HomeMy WebLinkAbout11 CARETAKER SVC MCAS 05-19-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE:
MAY 19, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
REDEVELOPMENT AGENCY STAFF
CARETAKER/PROPERTY MANAGEMENT
AGREEMENT WITH JHTM TO PROVIDE
SERVICES AT THE FORMER MCAS TUSTIN
CONSULTANT SERVICES
CONTINUED CARETAKER
SUMMARY
Tustin City Council approval is requested to extend the term and modify compensation of
the existing Caretaker/Property Management Consultant Services Agreement between the
City of Tustin and JHTM and Associates to provide continued caretaker services for City of
Tustin owned/leased property at the former Marine Corps Air Station (MCAS) Tustin.
RECOMMENDATION
Authorize the City Manager or Assistant City Manager to execute a CaretakedProperty
Management Consultant Services Agreement between JHTM and Associates and the City
of Tustin to provide necessary caretaker services at MCAS Tustin, subject to final contract
review by the City Attorney.
FISCAL IMPACT
Annual City of Tustin costs are not anticipated to exceed $418,250. This cost may be less
in the event that the City conveys portions of the former MCAS Tustin property to other
entities and the service area is subsequently reduced. Funding through the end of this
fiscal year (June 2003) has been appropriated in account 18-805-6732 and proposed
contract expenses will be included in the City's FY 2003/04 Annual Budget. City and
Redevelopment Agency staff will be responsible for contract administration.
BACKGROUND/DISCUSSION
MCAS Tustin formally closed on July 2, 1999. On May 14, 2002, the Department of Navy
executed an Agreement with the City of Tustin for approval of an Economic Development
Conveyance (EDC) transferring approximately 977 acres of property at the former Marine
Corps Air Station (MCAS) Tustin to the City by deed and an additional 176 acres by a
Lease in Furtherance of Conveyance (LIFOC).
City Council Report
Caretaker Services Agreement
May 19, 2003
Page 2
While a significant portion of the base buildings and facilities are in inactive layaway
condition, buildings and facilities, particularly the outdated utility system, require care and
protection. The City of Tustin recognized that it would be in the public interest and foster
redevelopment if we participated in the caretaking of MCAS Tustin facilities until the
property could be conveyed to others. Consequently, the Tustin City Council authorized
staff to execute a Caretaker/Property Management Consultant Services Agreement with a
private caretaker contractor to provide the City with caretaker services for the former
MCAS Tustin during Fiscal Year (FY) 2002-03. Provisions of the Caretaker Service
Agreement provide for extension of the 12-month term subject to agreement by both
parties. The current agreement will expire June 2, 2003.
In providing caretaker services during the past fiscal year, the City has contracted with
JHTM and Associates (JHTM). JHTM has done an excellent job during this time. In
preparing a proposal for the coming year, JHTM was asked to consider recent State
Budget and subsequent City Budget constraints and have submitted a compensation
schedule that provides the City with the same level of service at no increase in cost
from last year's approved budget.
Under the proposed Agreement, JHTM would continue to provide contracted property
maintenance services (base security is provided through a separate Agreement with Burns
International). Services to be provided by JHTM would include general facility
maintenance and inspection, pest control, grounds maintenance, street and road
maintenance, drainage channel maintenance and utility system maintenance with limited
operation where systems are safe and do not put the City in the position of becoming a
public utility provider (potable water, reclaimed water, sanitary sewer, electrical and storm
drainage). These services will continue to be provided at the current annual "not-to-
exceed" cost of $418,250. It is anticipated that out-leasing and any subsequent lease
administration services would be an additional scope of service item to be negotiated as a
future change order. Also, the City will be able to request a reduction or termination of
services as real property and utilities are transferred from the City to other parties
(developers) and utility purveyors.
ENVIRONMENTAL CLEARANCE
The proposed CaretakedProperty Management Consultant Services Agreement with
JHTM is categorically exempt (Class 1) from the California Environmental Quality Act
(CEQA) per Section 15301 of CEQA guidelines.
City Council Report
Caretaker Services Agreement
May 19, 2003
Page 3
CONCLUSION
To ensure that the security services contract can be executed before its current June 2,
2003 termination, staff requests City Council approval of the attached Agreement.
Christine A. Shingleton
Assistant City Manager
Dana Ogdon ,,J
Program Manager
Attachment 1: CaretakedPmperty Management Consultant Services Agreement
CARETAKER/PROPERTY MANAGEMENT CONSULTANT SERVICES
AGREEMENT
BETWEEN
JHTM & ASSOCIATES
AND
CITY OF TUSTIN
FOR A PORTION OF THE FORMER MCAS TUSTIN
THIS AGREEMENT is made and entered into this day of ., 2003, by and
between JHTM & ASSOCIATES, a California corporation (herein referred to as JHTM) and
the City of Tustin, the Local Redevelopment Authority for the former Marine Corps Air Station
Tustin, a municipal corporation duly organized under the laws of the State of California (herein
referred to as CITY).
RECITALS
A. The Defense Base Closure and Realignment Commission recommended closure of
Marine Corps Air Station Tustin ( "MCAS Tustin") located within the cities of Tustin and Irvine and
consisting of approximately one-thousand six hundred and two (1,602) acres of real property
together with the buildings, improvements and related and other personal property located thereon
and all rights, easements and appurtenances thereto. The President and Congress concurred with that
recommendation and MCAS Tustin was closed on July 1, 1999.
B. In accordance with the Defense Base Closure and Realignment Act of 1990, as amended,
the authority of the Administrator of General Services under the Federal Property and
Administrative Services Act of 1949, as amended, with respect to the disposal of surplus real
property at installations solely, hereunder, was delegated to the Secretary of Defense and further
delegated to the Secretary of the Navy ("NAVY").
C. Pursuant to the power and authority provided to the NAVY under the Defense Base
Closure and Realignment Act of 1990, as amended, and the implementing regulations of the
Department of Defense (32 CFR Part 175), the NAVY intends to convey or lease portions of the
former MCAS Tustin to the CITY approximately 1163 acres of real property, easements, certain
personal property (fixtures, equipment and vehicles) and all utility systems serving the federal
surplused portions of the former MCAS Tustin, portions of MCAS Tustin being conveyed to other
agencies as public benefit conveyances, to the Army Reserve site, and to portions of MCAS Tustin
intended for sale by the NAVY ("CITY SERVICE AREA").
D. The CITY, pursuant to a proposed Lease In Furtherance of Conveyance with the Navy
for approximately 180 acres of the former MCAS Tustin, will be responsible for assuming
responsibility for maintaining real property and facilities and is also desirous of the same services for
approximately 982 acres of property and facilities (a portion of the former MCAS Tustin), certain
easement areas and all utility systems at the former MCAS Tustin (all within the CITY SERVICE
FY 2003-2004 MCAS Tustin Property Management Agreement
AREA) upon NAVY'S lease or conveyance of property and facilities, certain easement areas and
all utility systems at the former MCAS Tustin to the CITY.
E. To ensure that adequate operation, maintenance, and protection of the CITY SERVICE
AREA, CITY requires professional services and related services pending disposition of property
and facilities and utility systems to private and public utility providers within the CITY SERVICE
AREA by the City.
F. It is the intent of the CITY and JHTM to enter into this Agreement for the purpose of
establishing the terms and conditions under which JHTM shall provide caretaker, property
management and maintenance services to the CITY SERVICE AREA. In so doing the CITY shall
act in the capacity of Landlord and JHTM shall act in the capacity as Caretaker Management
Contractor for the CITY.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises, covenants,
and conditions contained herein, the parties agree as follows:
AGREEMENT
1. SCOPE OF SERVICES
1.1 JHTM shall provide to the CITY the personnel, transportation, consumables,
equipment, tools, materials, supervision, management, and other services necessary to manage and
perform the maintenance, operations, repairs, and other necessary services in compliance with all
terms and conditions of this Agreement and as specified in the "Scope of Services" attached hereto
as Exhibit A and incorporated herein by this reference, (the "services" or the "work") to the CITY
SERVICE AREA, located at the former Marine Corps Air Station Tustin (MCAS Tustin), which is
shown on the map attached hereto as Exhibit A, Technical Exhibit (TE)-I, which includes areas
served by existing utilities, both of which are incorporated by reference as though fully set forth
herein. JHTM warrants that all services shall be performed in a competent, professional and
satisfactory manner in accordance with all standards prevalent in the industry.
1.2 Cooperation with Others. A private security contractor has contracted for the
provision of uniformed security services for MCAS Tustin. JHTM, while not having any direct
contractual obligations to perform any private security services in conjunction with this Agreement
but shall be expected to represent the City as the site representative for the CITY SERVICE AREA
and shall interface and cooperate with the security contractor as is necessary and practicable in the
performance of its caretaker and property maintenance services.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of the CITY of
Tustin and of any federal, state or local government agency of competent jurisdiction.
FY 2003-2004 MCAS Tustin Property Management Agreement
1.4 Licenses and Permits. JHTM shall obtain at its sole cost and expense such
licenses, permits and approvals as may be required by law for the performance of the services
required by this Agreement.
1.5 Familiari _ty with Work. By executing this Contract, JHTM warrants that they (a)
have thoroughly investigated and considered the work to be performed, (b) have investigated the site
of work and become fully acquainted with the conditions there existing, (c) have carefully
considered how the work should be performed, and (d) fully understand the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should JHTM discover any
latent or unknown conditions materially differing from those inherent in the work or as represented
by the CITY, JHTM shall immediately inform the CITY of such fact and shall not proceed with any
work except at JHTM's risk, until written instructions are received from the Contract Officer.
1.6 Care of Work. JHTM shall adopt and follow reasonable procedures and methods
during the term of the Agreement to prevent loss or damage to facilities, equipment, materials,
records, papers or other components of the work, and shall be responsible for all such damage until
termination of the contract by the CITY, except such loss or damages as may be caused by the City's
own negligence.
1.7 Special Requirements. Any additional terms and conditions of this Agreement are
set forth in Exhibit B and are incorporated herein by this reference. In the event of a conflict
between the provisions of Exhibit B and any other provision or provisions of this Agreement,
including Exhibit A, the provisions of Exhibit B shall govern.
2. ADMINISTRATION AND COORDINATION OF WORK
2.1 Representative of Consultant. The following Principal of JHTM is hereby
designated as being the Principal and representative of JHTM authorized to act in its behalf with
respect to the work specified herein and make all decisions in connection therewith:
Tom Miles- (714) 979-7931
It is expressly understood that the experience, knowledge, capability and
reputation of the foregoing Principal is substantial inducement for the CITY to enter into this
Agreement. Therefore, the foregoing Principal shall be responsible during the term of this
Agreement for directing all activities of JHTM and devoting sufficient time to personally supervise
the services hereunder. JHTM may not change the foregoing Principal without the express written
approval of the CITY.
2.2 Contract Officer. The Contract Officer shall be the Assistant City Manager of the
CITY unless otherwise designated in writing by the Contract Officer. For purposes of day-to-day
liaison and administration, the City will assign a Caretaker/Property Services Manager who shall be
primarily responsible for coordination with JHTM in the provision of the City of Tustin support
when necessary and requested by JHTM. It shall be JHTM' responsibility to keep the Caretaker/
Property Services Manager and Contract Officer fully informed of the progress of the performance
of the services and JHTM shall refer any decisions on the Agreement, which must be made by the
FY 2003-2004 MCAS Tustin Property Management Agreement
CITY to the Contract Officer. Unless otherwise specified herein, any approval of the CITY required
hereunder shall mean the approval of the Contract Officer.
2.3 The JHTM Principal identified in Section 2.1 shall meet with the Contract Officer
or designee at least monthly, or as more frequently requested by the Contract Officer or designee.
2.4 Independent Contractor. Neither the CITY nor any of its employees shall have any
control over the manner, mode or means by which JHTM, its agents or employees perform the services
required herein, except as otherwise set forth herein. JHTM shall perform all services required herein as
an independent contractor of CITY and shall remain at all times as to CITY a wholly independent
contractor with only such obligations as are consistent with that role. JHTM shall not at any time or in
any manner represent that it or any of its agents or employees are agents or employees of the City.
3. RECORDS AND REPORTS
3.1 The CITY may, in addition to any financial or other reports required by the terms
of this Agreement, require JHTM to prepare reports or provide information relating to this
Agreement. JHTM agrees to provide such reports within a reasonable period of time and in such
detail as may be required.
3.2 Records. JHTM shall keep such books and records as shall be necessary to
properly perform the services required by this Agreement and enable the Contract Officer to evaluate
the performance of such services. The Contract Officer shall have full and free access to such books
and records at all reasonable times, including the right to inspect, copy, audit and make records and
transcripts from such records. JHTM shall also afford any authorized representatives of the CITY,
access to and the right to examine all records, books, papers, and documents, including records in
automated forms, that are within JHTM' custody or control and that relate to its performance under
this Agreement. JHTM will retain such records intact for at least three (3) years following
termination of this Agreement. Access to JHTM' records will be only during normal business hours,
and the requesting party will give JHTM twenty-four (24) hours prior notice of its intention to
examine JHTM' records that relate to the performance of this Agreement.
3.3 Ownership of Documents. All documents, specifications, records, documents and
other materials prepared by JHTM in the performance of this Agreement shall be the property of the
CITY and shall be delivered to the CITY upon request of the Contract Officer or upon the
termination of this Agreement, and JHTM shall have no claim for further employment or additional
compensation as a result of the exercise by the CITY of its full rights or City's ownership of the
documents and materials hereunder. JHTM may retain copies of such documents for its own use.
JHTM shall have an unrestricted right to use the concepts embodied therein.
3.4 Release of Document. All reports, records, documents and other materials
prepared by JHTM in the performance of services under this Agreement shall not be released
publicly without the prior written approval of the Contract Officer.
FY 2003-2004 MCAS Tustin Property Management Agreement
4. COMPENSATION
4.1 Compensation. For the services rendered pursuant to this Agreement, JHTM shall
be compensated and reimbursed consistent with the specific cost line items and requirements for
operating costs, as more fully set forth in Exhibit C and which is incorporated by reference as though
fully set forth herein. In any event, the annual operating cost for the provision of caretaker/property
maintenance services shall not exceed $ 418, 250.
4.2 The cost contained in this Agreement shall represent the minimum level of
property maintenance services required to protect assets, resources, and systems within the CITY
SERVICE AREA.
4.3 The costs presented under this Agreement reflect the fully burdened hourly costs
associated with providing caretaker/property maintenance services under this Agreement.
4.4 Method of Payment. All work conducted under this Agreement shall be billed
consistent with the fully burdened hourly rates and budget included in Exhibit C of this Agreement
and in such form and containing such documentation as reasonably required by the CITY in order to
establish charges and to enable compensation therefore by the CITY. Each such invoice shall
include the amount of payment requested, the total compensation permitted by line item in Exhibit
C, the percent completed since the last invoice, the total percent completed to date, and any other
such information as may be reasonable and necessary to secure the written approval of the invoice
by the CITY. JHTM shall submit written invoices not more frequently than monthly. In any month
in which JHTM wishes to receive payment, JHTM shall no later than the first working day of the
next month following the month of service, submit to the CITY an invoice for service. The CITY
shall pay JHTM for all expenses stated thereon which are approved by the CITY consistent with this
Agreement, within 30 days.
4.5 Changes. In the event any change or changes in the work is requested by the CITY,
the parties hereto shall execute an addendum to this Agreement, setting forth with particularity all
terms of such addendum, including but not limited to, any modification to JHTM's fees. An
Addendum may be entered into to provide for revisions or modifications to the scope of work,
Exhibit A, including but not limited to, a reduced level of service.
JHTM acknowledges that the CITY, at its discretion, may increase or decrease any specific line
item or a decrease in the maximum funding amount reflected in Section 4.1, within fifteen (15) days
notice to JHTM. Increases in any line item shown in Exhibit C shall result in decreases in other line
items as shall be recommended by the CITY and coordinated with and agreed to in writing between
the CITY and JHTM. Any decrease in the maximum funding shall be accompanied by a
corresponding decrease in caretaker/property management services under the Agreement which shall
be coordinated and agreed to in writing between the CITY and JHTM.
5. INSURANCE
JHTM shall carry and maintain excess broad form comprehensive liability insurance and
professional liability insurance coverage and property damage insurance including but not limited to,
FY 2003-2004 MCAS Tustin Property Management Agreement
insurance against assumed contractual liability under this Agreement to afford protection with a limit
of liability not less than one million dollars ($1,000,000) against all claims for bodily injuries and
death or damages to property resulting from JHTM's performance under this Agreement. The
minimum amount of liability coverage is subject to revision by mutual agreement of the parties upon
amendment of this Agreement.
If Consultant provides claims made professional liability insurance, Consultant shall also
agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to
cover claims made within five (5) years of the completion of Consultant's service under this
Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the
amount required by this Agreement for at least five (5) years after completion of Consultant's
services under this Agreement. Consultant shall also provide evidence to the City of the purchase of
the required tail insurance or continuation of the professional liability policy by executing the
attached Letter Agreement on Consultant's letterhead.
To the extent required by law, JHTM shall carry and maintain Workers' Compensation
insurance in form and amounts acceptable to the CITY.
All insurance which this Agreement requires JHTM to carry or maintain or cause to be
carried or maintained pursuant to this Agreement shall be in such form, for such amounts, for such
periods of time and with such insurers as the CITY may require or approve. The CITY's approval
shall not be unreasonably withheld. If self-insured for worker's compensation, Consultant shall
submit to CITY a copy of its certification of self-insurance issued by the Department of Industrial
Relations. All policies and certificates issued by the respective insurers for liability and property
damage insurance shall name the CITY as an additional insured to the extent provided by law,
provided that any losses will be payable notwithstanding any act or failure to act or negligence of the
CITY; provide that no cancellation, reduction amount or material change in coverage thereof will be
effective until at least thirty (30) days after receipt by the CITY of written notice thereof; provide
that the insurer will have no right of subrogation against the CITY, and its officers, agents,
employees or contractors; and be reasonably satisfactory to the CITY in all other respects. Coverage
provided by a carrier shall be by admitted insurers with A.M. Bests Key Rating of at least A VII.
JHTM shall provide insurance coverage for its use of any City or Government owned
property (e.g., personal, equipment).
6. INDEMNIFICATION
6.1 JHTM shall defend, indemnify, and hold harmless the CITY, its officers, and employees
from and against any and all actions, suits, proceedings, claims, demands losses, costs, and expenses,
including legal costs and attorneys' fees, for injury to or death of person or persons, for damage to
property, including property owned by the CITY, committed by JHTM, its officers, employees and
agents, arising out of or related to JHTM's performance under this Agreement, except for such loss
as may be caused by CITY's own negligence or that of its officers or employees.
6. 2 The obligations created by subsection 6.1 above with respect to indemnifications shall
survive the expiration or termination of this Agreement.
FY 2003-2004 MCAS Tustin Property Management Agreement
6.3 In the event of errors and omissions which are due to JHTM, its officers, employees or
subcontractors negligence with respect to the professional care, skill an diligence of JHTM and
which result in expense to the CITY greater than what would have resulted if there were not errors
and omissions in the work accomplished by JHTM, the additional planning and professional
expenses incurred by the CITY shall be borne by JHTM.
7. TERM
This Agreement shall commence at 12:01 a.m., June 3, 2003, and shall extend for a
period of approximately twelve (12) months through June 30, 2004, unless terminated sooner or
renewed annually in accordance with the provisions set forth herein.
8. TERMINATION
8.1 This Agreement shall continue and remain in full force and effect, as to all of its terms,
conditions, and provisions as set forth herein, until and unless the CITY shall give written notice to
JHTM of its desire to terminate this contract with or without cause on a specified time and date
thereafter. Such written notice to terminate this Agreement shall be given no less than thirty (30)
days prior to the date this Agreement shall be so terminated, with twenty-four (24) hour notice in the
event that funds become unavailable to the CITY for any reason whatsoever. In the event of any
such termination, JHTM shall be paid by the CITY for all services actually, timely and faithfully
rendered up to receipt of the notice of termination, and thereafter until the date of termination JHTM
shall be paid only for such services as are specifically authorized in writing by the CITY.
8.2 If the CITY (i) fails to issue written Notice to Proceed to JHTM within six (6) calendar
months form the date first above written, or (ii) suspends work under this Agreement for a period of
at least six (6) calendar months once work has commenced, or (iii) fails to pay the nondisputed
amount of a submitted invoice within a total of 45 days after approval, JHTM shall have the right as
its option to terminate this Agreement by giving written notice thereof to the CITY.
9. RENEWAL
Prior to the expiration of the term of this Agreement, the parties hereto may renew this
Agreement as follows:
A. The CITY shall provide written notice to JHTM within sixty (60) days prior to the
expiration of this Agreement of its desire to renew this Agreement. The notice should include the
tema of the renewal for which the CITY is requesting.
B. Upon receipt of the CITY's written notice, JHTM will prepare a written estimate of costs
and service levels.
FY 2003-2004 MCAS Tustin Property Management Agreement
10. ENFORCEMENT OF AGREEMENT
10.1 Disputes. In the event of any dispute arising under this Agreement, the injured
party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The
injured party shall continue performing its obligations hereunder so long as the injuring party cures
any default within ninety (90) days after service of the notice, or if the cure of the default is
commenced within thirty (30) days after service of said notice and is cured within a reasonable time
after commencement; provided that if the default is an immediate danger to the health, safety and
general welfare, the CITY may take immediate action under Section 10.4 of this Agreement.
Compliance with the provisions of this Section shall be a condition precedent to any legal action,
and such compliance shall not be a waiver of any party's right to take legal action in the event that
the dispute is not cured.
10.2 Waiver. No delay or omission in the exercise of any right or remedy of a non-
defaulting party on any default shall impair such right or remedy or be construed as a waiver. No
consent or approval of the CITY shall be deemed to waive or render unnecessary CITY'S consent to
or approval of any subsequent act of JHTM. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision of
this Agreement.
10.3 Rights and Remedies are Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more such rights or remedies shall not preclude
the exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other party.
10.4 Legal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any
default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory
judgement or any other remedy consistent with the purposes of this Agreement.
10.5 Attorneys' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement or it subject matter, the prevailing party shall be
entitled to recover reasonable attorney's fees and costs of suit from the losing party.
10.6 Jurisdiction. This Agreement is made and entered into in the State of California
in the County of Orange and shall be interpreted in accordance with California law. The parties
agree that the exclusive venue for any lawsuit brought by either party regarding this Agreement shall
be Orange County, California.
11. CITY OFFICERS AND EMPLOYEESI NON-DISCRIMINATION
11.1 Non-Liability of City Officers and Employees. No officer or employee of the
CITY shall be personally liable to JHTM, or any successors-in-interest, in the event of any default or
breach by the CITY or for any amount which may become due to JHTM or its successor, or for
breach of any obligation of the terms of this Agreement.
FY 2003-2004 MCAS Tustin Property Management Agreement
11.2 Covenant Against Discrimination. JHTM covenants that, by and for itself, its
heirs, executors, assigns, and all persons claiming under or through them, that there shall be no
discrimination or segregation in the performance of or in connection with this Agreement regarding
any person or group of persons on account of race, color, creed, religion, sex, marital status, national
origin, or ancestry. JHTM shall take affirmative action to insure that applicants and employees are
treated without regard to their race or color.
12. MISCELLANEOUS PROVISIONS
12.1 Notices. All notices, transmissions, correspondence, reports, official
communications, and/or statements authorized, made under, or required by this Agreement shall be
in writing and shall be delivered by hand, facsimile transmission, or by U.S. Mail, First Class
postage prepaid, to the other party at the address or facsimile transmission telephone number set
forth below. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of
mailing if needed as provided by this Section.
JHTM & ASSOCIATES:
Tom Miles
Principal
3151 Airway Ave., Suite F-208
Costa Mesa, CA 92626
Phone (714) 979-7931
FAX (714) 540-4625
Email: tmiles~jhtm.com
CITY:
Christine Shingleton
Assistant City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
Phone (714) 573-3107
FAX (714) 838-1602
12.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and cannot be amended or modified except by written agreement.
12.3 Amendment. This Agreement may be amended at any time by the mutual consent
of the parties by an instrument in writing.
12.4 SeverabiliW. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by
valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement, which shall be interpreted to carry out the intent of the parties hereunder.
FY 2003-2004 MCAS Tustin Property Management Agreement
12.5 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so executing this Agreement the parties hereto are formally bound to the
provisions of this Agreement.
12.6 Change of Circumstances. Each party will promptly notify the other party of any
legal impediment, change of circumstances, pending litigation, or any other event or condition that
may adversely affect such party' s ability to carry out any of its obligations under this Agreement.
12.7 Third Party Beneficiaries. The parties agree that the provisions of this Agreement
are not intended to directly benefit, and shall not be enforceable by any person or entity not a party
to this Agreement. By entering into this Agreement, neither party waives any of the immunities
provided under state or federal law.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first
written above.
