HomeMy WebLinkAbout07 APPOINTMENT OF CITY TREASURERz
AGENDA REPORT
MEETING DATE: JANUARY 5, 2016
Agenda Item 7
Reviewed:
City Manager
Finance Director KN/A
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JEFFREY C. PARKER, CITY MANAGER
SUBJECT: APPOINTMENT OF CITY TREASURER
SUMMARY:
Due to the resignation of Finance Director/City Treasurer Pamela Arends-King, the City
Manager requested the City Council continue this item at our last meeting to allow the
City Manager to bring back a revised recommendation.
RECOMMENDATION:
It is recommended that the City Council accept the City Manager's recommendation to
continue to re -appoint the Finance Director as the City Treasurer. However, given that
this position will be filled at an interim capacity in the near future, the recommendation is
to appoint the City Manager as Treasurer until such time that the permanent city
Finance Director is appointed. As City Treasurer, the City Manager shall be responsible
for investing City funds in accordance with the City's Investment Policy that is adopted
by the City Council annually.
FISCAL IMPACT:
There is a small positive fiscal impact.
CORRELATION TO THE STRATEGIC PLAN:
The recommendation correlates to the City's strategic plan Goal C; financial strength by
practicing sound stewardship of the public's assets.
BACKGROUND:
At the November 19, 2013, City Council meeting, the City Council approved the City
Manager's recommendation that the Finance Director be appointed as the City
Treasurer that included a third party review of the City's investments by the Audit
Commission at their bi-monthly meetings. For calendar year 2015, the Finance
Director/Treasurer (Treasurer) met with the Audit Commission's Investment Sub-
committee made up of two Audit Commissioners to review the monthly investment
Page 2
activity and to confirm the City's investments concur with the Investment Policy. The
Investment Sub -committee updated the Audit Commission on a bi-monthly basis on
investment activities. The audit Commission reviewed the quarterly investment reports
with the Treasurer and signed the report along with the treasurer. The investment
reports were submitted on a quarterly basis to the City Council for their approval.
The 2016 Audit Commission schedule has meetings taking place quarterly, in addition
to an end of the year meeting in November. The Sub -committee will continue to meet
with the Treasure on a monthly basis for investment activity reviews, and will update the
Audit Commission during the scheduled meeting times. The Commission will continue
to review and sign off on the quarterly investment reports, which are then submitted to
the City Council for their approval on a quarterly basis.
With the Acting Finance Director working with the City Manager/Treasurer along with
the review and signature approval of the Audit Commission, continues to provide the
City with four separate evaluations of our investment policy and investments on an on-
going basis and has proved to be a successful method to ensure that City funds are
invested according to the City's Investment Policy and liquidity needs.