Fund. City of Tustin M2 Expenditure Report Fiscal Year Ended June 30, 2025 Fairshare Project List PROJECT NAME Battery backup system installations at existing traffic signals Traffic signal controller equipment upgrades and replacements Jamboree Rd, Warner Ave, and Tustin Ave signal synchronization First St and Bolsa Ave signal synchronization Newport Avenue signal synchronization 17th Street signal synchronization Biofiltration retrofit -Edinger / Red Hill / Valencia / Kensington Annual major pavement maintenance Warner Avenue extension - from Red Hill to Armstrong Direct charge for labor associated with these projects AMOUNT EXPENDED $356,461.44 $46,827.66 $12,676.83 $5,920.00 $9,291.25 $202.50 $63,538.75 $53,696.31 $1,713.75 $59,313.00 $ 609,641.49 Schedule 4 City of Tustin M2 Expenditure Report Fiscal Year Ended June 30, 2015 Signature Page I certify that the interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated and all the information attached herein is true and accurate to the best of my knowledge: Pamela Arends-King Director of Finance (Print Name) _LGA Lam— !`-u-41 Director of Finance Signature Date RESOLUTION NO. 15-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, THE ANNUAL MEASURE M2 FAIRSHARE EXPENDITURE REPORT FOR FISCAL YEAR 2014-2015 WHEREAS, Local Transportation Authority Ordinance No. 3 requires local jurisdictions to adopt an annual Expenditure Report to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdictions which satisfy the Maintenance of Effort requirements; and WHEREAS, the Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project; and WHEREAS, the Expenditure Report must be adopted and submitted to the Orange County Transportation Authority each year within six months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as part of Measure M2. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin, does hereby inform Orange County Transportation Authority that: a) The Measure M2 Expenditure Report is in conformance with the Measure M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year. b) The Measure M2 Expenditure Report is hereby adopted for the City of Tustin. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin, California, held on the 15th day of December, 2015. JOHN NIELSEN, Mayor ATTEST: ERICA RABE, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 15-88 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 15th day of December, 2015, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA RABE City Clerk