JHTM & Associates
DATED: By:
By:
"CITY OF TUSTIN", a municipal corporation
DATED: By:
Christine A. Shingleton
Assistant City Manager
APPROVED AS TO FORM
CITY OF TUSTIN
DATED: By:
Lois Jeffrey
City Attorney
FY 2003-2004 MCAS Tustin Property Management Agreement
Exhibit A
Scope of Services
EXHIBIT A
SECTION 1 REQUIREMENTS STATEMENT
1.1 SCOPE
The purpose of this Requirements Statement is to identify the functional tasks to be performed on
a portion of the former Marine Corps Air Station Tustin (after herein referred to as MCAS-
Tustin). Those portions of MCAS-Tustin, as well as utility systems serving the former MCAS
Tustin (the footprint of the areas covered by utility services under this Agreement include
properties conveyed by deed to the City as an Economic Development Conveyance, the Lease in
Furtherance of Conveyance (LIFOC) between the City and Department of the Navy, public
benefit conveyance (PBC) areas, properties to be transferred to others via public bid sale
including property in Irvine and the Army Reserve site (a federal to federal transfer) as shown on
as shown and depicted on Technical Exhibit (TE) 1 attached to Exhibit A as TE-1 are the areas
proposed to be included in this scope of services. The Caretaker Property Management
Contractor for Property Maintenance Services ( hereinafter referred to as either Caretaker or
Caretaker Management Contractor) shall perform those services described in Section 1 and
Section 2 of Exhibit A (herein after sometimes referred to as "Caretaker/Property Management
Services" or" Caretaker Services").
a) General - With the exception of furnished equipment described in TE-2, the Caretaker shall
provide all personnel, transportation, consumables, equipment, tools, materials, supervision,
management, and other services necessary to manage and perform the Caretaker services covered
by this Agreement. Estimated quantities or frequencies of work are listed in TE-3 and TE-4
provides a building inventory and layaway level classifications.
b) References and Technical Documents - The Caretaker will comply with all referenced
requirements and publications listed in the Technical Exhibit, TE-5, as they apply to the services
covered on any property subject to the City's Lease In Furtherance of Conveyance (LIFOC) with
the Department of the Navy, as they apply to services covered on any other real property,
easements or personal property ( including fixtures and equipment) and existing utility systems to
be maintained, operated, replaced or repaired pursuant to this Agreement.
The City will be acquiring property documents and records from the Navy for the former MCAS
Tustin and the City Service Area. The Caretaker will maintain and update a library on MCAS-
Tustin to include reports and documents related to execution of this Agreement, and references as
the Caretaker Management Contractor determines to be necessary. Caretaker and City required
document and record functions may include but are not limited to filing and retrieving drawings,
making copies of drawings, updating as-built drawings, filing and retrieving submittals for
equipment and products used in the facilities, issuing "digging permits" (see TE-6), and filing
and maintaining certification records and reports. There are currently no active warranties within
the City Service Area. Any new equipment warranty records shall be maintained as part of the
library function.
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 1
1.2 FURNISHED PROPERTY AND SERVICES
a) Fumished Facilities - The City will identify a building that Caretaker will have access to
occupy within the City Service Area based on the Navy's actual disposition of properties.
Building 568 is currently anticipated to the building selected for occupancy but if there is some
environmental restriction that precludes occupancy within a timely manner as the Caretaker is
transitioning its site management, an alternate building will be identified by the City. During the
term of services, the Caretaker may be requested to relocate to an alternate building within the
City Service Area where necessary to facilitate redevelopment and disposition of property to
other parties by the City. These facilities will be made available for the Caretaker's use. The
Caretaker will assume responsibility and accountability of any City approved facilities provided
for its use and will maintain them so they are clean, safe, and free of hazards.
b) Fumished Equipment and Property_ - To the maximum extent possible, the Caretaker will
identify equipment required to provide services under this Agreement from existing and available
excess Personal Property owned by the City identified in TE-2 and also identified as Government
personal property. The City will reimburse the Caretaker only for the direct cost of operation of
this equipment, such as maintenance and fuel costs. The Caretaker will account for and manage
all Government furnished property that will remain vested in the Government until transferred
via Economic Development Conveyance or other appropriate transfer vehicle.
c) Availability of Utilities - The following utility services will be furnished at approved outlets
for use as may be required for the work to be performed under the Agreement: electricity, water,
and sewage. Please note that the gas distribution system has been secured. The Caretaker will
maintain the necessary service lines from the purveyor's point of connection to the site of work.
Actual utility charges for use by Caretaker in their work including electricity, water and sewage
will be furnished at no cost to the Caretaker.. The Caretaker will instruct its employees and
subcontractors in utilities conservation practices and operate in ways that preclude the waste of
utilities. The Caretaker will provide for their own commercial telephone service on base, and the
Caretaker will reimburse service and toll charges directly related to provision of service as part
of the not-to exceed compensation schedule.
For any utilities which will be owned by the City, Caretaker will manage utilities as required by
Section 1 and Section 2 of Exhibit A and recommend usage fee charges for the costs of utility
provision which shall include the proportionate cost of operating, maintaining and repairing said
systems that the City can charge the Department of the Navy for remaining Government
operations on-going within the City Service Area or other tenants within the City Service Area
or future public benefit recipients who wish the benefit of continuation of certain utility services
until construction of new backbone utility systems can be completed at the former MCAS
Tustin..
It is the City's intent to take all reasonable steps necessary to transfer water, electric, sewer,
natural gas, and storm drain systems to the appropriate utility purveyors. Until such time, the
City and its Caretaker shall to the maximum extent possible work with utility service purveyors,
other owners of property at the former MCAS Tustin and prospective owners to facilitate the
provision of water, electrical and sewage services to property retained by Government and/or
transferred by public sale or via public benefit conveyances. Pursuant to the City's Lease in
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 2
Furtherance of Conveyance with the Department of the Navy, if the City is unable to locate a
utility purveyor willing to take over systems, and if the City through its Caretaker operates such
system and subsequently determines to cease operations, the City and its Caretaker shall provide
the Department of the Navy with a minimum of 4 weeks prior notice prior to disconnection. In
the event of disconnection will result in the termination of utility services necessary to ensure the
continuity of on-going environmental clean-up, restoration, or testing activities required by the
Department of the Navy or environmental regulators, and the Department of the Navy is unable
to procure an alternate source of such utilities within the notice period, the City working with its
Caretaker shall to the maximum extent practicable work with the Department of the Navy and
utility service purveyors to facilitate an alternate source of such utilities.
Provided caretaker operation of services do not violate the provision of this Agreement, the
Caretaker may execute separate contracts or agreements specifically for facility support services
with lessees, at the Caretaker's discretion, and as approved by the City of Tustin.
1.3 PERSONNEL
a) Caretaker Manager - The Caretaker will provide a Caretaker Manager who will be
responsible for the performance of this Agreement. The name of this person, and an alternate,
who will act for the Caretaker when the manager is absent, will be designated in writing to the
City of Tustin.
(1) The Caretaker Manager and alternate will have full authority to act for the Caretaker on
all matters relating to daily operation of this Agreement. The Caretaker Manager will be skilled
in the area of facility management and maintenance, with a record of demonstrated successful
experience, formal education, special training, certifications, etc.
(2) The Caretaker Manager, or alternate, will be available during normal duty hours within
four hours to meet on MCAS-Tustin with City of Tustin personnel to discuss problem areas.
After normal duty hours, the Caretaker Manager, or alternate, will be available within two (2)
hours of the start of the next normal workday.
(3) The Caretaker Manager, or alternate, will be available by recall for after normal work
day/hour for emergencies.
b) Employees - The Caretaker will furnish qualified operations and maintenance personnel to
accomplish all work required. The Caretaker will comply with all certification and licensing
requirements.
(1) Personnel Identification. All field employees, including those working under a
subcontract will wear unique visible identification (hat, shirt, emblem, etc.) that will allow a
knowledgeable observer to recognize that person as a worker for the Caretaker.
(2) Employee Training. Employees will be properly trained for the work being performed.
The Caretaker will obtain all required training for Caretaker employees. All employees involved
in operations requiring certification and/or licenses will possess current and valid certificates
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 3
from the appropriate state, or other authority, as may be required by law or regulation. The
Caretaker will maintain all employee training and certification records.
1.4 MANAGEMENT
The Caretaker will manage the total work effort associated with the Caretaker services to assure
fully adequate and timely completion of these services. This function will be a full range of
management duties including, but not limited to, planning, engineering services, scheduling, cost
accounting, report preparation, establishing and maintaining records and inventories, warranty
enforcement, and quality control of services. The Caretaker will provide staff with the necessary
expertise to assure the performance of the work.
a) Work Control - The Caretaker will implement all necessary procedures to ensure timely
accomplishment of work requirements, as well as to permit tracking of work in progress.
Verbal/written scheduling and status reports will be provided when requested by the City.
b) Standards - All work will conform with the standards specified herein and will be
accomplished in conformance with all applicable local, State, Federal, and industry standards;
standards listed in the Technical Exhibits; as well as applicable building and safety codes, and
manufacturer's recommendations. All materials, supplies, and parts furnished will be equal to or
better than the manufacturer's original and will comply with applicable Government,
commercial, or industrial standards such as National Board of Underwriters or Underwriters'
Laboratories, Inc., National Board of Fire Underwriters, National Electrical Manufacturer's
Association, American Society of Mechanical Engineers, etc. When the quality of materials,
equipment, and/or workmanship put in place by the Caretaker does not meet the standards
specified herein, the Caretaker will immediately remove the nonconforming portion of the work
and replace it with material, equipment, and/or workmanship, which meets the standards
specified.
c) Engineering Support - The Caretaker will provide the necessary technical management and
engineering services to support the work identified in this Agreement. The Caretaker will provide
troubleshooting, problem solving, and technical assistance as required to accomplish the work in
a professional and timely manner.
d) WarranW Enforcement - The Caretaker will act as the City's agent in enforcement of all new
warranty issues and will maintain warranty records as part of the library function. Equipment
under manufacturer or installer's warranty shall not be removed, replaced, or deficiencies
corrected while still under warranty of the manufacturer or the installer. All defects in material or
defective parts found by the Caretaker shall be processed in accordance with the warranty. The
Caretaker shall be knowledgeable of the equipment, parts, and components that are covered by
warranty' and the duration of such warranties.
e) Quali _ty Control (OC) - The Caretaker will provide a complete quality control program to
assure all requirements of the Agreement are accomplished in a timely manner and in accordance
with specified quality standards. The Quality Control program will ensure that Caretaker records
are complete and reliable. The QC plan shall be submitted and will describe the methods for
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 4
maintaining acceptable performance levels and for identifying, correcting, and preventing further
defects in the quality of service performed. A sample QC plan is provided as TE-7.
1.5 FINANCIAL ADMINISTRATION PROCEDURES
The Caretaker shall accumulate actual costs by job order number for all services; including
recurring work. Job order numbers, tasking and associated accumulation of costs shall reflect a
structure similar to the initial negotiated and agreed upon budget, for reporting purposes.
Additionally, the Caretaker may periodically be required to submit various informational and
financial status reports to assist in determining the financial status of the Agreement.
1.6 QUALITY ASSURANCE (QA)
The City will evaluate the Caretaker's performance under this Agreement using surveillance of
work performed and review of Caretaker's Quality Control records. All surveillance observations
will be recorded by the City. When an observation indicates defective performance, the City will
request the Caretaker's representative to initial the documentation of the observation.
a) Performance Evaluation Meetings - The Caretaker Manager will be required to meet at least
bi-weekly with the City during the term of the Agreement, unless a less frequent schedule is
agreed to by the City. It is expected that the Caretaker and the City will work closely and
cooperatively on all issues. However, if the Caretaker requests, a meeting will be held whenever
an observation indicating defective performance has been issued.
1.7 PHYSICAL SECURITY / WORKER'S SAFETY
The Caretaker will be responsible for safeguarding all City owned and Government property
provided for Caretaker use or care. At the close of each work period, City and Government
facilities, equipment, and materials will be secured as appropriate.
a) Key Control - The Caretaker will provide a key control system consistent with TE-8 with
which the Caretaker will maintain and control all keys, combinations, and other devices used to
control access to buildings, secured spaces, or restricted areas. Unless directed otherwise by the
City, the Caretaker will prohibit the use of keys by any person other than the Caretaker's
employees or subcontractors. Extra duplicate copies of keys shall not be produced without City's
authorization. The Caretaker will prohibit the opening of locked areas to permit entrance of
persons other than the Caretaker's employees or subcontractors engaged in the performance of
assigned work in those areas, or as required to promote reuse of the property. In the event another
party will be granted continuing access to facilities, the Caretaker will be advised in writing by
the City of specific instructions pertaining to the access rights.
b) Property_ Control - There will be personal property, supplies, and materials left in a number of
facilities. The Caretaker will be responsible for the physical security of this property and will
make every effort to assist the Government in safeguarding and protecting this property. The
Caretaker is not authorized to use any of this personal property without specific written
permission of the City.
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 5
c) Safe _ty - The Caretaker will ensure all employees know, receive instructions on, and comply
with all appropriate safety requirements, Occupational Safety and Health Administration
(OSHA) standards, and all state and local laws and regulations. The Caretaker will record and
report promptly to the City all available facts relating to each instance of damage to City owned
or Leased property at the former MCAS -Tustin or injury to Caretaker, subcontractor, or City or
Government personnel. Copies of accident reports will be provided to the City.
1.8 ENVIRONMENTAL OPERATIONS
a) Emergency Spill Response - The Caretaker will provide emergency spill response. The
Caretaker will comply with all applicable environmental protection directives. The Caretaker will
follow manufacturers' guidelines and professional recommendations for control of humidity,
temperature, and cleanliness in materials handling. Upon occurrence of any spills that could
enter the storm or sanitary sewer system, could cause any harmful environmental effects, or
requires reporting to any Federal, state, or local environmental regulatory agencies; the Caretaker
or its agent will immediately call the City, City Police Department and Orange County Fire
Authority to report the incident. Immediately after occurrence of an incident, the Caretaker will
initiate action to control and clean up as required to comply with any environmental regulations.
The Caretaker will notify the City of any communications or correspondence from an
environmental regulatory agency. The Caretaker will submit an emergency response plan
delineating emergency response procedures, key personnel, emergency telephone numbers, and
emergency response documentation forms. The Caretaker will have a spill prevention plan
consistent with TE- 9 subject to approval of the City and Department of the Navy for all portions
of the City Service Area subject to the LIFOC in accordance with CFR 114.
b) Non-Interference with Government Operations - The Caretaker shall not conduct any
operations within the areas subject to the City's LIFOC with the Department of the Navy or
easement areas that would interfere with or otherwise restrict operations, environmental clean-up
or restoration actions of the Department of the Navy. Please note that disturbance, removal, and
digging may require authorization from the CSO. A copy of the LIFOC is attached as TE-10
which Caretaker must comply with as it relates to Caretaker work under this Agreement.
1.9 ACCURACY OF FURNISHED INFORMATION
Information in this Requirements Statement and attached Technical Exhibits is not guaranteed to
be accurate. However, it is the best available data and should be substantially correct.
1.10 HISTORIC PROPERTIES AND ARCHEOLOGICAL SITES
The Caretaker maintenance guidance provided in this document may be used as a basis for the
development of plans to deal with historic properties. The facility list, TE 1-4, indicates those
facilities designated as "historical.". All work performed or planned for these facilities, whether
by Caretaker or others shall meet the requirements of all rules, laws, acts, and regulations. All
work shall have the prior approval or be in accordance with the State Historic Preservation
Officer (SHPO), or in accordance with the MOA executed by the DON, Advisory Counsel, and
SHPO dated December 13, 1999. In accordance with this MOU, hangars 29 ( within the scope of
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 6
services of this Agreement) shall be protected and maintained at minimum levels recommended
in the Secretary of the Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating
Historic Buildings (Standards)" with no further consultation required.
1.11 DEFINITIONS
As used throughout Exhibit A, Sections 1 &2, the following terms will have the meaning set forth
below:
a) ASME - American Society of Mechanical Engineers.
b) Adjust- To regulate, settle, and bring to a more satisfactory state of normal operating
condition in accordance with lay-a-way levels.
c) Budget - The Budget is established in Exhibit C and is the annual operating budget as
determined during negotiations between the City and the Caretaker.
d) Caretaker Site Office (CSO) - The Southwest Division, Naval Facilities Engineering
Command office established at MCAS-Tustin to manage those portions of the Base that remain
within the Government's responsibility in a caretaker status until disposal. The CSO will be
responsible for the day-to-day administration of these areas and not the City nor Caretaker.
Agreement with the exception of all utility distribution which will be in ownership by the City
which shall be subject to this Agreement.
e) Check - Examine, inspect, test, or verify by trial.
f) Component Part - Any part of any item or system which is detachable or removable from the
main body or main assembly of the item or system; a constituent part or an essential part
necessary to the performance of the system.
g) Control - A mechanism used to regulate or guide the operation of a machine, apparatus, or
system.
h) CSO Officer in Charge (OIC) - The indiVidual responsible for the operation of the Caretaker
Site Office. This individual or his designated representative will be the primary Government
representative with regard to Government retained properties not part of this Agreement.
i) Debris - Includes but is not limited to paper, cans, bottles, limbs, branches, pine straw,
cones, leaves, rocks, and other similar items.
j) Defective Service - A unit of service that contains one or more defect, service that is not in
conformance with specified requirements, or service that has not been performed prior to
scheduled completion time.
k) Direct Material Costs - The actual vendor invoice charges for materials used for performance
of work under this Agreement. Direct material costs will include transportation charges when
such charges are included on the invoice by the vendor, as well as any discounts allowed for
prompt payment.
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 7
1) Facilities - Includes buildings, structures, weight handling devices and utility systems.
m) Grass Cutting - Grass cutting shall include cutting and trimming of all grass, weeds, and other
vegetation which are one inch or less in diameter (at ground level).
n) Hazardous Waste (HW) - Any substance considered a hazardous waste under Code of
Federal Regulations Title 40 Section 261, California Code of Regulation Title 22 Section
66261.126 Appendix X, and/or other applicable laws in accordance with federal, state and local
laws.
o) Herbicides - Herbicides shall include all herbicides, pesticides and fungicides necessary for
completion of work as described by this specification.
p) Layaway- The preparation of facilities for a period of inactivation prior to their disposal.
Layaway generally includes: securing facilities to limit unauthorized entry, removing trash and
debris, termination/reduction of utilities, preservation of selected equipment, and ensuring
weather tight facilities to the extent practical..
q) Maintenance Level - Support services to be provided to facilities systems, and equipment
during the period of Caretaker operations. There are three maintenance levels that relate to the
three-layaway levels. Facilities with high reuse potential will require a higher level of
maintenance and other facilities little maintenance if any.
r) Monitoring - Operational visits to an equipment item or system that requires occasional
adjustment and recording of performance data, including, but not limited to, soft water systems,
boilers, and underground storage tank leak detection systems.
s) Original Equipment Manufacturer (OEM) - The manufacturer of the complete production
vehicle/equipment whether assembled from parts of its own manufacturer or from parts or
components furnished by other manufacturers or a combination of both.
t) Parcel - A given area of land that is to be maintained at a specified level of maintenance and
is considered as a unit of work is defined as a single parcel.
u) Preventative Maintenance (PM) - PM consists primarily of inspection, cleaning, lubrication,
adjustment, calibration, and minor part and component replacement (e.g., filters, belts, hoses,
fluids, hardware) as required to minimize: malfunction, breakdown, and deterioration of
equipment.
v) Pruning - Selectively removing unwanted growth to make a plant or tree grow or respond in a
desired manner.
w) Rebuilt Components/Assemblies - Components, assemblies, or subassemblies of equipment
that have been disassembled and reconstructed using replacement or remanufactured parts as
necessary and reassembled to produce a serviceable product whose service life expectancy is at
least equal to the original component/assembly.
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 8
x) Recurring Services - Services specified to be performed on a recurring, periodic or standing
basis. These recurring services include, but are not limited to, preventive maintenance, watch
standing requirements, operations and repair, and other services.
y) Regular Working Hours - The City's regular working hours are from 7:30 p.m. to 5:30 p.m.,
Monday through Friday, except opposite Fridays when hours at 8:00 a.m. to 5:00 p.m. when the
City is off and regular local, state and Federal holidays. The Caretaker works a 9 day, 80 hour
schedule. That is, 7:30a.m. to 5:30 p.m., Monday through Thursday, 8:00 a.m. to 5:00 p.m. on
alternating Fridays, except for Caretaker designated holidays.
z) Service Calls - Work required to keep facilities and equipment in a condition that is
consistent with established maintenance levels. Service calls are the method of initiating and
performing work when recurring maintenance work is too far in the future to correct a deficiency.
aa) Standard Operating Procedures (SOP) - Administrative manual defining routine and standard
procedures for handling all situations and matters pertaining to all facility requirements and
utilities maintenance operations.
bb) Trimming - Cutting vegetation around trees, shrubs, cultivated areas, fences, poles, walls,
sprinkler heads, valves, benches, and other similar objects is to be accomplished to match the
height and appearance of surrounding vegetation on the installation.
1.12 RECORDS, REPORTS, AND SCHEDULES
The Caretaker will maintain management, operation, repair and maintenance records; and will
prepare management, operation and maintenance reports and schedules. All records, reports, and
schedules shall be assembled and submitted in accordance with Local, State and Government
regulations and laws and copies made available to the City upon request. Where needed,
Government submittal forms shall be procured by the Caretaker through the Government
Printing Office or appropriate state agency logs and reports shall be provided to the City upon
request.
mcas\agreementskApp 1 Sect 1 final.doc
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 9
EXHIBIT A
SECTION 2 TECHNICAL REQUIREMENTS
2.1 MAINTENANCE/INSPECTION SERVICES
The Caretaker Management Contractor shall perform caretaker/property management services to
buildings, facilities and miscellaneous systems and equipment in areas, as applicable, and as
shown on Exhibit (TE)-1. Caretaker property maintenance services includes the management and
inspection necessary to ensure continued weather tightness and security; protection from fire and
vermin; safe and efficient operation of required utility systems until utilities can be transferred to
purveyors or replaced with new utility backbone systems; and security fencing. Building and
Land are located on approximately 1163 acres and utilities include those identified in Section 1
and 2 of Exhibit A. The extent of repairs on buildings shall only be performed as necessary to
keep the buildings protected from weather, safe, and secure, and not to make any improvements.
No maintenance of buildings proposed for demolition will be required.
2.2 GENERAL REQUIREMENTS
a) Standards - The standards for routine caretaker maintenance and inspection of facilities, are
detailed in this section. A sample inspection checklist, based on the standards and maintenance
level shall be produced by Caretaker and approved by the City for this use. The goal is to limit
expenditures to the minimum necessary to prevent facility deterioration and preserve the
potential for long-term facility reuse. The caretaker issues for closed facilities are diverse. It is
expected that the Caretaker Management Contractor will employ prudent judgment and
experience when applying maintenance and repair techniques and standards to specific activities,
facilities and situations. The maintenance level definitions take into account the reuse potential of
facilities and the projected length of the layaway period. Other factors affecting facility
maintenance, which must also be considered, include the local climate, current facility age and
condition, type of construction, funding levels, and labor availability. Labor, as well as, material
and equipment costs for all work performed shall be tied to a specific budgetary line item to
facilitate cost accounting and invoice review.
b) Recurring (Scheduled) Services - Recurring work includes all services performed on a routine
or scheduled basis.
(1) Preventive Maintenance (PM). The Caretaker Management Contractor will schedule and
perform routine PM inspections as provided in this Section which shall include those specific
services in Exhibit A, Section 1 and 2 which require preventative maintenance
(a) Technical Exhibits are provided to assist the Caretaker Management and perform
routine PM inspections and as provided in this section. PM shall be performed as required herein,
and will include all of the checkpoints and services indicated in this section and the technical
exhibits. Contractor in developing PM schedules. OEM recommendations should also be used.
(b) During the Phase-in period, the Caretaker Management Contractor will submit for
City of Tustin review a PM schedule covering equipment systems and facilities. The Caretaker
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 1
Management Contractor will maintain a database of the status of PM actions and requirements,
and will provide monthly summaries of work completed versus work scheduled, including
explanations of variances.
(c) The Caretaker Management Contractor will initiate service calls and document
repairs made during 1 inspections that exceed the level of PM, or need further or specialized
expertise to correct.
(d) Records will be maintained on each item that requires PM. Records which will
reflect periodic maintenance performed, including scheduled and accomplished dates, and any
repairs made. Submit all reports, data, or other submittals required as part of PM. (For example,
fire hydrant flow test results). The Caretaker Management Contractor will establish and maintain
a central repository for maintenance documents for City of Tustin review.
(2) Mechanical Equipment and Utili _ty Space Logs. The Caretaker Management Contactor
will establish and maintain an on-site record system for electrical and mechanical equipment
associated with utility systems which include, but would not be limited to: pump stations,
substations, metering stations, treatment plants, generators, cranes, and equipment rooms. As a
minimum, the record system will contain a "log" for dated entries including time of entry,
gauge/instrument readings relative to established parameters, work/inspection performed,
problems observed, corrective action, and employee's initials.
c) Service Calls - The Caretaker Management Contactor can initiate service calls because of
recurring maintenance or other inspections that identify a need for work. Service calls with an
aggregate cost in excess of $2,500.00 (labor and material) shall be approved by the City of Tustin
prior to work start. Authorized City of Tustin staff members can also initiate service calls and
instruct the Caretaker Management Contractor to respond.
(1) General. Service calls may be issued to document and track the accomplishment of any
services in this agreement. The estimated number of service calls is provided in TE -3, Projected
Workload.
(2) Service Call Reception. The Caretaker Management Contactor will maintain a work
reception center to receive service call requests. A single local telephone number will be
provided for receipt of all calls. Service calls will be classified as emergency service calls when
the work requires immediate action to eliminate hazards that could endanger life or cause serious
injury to personnel, prevent loss or damage to property, protect the environment or restore
essential services. Service calls will be classified as routine service calls when the work does not
qualify as an emergency. The work reception center will classify all service calls and maintain
active status until calls are completed.
(3) Emergency Service Call Response. The Caretaker Management Contractor will have
procedures for receiving and responding to emergency service calls 24 hours per day, 7 days per
week, including weekends and holidays. Response to emergency service calls will be immediate
and corrective action to arrest an emergency will begin no later than one hour after receipt of the
service call. The Caretaker Management Contractor will respond and arrest the emergency
condition before departing the work site. If further labor and/or material are required to complete
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 2
the repair once the emergency is arrested, the service call will be completed as required for a
routine service call.
(4) Routine Service Call Response. The Caretaker Management Contractor will have
adequate procedures for receiving and responding to routine service calls during normal working
hours. Response to routine service calls will be within two working days of receipt of the call.
Routine service calls will normally be completed within ten working days.
(5) Work Control Functions. The Caretaker Management Contractor's work control system
will be automated and will be capable of tracking the status of each service call, including:
(a) Date and time call was received and service call completed.
(b) Name and phone number of caller.
(c) Description of required services and actual work completed (if different from
original service call).
(d) Method of accomplishment (in-house, sub-contract, direct purchase, etc.)
(e) Classification of service calls (emergency/routine).
(f) Description and cost of materials, pans and major equipment used.
(g) Number of total labor hours expended per service call.
(h) Daily status of all service calls whether open or completed.
d) Miscellaneous Services
(1) Utili_ty/Equipment Outages. Planned utility outages will be scheduled at a time of
minimum demand and disruption. In areas subject to the LIFOC between the City and Navy and
where the Navy is conducting environmental clean-up, restoration or testing, the Caretaker
Management Contractor shall coordinate with the on-site CSO to ensure no negative impacts on
the Navy's activities. Provisions of Exhibit A, Section 1, paragraph 1.2 of the Agreement shall
also be applicable. Approval must be obtained from the City of Tustin at least two working days
prior to enacting any planned outage. All unplanned utility outages or significant equipment
failures will be investigated by the Caretaker Management Contractor and a report of cause,
corrective action, and future preventive measures will be provided to the City of Tustin within
ten working days.
(2) Utility Excavation Permits. Before any excavation is started, an excavation request will
be completed by the Caretaker Management Contractor and approved by the City of Tustin. The
Caretaker Management Contractor is responsible for marking utilities or for having utilities
marked by the appropriate organization. Excavation is defined as digging or opening of an
existing surface to a depth exceeding eight inches below the existing grade, including driving of
poles or auger borings. Use the request form, shown in TE-6 or other City approved form. All
applicable items on the request application form will be filled in by the Caretaker Management
Contractor and given to the City of Tustin in sufficient time to allow for review
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 3
(3) Destructive Weather Plan. The Caretaker Management Contractor will provide required
personnel, management, equipment, and material for destructive weather preparation and
cleanup. The Caretaker Management Contractor will manage his work effort for destructive
weather preparation and identify additional items of work necessary to minimize the damage
incurred by destructive weather. The Caretaker Management Contractor will use prudent and
efficient judgment in identifying these additional items of work. Destructive weather includes but
is not limited to gales, rainstorms, flooding, earthquakes and wind.
2.3 HEATING AND AIR CONDITIONING SYSTEMS MAINTENANCE
All heating and air conditioning systems have been secured according to Layaway requirements.
No Maintenance is required.
2. 4 ROOFING SERVICES
The Caretaker Management Contractor will perform limited roofing services on facilities not
proposed for demolition and generally facilities will only receive service when ordered by the
City of Tustin or when the Caretaker Management Contractor identifies specific circumstances in
the field that need to be corrected or repaired to the extent necessary to prevent water damage and
keep the building as weather protected as is practical. Repairs will be done in an economical
manner, and improvements will not be made.
a) Inspection - The Caretaker Management Contractor shall inform the City of any roofing
circumstances that they identify in the field under their normal facility maintenance function that
have signs of significant deterioration that is causing damage that is exposing a building to water
damage or compromising safety. Inspections will be performed as scheduled or if leakage or
damage is apparent. Roof drains, gutters, down spouts and other components shall be inspected.
The Caretaker Management Contractor shall perform repairs, patching, and clean up as required.
Damage over the limit of a service call shall be reported to the City of Tustin for repair approval.
b) Repairs - Roof repairs shall be accomplished in a manner that is trade acceptable and as
approved by the City of Tustin. Repairs shall be accomplished with materials that are compatible
with existing roofing. Large or flat area work involves repair of existing roofs with Elastomeric
Roof Coating (ERC) as the preferred method. Refer to the applicable ASTM for application and
material requirements. Secondary or other methods of repair may be required.
c) Service Calls - The Caretaker Management Contractor shall make all repairs to the roofing
systems upon receipt of a service call as detailed in Section 2.2.
2.5 PEST CONTROL SERVICES
The Caretaker Management Contractor shall perform Pest Control services to prevent damage
and maintain health and safety standards in the facilities based on the level of maintenance. Pest
Control services apply to all facilities included in this agreement.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 4
a) Personnel - All personnel who supervise the use and/or application of pesticides shall be
certified as commercial applicators by the State of California in the appropriate category for the
work being performed.
b) Pesticides - Only EPA registered pesticides shall be used. Pesticides include insecticides,
herbicides, rodenticides, fungicides, etc.
c) Submittals - Prior to beginning work, the Caretaker Management Contractor will:
(1) Have EPA label for each pesticide proposed for use.
(2) Have MSDS for each pesticide proposed for use.
(3) Have documentation showing State commercial certification status and categories for all
personnel who will apply pesticides.
(4) Notify City of Tustin of intended operations.
(5) Provide pesticide use records in accordance with local, state and federal requirements.
Properly completed forms shall be delivered daily to the CSO within 24 hours of chemical usage.
d) Inspections
Identify signs of pests, animals, and rodents existing causing damage or problems. A service
order for removal or treatment shall be issued when the Caretaker Management Contractor deems
it necessary. Also, after removal of the animal(s), or rodents, the point of entry to the building
shall be closed to prevent further access. Rodenticides may be used for rat and mouse control if
placed and monitored by a State certified individual as provided above.
e) Animal Control - The Caretaker Management Contractor will remove animals. Captured
animals will be taken to the local Animal Shelter. Dead or dying animals will be removed in
accordance with local ordinances. Appropriate measures will be taken by Caretaker Management
Contractor to eliminate odors caused by the presence of dead rodents or other animals.
(f) Pest Treatment - The Caretaker Management Contractor shall provide treatment of ants,
cockroaches, rodents and other pests when ordered by the City of Tustin or as needed to prevent
damage to facilities.
2.6 GROUNDS, ROADS AND SURFACE AREA MAINTENANCE
The Caretaker Management Contractor shall perform within the Caretaker footprint property,
grounds and surface area maintenance as required to maintain a respectable appearance in high
visibility areas (as specified below), maintain roads safe and free of driving hazards, prevent fire
hazard build up in landscaping and adjacent to facilities, control weeds and maintain closure
markings on airfields and runways, or as ordered by the City of Tustin.
a) Maintenance Levels - All areas covered under this Agreement will be maintained to the
minimum extent possible for providing protection against fire and erosion. Projected workload is
identified in TE-3.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 5
b) Notification of Insect and Disease Problems - During the performance of grounds
maintenance the Caretaker Management Contractor shall report to the City of Tustin any
evidence of disease, insect, or erosion problems at the time such conditions are first noticed.
c) Herbicides
(1) Qualifications. All work shall be under the supervision of a certified, licensed, and
responsible individual and shall be performed in accordance with Federal, State, local and
activity law and requirements.
(2) Control Methods. The Caretaker Management Contractor shall use only herbicides
registered by the Environmental Protection Agency. Use shall be in strict compliance with label
directions for the control of the target vegetation. Herbicides selected, applications rates, and
application techniques shall have prior approval of the City of Tustin
(3) Applicator's Responsibilities. During the application and handling or use of herbicides,
the Caretaker Management Contractor's State of California's licensed applicator shall give the
job his personal supervision. The location and activity of the licensed applicator shall be made
known to the City of Tustin.
(4) Uncertified Personnel. Uncertified personnel who apply herbicides shall be under direct
supervision of the individual that holds the State License.
(5) Submittals. Prior to beginning work, the Caretaker Management Contractor will:
(a) Have EPA label for each herbicide proposed for use.
(b) Have MSDS for each herbicide proposed for use.
(c) Have documentation showing State commercial certification status and categories
for all personnel who will apply herbicide.
(d) Notify City of Tustin of intended operations.
(e) Provide pesticide use records in accordance with local, state and federal
requirements. Properly completed forms shall be delivered to the City of Tustin within 24 hours
of chemical usage.
d) Roads and Surfaced Areas (not including runways) -The Caretaker Management Contractor
shall maintain and repair primary and secondary paved and surfaces areas (i.e., streets, roads,
shoulders, driveways, open storage areas, gutters, cross roads, right of ways, parking lots,
sidewalks, curbs, and any other base surfaced areas) in a safe and drivable conditions within the
Caretaker footprint. The Caretaker Management Contractor shall ensure that the subject areas are
functional without potholes, spalls, scaling, surface breaks, and major cracks that would interfere
with usability and vehicular/pedestrian traffic. Striping, signage and herbicide application will be
performed as a service call at the discretion of the City of Tustin.
e) Street and Parking Lot Sweeping and Collections - The Caretaker Management Contractor
shall sweep, remove, and properly dispose of debris from all streets, roads, and parking lots, at
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 6
least semiannually during the fall and spring and at other times as determined needed by the City
of Tustin. All areas shall be swept as necessary with equipment specifically designed for this
purpose.
f) Airfields and Runways - Landing strips, taxiways, shoulders, and other associated pavements
are laid away at level 3 and shall be inspected and serviced as noted herein.
(1) Grass cutting and trimming shall be in accordance with paragraph 2.6(g).
(2) Runway closure markings shall be inspected to ensure they remain visible. Repair or
replace as required. Notify the City of Tustin if replacement is required.
g) Grass Cutting and Trimming - Grassed/Vegetated areas shall be maintained within a height of
approximately fourteen inches (14") and cut to a uniform height of approximately three inches
(3"). These areas will not be irrigated. Adjustments to heights can be made with City of Tustin
approval. Disking of open fields is recommended. Grass clippings shall not be windrowed or
deposited in piles or clumps. Clippings shall be uniformly distributed over the mowed area. Prior
to mowing, the Caretaker shall pick up, remove, and dispose all rubbish, debris, and trash (which
includes but is not limited to leaves, rocks, paper, pine cones, and tree limbs) within the
maintenance area, and all trash which is on or near shrubs, hedges, fences, and foundation walls.
Trimming around trees, shrubs, cultivated areas, fences, poles, walls, sprinkler heads, valves,
benches, and other similar objects is to be accomplished to meet safety and fire protection
requirements. Debris generated by trimming operations which falls or is thrown on sidewalks,
curbs, gutters, or streets; or is thrown on nearby sod shall be removed from the site the same day
the trimming is accomplished.
h) Service Call Work - The City of Tustin may request other services performed as Service Call
Work. Work may include but not be limited to the following:
· Raking.
· Plant and Shrub Pruning.
· Tree Pruning and Tree Removal.
· Vegetation Removal.
· Surface and Storm Drain System Service.
· Pavement Pothole and Crack Repairs.
· Road and Shoulder Maintenance.
· Field Mowing and Disking.
· Provide, Fill, and Place Sand Bags; Erosion Control as needed.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 7
2.7 REFUSE COLLECTION AND DISPOSAL
The work consists of performing collection, transportation, and disposal of refuse. The Caretaker
Management Contractor shall perform all refuse services in accordance with City standards and
as described in this section. The Caretaker Management Contractor shall collect and dispose of
refuse, and other discarded wastes, resulting from City of Tustin and Caretaker Management
Contractor operations. All work accomplished will conform to the requirements of all applicable
Federal, State, and local regulations pertaining to environmental protection and occupational
safety and health, and to the procedures and safety requirements as identified by the City of
Tustin. Collections will be performed on a scheduled basis. The Caretaker Management
Contractor shall be responsible for any permits or fees associated with disposal.
a) Collection - Containers required for Caretaker Management operations provided by the City
shall be strategically placed.. Containers will be maintained clean. The Caretaker Management
Contractor shall pick-up and clean-up all spillage of waste that occurs in the course of collection
and disposal, including any spillage in route to the disposal sites and trash adjacent to containers.
b) Policing - Trash and litter collection and disposal is the pick-up and removal of all loose
material not compatible with a well-kept station. Areas for policing include all non-leased
grounds and paved areas within the property boundaries. The Caretaker Management Contractor
shall provide policing services during regular working hours. Caretaker Management Contractor
using a vehicle configured to minimize damage to grounds shall perform policing. All litter,
trash, dead vegetation, limbs, pine straw, and leaves in gutters shall be collected and disposed of
by the Caretaker Management Contractor in accordance with the "Grass Cutting" paragraph
above.
c) Disposal - In accordance with City requirements material that is not salvaged, reused, or
recycled by the Caretaker Management Contractor, shall be taken to a location pursuant to the
City of Tustin refuse franchise agreement for recycling and diversion of waste from a landfill.
Processing and disposal fees are the Caretaker Management Contractor's responsibility.
2.8 CUSTODIAL SERVICES
The Caretaker Management Contractor shall perform custodial services any building they are
assigned to occupy by the City and which will be used by the Caretaker Management Contractor
in support of this Agreement.
a) Work Control
(1) Scheduled Work. The Caretaker Management Contractor will schedule custodial services
in accordance with the frequencies specified herein and will submit a schedule to the City of
Tustin.
(2) Custodial Service Calls. In addition to the scheduled custodial services, the Caretaker
Management Contractor will provide custodial services as service calls to keep their assigned
areas safe, dry and to prevent staining or deterioration to floor surfaces. Unless specified
otherwise, custodial service calls are classified as emergency calls. Service calls may cover all
types of work including clean-up of water or debris caused by inclement weather, precipitation,
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 8
wind, broken or leaking pipes, sinks, toilets, or drinking fountains, mud or water tracked through
buildings, beverage spills, broken glass, excessive trash, and other occurrences requiring
immediate correction. The Caretaker Management Contractor will also respond to requests for
custodial service when areas near doors and in corridors become wet and dirty due to foot traffic
during inclement weather, and will mop the areas to reduce safety hazards and prevent damage or
deterioration to the floor surface. Historically custodial service calls have been infrequent, with
less than 10 per year.
b) Hazardous Conditions - When hazardous conditions result from operations performed by the
Caretaker Management Contractor, such as mopping and waxing floors, standing signs shall be
provided and placed to call the building occupants' and visitors' attention to the fact the area is
affected by such hazard. Custodial employees shall not place mops, brooms, machines, and other
equipment in traffic lanes or other locations in such manner as to create safety hazards.
Appropriate, neat, well-kept signs to indicate "Danger", "Hazardous Floor", "Walk Left", or
"Walk Right" as applicable, will be provided by the Caretaker Management Contractor. Signs
shall be acceptable to the City of Tustin and will be displayed at all times in areas where cleaning
operations in progress necessitate the use of any equipment or supplies, such as buckets, wires,
ladders, water, wax, etc., which may cause a traffic obstruction or personnel hazard. Caretaker
Management Contractor employees will interrupt their work at any time to allow passage of
personnel, equipment, carts, etc.
c) Electrical Safe_ty - All electrical equipment used for custodial services shall be third-wire
grounded and equipped with properly rated Underwriters Laboratory, Inc. approved 3-conductor
electrical cord, permanently attached to the machine and equipped with proper fittings to be
operated from corridor outlets. Electrical machines shall not exceed the rated capacity of the
circuits from which they are operated. No equipment shall be unplugged from receptacles to
accommodate Caretaker Management Contractor cleaning equipment.
2.9 UTILITY SYSTEM SERVICES
The Caretaker Management Contractor shall perform utility maintenance, operation, repair and
break-down services on systems owned by the City at the former MCAS Tustin to include
electrical, storm drainage, sewer, water, and miscellaneous systems. Fire hydrants are to be
treated as part of the water distribution system. Recurring maintenance inspection services will
identify and report all system deficiencies. The Caretaker Management Contractor will arrest
emergencies. Caretaker Management Contractor maintenance is performed on both laid away and
active systems to ensure the safe and efficient operation of all utility systems. Repairs shall be
performed as necessary to keep systems functional and safe in support of City of Tustin, and
Caretaker Management Contractor operations, Department of Navy continuing environmental
remediation activities in areas subject to LIFOC and to other federal government retained areas
(i.e., Army Reserve site) and to sites to be conveyed by the Navy via public sale or public benefit
conveyance. Consistent with Exhibit A, Section 1, paragraph 1.2. Improvements will not be
made or funded under this agreement.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 9
a) Water Distribution Systems - The Caretaker Management Contractor is to provide labor and
materials to sample, adjust and maintain the water distribution system (see TE-12). Maintenance
of the water system includes recurring work on the water distribution system.
(1) A water-sampling plan, showing sampling frequency, locations, parameters for analyses,
and any other pertinent data, is required for occupied areas. The California Department of Health
Services requires one sample per week for each pressure zone within a distribution system, as
well as a specific number of samples taken in accordance with population served. All test results
will need to be recorded and any test results not meeting state regulations shall be reported to the
City and additional sampling and testing will be required. This effort, as well as additional water
main flushing will be provided by the Caretaker.
(2) Water supply, to the extent practicable, will be maintained to all occupied buildings,
other buildings as required for fire protection purposes only, and buildings or uses supporting
Navy operations (i.e., remediation activities) and consistent with Exhibit A, Section 1, paragraph
1.2..
(3) It will be necessary to periodically open fire hydrants or other lines to allow water to run
through underutilized portions of the distribution system serving portions of the former MCAS
Tustin and serving inactive buildings. Otherwise water may sit in the distribution system for so
long that it is no longer adequately chlorinated.
(4) The Caretaker Management Contractor will be responsible for obtaining all water
tests/samples for systems and equipment, and for ensuring potability in occupied areas. The
Caretaker Management Contractor, in the course of work on this Agreement, will make
recommendations that may help the operation of the domestic water supply system operated
pursuant to this Agreement...
(5) Perform required distribution system repairs as service calls and recurring work. Perform
PM on equipment as necessary.
(6) The Caretaker Management Contractor will flush the fire hydrant system once per year,
and maintain as necessary. If hydrants were installed with shut-off valves, this will include
exercising the shut-off valve supplying each hydrant
(7) Maintain certification testing on existing backflow preventers and cross connection
controls as required by the California Department of Health Services, the County Health
Department, and IRWD. Testing is required on an annual basis by an Orange County certified
backflow tester.
b) Sanitary_ sewer system -The sanitary sewer system is described in TE 12. Only one lift station
is operational. Maintenance of the sanitary sewer system includes all mains, laterals, and the lift
stations. All lift stations will be monitored monthly for flow, accumulated fluid, and septic
conditions. Annual inspection and hydoflushing of the system may be required including the
three connections to the Orange County Sanitation District mains.
(1) Perform required collection system repairs, whether operational or in lay-away status, as
service calls and as recurring work. Perform PM on equipment as necessary.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 10
(2) Service sewage lift stations. Provide labor and material to service the sewage lift station
as necessary. This will include routing flushing and vacuuming out of each station, inspecting
electrical and mechanical equipment and upstream inlet piping.
(3) Records shall be maintained for inspections and work performed.
c) Storm system and drainage ditches - Maps of the MCAS-Tustin base storm sewer systems are
available in the Technical Library. The Caretaker Management Contractor will inspect and
maintain the Base storm water collection system to insure it remains operable over the term of
the Agreement. Storm systems and ditches shall be maintained as required to prevent erosion and
damage to roads, runways, tracks, and structures. Keep ditch banks free of debris, silt, and mud.
Drainage structures such as culverts, inlets, and catch basins should be kept clean and at full
efficiency to prevent flooding damage. Maintenance will include, but not be limited to,
distribution lines, manholes, open culverts, and grills. Perform required collection system repairs
as service calls. Maintenance of jurisdictional wetlands and protected areas is also part of this
Agreement but requires sensitive care pursuant to the EIS/EIR (see TE- 13).
The Navy is the permit holder for the Industrial Storm Water Permit with the state water board
for those portions of the MCAS Tustin site that will be retained by Government. The Caretaker
Management Contractor is responsible for ensuring that all leasees comply with the requirements
of the permit and in some cases may inform the City and/or other leasees that they must 1 have
their own National Pollutant Discharge Elimination System (NPDES) permit. Caretaker
Management Contractor is to perform all sampling and report to the City of Tustin as directed.
d) Electrical distribution system - The Caretaker Management Contractor is responsible to
operate, maintain, and repair the electrical distribution and service system as necessary. The
system carries the current load. Refer to TE-12 for a description of the system.
(1) Work will include, but not be limited to, maintenance, normal repairs, and/or break-down
or outage service on poles, guy wires, overhead lines or cables, cross arms, pole hardware,
transformers, regulators, capacitors, batteries, devices, underground cables, duct lines, manholes,
pot heads, circuit breakers, switch gear, outlets, fixtures, appliances, alarms, surge suppressers;
and hazard, street, flood, security, obstruction, and emergency lighting. For all required
operational electrical systems and devices, the Caretaker Management Contractor will perform
inspections and maintenance in accordance with their PM schedule. Oil leaks will be reported to
the City of Tustin and action will be taken to repair leaks or remove and/or replace equipment or
devices.
(2) The Caretaker Management Contractor will report emergency power outages and
damages due to weather or accidents to the City of Tustin and act to make repairs within time
limits specified for service calls.
(3) The Caretaker Management Contractor will disconnect and/or reconnect primary or
secondary feeders of the electrical distribution system, overhead or underground fused disconnect
switches, street lighting fixtures, flood lighting systems or fixtures, security lighting systems and
fixtures, devices, and electric service drops to buildings or equipment as necessary.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 11
e) Natural gas distribution system - The natural gas distribution system, as outlined in TE A-12,
and all gas heaters have been secured. No routine caretaker maintenance is required at this time
but Caretaker Management Contactor shall respond to any emergency and will assist those doing
work to have information regarding the location of inactive lines...
2.10 FIRE EXTINGUISHING SYSTEM MAINTENANCE AND REPAIR
Fire extinguishing systems have been secured according to layaway requirements.
2.11 PERSONAL PROPERTY MANAGEMENT SERVICES
The Personal Property Management Service for MCAS-Tustin includes the management and
work execution resources necessary to maintain accountability of City of Tustin and federal
government owned personal and plant property. This includes vehicles and heavy equipment.
Property managed under this Agreement may have or may not have been conveyed to the City of
Tustin or other requesting agencies. City of Tustin owned property transferred to it from the
Navy may be used by the Caretaker Management Contractor to support City of Tustin caretaker
operations...
a) Fumished Property_ - A list of property and equipment (GFP/GFE) available to Caretaker
Management Contractor for performing this agreement can be found in TE A-2. Equipment
approved for use in support of this Agreement may not be taken off the installation when done so
in support of this Agreement.
b) Management of Personal Property_ - The Caretaker Management Contractor will manage
functions related to the control and accountability of City and Navy owned personal and plant
property (this includes personal and plant property furnished to Caretaker Management
Contractor for their use as well as the large volume of other property that will be subsequently
disposed by the City), including storage, security, inventory, issue/receipt, and data base
maintenance.
c) Personal Property_ Management Plan - The Caretaker Management Contractor shall develop a
detailed "Personal Property Management Plan" including detailed information on the of personal
property located in buildings within the City Service Area, addressing storage, security,
inventory, issue/receipt, and data base maintenance processes. The Caretaker Management
Contractor shall submit the Personal Property Management Plan to the City of Tustin within 30
days of execution of this Agreement.
d) Interim Use - Personal and plant property identified for Caretaker Management Contractor
use is not authorized for interim use sub-custody. Other personal property remaining on MCAS-
Tustin is not for use by the Caretaker Management Contractor. This property may be issued to
lessees for interim use as approved, in writing, by the City of Tustin or sold by the City. Property
not yet conveyed or sold by the City will remain on the Caretaker Management Contractor's
Personal Property inventory and is to be retained on the installation.
e) Inventory_- The City of Tustin will provide a draft and very preliminary Personal Property
inventory, caretaker will validate list based on a field verification. Property, regardless of value,
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 12
will be itemized unless the Caretaker Management Contractor is directed otherwise by the City.
Property sold, conveyed or transferred, or assigned for interim use by the City shall be accounted
for in the Personal Property inventory. Property remaining in ownership by City or Navy will
be protected. Any apparent loss or theft is to be reported to the City of Tustin immediately.
Property will be inventoried on an annual basis as reflected in the Management Plan. The
inventory shall be available for City of Tustin review.
f) Reports and Schedules - When applicable, the Caretaker Management Contractor shall
provide reports such as: Property damage/loss reports; Record of lost/found items; and Missing,
Lost, Stolen, Recovered (MLSR) Reports. At least annually, the Caretaker Management
Contractor shall provide a summary inventory report and assert that all property has been
accounted for, controlled and inventoried as required by this Agreement.
2.12 SECURITY SERVICES.
The City of Tustin will contract for separate security service as deemed necessary to protect the
Caretaker footprint areas. Caretaker Management Contractor will only be responsible for
oversight of the contract and acting on City of Tustin's behalf for monitoring this sub-contract...
mcas\agreements~pp 1 Sect2 final.doc
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 13
Technical Exhibits
Technical Exhibit (TE)-1
TECHNICAL EXHIBIT (TE) -2
MCAS TUSTIN VEHICLE & EQUIPMENT LIST
City Owned (May 15, 2002)
DESCRIPTION
ID NUMBER
SERIAL NUMBER
Shop Support Equipment
Miscellaneous
Pipe Threader
Pipe Threader
341901X000350
3821 9 .
EC-04478
Pipe Threader
Pipe Threader
Grinding Machine
341501X000241
392923
ACN00334
0000F481.
Grinding Machine
Hmr R6tary Pneumatic
256
R-708012
Water Blaster Portable
494001X001430
68950
Water Blaster Portable
3573
.Water'Blaster Portable
7595-0389
Technical Exhibit (TE)-2
Page 1
DISPOSITION
.... '¢ Keep
/ Keep
/" Keep
//' Keep
;.// Keep
,
/ Keep
/
Keep/Auction
Keep/Auction
'Keep/Auction
/.
Keep/Auction
Keep/Auction
Keep/Auction
Keep
Not Available
· -.- Keep
.... ' Keep
,,
Keep/Auction
,./ Keep
CODES
5O8
5O8
508
508
5O8
508
555
806
806
806
806
806
905
1706
1706
1706
1106
3300
DESCRIPTION
Truck, Pickup Compact 4x2 (Fire)
Truck, Pickup Compact 4x2
Truck Pickup Compact 4x2
Truck Pickup Compact 4x2
Truck Pickup Compact 4x2
Truck, Pickup Compact 4x2
SWA Jeep Cherokee
Multi-Stop 1 Ton Truck
Multi-Stop 1 Ton Truck
Multi-Stop 1 Ton Truck
Multi-Stop 1 Ton Truck
Multi-Stop 1 Ton Truck
Stake I ½ Ton Truck
4K Forklift Fuel
4K forklift Fuel
4K forklift Fuel
Truck, Stake
Floodlight
VEH. ID
288892'
288899
288903
288904
288917
288918
287301
266234
268889
268894
279398
28371O
296929
282594
283815
283824
279804
279599
MLG/HRS
37086
44O30
111
46819
42203
37861
39698
334
50857
78998
73536
81680
39820
1716H
2254H
1502H
62926
691H
LOCATION
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
VIN NUMBER YE,., ~.
1FTCR10U6NUD61096 1992
1FTCR10UXNUD61130 1992
1FTCR10U7NUD61107 1992
1FTCR10U9ND61108 1992
1FTCR10UINUD61121 1992
1FTCR10U3NUD61122 1992
J4F28V3ML529878 1991
0PL2573310638 1997
CLP2593313692 1979
CLP259331792 1979
1 CCH P32M9F3324538 1985
1GCHP32 K5J3340551 1988
IHTSENLN9NH411245 1991
A187V08714J ! 9""
A187G12745K 1989
A187G 12754K '1989
IGTG6D1 F3GV521668 1986
N/A N/A
Technical Exhibit (TE)-2
?age 2
CODES
1721
1706
8O4
366O
3112
3O25
1201
~06
806
811
365O
8O3
8O3
803
1106
3319
MCAS TUSTIN
VEHICLE & EQUIPMENT LIST
NAVY OWNED
(TO BE CONVEYED TO CITY AT MCAS TUSTIN FINAL CONVEYANCE)
List shall not be considered final until all MCAS Real Property has been conveyed.
DESCRIPTION
25k forklift Fuel
4K Forklift Fuel
Aerial Boom 1 Ton Truck
Backhoe, Tractor
compressor
Concrete Saw
Dump Truck 5 Ton
Multi-Stop 1 Ton Truck
Multi-Stop 1 Ton Truck
Stake Valve, Truck
Tractor Industrial
Truck, Gen. Maintenance 1 Ton
Truck, Gen. Maintenance 1 Ton
Truck, Gen. Maintenance 1 Ton
Truck, Stake
Welder Electrical Trailer
VEHICLE NO.
26961,3
295864
FIRST
MILEAGE CONVEYANCE
287790 32804
287637 2497
282560 N/A
285664 N/A
282309
294485 12506
294486
286163 66531
286744
294489
294496
294497 18627
28O230
281390 513
FINAL
CONVEYANCE
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Tustin
Technical Exhibit (TE)-2
Page 3
TECHNICAL EXHIBIT(TE)-3
PROJECTED WORKLOAD
The City with this Technical Exhibit is provided as a guideline for the Caretaker Management
Contractor's planning purposes' since the City does not presume to know all of the issues that
might arise in association with the scope of work anticipated with Exhibit A and the Consultant
Services Contract. Workload projects shown below are base on historical data provided by the
Department of the Navy and the Navy's caretaker experience, and are provided to assist the
City's Caretaker Management Contractor developing their own technical execution plan and
'cooperatively developing a budgetary estimate with the City for services.
ADMINISTRATION: The administrative workload includes, but not limited to the following:
Caretaker Management · Financial
· Work Planning and Scheduling
· Key Control
Service Desk · 8 hours/day 5 days/week
· EM reception/after hour and weekends
Technical Publications Library
· As built drawings
· .Warranty enforcement
· Digging permits
· Outages
· Reproduction of drawings and facility data
Miscellaneous Administrative Requirements · Quality Control
· Engineering Support
· Safety
· Destructive Weather Planning
· EnviromoaentaI Operations
· Personal Property Management
SERVICE CALLS: Service calls may be performed for the accomplishment of any work
tasking required by this Agreement. A concerted effort has been made to diminish or consolidate
maintenance work requirements. All heating, air conditioning and utility systems have been
secured in buildings of all levels of layaway. All elevators have been secured and tagged out.
Housing has been secured. The majority of service call work is expected to be patching or
repairing roofs, doors, windows, and fencing. The intent is to maintain the facilities as weather
Technical Exhibit(TE)-3 - Page 1
tight and secure as is reasonable. As identified in Appendix 1, Section 2, 2.2c), service call
exceeding $2,500 (labor and material) require advance approval of the CSO, but are to be
considered and included in the Caretakers estimates.
Facility service calls (Roofs, fencing, structural, etc.) - Estimate 65 calls per year based on a
projection rate of 10% of the estimated active occurrences (EAO).
· 70% of calls are minor (up to 2 hfs per call) = 50"
· 20% of calls are standard (over 2 to 8 hfs per call) =.12
· 10% of calls are majOr (over 8.hrs within limits) = 5
Utility Service calls (common area services, electrical, water, sewage and gas). Estimate 30
calls per year using a projection rate of 20% of EAO.
· 25% of calls are minor (up to 2 hrs per call) = 7
· 55% of calls are standard (over 2 to 8 hfs per call) = 15
· 25% of calls are major (over 8 hfs within limits) ' = 8
Support services (grounds, custodial, refuse, security, pest control, etc.) Estimate 50 calls per
year.
, 80% of calls are minor (up to 2.hfs per call) = 40
· 20% of calls are standard (over 2 to 8 hrs per call) = 10
GROUNDS AND SURFACE AREA MAINTENANCE: Note that level of grounds
maintenance is not related to building lay-a-way levels.
· .Grass .Cutting
· Level 1
Once every third week from 1 July to 31 Jan
· Monthly.from 1 Jan to 31 Mar
Once every two weeks from 1 April to 31 June
· Level 2
· Once every four months all year
Di. scing
9 cuttings
4 cuttings
5 cuttings
3 cuttings
· Level 2
· Once per year.(August-September)
Street Sweeping
· Once in October and Once in April
·
1 cutting
2 sweepings
Tecl'micai Exhibit(TE)-3 - Page 2
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
BLDG YEAR AREA PARCEL PROPOSED CARE.
_
NO. BUILT (SF) CURRENT USE NUMBER PROPOSED USE DISPOSITION LEi' _
BUILDINGS ON EDC PARCELS
1176 1967 '1 9,760 !EAF/EODADMINISTRATION 4 !COMMERCIAL DEMO 2
237 1967 iTRANSFORMER PAD 4 COMMERCIAL TBD 2
527 1988 2,000 FLIGHT LINE SHELTER 4 COMMERCIAL DEMO 3
,,,
531 1988 800' WEATHER ANNEX 4 COMMERCIAL. DEMO 3
532 1988 192 GENERATOR BUILDING 4 COMMERCIAL DEMo 3
,,
....
571 1991 81 HAZARDOUS WASTE STORAGE 4 COMMERCIAL " DEMO 3
572 1991 153 HAZARDOUS WASTE STORAGE 4 COMMERCIAL DEMO 3
.,
601 1992 100 HAZARDOUS / FI_AM MA'PL LOCKER 4 COMMERCIAL DEMO 3
525 1988 45,890 HANGAR 5 COMMERCIAL BUSINESS DEMO 2
535 1988 AIRCRAFT WASHP, ACK 5 i COMMERCiAL BUSINESS DEMO 3
536 1988 672 WASHRACK UTILITY BUILDING 5 COMMERCIAL BUSINESS DEMO 3
..... ,
212 1972 3,700 ELEC/COMM MAINTENANCE SHOP 7 COMMERCIAL BUSINESS TBD 2
219 1976 384 EQUIPMENT STOP, AGE 7 COMMERCIAL BUSINESS DEMO, 3
528 1988 4,935 ADMINISTRATION BUILDING 7 COMMERCIAL BUSINESS REUSE 2
,
529 1988 15,000 SUPPLY BUILDING 7 cOMMERCIAL BUSINESS REUSE 2
530 1988 5,029 COMMUNICATIONS/MAINT BLDG 7 COMMERCIAL BUSINESS REUSE 2
566 1988 1,760 LUBE RACK 7 COMMERCIAL BUSINESS DEMO 3
570 1991 144 !HAZARDOUS WASTE STORAGE 7 COMMERCIAL BUSINESS DEMO ' .-3
,,, ,
600 1992 400 I HAZARDOUS / FI,AM MAT'L LOCKER 7 COMMERCIAL BUSINESS DEMO .... 3
610 1985 IGENERATOR WASHRACK . 7 COMMERCIAL BUSINESS DEMO 3
,
611. 1985 225 I HAZARDOUS MATERIAL STORAGE 7 COMMERCIAL BUSINESS DEMO 3
195 1970 ACFT DIRECT FUELING STATION 8 COMMERCIAL BUSINESS DEMO 3
196 1970 :ACFT DIRECT FUELING STATION 8 COMMERCIAL BUSINESS DEMO :(
197 1970 .ACFT DIRECT FUELING STATION 8 COMMERCIAL BUSINESS DEMO 3
198 1970 DAY TANKACFT FUEL STORAGE 8 COMMERCIAL BUSINESS DEMO ' 3
, ,
255 1984 700 REFUELER ADMINISTRATION 8 COMMERCIAL BusINESs DEMO 3
,, , ,
552 1973 TRANSFORMER.PAD 8 I COMMERCIAL BUSINESS REUSE 2
508 1985 684 AIRCRAFT WASHRACK BLDG 10 COMMERCIAL BUSINESS DEMO 3
517 1985 AIRCRAFT WASHRACK.. 10 iCOMMERCIAL BUSINESS DEMO 3
.....
520 1987 63,289 HANGAR 10 'COMMERCIAL BUSINESS REUSE 2
581 1991 198 HAZARDOUS WASTE STORAGE '10 .COMMERCIAL BUSINESS DEMO 3
599 1992 100 HAZARDOUS / FI_AM MA'I"L LOCKER 10 COMMERCIAL BUSINESS DEMO 3
,,
267 1984 HAZARDOUS / FI_AM LOCKER 11 COMMERCIAL DEMO 3
556 1990 3,840 HAZARDOUS / FL.AM STORAGE 11 COMMERCIAL DEMO 3
595 1991 SEWER LIFT STATION 11 COMMERCIAL DEMo 2
,,, ,,
6169 : SEWAGE PUMP STATION 11 COMMERCIAL DEMO 2
182 1967 1,050 LINE MAINTENANCE SHACK 12 COMMERCIAL BUSINESS DEMO 3
190 1970 42,818 iHANGAR 12 COMMERCIAL BUSINESS TBD 2
, ,
205 1967 SEWAGE PUMP STATION 12 COMMERCIAL BUSINESS DEMO 3
220 1977 675 :ENGINE TEST CELL ADMINISTRATION 12 COMMERCIAL BUSINESS TBD 2
....
231 1968 4,022 ENGINE TEST CELL PAD 12 COMMERCIAL BUSINESS REUSE 2
,,,
241 1968 iTP, ANSFORMER PAD 12 COMMERCIAL BUSINESS REUSE 2
.....
250 1984 66,976 WAREHOUSE 12 COMMERCIAL BUSINESS REUSE 2
251 1984 13,770 GROUND SUPPORT EQUIP SHOP 12 COMMERCIAL BUSINESS REUSE 2
252 1984 10,755 GROUND SUPPORT EQUIP SHED 12 COMMERCIAL BUSINESS REUSE 2
269 1984 GSE LOADING RAMP 12 · COMMERCIAL BUSINESS DEMO 3
....
273 1987 2,974 ENGINE TEST CELL 12 COMMERCIAL BUSINESS REUSE 2
537 1987 35,717 ENGINE MAINTENAN~E SHOP 12 COMMERCIAL BUSINESS DEMO 2
, ,~
Technical Exhibit (TE)-4
Page 1
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
I BLDG YEAR AREA PARCEL PROPOSED CARE'
NO. BUILT (SF) CURRENT USE NUMBER PROPOSED USE DISPOSITION LEVEL
544 1989 2,005 RESTROOM FACILITY 12 COMMERCIAL BUSINESS DEMO 3
545 1989 91 SENTRY BOOTH 12 COMMERCIAL BUSINESS DEMO 3
546 1989 1,755 ELECTRICAL / STORAGE ROOM 12 COMMERCIAL BUSINESS REUSE 2
555 1990 4,025 MECHANICAL BUILDING 12 COMMERCIAL BUSINESS REUSE 2
558 1990 FUEL ISLAND 12 COMMERCIAL BUSINESS DEMO 3 ,
559 1990 LOADING RAMP 12 COMMERCIAL BUSINESS DEMO 2
560 1990 1,089 VEHICLEWASHRACK 12 ;COMMERCIAL BUSINESS DEMO 3
~65 1989 TACTICAL VAN PAD COMPLEX 12 COMMERCIAL BUSINESS DEMO 3
568 1990 19,680 IMA COMPLEX 12 COMMERCIAL BUSINESS DEMO 2
582 1991 99 HAZARDOUS WASTE STORAGE 12 COMMERCIAL BUSINESS DEMO 3
585 1991 99 HAZARDOUS WASTE STORAGE 12 COMMERCIAL BUSINESS DEMO 3
586 1991 153 HAZARDOUS WASTE STORAGE 12 COMMERCIAL BUSINESS DEMO 3
591 1991 396 HAZARDOUS WASTE STORAGE 12 COMMERCIAL BUSINESS DEMO 3
593 1990 SEWER LIFT STATION 12 COMMERCIAL BUSINESS DEMO 2
597 1992 100 HAZARDOUS / FLAM MAT'L LOCKER 12 COMMERCIAL BUSINESS DEMO 3
588 1991 81 HAZARDOUS WASTE STORAGE 13 COMMERCIAL BUSINESS DEMO 3
180 1967 1,050 LINE MAINTENANCE SHACK 14 :COMMERCIAL BUSINESS DEMO 3
181 1967 1,400 LINE MAINTENANCE SHACK 14 COMMERCIAL BUSINESS DEMO 3
229 1960 755 ACFT WASHRACK 14 iCOMMERCIAL BUSINESS DEMO 3
244 1981 1,000 FLIGHT LINE SHACK 14 ICOMMERCIAL BUSINESS DEMO 3
543 1989 ACFT RINSE FACILITY 14 !COMMERCIAL BUSINESS DEMO 3
551 1984 1,000 WASHRACK BUILDING 14 COMMERCIAL BUSINESS ' DEMO 3
583 1991' '198 HAZARDOUS WASTE STORAGE 14 ICOMMERCIAL BUSINESS DEMO 3
598 1992 200 HAZARDOUS / FLAM MA3~L LOCKER 14 COMMERCIAL BUSINESS 'DEMO 3
29 1943 298,188 HANGAR 16 COMMUNITY CORE TBD 2
149 1963 517 VEHICLE GREASE RACK 16 COMMUNITY CORE DEMO 3
174 1967 1,240 WELDING SHOP 16 COMMUNITY CORE DEMO " 3
175 1967 384 PARTS STORAGE 16 coMMUNITY CORE DEMO 3
187 1970 1,200 PAINT & BLASTING SHOP (DECOM) 16 COMMUNITY CORE DEMO 3
204 1982 SEWAGE PUMP STATION 16 COMMUNITY CORE DEMO 3
,, ,
233 1968 960 VEHICLE WASHRACK 16 COMMUNITY CORE DEMO 3
265 1984 300 HAZARDOUS / FLAM LOCKER 16 COMMUNITY CORE DEMO 3
266 1984 300 HAZARDOUS / FLAM LOCKER 16 COMMUNITY CORE DEMO 3
507 1985 228 VEHICLE WASHRACK BLDG 16 COMMUNITY CORE DEMO 3
514 1986 1,800 STORAGE SHED 16 COMMUNITY CORE DEMO 3
515 1986 1,800 STORAGE SHED 16 COMMUNITY CORE , DEMO 3
534 1988 CRASH CREW BURN PIT 16 COMMUNITY CORE DEMO 3
562 1990 2,363 WAREHOUSE 16 COMMUNITY CORE DEMO 3
569 1992 700 FPN.63 PAR SITE 16 COMMUNITY CORE DEMO 3
584 1991 153 HAZARDOUS WASTE STORAGE 16 COMMUNITY CORE DEMO 3
587 1991 153 HAZARDOUS WASTE STORAGE 16 COMMUNITY CORE DEMO 3
589 1991 153 HAZARDOUS WASTE STORAGE 16 COMMUNITY CORE DEMO 3
592 1992 180 GENERATOR PAD 16 COMMUNITY CORE DEMO 3
604 1984 AN/GMQ-13 TRANSMITTER 16 COMMUNITY CORE DEMO 2
607 1984 AN/UMQ-29 16 COMMUNITY CORE DEMO 2
608 1984 AN/GMQ-10 TRANSMITTER 16 COMMUNITY CORE DEMO 2
609 1984 AN/GMQ-10 RECEIVER 16 COMMUNITY CORE DEMO 2
29A 1943 941 STORAGE 16 COMMUNITY CORE TBD 2
3000T 1992 10,800 FREST ADMIN / CLASSROOM 16 COMMUNITY CORE DEMO 3
40B 1942 233 STORAGE 16 COMMUNITY CORE . DEMO 3
,,,
Technical Exhibit (TE)-4
Page 2
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
BLDG YEAR AREA PARCEL PROPOSED C
NO. BUILT (SF) CURRENT USE NUMBER PROPOSED USE DISPOSITION L~. ~.~"'
605 1984 :AN/GMQ-13 RECEIVER 26 GOLF VILLAGE DEMO 2
590 1991 99 i HAZARDOUS WASTE STORAGE 27 GOLF VILLAGE DEMO 3
,
596 1992 200 HAZARDOUS / FLAM MAT'L LOCKER 27 GOLF VILLAGE DEMO 3
606 1992 AN/FPN-63 MTI REFLECTOR 27 [GOLF VILLAGE DEMO 2
39 WIND DIRECTION INDICATOR 28 iGOLF VILLAGE DEMO 3
,,
186 1970 10,765 VEHICLE MAINTENANCE SHOP 28 GOLF VILLAGE ' DEMO 3
540 1989 Hazardous Waste Storage Tank 28 i GOLF VILLAGE DEMO 3
541 1989 PUMP STATION #1 28 :GOLF VILLAGE DEMO 3
542 1989 PUMP STATION #2 28 i GOLF VILLAGE DEMO 3
567 1990 2,400 Hazardous Waste Storage Pad 28 !GOLF VILLAGE DEMO 3
23A 1942 1,370 BUNKER 28 GOLF VILLAGE DEMO 3
23B 1942 1,370 BUNKER 28 IGOLFVILLAGE DEMO 3
6168 SEWAGE PUMP STATION 29 GOLF VILLAGE DEMO 2
23C 1942 1,370 BUNKER 29 GOLF VILLAGE DEMO 3
23D 1942 1,270 BUNKER 29 GOLF VILLAGE DEMO 3
23F 1942 2,520 BUNKER 29 GOLF VILLAGE DEMO 3
23E 1942 206 BUNKER 30 NEIGHBORHOOD PARK DEMO 3
Housing 1979 IRVINE PARK HOUSING 24 RESIDENTIAL DEMO 3
BUILDINGS ON VILLAGE EDC PARCELS
11 SEWAGE PUMP STATION (ABAND) 2 LEARNING VILLAGE DEMO 3 .
12 1942 1,500 SUBSTATION#1 2 LEARNING VILLAGE DEMO 3
13 1942 3,325 COMBINED FIRE/RESCUE 2 LEARNING VILLAGE DEMO 3
49 1942 1,800 FIREHOUSE ANNEX 2 LEARNING VILLAGE DEMO 3
185 1969 5,808 AUTOMOTIVE HOBBY ShOP 2 LEARNING VILLAGE TBD
230 1968 ACFT WASHRACK 2 LEARNING VILLAGE ~ DEMO 3
240 1968 =TRANSFORMER PAD 2 LEARNING VILLAGE TBD 2
509 1985 684 AIRCRAFT WASHRACK BLDG 2 LEARNING VILLAGE DEMO 3
·
199 1970 5,853 CHILD CARE CENTER 19 CHILD CARE CENTERS REUSE 2
547 1990 13,120 CHILD CARE CENTER 19 CHILD CARE CENTERS REUSE 2
2 1943 12,660. STATION SUPPORT I LEAR~IING VILLAGE REUSE 2
3 1943 5,700 AUDITORIUM 1 LEARNING VILLAGE REUSE 2
4 1943 13,253 STATION HEADQUARTERS 1 LEARNING VILLAGE TBD 2
5 1943 22,466 ADMINISTRATION 1 LEARNING VILLAGE TBD 2
26 1945 3,803 CHAPEL 1 LEARNING VILLAGE TBD 2
77 FLAGPOLE 1 LEARNING VILLAGE REUSE 2
86 1953 14,531 BACHELOR ENLISTED QUARTERS 1 LEARNING VILLAGE REUSE 2
87 1953 14,388 PHYSICAL FITNESS CENTER 1 LEARNING VILLAGE REUSE 2
,,
88 1953 14,388 RELIGIOUS EDUCATION 1 LEARNING VILLAGE REUSE 2
132 1961' 30,636 BACHELOR ENLISTED QUARTERS 1 LEARNING VILLAGE REUSE 2
134 1961 30,636 ADMINISTRATION 1 ;LEARNING VILLAGE REUSE 2
159 1963 5,640 BOWLING CENTER 1 LEARNING VILLAGE REUSE 2
160 1963 BASKETBALl/VOLLEYBALL COURT 1 [ LEARNING VILLAGE REUSE 2
165 1965 7,520 CONVENIENCE FOOD STORE 1 LEARNING VILLAGE REUSE 2
166 1966 9,600 RETAIL STORE 1 LEARNING VILLAGE REUSE 2
167 1966 1,800 CAFETERIA 1 LEARNING VILLAGE REUSE 2
, ,,
168 1966 3,200 SERVICE OUTLETS 1 LEARNING VILLAGE REUSE
,
177 1968 28,052 BACHELOR ENLISTED QUARTERS 1 LEARNING VILLAGE REUSE
184 1969 22,007 ENLISTED MESS HALL 1 LEARNING VILLAGE REUSE 2
Technical Exhibit (TE)-4
Page 3
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
I BLDG YEAR AREA PARCEL PROPOSED CARE.
NO. BUILT (SF) CURRENT USE NUMBER PROPOSED USE DISPOSITION LEVEL
189 1969 1,080 FLOWER SHOP 1 LEARNING VILLAGE TED 2
,
191 1970 ACFT DIRECT FUELING STATION 1 LEARNING VILLAGE DEMO 3
192 1970 ACFT DIRECT FUELING STATION 1 LEARNING VILLAGE DEMo 3
,,
193 1970 ACFT DIRECT FUELING STATION 1 LEARNING VILLAGE DEMO 3
,,,
194 1970 DAY TANK ACFT FUEL STORAGE 1 LEARNING VILLAGE DEMO 3
209 1974 OUTDOOR HELICOPTER MONUMENT 1 LEARNING VILLAGE DEMO 3
· 225 1980 24 MAIN GATE HOUSE 1 LEARNING VILLAGE DEMO 3
227 1981 48,960 BACHELOR ENLISTED QUARTERS 1 LEARNING VILLAGE REUSE 2
236 1973 TRANSFORMER PAD 1 LEARNING VILLAGE TED 2
238 1967 TRANSFORMER PAD 1 LEARNING VILLAGE TED 2
239 1968 ITRANSFORMER PAD 1 LEARNING VILLAGE ' REUSE 2
246 1984 47,370 IBACHELOR ENLISTI=D QUARTERS 1 LEARNING VILLAGE REUSE 2
249 1984 768 IHEATING PLANT BLDG 1 LEARNING VILLAGE REUSE 2
254 1984 700 REFUELER ADMINISTRATION 1 LEARNING VILLAGE DEMO 3
, ,,,
258 1983 117 NAVY RELIEF PAPER COLLECTION 1 LEARNING VILLAGE DEMO 3
278 1984 622 BASKETBALL COURT #1 1 LEARNING VILLAGE REUSE 2
, , ,
300 1943 21,170' MAG-16 HEADQUARTERS 1 LEARNING VILLAGE REUSE 2
303 1949 1,610 GENERAL STORAGE SHED 1 LEARNING VILLAGE DEMO 3
306 1949 100 HAZARDOUS / FLAM STORAGE 1 LEARNING VILLAGE DEMO 3
505, 1985 240 TELEPHONE SWITCHING CENTER I LEARNING VILLAGE REUSE 2
506 1985 ~ 360 GENERATOR / TRANSFORMER BLDG 1 LEARNING VILLAGE REUSE 2
, ,
514T CONTRACTOR TRAILER 1 LEARNING VILLAGE ~ELOCATE/DEM£ 3
524 1988 45,890 HANGAR I LEARNING VILLAGE REUSE 2
526 1988 1,672 UTILITY BUILDING SHED 1 LEARNING VILLAGE REUSE 2
539 1990 53,240 BACHELOR ENLISTED QUARTERS 1 LEARNING VILLAGE REUSE 2
549 1989 933 MECHANICAL ROOM 1 LEARNING VILLAGE REUSE 2
550 1984 TRANSFORMER PAD 1 LEARNING VILLAGE REUSE 2
561 1990 933 MECHANICAL BUILDING 1 ..EARNING VILLAGE REUSE 2
563 1965 SEWER METER VAULT 1 LEARNING VILLAGE 'REUSE 2
573 1991 81 -IAZARDOUS WASTE STORAGE 1 LEARNING VILLAGE DEMO 3
574 1991 15'3 HAZARDOUS WASTE STORAGE I LEARNING VILLAGE DEMO 3
594 1991 312 iPIONIC SHELTER 1 LEARNING VILLAGE REUSE 2 ......
602 1992 100 i HAZARDOUS / FLAM MAT'L LOCKER 1 LEARNING VILLAGE DEMO 3
603 1984 TRANSFORMER PAD 1 LEARNING VILLAGE REUSE 2
, ,
i72 1966 2,520 BULK FUEL 1 sAusD PARCEL. TED 3
213 1973 35,424 BACHELOR ENLISTED QUARTERS 1 SAUSD PAR, CEL TED 2
218 1976 10,384 ENLISTED CLUB 1 SAUSD PARCEL TaD 2
245 1984 47,370 BACHELOR ENLISTED QUARTERS 1 SAUSD PARCEL TED 2
279 1984 444 VOLLEYBALL COURT #1 1 SAUSD PARCEL TED 2
538 1989 53,240 BACHELOR ENLISTED QUARTERS 1 SAUSD PARCEL. TED 2
Technical Exhibit (TE)-4 '
Page 4
TECHNICAL EXItlBIT(TE)-5
PUBLICATIONS~ REFERENCES~ AND TECHNICAL DOCUMENTS
Publications, references, and technical documents listed here are used in detemfirfing standards
to which the Caretaker will be held accountable when'performing work under this Agreement.
PUBLICATION SOURCES:
ASME Publications are available from American Society of Mechanical Engineers, 345 East 47th
Street, New York, NY 10017
Military_ and Federal Specifications, Military Handbooks, NAVFAC Operation and Maintenance
(MO) Manuals, and OPNAV Instruction.~ are available from DoDssP, Subscription
Services Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.
Government activities must use the MILSTRIP ordering system using stock numbers
obtained from NAVSUP Publication 2002.
NFPA 58, Storage and Handling of Liquefied Petroleum Gases; available from the National Fire
Protection. Association, Batterymarch Park; Quincy, MA' 02269.
41 CFR Subpart 101-47.4, Management of Excess and Surplus real Property, available from the
General Services Administration, Washington, DC.
EM 385-1-1, Safety and Health Requirements, U.S. Naval Publications and Forms Center, 5801
Tabor Avenue, Philadelphia, PA 19120.
29 CFR 1910, Occupational Safety and Health Standards (General Industry), U.S.' Department of
Labor, OSHA Publications, 200 Constitution Avenue, N.W., Room S-1212, Washington,
D.C. 20212. Telephone (202) 523-6138. Also available fi'om OSHA Regional and Area
Offices and from the Superintendent of Documents.
REFERENCES:
· 29 CFR 1910, Occupationai Safety and Health Standards (General Industry)
· ASHRAE Hand Books'
· ASME Boiler and Pressure Vessel Codes: Vols. I, IV, VI, VII, and VIII Div. I & II
· ASTM C920-79, Elastomeric Joint Sealants
· Clean Air Act Amendment of 1990
· DOD REG 5200.2-R, DOD Personnel Security Program Regulation
DODINST 4150.7~ Subj: DOD Pest Management Pro,am
· Fed. Spec TT-S-001543, Silicon Rubber caulking compound
· Federal Solid Waste Disposal Act, PX 89-272, as amended by PL 94-580
Tecluxical Exhibit(TE)-5 - Page 1
· MIL-HDBK-1130, Inactivation,' Caretaker Maintenance, Reactivation, and Closure of
Shore Facilities
· MIL-L-21260 Lubricating Oil, Internal Combustion Engine, Preservative and Break-In
· NAVFAC'M0100.1, Natural Resources Land Management
· NAVFAC MO-102, Maintenance and Repair of Surfaced Areas
· NAVFAC MO-102.1, Asphalt Surfaced Roads and Parking Lots
· NAVFAC MO-102.5, Asphalt Crack Repair
· NAVFAC MO-102.7, Concrete Pavement Repair
· NAVFAC MO-327, Facility Support Contract Quality Management Manual
· NAVFAC MO-913, Historic StruCtures Preservation Manual
· NAVFAC MO-114,'Building Maintenance- Plumbing, Heating, and Ventilation
· NAVFAC MO-115, Building Maintenance- Air Conditioning and Refrigeration
· NEESA 20.2-028B, PCB Program Management Guide
· OPNAV 5090.1 Environmental Protection and Natural Resources
· OPNAVIST 5090.1A, Environmental m~d Natural Resources Program Manual
· OPNAVINST 5530.14, Physical. Security and-Loss Prevention Manual
· OPNAVINST 6250.4A, Pest Management Programs
· Resource Conservation and Recovery Act of 1976 and 91-512
· Resource Recovery Act of 1970
· SECNAVINST 5500.4E, Reporting of Missing, Lost, Stolen or Recovered (MLSR)
Government Property
, Solid Waste Handling Permit
· :· U.S. Army Corps ofEn~neers Teclmical Digest No. 84-1, March 1984, Pothole Repah'
Guide
mcaS\agreements\tech exh-5.doe
Technical Exhibit(TE)-5 - Page 2
· Technical Exhibit(TE)-7
Quality Control Plan (QCP).
1.0 Plan Purpose
The purpose 'of the Quality Control Plan QCP is to assure that all services,
equipment, workmanship, operations, and related materials comply with the
Agreement documents, trade standards, environment and safety.
JHTM personnel will take such steps as may be necessary to ensure that each
service, item of material or equipment, and the installation thereof meets with
requirements of the Agreement This. QCP does not exclude field inspections by the
City of Tustin. The QCP does place the responsibility and teclmical execution of
compliance with the Agreement within JHTM's jurisdiction and makes JI-ITM
responsible for any noncompliance. The plan. covers work accomplished by JHTM
work accomplished by 'JHTM subcontractors, and work accomplished by Pre-
existing contractors for which 'yrrlTM provides Contractor Quality Control
Management (CQCM).
This plan may be updated by modifications at various trues during the term of the
Agreement. Such modification will be submitted in writing to the City of Tustin
and adopted subject to approval.
2.0 Quality Control Personnel
Quality Control Manager: The QCM is Tom Miles As overall representative for JHTM,
Mr. Miles assumes.responsibihty for all QC management functions.
3.0
Outside Organizational Support
At the time of publication JHTM has not specifically identified outside organizations
that would be utilized to support om' QC program. Where regulations require
independent verification or full time inspections, JHTM may utilize outside
resources to satisfy such a requirement.
As firms are identified this section of the QC Plan will be modified to identify the
organization and service(s) each firm will provide.
4.0'
Responsibilities and Authorities
Responsibilities mhd authorities of project personnel involved in the quality control
function are described in the paragraphs that follow.
4.1 Project Manager (QCM)
Technical Exhibit (TE)-7
Page
Below are the main responsibilities of the QCM:
Ultimately responsible for all contractual conformance and requirements, which
include the quality of services provided with the Agreement.
Delegates a proportionate share of responsibility to staff, sub-consultants and
lowered tiered sub-contractors within the fimctional area. Functional authority and
responsibility for QC is assigned to the QCM. Emphasis on management
participation in the QCP is based on the recognition that direct management
involvement is a strong motivator and the best assurance of success. To establish this
responsibility on the project management tean% the GM:
Ensures adherence to QC policies.
Maintains awareness of contract performance.
Establishes and heads employee quality indoctrination and awareness
programs.
Reviews performance summaries to identify adverse trends.
Reviews the status and adequacy of the QC Program.
4.2
Quality Control Manager (QCM)
The QCM is the manager-of this contract QC Program. He is responsible for
the implementation of the QC program and ensah2g that all QC contractual
requirements are fulfilled. He provides direction pertaining to all QC
activities. The QCM's responsibilities span the entire process from the
initiation of a work item to warranty execution. The responsibilities and
authority include any inspections; professional services or other measures,
which he feels, are necessary to ensure proper QC.
The QCM has the authority to stop work and demand corrective actions.
Corrective actions may include the demolition of completed work or the
changing of subcontractors. Work stoppage may be necessary for either
quality or safety reasons, or the subcontractor's inability to progress in a
timely manner.
The QCM is the official JHTM spokesperson on all QC matters and has the
authority to act on the behalf of JHTM.
Technical Exhibit (TE)-7
Page 1
The QCM's primary responsibilities include:
·
Develop the QCP and direct and coordinate QC activities.-
Initiate and/or distribute Corrective Action Reports (CARs),
Customer Complaints (CCs) and other indications of poor or
incomplete work.
Oversight of any submittal processes.
Establish and implement corrective action procedures.
Investigate CCs.
Conduct QC meetings.
Maintains QC files.
prepare and submit QC reports to GM.
4.3
Quality Control Inspectors (QCIs)
Quality Control Inspectors are the QCM and any On-site Supervisor assig-ned
by JHTM to the site prinuarily cOncerned with performing quality checks on
the work perfonued by teclmicians and/or sub-contractors. These
responsibilities include:
QC service cai1 and Indefinite Quantity work
QC subcontractor operations.
QC of pre-existing subcontractor work.
'Investigation of CCs.
Preparation of QC reports.
.Inspection of work documentation, including as-builts, personnel,
material used, etc.
Ensures accurate and complete work at a level of quality consistent
with the contract requirements.
Prepares and submits QC Reports.
Technical Exhibit (TE)-7
Page 2
5.0
6.0
Ensures operating services are in compliance with Agreement
requirements.
Coordination and Mutual Understanding Meeting
The QCM and any On- Site Supervisor assigned to the site by JHTM will, as soon as
practicable after execution of the Agreement and before start of work, meet with the
the City's representative, t° discuss the Quality Control Program (QCP). During the
meeting, a mutual understanding of the system details will be developed, including
the forms for recording the QC operations, control activities, testing, administration'
of the system for both on-site and off-site, and the interrelationship of LRA and our
management control and inspections. Minutes of the meeting will be prepared by the
QCM and signed by both parties. We recognize and support the requirement to
attend subsequent conferences to reconfirm understandings or resolve any
misunderstandings.
Surveillance Techniques and Inspections
The QCM / and/or the On-site Supervisor will utilize SOPs and checklists designed
to ensure compliance with all Agreement performance requfl'ements. Checks will be
accomplished on both a scheduled and unscheduled basis. A system of either 100%
or 10% random sampling will be applied, based on the nature of the items or m'eas to
be inspected. Checklists will be designed to detect faults in procedures, paperwork,
utilization of tools/test equipment, and to otherwise focus on al! principal potential
m'eas of nonconformance.
6.01 Inspections
6.0.1.1
The QCM or on-site supervisor shall inspect 100% all Indefirfite
Quantity (IQ) work.
6.0.1.2
The QCM or on-site supervisor shall inspect 100% all Preventive
Maintenance (PM) work
6.0.1.3 The QCM or on-site supervisor shall inspect 10% of all Service Calls.
6.0.1.4
JHTM will utilize various tools to assist in standardizing inspections
and ensuring that inspections are consistent, and that criteria remain
the same from month to month.
7.0.2 Inspection procedures shall:
Identify alt Deficiencies.
Document Deficiencies.
Determine Corrective Action.
Technical Exhibit (TE)-7
Page 3
Prevent recurrence of the deficiency.
7.0
Standard Operating Procedures (SOPs)
In inspection of on-going service, type work, we will rely on a combination of
scheduled and no-nOtice inspections by the QCM-or on-site supervisor. In'
conducting inspections, JHTM will use both random sampling and 100% compliance
inspections. Although random sampling will be the usual method, JI-ITM will use
the 100% inspection approach for requirements that occur infrequently, are of a
critical nature, or have a particular City interest.
The results of all inspections as well as corrective action taken will be maintained in
the Site Office and will be available for City review at any time.
Each SOP will incorporate the job standards of the work being performed and ensure
conformance to the listed specifications in Exhibit A, Section 1 and 2 of the
Agreement.
7.0.1 Checklists are developed as an integral part of the SOPs.
7.0.2 Checklists will be developed for all major Preventative Maintenance
(PM) fm~ctions in sufficient depth to ensure that performance requirements
are met
7.0.3 Checklists will:
· Identify specific tasks to be inspected.
Indicate frequency ofinspection.
· Have simple criteria, i.e. satisfactory or unsatisfactory.
· Be complete, but concise.
·
· Be directly traceable to the specified standards.
8.0
QC of Subcontractors
· Ensuring quality work from subcontractors begins with a thorough prescreening of
subcontractor qualifications and past performance. JHTM will have developed a
Technical Exhibit (TE)-7
Page 4
listing of potential contractors and will develop an approved subcontractor base after
discussions with subcontractor applicants and investigation of the subcontract0r's
performance. YHTM look for subcontractors based on thc following criteria:
· Reputation for quality work
· Timely work completion
· Adequate on-site supervision
· Fair Pricing
· Accurate record keeping
· Adequate workforce for the size of the subcontract
· Proper licenses, insurance, and certifications
The QCM or on-site supervisor will provide the 'daily on-site oversig~ht of
subcontractor work. All reporting requirements required by the prime contract will
apply equally to subcontractors. JH~ will assist subcontractors as necessary in
preparing work documentation mud will review all completed reports. These will be
forward to the LRA for review.
The QCM or on-site supervisor will have authority to inspect subcontractor work in
progress at any time. The inspection will cover not only the actual work being
perfonued by the sub-consultants and subcontractors but also the quality of sub-
contractor oversight being provided.
9.0
Quality Control of Sub-consultants and Subcontractors
The QC Manager or on-site supervisor will brief each sub-consultant and'
subcontractor on the company QC process and specific job, QC and Safety
requirements. Upon completion, each sub-consultant and subcontractor will
understand the evaluation process, their role in the QC effort and the impact of poor
performance. Records of site inspection will be maintained. If daily inspections
reveal that a previously noted deficiency was not corrected by the required date, the
QC Manager or on0site supervisor will contact the sub-consultant or subcontractor's
company representative for explanation and resolution. Resolution may require the
use of alternate sub-consultants or subcontractors.
10.0 Customer Feedback Program
Technical Exhibit (TE)-7
Page 5
One of the best, if not the best, means of measuring the effectiveness of our support
operations, is through feedback from the Customer ( the City). We will aggressively
support a Customer Complaint (CC) program and utilize this valuable tool to
enhance our support progrmr~.
·
Should a City representative be dissatisfied with our service or performance, for
any reason, he/she may submit a Customer evaluation form. Ail Customer evaluation
inquiries will be responded to by JHTM The QCM will provide a written response to
each complaint. Customer evaluations provide an excellent means of supplementing
our QC program. They also provide a means to identify areas or procedures, which
may need attention or additional consideration.
Customer evaluations may be initiated for a multitude of reasons: contractors' failm'e
to perform, customer misunderstanding of requirements or services, customer and
contractor misunderstanding and customer dissatisfaction with contractor persm~nel
or procedure. JI-ITM' s QCM will actively solicit Customer feedback at the job site to
ensure that our priorities are aligned with the City's priorities.
An active CC file will be maintained which indicates each complaint and our
con'ective action taken. This file will be available for the City's review and use upon
request.
11.0
Submittal Review, and Approval
Where a submittal process is required, the QCM or on-site supervisor will be
responsible for reviewing and certifying that submittals are in compliance with the
Agreement. The approving authority on submittals is the QC Manager unless
otherwise specified for the specific submittal.
12.0
Variations in the Work
Variations from Agreement requirements require City approval prior to executio~
and will be considered where advantageous to the City. When proposing a variation,
JHTM will submit a written request to the City representative, with documentatic)n of
the natm'e and features of the variation and why the variation is desirable and
Technical Exhibit (TE)-7
Page 6
beneficial to the City. If lower cost is a benefit, we will include an estimate of the
cost saving. Variations will be identified separately and include the documentation
for the proposed variation along with any submittal required for the item.
13.0
Documentation
JHTM will maintain records of QC operations, activities, and tests performed
including the work of suppliers and subcontractors. These record~ will include
factual evidence that the required activities or tests have been performed.
14.0
Reports
Reports and records are the principal form of objective evidence of quality. They
must be maintained in a manner to provide data required for Conducting business.
As a minimum, they will reflect the nature and number of observations together with
the number of type of deficiencies found. They will 'also indicate the acceptability of
the service or product, and actions taken in relation to the deficiencies.
An accurate and efficient means of documentation 'is essential in any support
operation. In support of the QC Program, JHTM will provide a complete system of
reports and records. Sufficient records will be'maintained to allow for complete
documentation of performance activities, and verification of performance. Ail
reports, records, and other pertinent documentation will be made available for City
review or'use.
15.0 Sample of Operating Checklists
A sample inspection checklist for operations and
maintenance services shall be provided for approval of the City and use by the
Caretaker Property Management Contractor.
16.0 Rework Items
Throug~h the course of inspections, JHTM will use a rework list to document
subcontractor and in-house deficiencies. The rework list may be developed during
any one of the scheduled inspections. Once a deficiency is discovered by one of our
Technical Exhibit (TE)-7
Page 7
QCM or on'sire supervisor, a rework list will be created. Prior to each inspection,
the project file will be checked fora current rework list. Rework list items will be
added as they are discovered or' corrected. Copies of the rework list will be provided
our technicians or to the subcontractor so that a mutual understanding of deficiency
items can be achieved.
Generally, a satisfactory rating is achieved for a specific job by completing ali the
items on the checklist and correcting all the items on the rework list. Only when all
checklist and rework list items are completed and our in-house inspection is
complete, will the job be deemed complete.
17.0
Corrective Action Requirements
Corrective actions are an important part of any QC program. Simply to find the
problem is only the beginning of the process. To be considered successful, the
process must end with the deficiency corrected and avoided in the future. We are
dedicated to finding and solving problems through systematic corrective action and
follow-up.
Corrective action is required for all noted defects. The action taken must be
adequate to prevent the recurrence of the deficiency. The intent is to correct any
deficiency as quickly as possible.
The Use'of rework lists and checklists will further enhance our QCM's ability to
track deficiencies and ensure their completion. Once deficiencies are corrected, we
will take any necessary steps to prevent a recurrence and will require our technicim~s
and/or subcontractors to participate fully in the effort to eliminate and avoid
problems.
Corrective action requirements will nomxally be generated through the following
major sources:
· Customer evaluations.
· Quality control inspections both in-house and by the LRA.
· Management observations.
· Customer complaints.
17.1
Corrective Action Implementation
JHTM's QCM or on-site supervisor will have the authority to stop
w. ork. Work will be stopped when the work or material does not
Tectmical Exhibit (TE)-7
Page 8
comply with contractual requirements or the construction
specifications.
If necessary, completed work not in accordance with thc
specifications will be removed and redone correctly. If necessary,
another subcontractor will be utilized to complete the work.
Every effort will be made to complete non-conforming work within
the time originally negotiated. Correction of non-conforming work
will be a high priority issue as it may have a direct impact on the
overall, completion date.
17.2
Corrective Actions Reports and Records
Reports and records are the principal form of objective evidence of
quality. They must be maintained in a manner to provide data
required for conducting business. As a minimum, they will reflect the
nature and number of observations tOgether with the number of type
of deficiencies found. They will also indicate the acceptability of the
service or product, and actions taken in relation to the deficiencies
detected.
An accurate and efficient means of documentation is essential in any
support operation. In support of our QC Program, J-HTM provides a
complete system of reports and records. Sufficient records will be
maintained to allow for complete documentation of performance
activities, and verification of performance. All reports, records, and
other pertinent documentation are available for City review or use.
The QCM and on-site supervisor will maintain records documenting
quality. These reports and records will be used to:
Analyze work procedures and operations to ensure efficient
performance of duties.
· Analyze trends so as to identify problem m'eas or possible
performance problems.
· Analyze and control response times.
· Verify improvements, corrections, procedural changes and
effectiveness of support.
Control cost and materials.
Technical Exhibit (TE)-7
Page 9
SAMPLE FORMS TO BE CONSIDERED FOR QC WORK*REPORTS:
Preventative Maintenance Actions
Service Calls
Indefinite Quantity Actions
Sub-consultant or subcontractor Daily Report
LOGS:
Request for I.Q. work
Submittal log
Service Calls - Data Base
Pest Control
SPECIFICATION / P.M. CHECKLISTS:
Electrical Distribution
Water Distribution
Water Sampling Results
Sewer Collection Systems Electrical/Mechanical Plant for Sewer systems including Lift
Stations
Fire Prevention/Fire Hydrants
Emergency Response Procedures
· These forms will be developed as the data base is constructed and as their
corresponding functions come on line.
Technical Exhibit (TE)-7
Page 10
TECHNICAL EXHiBIT(TE)-8
KEY CONTROL PLAN
Introduction
Exhibit A, Section 1 and 2 requires the establishment of a key control system with which the
Caretaker Property Management Contractor will maintain and control all keys, combinations and
other devices used to control access to buildings, secured spaces, or restricted areas. Key control
is to be phased-in within 30 days of the execution of the Agreement. Unless directed otherwise
by the City, the Management Contractor will prohibit the use of keys bY any person other than
the Caretaker Property Management Contractor's employees or subcontractors including
designated City personnel and other City subcontractors. The Caretaker Property Management
Contractor will prohibit the opening of locked areas to permit entrance of persons other than the
Management Contractor' s employees or subcontractors engaged in the performance of assigned
work in those areas, or as required to promote reuse of the property. In the event another party
will be granted continuing access to facilities, the Caretaker Property Management Coma'actor
will comply with the specific instruction of the City pertaining to the access rights.
Proposed Location
The building to be assigned to the Caretaker Property Management Contractor for their use in
support of the Agreement.
Assumptions
· Closed b.uildings contain keyed-alike locks on outside doors.
· Vacant buildings will be locked with keyed-alike locks.
· A starting inventory of existing keys !s available, but incomplete
· An inventory of key blanks is available.
· A key cutting machine is available.
· Key storage cabinets are available.
· Key' control is a part-time effort.
Process
· Collect and inventory all existing keys.
· Prepare a computerized key mid lock inventory to 'be updated as needed.
· Provide inventory copies to the City.
· Key copies will be made available for checkout using a signed key request mad logbook entry
system stating date, time, building number, name, compaay, phone nmnber and signature.
· Publish and distribute a list of personnel authorized to approve key requests.
· Certain keys may be issued on a long-term basis by memo signed by the receiving person,
copy to City.
· Key Control will be assigned to a designated person in writing as a collateral duty.
· The person with Key Control responsibility will follow up to retrieve keys that m'e not
returned within a reasonable time. Discrepancies will be noted and reported.
Teclmical Exhibit(TE)-8
Page 0
As buildings are leased, keys will be turned over to the leasing activity, and the key log will
reflect the transfer. Leased buildings will be removed from the Key Control Plan.
Technical Exh/bit(TE)-8
Page 1
Technical Exhibit(TE) -9
SPILL CONTINGENCY AND HAZARDOUS MATERIALS
'RESPONSE PLAN
1.0 Introduction
Title 40, Code of Federal Regulations Part 112.7(d) and California Code of Regulations Title 22,
Division, 4.5, Chapter 15, Article 4, Section 66265.51 requires that a spill contingency plan
(SCP) be prepared to minimize hazards to human health from any ~mplanned sudden or non-
sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water.
A Spill Contingency and Hazardous Materials Response Plan presents the. procedures for
responding to hazardous waste, fuel and other chemical spills and is in accordance with Federal,
State, and Navy regulations and the Lease In Furtherance of Conveyance ("LIFOC") at MCAS
Tustin between.the City of Tustin and the Department of the Navy. This Spill Contingency and
Hazardous Materials Response Plan applies to the LIFOC Premises (see Attachment 1, which
shows the LIFOC Premises) easements, all property owned by the City and areas accessed for
operating and servicing utility systems.
Generally, the City's leasing and subleasing of property within the LIFOC Premises is not
expected to result in the handling of w/~ste, fuel, oil or other chemical hazardous substances,
while the City's Property Management Contractor is expected to be handling some of these
materials in small arnom~ts. In its overall scope of responsibilities, the Property Management
Contractor could be both an accidental spill generator and spill cleanup resource. A spill could
occur in uncontrolled areas during the transfer of hazardous materials or waste at MCAS Tustin.
In addition, fa/lure of spill control facilities could result in a discharge on the Leased Premises
and easements.
2.0 Emergency Coordinators
In the event any hazardous wastes are hm~dled on MCAS Tustin, the City will be required to
have, at all times, at least one employee or contractor either on the facility or on call, with the
responsibility for coordinating all emergency response measures. The emergency coordinator,-or
in the terms employed by MCAS Tustin, the On-Scene Coordinator, must be thoroughly familiar
with all aspects of the contingency plan for the Leased Premises, all operations and activities at
the facility, the location and characteristics of waste handled, the location of all records within
the facility, and the. facility layout.
Table 1 which follows is the current list of individuals responsible to be emergency coordinators
during an emergency event both on and off the Lease Premises.
Technical Exhibit (TE)-9
Page 1
On-Scene Coordinators
Table 1
Emergency Coordinators
Phone No. Other
Orange County Fire Authority
Dispatch' Center
(714) 744-0516
Disposal Control Service
(800) 929-3274
City of Tustin
300 Centennial Way,, TuStin, CA 92780
Stun Altowaiji, Field Services Manager
(714) 573-3355 Pager (949) 856-6713.
Dana Ogdon, City Representative
(714) 573-3116 Fax (714) 573-3113
On-Site Security Company
.(714) 245-6800
Tustin Police Department (Watch Commander) (714) 573-3220
Caretaker/Property Management Contractor
Tom Miles, JHTM
On-site supervisor
(714) 979-7931
TBD
24 Hour no./will be
Provided
Navy_ Coordinator
Caretaker Site Office, Box 444, East Irvine, CA 92650 < for Federal Government owned areas
0nly>>
Ron Johnson'
(619) 572-1403
Technical Exl-fibit (TE)-9
Page 1
3.0 Coordination
Coordination among the various emergency coordinatOrs noted above is imperative to ensure the
proper and complete response to a spill, or emergency event. Orange County Fire Authority
(OCFA) will take the lead on this coordination once contacted by a City of Tustin On-Site
Coordinator. The OCFA will provide necessary equipment and personnel for the on-scene
operations team if it. is determined that Sublessee and the City or its contractors cannot handle a
situation. In rare circumstances such as a hazardous waste spill associated with another type of
emergency (i.e. earthquake), support from State and Federal agencies will be sohcited. These
agencies may include the California Department of Toxic Substances Control, the National
Response Center, and the Environmental Protection Agency.
4.0 Emergency Response Equipment
The Property Management Contractor wilI be responsible for acquiring and maintaining its own
spill control equipment for handling oil, chemicals or other hazardous waste. A list of spill
control equipment (e.g. Safestep, a liquid absorbing material) will be maintained by the Property
Management COntractor and each subcontractor that will be handling any chemicals and other
hazardous waste as shown as Attachment 2.
5.0 Emergency Response NOtifications
Spills are discovered by casual observation, part of a routine investigation, or during handling or
use. The primary responsibility of the discoverer of the spill is to notify the appropriate
personnel who are trained and equipped to deal with the emergency. The discoverer will
immediately notify the OCFA as identified in Section 2, above for all spills within Leased
Premises and easements. The OCFA will notify:
The Property Management Contractor (see section 2, above)
Tustin Police
City of Tustin Contact (see Section 2, above)
Navy Coordinator (see Section 2, above) for LIFOC areas and areas in 'Federal Gov't
ownership
State or Federal agencies as applicable
The OCFA will make a determination of the size and extend of the situation, and pursue further
notifications, if necessary. Agencies to be notified, and the criteria for doing so, followed:
Local Agencies
Orange County Sanitation District: (714) 962-2411 or 3301 if a spill enters the sewer
system.
South Coast A/r Quality Management District: (909) 396-2000 or (800) 572-6306 if a
spill could impact air quality.
Technical Exhibit (TE)-9
Page 1
Orange County Health Care Agency: (714) 667-3700 if additional health care, beyond
what can be provided by MCAS Tustin, is necessary, or if a risk to human health exists
off-Station.
Orange County Emergency Management Division: (714) 834-7255 if a spill affects areas
outside the Leased Premises and easements boundary.
Tustin Police Department: Dispatch (714) 573-3225 (or dial 9I 1').
State Agencies
Regional Water Quality Control Board, Santa Aha Region:
affected, or may affect, surface or groundwater.
(909) 782-4I 30 if a spill has
Department of Toxic Substances'Control: (714) 484-5451 if a spill threatens or may
threaten human health or the environment, of if a reportable quantity (see USEPA
information listed below) has been released as discussed in the facility's hazardous waste
facility permit.
Office of Emergency Services: (800) 852-7550 or (916) 262-1621 if'threat to human
health or welfare exists.
Poison Control: (800) 876-4766.
Federal Agencies
National Response Center (NRC): (800) 424-8802 whenever more than 100-gallon
occurs, regardless of location or hazard. The NRC will notify other approphate agencies
and implement the National Oil and Hazardous Substances Spill Contingency Plan.
USEPA: (415) 744-2200 if a spill threatens or may threaten human health or the
environment, or if a reportable quantity has been released as discussed on the facility's
hazardous waste facility permit. A List of Hazardous Substances mhd Reportable
Quantities (40 CFR Part 302, Table 302.4) can be found at the U.S. Environmental
Protection Agency's website at www.access.gpo.gov/ecfr/ or obtained by calling the
Environmental Protection Agency's CERCLA Hotline at 1-800-424-9346.
6.0 Emergency Response Procedures
The following' steps will be taken when encountering a spill, uncontrolled discharge, or a fire
within the Leased premises.
Step 1. Initial Response Actions
The discoverer of the spill or fire will immediately notify the OCFA of the presence of
hazardous substances and potential fire hazards at the site. The natm'e and location of the
incident, as-well as any information regarding injuries or threat or injure to human health
or environment will be reported.
Technical Exhibit (TE)-9
Page 1
Individuals trained in spill response (The Property Management Contractor,
subcontractor, OCFA and others) will attempt to contain the spill or extinguish the fire
using spill kits, fire equipment, and other emergency equipment located in the immediate
vicinity of the spill or fire.
The OCFA will begin notifying the appropriate agencies and personnel as discussed' in
Section 5.0.
Other personnel will evacuate to a prearranged location and await instructions from the
OCFA, if necessary.
The OCFA will initiate a preliminary assessment to evaluate the magnitude and severity
of the discharge, or tlzreat to public health or environment, assess the feasibility of
removal, and deterrnine the potential responsible part's ability to perform a proper
response, and determine if additional response actions are necessary. The assessment
may include collection and review data such as site management practices, photographs,
and interviews.
Step 2: Response Team Activation
The OCFA will' determine if the On-Scene Operations Team can handle emergency
response. If emergency response actions are undertaken by the City, its contractor or by
the Sublessee Tenant, then the OCFA will provide surveillance and any requested
assistance. If not, then the OCFA will initiate action to eliminate the hazard.
Defensive actions will be~n as soon as possible to prevent or minimize damage to public
health or the environment. Ali sources of sparks 0r flames will be eliminated, floor
drains will be closed, and physical barriers will be utilized to prevent a spill from entering
drains, steams, and drainage ditches.
Spills flowing in the' drainage ditch shall be deterred by use of commercial absorbent
booms stretched across the waterway, or by blocking drainage or nmoff pipes. Stabilized
straw bales or cl'ficken wire wrapped with absorbent material may be substituted when
commercial booms are not available.
Step 3: On-Scene Operations Response
If the On-Scene Coordinator cannot handle the emergency response with support from
City's Property Management Contractor or any Sublessee, the On-Scene Coordinator will
summon assistance from the resources identified in Section 2. The OCFA will respond to
a hazardous spill emergency by performing any or all °fthe following tasks:
Removing spilled material by pumping into salvage tmzks.
Controlling vapor clouds with a fine water spray.
Keeping tanks with flammable material cool with water.
Technical Exhibit (TE)-9
Page 1
Applying soil, blankets, foam, carbon dioxide, or dry chemical extinguishers to fight
fires.
Step 4: Activities Following an Emergency Response
Depending on responsibility for tlie spill, either the On-Scene Coordinator or the CSO
will ensure that contaminated equipment, soil, and water are disposed of at permitted
disposal facilities.
The Caretaker' Site Office (CSO) will determine if the Property Management Contractor's
spill prevention and contingency plans need to be reviewed and revised to address future
events.
The' Property Management Contractor will prepare a spill report for City acceptance and
the City will submit it to the CSO.
During an emergency response, a site will. be controlled to prevent or reduce the possibility of
exposure to contaminants and the transport of hazardous substances from the site. Zones will be
established in which prescribed activities will occur.
Exclusion Zone: The innermost area where the contamination exists or could be
expected to occur. Only authorized persormel are permitted in this zone. All
investigation and remediation activities occur in this zone. Appropriate personal
protective equipment would be dormed prior to entering this zone, and removed prior to
entering the Support Zone.
Contamination Reductions Zone: Surrounding the Exclusion ZOne, this zone provides a
transition area between contaminated and clean areas. Decontamination of personnel
occurs within this zone.
Support Zone: The outermost area where no contamination exists. This zone is used for
authorized observation of remediation activities, documentation of events, and oversight
activities. Contaminated or potentially contaminated equipment and personnel are not
permitted within this zone.
7.0 Medical Emergency Response
If a severe physical or chemical injury occurs, Orange County Fire Authority Station personnel
should be summoned for emergency medical treatment and ambulance service by dialing 911.
Minor injuries can be treated on site by qualified first-aid and CPR providers. If additional
treatment beyond first aid is required, the injured person(s) will be transported to a local hospital.
Orange County Fire Authority Station ambulance service personnel should be determining the
hospital destination depending upon the nature and severity of the injuries suffered. However, a
Hospital Route Map is provided as Attaclu-nent 3.
If an exposure to contaminants occurs, the following general "first response" guidelines Mil be
used:
Tectmical Exhibit (TE)-9
Page 1
Contact/Absorption: Apply large amounts of distilled or tap water to flush contaminants
from the skin for at least 20 minutes. Start flushing while removing contaminated
clothing. If irritation persists, repeat flushing. Assess the condition of the individual and
transport to a medical center if necessary. Do not transport the victim unless the
recommended flushing period is completed or unless otherwise directed by responsible
Orange County Fire Authority emergency personnel.
Inhalation: Move the victim immediately to an area providing fresh air. Provide
decontamination and artificial respiration if necessary. Assess the condition of the
individual and contact the Orange County Fire Authority for an emergency response if
necessary. Transport the victim to a medical center if necessary.
Ingestion: Immediately contact the local poison control center and Orange County Fire
Authority. Treat the victim as directed by poison control center personnel at 1-800-876-
4766 or the Orange County Fire Authority, as appropriate.
8.0 Evacuation Plan
Internal alarms, including horns, bells, and chimes, will be used to signal an evacuation.
Personnel will leave the site quickly and safely as possible. The OCFA, Security Contractor,
Caretaker Site Officer and City of Tustin Caretaker/Property Management Contractor will be
notified by ma external alarm system and will respond to the scene. If appropriate, the On-Scene
Coordinator will order an evacuation of the Leased Premises. The OCFA, City of Tustin
Caretaker Property Management or Caretaker Site Office will be jointly or individually
responsible for affecting an Evacuation for property in Federal Government ownership. At
present, the entire former MCAS Tustin facility is accessible from only one location (main
entrance at:, Valencia Avenue and Red Hill Avenue). All emergency egress and ingress shall be
from this single location until alternative egress and ingess locations can be
identified/constructed by the City of Tustin.
Lifocspillcontingeneyplan
Technical Exhibit (TE)-9
Page 1
Attachment 1
Technical Exhibit (TE)-9
Page 1
Attachment 2
Spill Control Equipment
Te¢12zical Exhibit (TE)-9
Page 1
The following equipment and materials will be maintained by the Property Management
Contractor for use during spill response activities'
Absorbent pads
· Grm~ular absorbent material
· Polyethylene sheeting
· 55 gallon drams
· shovels and assorted hand tools'
Technical Exhibit (TE)-9
Page I
Attachment 3
Hospital Route Map
Technical Exhibit (TE)-9
Page 1
Technical Exhibit(TE)-10
Lease In Furtherance of Conveyance Between the City and United States
of America, acting by the Department of the Navy
( Attached by referenced)
Technical Exhibit (TE)-?
Page 1 1
Technical Exhibit(TE)-ll ·
Ove~wiew
JHTM is very experienced with project start-up and recognizes that there is much work to be done
to establish our presence at MCAST. For JHTM, the startup for this project will entail the
deployment of a field staff, subcontractors, equipment, communications, project management
and accounting systems, operating procedures, policies, materials, and phase-in supervision. All
of this must be thoughtfully produced and carefully coordinated in order to put in place a
comprehensive maintenance operation that will serve the City's objectives for MCAST. A
Phase-in Team will be established to lead this effort. The team will determine who, what, when,
where and how to assemble and deploy the Company's resources for this project, and the team
members will also coordinate with City officials with the aim of maximizing teamwork and
cooperation during the transition.
Phase-in Team Composition
Team Leader (Tom Miles) - Mr. Miles has the authority to represent JHTM on the Agreement
and in all matters pertaining to the deployment of resources in relation to this agreement.
Tom will have subcontracting and purchase authority for JHTM who will provide .support
du~g the Phase-in period and will be available for Agreement issues if needed..
JHTM admi~zistrative and technical support-, personnel will be assigned with teclmicaI
experience in computer hardware, software, network, commmzications and Human Resources
and to assist in follow-up ( for establishment of the service desk, financial, work planning and
scheduling, work order control, technical Iiason, digging permits, technical library, etc.).
Team Member- JHTM will propose an on-site supervisor.
Phase-in Concept
1. Setup the office and equipment as soon as possible after award of the contract. The specific
specific equipment, furniture and systems necessary for Agreement deployment in support of the
onsite staff will be defined. These items will be assembled and deployed within the first week of
the contract and will include items such as desks, chairs, file cabinets, copier, fax and' office
supplies.
The rapid .deployment of computer equipment is crucial! New or temporary equipment will be
.deployed to the site to allow for a functioning local area network by the second week to allow the
Phase-in Team to have intercmmectivity at the site. The time to populate the database tables
with existing inventory information is estimated to be about two weeks. The target completion
date for this task would be within 30 days of a notice to proceed. This completion date aims to
precede the conta'act date so that the Phase-in Team can concentrate on reports and queries for
effectively managing the project. Other equipment and supplies identified in the budget such as
Technical Exhibit (TE)-I 1
an office computer server, printers, tools and other known requirements will be Purchased,
leased or rented during thc first and second week of deployment. Vehicles will be leased or
rented as necessary and consistent with the staff hiring scheduling.
2. Deploy the members of the Phase-in Team as necessary. Deploy the On-site supervisor to
obtain custody of the facilities. Deploy the technical and administrative support team to set up
the computer equipment, LAN, VPN (if desired), network and server, to collect information and
develop reporting and query parameters. Deploy the Team Leader to interface with the City on
formal issues pertaining to the management of the contract.
3. Develop informal lines of communications to learn as much as possible about City reporting
requirements. Initiate the recurring schedule. Develop the protocol for the baseline inspection
and inventory.
4. Recruit mud hire laborers/craft people.
5. Develop subcontracts and blanket purchase agreements. Identify and setup vendor accounts.
6. Indoctrinate the project staff and sub-contractors on the policies .and procedures relevant to
this project.
.,
7. Stand down the Phase-in Team.
Approach 'to Interfacing with City and On-Site Navy Operations
There is no privity of contract between JHTM and the Navy. Subsequently, the only formal line
of communication for this contract is between the JI-tTM Phase-in Team Leader and the
Assistant City Manager, the Caretaker Management or their authorized representatives.
The goal, though, is to establish teamwork and numerous informal lines of conxnunication with
various City to develop a communication protocol and to promote temuwork, cooperation and
rapid sharing of infonuation among interested pm'ties. The Property Management Contractor
intends to maximize the use of electronic media such as email to share information broadly with
the City.
S taffin g Plan
The managers and administrative support staff proposed by the contract are current employees of
JHTM or under sub-contract to them and will be deployed to the site during the first week of the
contract. Any JHTM hires for the Agreement will be hired in accordance with well-established
procedUres of JHTM. JHTM will conduct a formal orientation of Corporate, regulatory and
govemrnent policies to acquaint employees with the project.
Teclmical Exhibit (TE)-I 1
Mobilization Chronology
Agreement Execution 15 days
Insurance and Bond: -5
Notice to Proceed: +0
Mobilize office equipment: +2
JI-ITM Subcontract: +2
Mobilize permanent staff: +3
Deploy Team Member +3
POs for equipment +3
Setup office +7
Deploy Technical & Admin.
SupportTeam Members +7
Receive equipment +30
Develop subcontracts and vendors +30
Inventory Facilities +45
Develop Recurring Schedule +30-45
Develop Reporting System +30-45
Teclmical Exhibit (TE)-I 1
Phase-in Items Checklist
A. Finalize Agreement Management Details
A. 1. Billing and Payment Procedures
A.2. Submittals and Submittal Review
B. Notice-to'Proceed From City to Management Contractor
C. Agreement Submittals
C. 1. Insurance
D. JI-ITM Subcontractors
E. Programming the Access-based Facilities Management System
F. Finalize Phase-in Plan and Mobilization Details
G. Jobsite Mobilization Checklist
G. 1. Site and Site Services
G.l.a.
G.1 .b.
G.l.c.
G.l.d.
G.l.e.
Clearances to Enter MCAST Gates
Site Utilization Plan Prepared and Approved.
Bldg to be occupied electricity on.
Bldg to be occupied'water on.
Dumpster, disposal arrangements.
G.2.b.
G.2. Field Office and Office Equipment
G.2.a. Office Custody - Building to be occupied
G.2.a.(1). Keys
G.2.a.(2). Condition Inspection
G.2.a.(3). Cleanup
Employee Offices - TBD
G.2.b.(1).
G.2.b.(2).
G.2.b.(3).
G.2.c.
G.2.d.
G.2.e.
G.2.f.
G.2.g.
G.2.h.
G.2.i.
Project Manager - Tom Miles
Administrative support - TBD
Subcontractor Offices/work areas- Requirement TBD
Light and Power
Telephones/portable phones
Digital Telephones/Radios for Site Co~rmmnications/with City
Heat, Ventilation, Air Conditionh~g
Lavatories
G.2.g.(1). Use of existing
G.2.g.(2). Portable (Quantity TB)
· Water
G.2.h.(1). Use of existing
G.2.h.(2). Bottled Water
Other
G.3. Office Furniture
G.3.a. Desks, chairs, stools
G.3.b. Conference table
G.3.c. Plan rack
G.3.d. File cabinets
G.3.d.(1). Regular
Technical Exhibit (TE)-I 1
G.3.d.(2). Locking
0.3.d.(3). Fireproof
G,3.e. Bookshelves
G.3.f. Plan storage cabinets
G.3.g. Supply cabinets
G.3.h. Wall Partitions ( if needed)
G.4. Office Equipment and Supplies
G.4.a. Copier
G.4.b. Fax
G.4.c. Typewriter
G.4.d. Work Station Computers
G.4.e. LAN Connections
G.4.f. Communications equipment
G.4.g. Server
G.4.g.(1). Website - Requirement TBD
G.4.g.(2). VPN - Requirement TBD
G.4.h. Router
G.4.i.. Printers
G.4.j. Software
G.4.j.(1). Word Processing
G.4.j.(2). Spreadsheet
G.4.j.(3). Database
G.4.j.(4). Scheduling
O.4.j.(5). Other (TBD)
G.4.k.
G.4.1.
G.4.m
G.4 .n.
G.4.o..
Refrigerator, coffee machine, supplies
Copy, computer, fax paper
Office consumables
Office tools
Bulletin Board
G.5. Office Safety and Security Equipment
G.5.a. Fire & Intrusion Alarms - TBD
G.5.b. Fire Extinguishers
G.5.c. Hard hats
G.5.c.(1). Company personnel
G.5.c.(2). Visitors
G.5.d. First Aid K/ts & Supplies
Technical Exhibit (TE)~I 1
G.5.e.
G.5.f.
Emergency phone numbers
G.5.e.(1). Names of any employees with medical training
Signs & Notices
G.5.f.(1).
G.5.f.(2).
~.5.f.(3).
G.5.f.(4).
~.5.f.(5).
G.5.f.(6).
Company.field office signs
Wage Determinations
Labor Department Notifications
Hard hat Signs - TBD
EEO Notices
"Keep Out", "Danger" and "Restricted Area" Notices
G.6. Administration
G.6.a. Project Manuals and Log Books
G.6.a.(I). MANAGEMENT CONTRACTOR Corporate Policies Manual
G.6.a.(2). MANAGEMENT CONTRACTOR Safety Manual
G.6.a.(3). MANAGEMENT CONTRACTOR Procurement Policies and Procedures Manual
G. 6.a.(4). MANAGEMENT CONTRACTOR QC Plan
G.6.a.(5). MANAGEMENT CONTRACTOR Government Property Policy Manual
G.6.a.(6). Project Operations Manual (Work Plan)
G.6.a.(7). Building Code Books
G.6.a.(8). Estimating Manuals
G.6.b. Supply of Job Forms (TBD)
G.6.c. Start-Up Project Files
G.6.c.(1). Contract & Correspondence Files
G.6.c.(2). Facility Record Folders
G.6.c.(3). Vendor Files
G.6.c.(4). Accounting Fries
G.6.d. Subcontract Files
G.6.d.(1). Subcontracting Authorization Requisition Process
G.6.d.(2). Subcontract Documentation (IAW MANAGEMENT CONTRACTOR
Procurement Manual)
G.6.d.(3). Subcontract Flowdown
G.6.d.(4). Project Directory
G.7. Contract Documents
G.7.a. General
G.7.a.(1).
G.7.a.(2).
G.7.a.(3).
G.7.b. Specific (
G.7.b.(1).
G.7.b.(2).
O.7.b.(3).
Project Manual
Building Code Books
Specification Reference Material (TE-1-2)
some resources on site and others at E1 Toro library to be moved)
Base Maps
Drawings
Inventories
G.8. Contract Management Documents G.8.a. General
G.8.a.(1). Agreement
G.8.a.(2). Pricing and Budget Documents
G.8.a.(3). Cooperative A~eement w/Appendices and Sections
Technical Exhibit (TE)-I 1
G.9. Contract Execution
G.P.a. Pemxits
O.9.a.(1). Permit Procedures '
G.P,a.(2). Copies of Existing Marine Corps Permits
G.9.b. Billing Procedures
G.9.b.(1). for the Agreement.,
G.9.b.(2). ' for Subcontractors
G.9.c. Project Meetings
G.9.c.(1). Kegutar meeting schedule
G.9.c.(2), Minutes for meeth~gs
G.9.d. Dispute Resolution'
G. 10.
Job Cost & Production Control
G. 10.a. General project budget
G. 10.b. Resource estimates: material and labor
G. 10.c. Budget FOrms
G. 1 O.d. Job Cost Reports
G. 10.e. Change Order estimates
G. 10.f. Baseline Recurring Work Schedule
G.11.
Project Contacts
G. 11.a. Owner Representatives - CSO
G.11.b.
G.11.c.
G. 11.a.(1).
O. 1 ~.a.(2).
Caretaker
Enforcement
o. 11.c.(I).
o.11.c~(2).
G.11.c.(3).
G. 11.c.(4).
Field Inspector
Supervisor
Authorities
General Building Inspector
Plumbing Inspector
HVAC Inspector.
Fire Protection Inspector
O. 11.d. Security / Life Safety
G. 11.d.(1). Police
G. 1i.d.(2). Burns Security
G. 11.d.(3). Fire
G. 1 I.d.(4). Hospital
G:I 1.d.(5).. Emergency
G.11.d.(6). Alarm
G.11.e. Jobsite , City, CSO Personnel home phone numbers
Tecbafical Exhibit (TE)-I 1
TECHNICAL EXI-IIBIT (TE-12)
UTILITY DESCRIPTIONS AND INVENTORIES
1) WATER DISTRIBUTION SYSTEM
The potable water system at Tustin base is served by Irvine Ranch Water District (IRWD)
through 9 main water lines with meters and at seven connection points there are government
owned pressure regulators and or backflow prevention devices. The primary potable water
distribution system is comprised of (73,068LF) of water lines'ranging in diameter from 2 to 16
inches in size and portions are constructed of cast iron cement lined and asbestos cement piping.
The system has 140 sectional valves on the main lines of the system, 164 fire hydrants with shut
offval.ves, 6. pressure regulators and 70 backflow prevention devices.
There is a 10" main water line connection to the base that is used for fire protection services only
and it only feeds the fire protection systems in maintenance hangars 520, 524 and 525. This line
was installed through an agreement between IRWD and the City of Santa Aha and is an
emergency inter-tie connection to the Santa Aha water distribution system.
Housing located in the northwest portion of the base is proPOsed for public bid sale by the Navy
(to be sold by the Navy via public bid sale). The water supply for these un/ts is connected to the
loop system from connection No. 1 and connection No..2. The water supply lines consist of a
1 O-inch line off of Serveryns Road and two 8-inch lines; one is west or behind building 41 and
the.other is just south 'of building 41. There are no meters or baclcflow devices in this location.
Connections 1 through 5 provide water to all of the industrial portions of the base including the
barracks areas, hangars, and all other facilities located west of Peters Canyon Channel.
Connection No. 1 is the primary base transmission main line and. is fed from IRWD's
16-inch inter-connection main line located adjacent to building 190 where it is reduced to
a 14-inch.cast iron line with a meter and backflow prevention devices. This cormection is
'located on a station approximately 1,900 feet north of Barranca Parkway and building
190. (Map grid F-8)
Connection No. 2 is an 8-inch metered' main line with a backflow prevention device
which is connected to the IRWD owned 18-inch Navy line at Warner Avenue, 400 feet
east of Red Hill Avenue. This connection is looped with connection No. 1. (Map grid F-
2)
Connection No. 3 is a 1 O-inch line with a meter and a pressure-reducing valve that is
com~ected to the central operating turnout of the IRWD owned 18-inch Navy line. The
connection is located at the northeastern edge of the main helicopter pad, midway
between'hangars 28 and 29. This connection is tied into a 12-inch line which opens
automatically when the distribution system water pressure fails to a predetenrfined setting
for low water pressure or upon fire flow demands. It also acts as an up capability during
emergencies or for maintenance to the primary connections, meters or backflow devices
at cormections No. 1 and No. 2. (Map grid E-7)
Technical Exhibit (TE)- 12
Page 1
Connection No. 4 is au 8-inch metered main water line with a backflow prevention
device which provides domestic water and fire protection to building numbers 212, 528,
529 and 530. This line is located at Barranca Parkway and Armstrong. (Map grid H-4) '
Connection No.-5 is a 2-inch metered water line with a backflow prevention device
located off Moffett Drive. It is connected to the IRWD owned 19-inch Navy line mhd it
services, offices and the compound area..(Map grid C-10)
Connection No. 6'through No. 9 provide water service to housing east of Peters
Channel. These housing areas are provided water service from four service connections.
No. 6 through No. 8 provides water to Irvine Park South, Moffett Meadows and Irvine
Park North, neighborhoods at the former MCAS Tustin. Connection No. 9 is a new
connection that serves the Marble Mountain housing area south of Warner Avenue. (Map
grid F-11)
Connection No. 6 and No. 7 are two 8-inch metered water main lines with pressure
regulators and are connected t° the IRWD owned 18-inch Navy line nmning parallel to
Moffett Drive. The connection points are located between the Harvard gate and Peters
Canyon Channel. These lines create a looped system with a connection at No. 8. They
Provide water and fire protection to all housing north of Warner Avenue and south of
Edinger Avenue. (Map grid C-11 and C-12)
Connection No. 8 is a 1 O-inch metered main water line with a back/low device. This
line is located at and connected to IRWD's t2-inch line off Warner Avenue at Peters
Canyon Channel. It' is looped with the two 8-inch lines, No. 7 and No.. 8, which, in
effect, provide a closed loop system for the housing areas. (Map grid F-11)
Connection No. 9 is an 8-inch main metered line with a backflow device that provides
water service to the .Marble Mountain and is connected to IRWD on Harvard Avenue
between Warner Avenue mhd Barranca Parkway. (Map grid F & G-Il to 12)
2) ELECTRICAL DISTRIBUTION SYSTEM
The caretaker will operate and maintain primary and secondary, overhead and underground
service lines. The caretaker will assume responsibility for operation, maintenance and repair of
the entire electrical' distribution and service system. Electric power is supplied by Southern
California Edison (SCE) at 12kv. There are a total of eight substations and switchgear units
with SCE meters.
The electrical service is delivered by SCE via transformer substation No. 1 at Building
12. The electrical power is distributed at 2,400 volts through ten radial feeders installed
in aerial and underground systems. The feeder conductors range in size from No. 4 to
No. 1/0. (Map grid D-4)
The second service is Substation No. 2 with two sources. One feeds a bank of SCE
transfonuers reducing the 12ky supply to 4,160 volts for the govermuent switchgear.
This equipment no longer has any loads. The second source is the feed for the 12ky
governrnent switchgear that now feeds most of the buildings in the area. (Map grid H-8)
Technical Ex_h/bit (TE)-12
Page 2
· The third service is a 12kv feed to a bank of government switchgear that provides power
to buildings 245,246, 538 and 539. (Map grid F-2J
The fourth service is a 12kv feed to a bank of government switchgear that provides power
to buildings 172, 176, 194, 212, 254, 255, 524, 525, 526, 527, 528, 529, 530, 531,532,
535 and 536. (Map grid E-2)
· The fifth service is a 12ky feed to a bank of government switchgear that provides power
to buildings 4, 27, 30, 161,226, 253,505, 506 and' 523. (Map grid D-4)
The sixth service is a 12kv feed to a bank of government switchgear that provides power
to the housing between Warner and Edinger Avenues and between Harvard Avenue and
Peters Canyon Channel. (Map grid E-10)
'The seventh service is a 12kv feed to a bank of goVernment switchgear that provides
power to the housing between Warner Avenue and Barranca Parkway and Harvard
Avenue and Peters Canyon Channel. (Map grid F-10)
The eighth service is a 12ky feed to a bank of SCE switchgear that provides power to
housing via SCE equipment all. the way to the structure meters. This area is located in the
northwest portion of the base, backing up to Edinger Avenue. (Map grid A-3)
3) SANITARY SEWER SYSTEM
The sanitary sewer system at MCAS Tustin consists of approximately 61,679 feet of mainline
sanitary sewer ranging in size from 6 inches to 14 inches, including force mains. About half of
this system is gravity operated; the other half operates with lift stations. Three main .outlets flow
into OCSD at Red Hill and Warner Avenues, Red Hill Avenue and Barranca Parkway and at
Harvard Avenue.
There are 14' lift stations in total shown on the Marine Corps Air Station Master Plan (a Marine
Corps document). Major lift stations are marked in green; small stations in blue. Four of the lift
..
stations serve housing; the rest serve different Parts of the base.
4) NATURAL GAS DISTRIBUTION SYSTEM
MCAS Tustin cUrrently receives its na[-ural gas from the Southern California Gas Company
(SCG) through nine separate connections to its main lines. Five of the nine connections (No. 1
through No. 5) serve the base proper. Housing is served by the four remaining natural gas
connections (No. 6 throu~hNo. 9) to SCG lines and one connection from the base supply line.
· 'The No. 1 (primary) connection is located off Red Hill Avenue at the main gate entrance
to the base. This is a 6-inch steel line fi'om the meter regulated to 8 pounds per square
inch (PSI) and reduced to a 4-inch polyethylene line aboard the base.
The No. 2 connection enters the base at Red Hill and Warner Avenues. This is a two-
inch line, regulated to 4 PSI.
Technical Exl'fibit (TE)- 12
Page 3
Thc No. 3 connection enters the basc at Armstrong and Barranca Parkway. This is a 1-
1/4 inch line regulated to 4 PSI and serves a small group of buildings located within a
compound at Armstrong and Barranca Parkway.
The No. 4 connection enters the base off Barranca Parkway near Von Karmon. This is a
3/4-inch line regulated to 10 PSI and serves the Armed Forces Reserve Center compound.
The No. 5 connection enters the'base near 2816 South Warner. This is a 4-inch line
regulated to 45 PSI. It is a dedicated line serving an environmental ground (earth) clean-
up facility located off'Windmill Road north of Building 186.
The No. 6 connection is located offEdinger Avenue and Serveryns Road. This is a 1.-1/2
inch line regulated to 6 PSI serving the balance of the housing area known as Tustin
Villas.
The No. 7 connection is located at Moffett Drive and Harvard Avenue. I~ is a 2-inch line
regulated to 12 PSI, The line splits and serves the housing areas known as Moffett
Meadows and Irvine Park North.
The No. 8 'connection is located off Harvard Avenue at Longstaff Way and Brand Street.
It is a 4-inch line regulated to 22 PSI. It serves the housing area known as Irvine Park
South.
The No. 9 connection is located off Harvard Avenue at Marble Mountain Road. This is a
4-inch line regulated to 22 PSI. It serves the housing m'ea known as Marble Mountain
Park.
The connection coming off the base supply line is located at Serveryns,Road and Dyer
Ct. This is a 4-inch polyethylene line regulated to 8 PSI and serves part of the northwest
housing area known as Tustin Villas.'
Technical Exhibit (T~)-i 2
Page 4
FIRE HYDRANTS
Location I Make Outlets I Type Main Map-
Grid
1 CORNER OF LANDSDOWNI~ & MCCAIN~ VAN"DEUI~K' 1-4&~-2.'5 ~T
,,
2 CO~R OF K~LLE~ MCCA~ & S~TH VAN DED~i'~K , 1-4~'2-2.5 ~T '8, ...
3 ~ ~kO~ OF BLDG 93' V~ DBO'l'gK [ 1-4&2-2.5 ~T 8' "
4 SE CO~K 0F B~.DG '168 V~ DEUT~K ~ 14&2-2.5 ~T
"5 Mcc~ &'SmTH BLDG 167 V~ DBD7~K 1-4&[-2'.5 ' ' ~T 8'
6 O~'~'ICBRS CL~ BLDO C-4 VAN DBU'r~K 1-4&2-2.5 ~T 8, .... .' '
7 FOOTBALL ~'~LD' - ~V~ DBDTE~ 1-4&2-2.5 ~T 8'
8 FKO~'LA~ OF QU~TgKS "A" ~V~ DEU'TgK 1-4&2-2.5'" '~T 8' ~ 'B2
"'9 FOOTBALL F~LD 'V~ DBUTEK. 1-4&2-2.5 ~T 8' '
10 FOOTB~L FIELD ' .VAN DEUT~k ' 1-4&2-2.5 ~T '8,"
1 t FOO~L FIELD V~ DB~K 14&2-2.5 ~~ 6~- --
'12 FOO~ALL F~LD V~ DE~R 1-4&2-2.5
13 ~S~E OF PI~IC ~A V~ DE~EK 1-4&2-2.5 ~T 6' B2
15 E S~E BLDG 89
18 F~L F~ N E~
20 8 E~F~LF~ "· :' '
....
21, 8 S~E OF COPELA~ N OF BL~ 19
22 .~ FRO~ OF BLDG 27
23 CO~K OF SEER, S V~
24 8 S~E OF SEER, S BLDG 50 V~ DB~R 14&2-2.5 ~T 8'
25 SW OF BLDG 5 ON L~SDO~ ~ G~E~G 14&2-2.5 ~~~O'
26 8W CO~K OF L~SDO~ & V~ DE~K 1~&2-2.5 ~T 10' '
MO~E~ BLDG 5
27 SW CO~K OF MOFFE~ & V~ DE~K 1-4&2-2.5 ~T 10~~
LA~SDO~ ~
28 SW OF BLDG 300
~ W OF L~SDO~ ~, SE OF BLDG V~ DE~K i-4&2-2.5 ~T 12'
300 .
N OF BLDG 184 NE OF ~ ~SS ~LL IG~E~G 14&2-2.5 ~T 10' [ D3
31 ~ SOF~LDG86'
32 ~ MO~E~ & SEER, S CO~R 1-4&2-2.5 ~T
35 CROSS & MCCO~ ~ FRO~ OF BLDG ~G~E~G 1-4&2.2.5 .~~ 10~'
49
36 B B~ OF BLDG 4 ON BEVY
37 ~OSS & SEER, S BY ~ C~
WASH ~CK
~ OF CALNAN & COPgL~
Teclmical Exhibit (TE)-.'
41 S SIDE MCCORD ~z CALNA/<~ ACROSS '"' GR.EENBURG i-4&2-2.5 WET
Fl{OM BLDG 16
42 SW CO'RlqE.'R. OF HANGA_R #2 ~I~EEN'BLrRG'. 1-4&2-2.5 WET 12'
~43 W'SIDE OF HA_NG~#1 GKEE~L~G 1-4&2-2.5 WET 10
44' W SIDE OF HA.NG./~K'#1'" GREEN'BURG t-4&2-2.5 · WET 10'
45 N'W CORN'ER OF' HANG~ #1 .... GKEEI,rBuKG 1-4&2-2.5 WET ..... 10' ..4
4'6 NE CORNER. OF HA~GAR #1 GKEENBURG 1-4&.2-2.5 WET 10'
47 B SIDE 'OF H.A~GAR'~/'I GKEENBLrRO 1-4&2,2.5 WET 10'
zig E SID'E OF K,~.N'GA-R' # 1· GREENBURG 1~4a2-~.5 WET / 10' D5
49 E SmE"OF'~G~'#1" GP,~.EN'BUKG 1-4&2-2.5 .... wET
50 N?V CORNEX. OF MATSSA "' ~GRBENBLrRG' 1-4~:2-2.5 WET 8' '
52 w s'iD~, oF ~~,EB~E~ ~rss/' ~G~~~ 2-2.5' ~T
53 '~' S~E OF'B~LEBEE ~ G~g~G 2-2.5 ~T
~'5 ~ CO~R dF B~LEBEE ~ G~~~G 2'.2-~ ~T .
'56 SE ~0~ OF ~TSSA G~E~G ..... 2.2-5 ~T 8, F2
57 E SInE OF ~TSSA " G~E~G 2.2-5 " ~T 8' ....... '
39 E S~ OF ~TSSA G~E~G 2.2-5. ~T
~0 ~ Sine OF ~TSSA '~G~E~G 2.2-5.. ~T
"' st ~'co~x 0F ~TSSA e~~G 2.2-5 ..... W~ S"
63 NOFgLDG29 . -... G~E~G. 14&2-2.5 ~T 10'
64 N OF'BLDG 29 . .. G~E~G: 1-4&2-2.5" ~ 10"
65 EDF.BLDG29 ..... ~E~G '" i2~&2-2.'5 ' ~T "
66 'SE 0F'BLDG 29 ' " G~E~G !-4&2223 ~T 10'
67 s sine OF' BLDG 29 ~~~G t-4&2-2.5 ~T t0'
'68 .... S S~E ~FBLDG 29 '" G~E~G. 1~'&2-2.5' ~T 10' ....
69 'SW CO~R OF BLDG 29 ~E~G :124~22.5 ~T ..... 10'
70 N CO~R OF'gLD~' 132 ...... G~~~ .... 14&2.2.5 ~5 8' .....
"71. BE~ENB~S 132 &BLDG 184 G~E~Q 2-2.5 ' "' ~T '
72 E CO~R 0F B~ 134 ~~~ 2-2.5 ' ~T -.
'73 w co~oF B~ ~3'4 ~~O 5-23 " . ~Z 8, ..
"74 S:.OF B~S I35 G~E~G 2'-2.~ ~T
75 ~FRO~OFBLDG 21~' G~E~G" 14&2-23 ~T
76 ~ OF B~DG 12 A~OSS"~'~ET G~E~G 2-2.5 ..... ~T 8'
77 'B~O~ & P~ELL G~E~G 2-2.5 ~T 8'
'78 P~ELL&MO~O ...... G~E~~ " 2-2.5 "'~g 8'
'~9 P~ELL & GOODEN " G~E~G 2-2.5 ......... ~T ~ 8'
81 5ONGST~F & CABLE G~E~G 2.2.5 ~T
'82 CA~LE'&Go'OD'EN G~E~G . '2-2.5 .. .~T 8, '.
s~ CA~L~ AM0~O IO~~O " ~.2..~.. '~T 8,...
84 CABLE & B~cRO~JG~E~G -'.~2-2.5 1~T 8' .
85 MO~O & KUGGLES JG~E~G 12-2.5 . '~T ' 8'
"86'[ g[46 KUGGLES ..... G~E~O 2-2.5 ~T 8'
87 RUGGLES '& LoNGST~F G~E~O 2-2.5 ~T
88. '5~ ~ ~0sosT~.. ' . o~~o ..2-~:5 ...... '~r 8,.. ....
..
Technical Exhibit (TE)-I 2
89 BRAhND & MOiUNO sa~Nstras 2-2.5 '" W~T
90 B~ & B~CkdBT ' ..... S~~~O. "' 2-2'.'5 · ~T 8';' ..
9 ~ ~C~O'Sf'~-k'bM Bribe tvv ................
92 N"~ ~ BLDG I77 ........
93 W dF BLDO 182'L~ s~cK ON~RON ~C~ "2-2.5 ~T ' 6'
2
9~ W B~ OF'T~ MOTOR POOL G~E~O"' 1.4a2.2.~ ' .,~T 8~'
CO~O~
95 BY OATB T0"~oT~R pOOL BLD~ 186 G~B~o' ~T 8'
97 ~F~L~O ~A"ON ~ON ~ .....
98 BLDo ~90 ..... " '
,
'"~9 BLDO 190 ..............
100 BLDO' i90 .....' .......
'i01 SW cO~R OF BLDG 190' " '
102 S OF BLDG 172 ~TSSA ~k ' ' G~E~G. 1-4&2'22'[5 ~T 8'
"~'of s o~ ~ ~s~ b~;~'~ · '" '"
· , ,
'-i06 W OF BLDO 212' "
107 N Stub OF C~H sTA~oN iO~E~G ' ~T '"8'
~08 ¢ n~"Sr .... ' .... ~4~i.2.5 nzy
109 JACKSON CO~T" lb4&2-2.5 'DRY
-. .... . .... , ,.
110 JAcrsON CO~T ...... ' ' ' . -. 1-4~2-2.5 DRY
-i I 1 Fx~ C0~T " " ' .... 14&2'-2,5 DRY
~ ,,,. ,
112 B L~ S~ " t4&2-2.5" DRY
.
-113 g'L~ ST 1~&2-2.5 DR~
.... 114 DO~LL"CO~T '" 1-4&2'2.5 DRY '
115 C0~R OF L~ 8T & J~S CO~T 14.5&1-2. ' ' ' "
'"116 CO~R OF'L~ ST & R~OLIS "' 14.5&~-2.
CO~T
co~z
- 1 ~9 co~R oF $~ ST & O~ CO~T "'Ci2'
" i20 CO~R OF ~W~ SZ a
CO~T
121 ~ ~RO~ OF 3168 B~ ST " 14..~ .......
.~22 . CO~OFB~ &~BE~CI "'1.4.~ ' .
123 ~ ~'~O~ OF 3~66 B~ ST '
'~4 c0~l o~ ~sgn ST a ~~ ST '" " ......
125 CO~R OF P~ELL'ST & BACH ST ......
[26 CO~R OF P~ELL'ST"~ JO~SON ...........
~ CO~T
....... ,, ,
128 '~S & BEC~R ...... i ~1-4&2-2.5 ~T 6, ..
' 129 ~S BE~g~ BEc~R & POLIQ~.[ ' ......~I-4&2-2.5 ~T
[~0 POLiQ~ ..... ... 14&2-2.5 ~T.
· , ,, , ,: ......
Technical Exhibit (TE)- 12
WATER DISTRIBUTION METERS' AND LocATIoNs
No, Map Grid Size, in.'"
1 F-8 t4
2 F-2 8
3 E~7 "'12
4 H-4 8'
5 . c-Re
6 C-il g
,,,
7 C-12 8
8 F-II 10
9 o_ii 8. ..-
BACKFLOW PREVENTERS
~3erial No. Manufacturer,. Location, Size Map' Model "Type
Grid
9602051359 FEBCO BY IvLETER AT 8 O-12 825YD Reduced Pressure principle.
_ :.~. H.A_KVARD device
Z28483 ;: WILKINS R/S/O 3206 ,LDO... 2 C-I 1 " Reduced pressure principle
device
~4-oBi0°So8 ~r~Fi-cn, r~ m~.~mkro 3400 3 ciii Reduced pressure
.. JACKSON .' device
GQ57 CLA-¥A.L BUIvfBLEBEg I0 F-5 Reduced pressure p'~ciple
&REDHILL 'l device
400117 ' ' WA'iW8 ' '
BY M~'£'t~R ~ 10 E-6 ,Double check
AQ05 "' CLX.~.AL ByMiU. i.~R ON 10 C-i2 '"
WAS_NEP,. DoUbl~e check
'GQ56 CLA-¥AL BIJ/vI~LBBEE & 10 F:5 [Reduced pressur, principle
P,.EDH]I,L !device
..,
;/430
WAR~-~ll HOUSING 6 F- 11 iReduced ~ressure principle
_ NOT USE !device
Z37826 WIJ.,~S. BACK OF 3400 3 C-11 'Reduced pressure principle '"
JACKSON device
P50.4672 SMt~ BANCROFi' & 2 C-12' Pressure ~acuum breaker
BRAND
~02464 FEBCO" BY 15214 @ALLION 2 C-Il Pressu~e vacuum breaker'
"~V634583 WILKINS BANCROFT & 2 C- I 1 lSr'essure"vacuum breaker
?ARSELL
1~5022 ;~-]f, BCO By 15631PA-RSELL 1~2 C-12 ,Pressure vacuum breaker
~2498 FOEBCO BililND 3'178 A_KINS '~-12 " tSress~re vacuum breaker
W68392} /~ql,~S :BY 3164'BRA2qD' 2 . C-12 ' " Pressure vacuum breaker'
95840 F/SBCO' "C/O BRAi.ND & 2 C12 Pressure. vacuum breaker
STAI-IL
A-A.5553 FF_,BC'O 'iL/s/o 317! ALBEKICI 2 C-12 .7..05 Pressure vacuum_ breaker'
..A.&37650 t~'~t:lCO . .. IL/S/O 317'i ALBERICIt2 C-12 765 .tPressuzevacuum ~reake'r.'.~
Teclmical Exhibit (TE)- 12
z3z R.OZ,,~I:t.O ............ . :t_4.&2.ZsWET 6, ......
132 AX.1]qS LOOP i'-4&2-2.5, 'WET 6'
-133' WlZqDMILL AT BLDG 190' · , .... 1.4&2.2,5 WET 6' .,
134 BUlvlBLBBEB ~ FRO/ri'OF BLDG 218 t-4&2-2.5 WET
13'~ W BNrb OF ~3RK~§ 245 " 1-4&2-2.5 WET ,',,
i~6 ~ END oF"/3RK§"24~' 14&2'-2,5 .... WET ' "
I37 ' EEND OF BKt~ 246 .... i'-4&~-215 "WET... E3
t3§' W ENb OF'BP_KS 246 ~: 249 '" ~-4&2-2.5WET
t~9 w oF ~LDe 2S0' 1-4a2-2.5
1"40'" 'DBE'r'L AT TAMAYO ..... ', 1-4&2-2.5WET ....
t4~ XL~.~rr>~.'XT.r~?O ....... 14&2-2.5 "WET""
142 ' EMERSON'AT TAMA¥O I'4&2-2.5 WET
143 CAKTtik AT' TAMAYO "124&2.2.5 ..... WET
144 T~M.A'¥0 AT' L;1R. 1-4&2-2j5 WET'
t4's Du~^¥xrrEu_~7o ..... 1~4&2-2.5' WET
. . ,
146_ DI_TLAY AT (;IK , , 1-4&2'"2.5 ,. WET
147 SEA KNIG'I~T 1.4~2.2.5 'WET
148 SEA STALLION 1.4&2-2.5 ....WE2~
i49 ' 'A_DA~S ',, i " L_'4&22,5 WET .....
150 ALLEN CT '" 1-4&2-2.5 WET '" Gl0
151 SUPEK STALL~ON BETWEEN ALLEN & 'i-4&2-2.5 W'ET
ADAMS
152 NOKTH ELDEK WAY '".. .. 1-4&2-23 WEi~' '
'153 SM1TH COURT' . .'" ' " 1-4&2-2.5 'WET X5"
.,
i54 SOUTk[ ELDER WAY ..... [-4&2.2.5 WET '
i. 155 HANABAL " .. ,1-4&2-53'' ~T ' ""
156 BENNETZ' ' , 1.4&2.2.5 WET "
15'7 I~oLSTAD ,'1-4~'2-2.~ WET '
i58 NOKTI-I EH2q ~S .... :1-4&2-215' ;.W~T
"I59 80UTl-i EHNIS . 114~2-2.5 WET '"
160 ROSE EN' i_4&2.2.5 WET ·
16t 'BELKNAi~ .... 1-4&2-2.5 WET"
162 / MAR'r~ L;T .... " 1-4&2-2.5 WET ' ' '
i 63 't "WEST DYER L;T" 1-4&2-2.5 WET
164 EAST DY-~K CF 1-4&2-2.5 I WET ' '
Technical Exhibit (TE)-I 2
9"~820 - FEBCO ' L/S/O 317! A-LEER.ICI 2 E-12 765
02372 ~'~BCQ ~S ~ B~ ~2 E- 11 ~r~ss~ vacuum_ breaker
.
0~460' ~'~B~ BY 15221 3~S 2 B-12
02363 "~BC'O " BY 15225 QALLION 2 B-11 ~Prcss~ vacu~ br:~er '
{96325 ~'~BCO BY 15921 BEC~R 2 E-11 " ~rcss~ vacu~ b~r
~02466' ~'~Co .... ~S/~'15918 BEC~K 2 E-11 ' ' PrCss~¢ vacu~ breaker
02382 ~BCO ~BY 15913 POLIQ~. 2 E-12 Press=e vacu~ breaker
:15714 FBBCO CA~LE & 2 D-12 ' ' Pr¢ss~e va~u~br¢ak~r
~LONGST~F
~f12852 ~~'S Ck~LE &" 2 D-12 PrcsS~¢ vacu~ brc~cr
LONG~F
W7~629 ~~S L~S/O 6805 S~ER 2 "' F-11 · Reduc¢d pr¢ss~¢ p~cipl¢
[S~ALLION d¢vio¢
L5044 ~'EBCO WS/O 3247 D D~A~ 2 '" F-11 R¢du¢¢d pr¢sS~¢ p~ciple
, " d¢vic~
6538 ~FEBCO ~S/O 3329 DEBTS 2 Gili ~duc~d pr%~ur~ p~cipl~'
de~c~
02384 ~~S BACK OF 3400 ~2 C4 1 ~cssurc vacum bzcakcr '
YAC~ON
8251." FEBCO ,W~EK & 8 F-~ '
;Keduced press~e p~ciple '"
~D~LL device
"~252 FEBCO }W~E~ & 8" F-2 ~educed press~e p~cipie ' '
~DK~L device
8285 ,FEBCO BY ~'r~K AT.~ t0 G-8 Kedu6ed pressure p~ciple '
~CO~C<6N de, ce
8286 FEBC0 BY ~1'~~~ 10 !G,8 ' ~educ~d.press~e p~c'iple
:CO~C~ON device
BOp46 {FEB~O '
:B~CA~ 10 H4 Double Check "'
~ ~S~ONG
....
Tectmical Exhibit (TE)- 12
LIFT. STATIONS
N0. Tyi~e GPM Discharge Pump Control~ :Power Source " IMsp' Ge'n:
bp. ·iGrid' kw
6480 ?Sewer 220 16.0'0 . 2 - 5 Floats Transformer on Jackson ct. . iCl! 12.5
6168 SeWer 1200 6,00 ....2 - 5 Bubblers HoUSing servic'e #6, 'on Edison poles !El0 60
6"169 Sewe~ ,140'~ 6.00 ~4 - 5 Floats / Reserve center mech rm. "" H7 60
Bubbler
6798 sewer 400 4.00 2 - 10 Floats Just south °fLirt at electr/~'metgr ,A4 ' 30
203 Sewer 6~56 .... 6.00 . 2 '. Bubblers TransforrJer veult insi'cle bMg ~8 D5 .n/a"
204 Sewer 600 6.00 2 .. iBubblers Transformer vault inside bldg 29 B6 ~'a
205' ;sewer 5~0 13.00 2 - 5 'Bub, blers West side ofbldg 220 on rack G7
$44 Sewer 2.50 2 ' ' Control panel inside bidg $44
,, 4.00 !Mech. rm. inside bldg 568 08
.............
:251 Sewer 2.50 Ou%side bldg 252 by tram. s. {omner F8
'2'12' Sewer 100 .... ~.O0 !2 - 2 Floats Meoh room inside bldg 212
5'27 Sewer 100' 3.00 Outside bldg north west Side "
,, , ,
541 ibm Pit 0 none, system removed B 11
342 l]~urn Pit 0 none, system removed C11
534 Burn Pit 2 Mounted on Proteeti~h w/ali of burn ' D6 m/a'
. , ..... pit
.....
1NATU GAS SYSTEMS AND LOCATIONS
!No. Loc'ati¢'n '" Size In, in Size Out, i'n P~essure In i~"i'essure out ~
1 ,MAIN OA"f~' ~ 6 45 PSI 8PSI'
g P~DI-{ILL AND WARNER. 2 2 45 PSI '~4 PSI
3 B~CAA-ND ARMSTIiONG 3/4 1-1/4 50 PSI ~' 4 PSI' '
,4 BA_RR_ANCA A_ND V~ 2 3/4 370 PSI 10 PSI
[~' M. A2,BLE MOUNTAIN 2 4 50 PSI ....8 PSI
6 'LONGSTAb? AND BRAND ' 2 '4'" " 50 PSI 22 PSI.
7 MO'i~'VlT A.ND H_AR.VA.RD 12. 2-2 3'/0 PSI 12 PSI '
, ,
8 TUSTIN VILLAS AT EDINGER I I-1/2 ~8 PSI 6 PSI
9 ssvSXgNs',,, i .... 8,,?m , -
,,
Technical Exhibit (TE)- 12
..
EDINGER
VALENCIA AVE
WARNER AVE
DYER RD '
I ~JqT'A ANA/~ANTA FE CHANNEL
0.88 acres
METROLINK
REUSE PLAN BOUNDARY
JURISDICTIONAL WATERS OF THE UNITED STATES (29.0 acres)
AMOUNT OF JURISDICTIONAL WETLANDS WITHIN JURISDICTIONAL
WATERS (24.0 acres)
SOUTHWESTERN POND TURTLE
SIGHTINGS
Source: DON 1999b
Tierra Madre Consultants 1994
Base map: HNTB 1999
500 0 1000 2000
Technical Exhibit(TE)-I3
Biological Resources
MCAS Tustirl ElS/Em
~ EW
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0
8
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~'-0
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o
·
o,,'
o
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0
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~-0
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0
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~00
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, 0
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~-0
Exhibit B
Special Requirements
EXHIBIT B
SPECIAL REQUIREMENTS
.
.
.
.
.
.
o
JHTM shall not release to the public or press any information regarding the purpose/scope of
services to be accomplished or data specific to the project required under the Agreement without
prior authorization from the Contract Officer. All such information is considered confidential.
All inquiries made of JHTM shall be immediately referred to the Contract Officer.
JHTM shall present to the CITY certificates of insurance and endorsement forms verifying that
the JHTM has the insurance as required by this Agreement. Said form shall be reviewed and
approved by the office of the City Attorney of the CITY. A certificate of insurance form is
attached.
If the Contract Officer determines that a product deliverable is unacceptable, JHTM shall submit
a revised product at Consultant's expense.
Monthly progress reports shall be submitted by JHTM with billing requests. At a minimum,
these reports shall specify the period reported, tasks completed, tasks underway, percent of
project completed and strategies to solve any timing delays.
JHTM shall be required to meet with the Contract Officer and City Manager as determined
necessary or desirable to discuss elements of the Scope of Work and project's progress.
For the purposes of this Agreement, Christine Shingleton, Assistant City Manager, shall be the
CITY's Contract Officer.
JHTM will be advised in writing by the CITY of specific instructions pertaining to the access
rights.
8. Nondiscrimination
JHTM agrees that no person, on the grounds of race, religion, color, national origin, sex or
handicap, will be denied benefits of, or otherwise be subjected to, discrimination in
connection with JHTM's performance under this Agreement.
9. Environmental Protection/Utility Provisions
A. JHTM will indemnify and hold harmless the CITY from any costs, expenses, liabilities,
fines, or penalties resulting from discharges, emissions, spills, storage, disposal, or any
other action by JHTM giving rise to CITY liability, civil or criminal, or responsibility
under Federal, State or local environmental laws incident to this Agreement. Conditions
or activities giving rise to the aforementioned liabilities which occurred prior to the onset
of this Agreement, and are not a result of or related to any action by JHTM, are not
subject to this indemnification. This provision will survive the expiration or termination
FY 2003-2004 MCAS Tustin Property Management Agreement
of this Agreement and JHTM's obligation hereunder will apply whenever the CITY incurs
costs or liabilities for JHTM's actions of the type described in this subsection.
B. JHTM understands and agrees that there may be ongoing Installation Restoration
Program (IRP) projects or other Navy activities in support of environmental cleanup or
disposal operations at MCAS Tustin. JHTM agrees to cooperate to the extent necessary in
support of these operations, and will not interfere with or hinder any such operations by
the NAVY.
Should utility services be required by the NAVY in connection with environmental
remediation contracts within the Lease areas of the CITY SERVICE AREA, JHTM shall
work with the CITY to facilitate the provision of utilities and services to the NAVY. If
the CITY and JHTM are unable to locate a utility provider willing to take over a particular
utility system and the CITY requires JHTM to operate and maintain such system and
subsequently determines to disconnect service, the CITY and JHTM shall work to provide
the NAVY with a minimum or 4 weeks prior to notice prior to disconnection, unless there
is an emergency disconnection. In the event such disconnection will result in the
termination of utility service necessary by the NAVY to ensure the continuity of on-going
environmental clean-up, restoration, or testing activities, and the NAVY is unable to
procure an alternate source of such utilities within the notice period, the CITY and JHTM
shall, to the maximum extent practicable, work with the NAVY and utility providers to
facilitate the provision of an alternate source of such utilities.
Exhibit C
Compensation and Budget for Services
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Compensation
1. As compensation for the Consultant's services under this Agreement, the City shall pay the
Consultant a not to exceed fixed amount of $ 418,250 based on the individual budget line items
as shown in Attachment I of this Exhibit C and as described in more detail in Attachment II.
Compensation for Additional Services
,
In the event the City requires services in addition to those described in Exhibit A, said services
must first be approved in writing by the Contract Officer. The Consultant shall be compensated
at the Consultant's standard hourly rates for professional services, plus reimbursement of
expenses or a fixed amount agreed to in writing by the City and Consultant.
Method of Pa_yment
o
As a condition precedent to any payment to Consultant under this Agreement, Consultant shall
submit monthly to the City a statement of account which clearly sets forth by dates the
designated items of work, as well as reimbursable expenses, for which the billing is submitted.
The payment request shall identify each task required by the Agreement, percent of completion,
amount of actual reimbursable expenses and requested amount to be billed against each task.
Payment requests shall not exceed costs identified for each task in Consultant's proposal
included as Exhibit A unless provisions of Section 4.5 of the Agreement have been followed.
Timing of Payment
,
The City shall review Consultant's monthly statements and pay Consultant for services rendered
and costs incurred hereunder, at the rates and in the amounts provided hereunder, on a monthly
basis in accordance with the approved monthly statements.
Advance Agreements on the Allowability of Cost
o
No cost incurred by JHTM which is contrary to any restriction, limitation, or instruction
contained in the Budget in Exhibit "C" of this Agreement, or which otherwise has not been
specifically approved in writing in advance by the City, will be allowable.
ATTACHMENT I
EXHIBIT C
CITY OF TUSTIN
MCAS TUSTIN PROPERTY MANAGEMENT COSTS
2003 BUDGET ITEMS
properW Fee Basis Amount
1.0 Facilities Maria gement & General Requirements T&M $ 79,570
2.0 Facility Maintenance/Inspection Services T&M $ 43,740
3.0 Grounds/Pest Control/Refuse Collection & T&M $183,448
Disposal
4.0 Utilities Systems Services T&M $ 70,963
5.0 Personal Property See Item 1 See Item 1
6.0 Drainage Channel Maintenance T&M $ 23,825
7.0 Street and Road Maintenance T&M $ 8,084
8.0 Building Security T&M $ 7,395
9.0 Contingency (MiscellaneOus Expenses) $1,225
10. Outleasing and Lease Administration TBD (1) TBD (1)
Total Management Contract Amount $ 418,250
(1) Additional Scope of Services to be determined subject to a change order/contract
amendment.
(2) All line items are not-to-exceed billable amounts. However, Caretaker Management
Contractor must provide documentation and billing items between these categories can be
adjusted by the City in consultation with the Caretaker Management Contractor to reflect
actual field needs so long as not-to-exceed amounts for the whole of these items (the total
Management Contract amount) is not exceeded.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 1
ATTACHMENT II
EXHIBIT C
1.0
FACILITIES MANAGEMENT/ADMINISTRATION AND GENERAL
REQUIREMENTS
Proposed method of accomplishment: The Caretaker Management Contractor proposes to have a working
supervisor on-site during working hours who will provide site presence, inspection and overall direction of the
maintenance crew. The overall management support for the Agreement and most of the administrative activities
will take place in the office of the Caretaker Management Contractor at 3151 Airway Ave., Suite F-208, Costa
Mesa, CA 92626.
A. Labor Estimate
For management and administration:
Line Item 1.1 - 4% of overall Project Manager time or 74 hrs ~ $80/hr = $5,920
Line Item 1.2 - 20% of Assistant Project Manager time or 148 hrs ~ $53/hr = $7,844
Line Item 1.3 - 15% On-Site Manager/Supervisor time or 278 hrs ~ $53/hr = $14,734
(Includes QC, Safety, Personal Property, Work Planning & Scheduling, Key Control)
Line Item 1.4 - 30% of Administrative Support time or 555 hrs ~ $43/hr
= $23,865 (Service Desk, Financial, Work Planning & Scheduling, Work Order Control)
Line Item 1.5 - 30% of Engineering Technician time or 555 hrs ~ $45/hr = $ 24,975
B. Equipment Estimate
The on-site Manager/Supervisor will occupy Bldg. 568 within the City Service Area for use as
administrative space to house work center types of activities and equipment as needed. These spaces will
contain a small inventory of computer equipment, telephones, radios, tables, desks and file cabinets, etc.
Costs for these items are in overhead rate ($0).
C. Materials Estimate
Line Item 1.6 - Overhead materials and supplies, such as folders, paper, pens, pencils, drinking water,
phone service, printing and reproduction - $2,232.
D. Total Cost
$79,570
E. Rationale
The Caretaker Management Contractor's orientation of the City's proposal allows for administrative
efficiency. All primary responsibility of the MCAS Tustin Caretaker Maintenance Contractor will be
contract administration. The Caretaker Management Contractor's staff will develop subcontract bid
packages and direct much of the work to lower-tier contractors. The staff will also conduct lower-tier
subcontractor surveillance to ensure timely and quality performance. The Caretaker Management
Contractor's staff will update caretaker work plans and coordinate caretaker requirements, process billing
and payments, monitor budget execution and financial management, develop the next year's budgets,
manage any technical library and records, and perform other duties as directed. Includes work required by
Exhibit A, Sections 1 and 2. This line item also includes the Caretaker Management Contractor's oversight
only of on-site security company hired directly by the City.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 2
ATTACHMENT II
EXHIBIT C
2.0 FACILITY MAINTENANCE INSPECTION SERVICES
Proposed method of accomplishment: Caretaker Management Contractor's proposal includes
on-site Manager/Supervisor inspection activities pursuant to developing required work in all
function service areas for service calls, recurring and non-recurring work for JHTM maintenance
personnel as well as subconsultants and lower-tiered subcontractors.
A. Labor Estimate
Line Item 2.1 - 30% of On-site Supervisor time or 555 hrs ~ $53/hr = $29,415
Line Item 2.2- 10% of Engineering Technician time or 185 hfs ~ $45/hr = $8,325
B. Vehicle Estimate
One (1) Pick-Up Truck and one (1) Flat Bed Truck provided.
C. Materials Estimate
Line Item 2.3 - Gasoline and maintenance costs for 1 Pick-Up Truck & 1 Flat Bed Truck
= $1,200
Line Item 2.4- Janitorial Service & Trash Pickup along fence = $4,800
D. Total Cost
$ 43,740
E. Rationale
The Facilities Maintenance Inspection function will serve to generate required work in all
maintenance categories and includes requirements of Exhibit A, Sections 1 and 2.
Janitorial service cleans employee restrooms in two buildings and polices trash
periodically along the perimeter fence.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 3
3.0
GROUNDS AND PEST CONTROL SERVICES
ATTACHMENT II
EXHIBIT C
Proposed method of accomplishment: The plan for this activity is to accomplish grounds maintenance and pest
control with JHTM existing staff and subconsultant staff as needed (1).
A. Labor Estimate
Line Item 3.1 - 40% of On-site Manager/Supervisor time or 740 hrs ~ $53 = $39,220
Line Item 3.2 - 40% Laborer or 740 hrs ~ $25/hr = $18,500
Line Item 3.3 - 80% Maintenance Worker or 1,480 hrs ~ $35/hr = $51,800
B. Equipment Estimate
Line Item 3.4 - Tractors, Mowers and Small Tools ~ $40,008/yr = $40,008
Description Billing Per Mon[h No.'of Months Yr. Total
MF 4243-4 Tractor 1 $800.00 12 $9,600.00
JD 609 Mower 1 & 2 $234.00 12 $2,808.00
MF 4243-4 Tractor 2 $800.00 12 $9,600.00
JD HX 15' Mower $800.00 12 $9,600.00
Kubota ZD28 Mower $700.00 12 $8,400.00
Totals $3,334.00 $40,008.00
C. Materials and Subcontractor Estimate
Line Item 3.5 - Grounds Subcontractor, Tractor & Mower- 4 ~ $2,800 = $11,200
Line Item 3.6 - Fuel, parts, small tools, safety equipment, supplies and maintenance for equipment
= $12,600
Line Item 3.7- Refuse collection & disposal ~ $150/mo = $1,800
Line Item 3.8 - Pest control supplies, traps, herbicides, etc. = $400
Line Item 3.9 - Grounds Subcontractor Labor- 6 weeks ~ $1,320 = $7,920
D. Total Cost
$183,448
E. Rationale
The resources applied to the grounds function will eliminate tall grass and weeds and their associated fire hazards in
and around buildings and pavement. It will also maintain an acceptable level of appearance for the site consistent with
Exhibit A, Sections 1 and 2 of this Agreement, clarified as follows: All growth areas are non-irrigated but mowed at a
seasonally adjusted frequency to maintain various acceptable vegetation heights and appearance, e.g., high visibility
areas more frequent, lower height, sidewalk debris removed; open fields less frequent mowing higher growth allowed.
Work includes mowing and/or flailing to control weeds. Govemment-fumished equipment as general maintenance
trucks will be used wherever possible to mitigate costs. Equipment deeded to City by government is available. It is
anticipated that this function will be continuous year-round.
(])
(2)
Note: Pest control must be performed by a qualified individual(s) who meets requirements listed in Exhibit A,
Sections 1 and 2.
Possible Future Deletion of Acres:
a) Proposal is not based directly on the number of buildings or acres under contract but instead is determined by
an anticipated level of maintenance effort. Former MCAS Tustin is a closed base.
b) If certain areas are deleted from the contract reductions in the level of effort and costs required to meet
overall City of Tustin requirements will be addressed at that time.
~IHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 4
ATTACHMENT II
EXHIBIT C
4.0
UTILITIES SYSTEMS SERVICES
Proposed method of accomplishment: To accomplish operation, maintenance, minor repairs
and restorations by contract and to coordinate utility services with purveyors, City of Tustin,
Army Reserve, Navy, public benefit recipients of property and others.
A. Labor Estimate
Line Item 4.1 - Preventive Maintenance (PM) Service Calls and Repair
Time & Materials - 15% of on-site working Supervisor or 278 hrs ~
$53/hr = $14,734
Line Item 4.2-Time & Materials- 16% of Maintenance Worker or 296 ~ $35/hr
= $10,360
Line Item 4.3 - Time & Materials- 10% of Engineering Technician or 185 hrs ~
$45/hr = $8,325
Line Item 4.4- Time & Materials- 13 Service Calls ~ $2,500/call = $32,500
B. Equipment Estimate
One (1) Pick-Up Truck provided
C. Materials and Subcontractor Estimate
Line Item 4.5 - Water Sampling & Bacteriological Analysis- 52 x $97 = $5,044
D. Total Cost
$ 70,963
E. Rationale
Work includes utility operations, maintenance and repair as required in Exhibit A,
Sections 1 and 2.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 5
5.0
PERSONAL PROPERTY
ATTACHMENT II
EXHIBIT C
Proposed method of accomplishment: Inventory and service personal property.
A. Labor Estimate
Included in Item 1.0
B. Equipment Estimate
C. Materials Estimate
D. Total Cost
Included in Item 1.0
E. Rationale
Inventory and control of personal property as identified in Exhibit A, Sections 1 and 2.
Provide an annual written inventory.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 6
ATTACHMENT II
EXHIBIT C
6.0 DRAINAGE CHANNEL MAINTENANCE
Proposed method of accomplishment: Clean drainage ditches of blockages and debris as
required.
A. Labor Estimate
Line Item 6.1 - On-site Supervisor's time - (Included in 2.0)
Line Item 6.2 - 50% of Laborer time or 925 hrs ~ $25/hr = $23,125
B. Equipment Estimate
Line Item 6.3 - Backhoe Rental ~ $300/day x 2 days = $600
C. Materials Estimate
Line Item 6.4- Fuel for backhoe rental - $100
D. Total Cost
$23,825
E. Rationale
Clean drainage ditches of vegetation and debris as needed so that rain runoff is not
restricted as required by Exhibit A, Sections 1 and 2 with special care in jurisdictional
wetland areas.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 7
ATTACHMENT II
EXHIBIT C
7.0 STREET AND ROAD MAINTENANCE
Proposed method of accomplishment: Accomplish with lower-tier subcontractors as required.
A. Labor Estimate
Line Item 7.1 - On-site Working Supervisor time - Included in Item 1.0
Line Item 7.2 - Maintenance Worker time - Included in Item 3.0
B. Equipment Estimate
Included in Item 7.3 below
C. Materials and Subcontractor Estimate
Line Item 7.3 - Street sweeping by Subcontractor- 60 hrs ~ $120/hr = $7,200
Line Item 7.4 - Subcontractor- Pothole Repair = $884
D. Total Cost
$ 8,084
E. Rationale
Streets may need power sweeping with a commercial street sweeper at a frequency to be
determined. Base surfaced areas may need patching to keep them in a safe and drivable
condition. Striping or signage will be replaced as directed. Herbicide application, if
needed, will be performed under Item 3.0.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 8
ATTACHMENT II
EXHIBIT C
8.0 BUILDING SECURITY
Proposed method of accomplishment: Accomplish as required with on-site Manager/
Supervisor plus laborer or lower-tier subconsultants.
A. Labor Estimate
Line Item 8.1 - On-site Working Supervisor time (Included in 2.0)
Line Item 8.2-4% of Maintenance Worker or 74 hrs ~ $35/hr= $2,590
Line Item 8.3 - 10% of Laborer or 185 hrs ~ $25/hr = $4,625
B. Equipment Estimate
Included in Item 2.0
C. Materials Estimate
Line Item 8.4- Lumber, hardware and/or supplies for emergency repairs = $180
D. Total Cost
$7,395
E. Rationale
Repairs to ensure no unauthorized entries (boarding up broken windows, etc.) as required
by Exhibit A, Sections 1 and 2. Keys will be handled only by JHTM & Associates
controlled employees.
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 9
ATTACHMENT II
EXHIBIT C
9.0 CONTINGENCY
Proposed method of accomplishment: Recognizing the many unknowns, a small contingency
account has been established to be used to handle unforeseen expenses or those beyond the
individual line items above.
A. Total Cost
Line Item 9.1 - $1,225
dHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 10
ATTACHMENT II
EXHIBIT C
10.0 OUTLEASING AND LEASE ADMINISTRATION
Proposed method of accomplishment: To outlease and administer agricultural leases to be
negotiated as change orders, etc.
A. Labor Estimate
B. Equipment Estimate
C. Materials Estimate
D. Total Cost (Rounded)
$-0- (To be negotiated at a later date.)
E. Rationale
F. Transition/Phase-In Period Costs
Included in Item 1.0
JHTM & Associates
Rev 5/8/2003
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 11