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HomeMy WebLinkAboutCC MINUTES 2000 08 21 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF TUSTIN, CALIFORNIA AUGUST 21, 2000 CALL TO ORDER The meeting was called to order by Mayor Thomas at 7:02 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. The Invocation was given by Mayor Thomas and the Pledge of Allegiance was led by Boy Scout Troop #36. ROLL CALL Council Present: Jeffery M. Thomas, Mayor Tracy Wills Worley, Mayor Pro Tem Mike Doyle Jim Potts Thomas R. Saltarelli Council Absent: None City Clerk: Pamela Stoker Others Present: William A. Huston, City Manager Christine Shingleton, Assistant City Manager Doug Holland Deputy City Attorney George Jeffdes, City Treasurer Ronald A. Nault, Finance :Director Steve Foster, Chief of Police Elizabeth Binsack, Director of Community Development Tim Serlet, Director of Public Works Arlene Marks, Human Resources Manager Dana Kasdan, Engineering Services Manager Beverley White, Chief Deputy City Clerk Gary Magill, Recreation Superintendent Joe Meyers, Senior Management Analyst Keith Linker, Associate Civil Engineer Mark Trestik, Assistant Civil Engineer Approximately 38 in the audience PROCLAMATIONS Mayor Thomas presented proclamations to former Planning Commissioners Doug Davert and Tony Kawashima; former Parks and Recreation Commissioner Ken Eckman; and former Cultural Resources Advisory Committee Members lan Donn, 13rent Ferdig, and Linda Jennings. Tony Kawashima expressed appreciation to the Council, his fellow commissioners and staff for their support, and stated he had resigned from the Planning Commission to seek a seat on the City Council Doug Davert thanked the Council for their confidence and for the privilege of serving on the Commission, and said he had enjoyed involvement in the numerous projects, including Tustin Ranch and Tustin Legacy. Ken Eckman commended the professionalism of Council and staff; expressed his thanks for the privilege of serving on the Parks and Recreation Commission for the past five years; and said he hoped to be elected the next City Councilmember. lan Donn stated it had been an incredible, educational experience to serve on the Cultural Resources Advisory Committee and thanked Council for their support. Brent Ferdig thanked the Mayor and Council for their support during his eleven years of service on the Cultural Resources Advisory Committee. Linda Jennings was not in attendance. Mayor Thomas thanked the former Commissioners for their many hours of service to the community; noted a Planning Commission position would be opened; and encouraged those who were interested to apply. Minutes - City Council August 2:]. 2000 - Page PUBLIC INPUT COUNCIL FOR FINE ARTS Don B, iery, 1792 Lance Drive, Tustin, stated that the Tustin Area Council for Fine Arts was creating opportunities for local artists to be showcased; noted the new "Meet The Artist Series"; and invited Council and the community to St. Jeanne de Lestonnac School on August 31, 2000, where five local performers would be presented. TUSTIN WINNERS AFTER SCHOOL PROGRAM Tim Curry, Maura Mattson, Janet Bittick, Ofelia Lesher, and Ron Bollack explained the Tustin Winners After School program; noted the number of children involved in the program; many involved were at-risk youth; remarked on the City's decision to discontinue funding for the program; requested Council continue financial support; and stressed the importance of the program to the community's youth Council/staff discussion followed regarding source of funding for the program; questions were raised regarding AYSO and how it compared to the Tustin Winners After School program; the need for fields and availability of scholarships for the underprivileged; the school board had been non-responsive to the City's offers of support; the school district did not participate financially in after-school programs; Tustin Winners After School program needed further consideration; and a status report was requested forthe next Council meeting. CLOSED SESSION At 6:07 p.m. Mayor Thomas opened Public Input. There were no members in the audience and Public Input was closed. Mayor Thomas announced the City Council would convene in closed session to confer with the City Attorney about one matter involving significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9. PUBLIC HEARING ( ITEMS 1 THROUGH 2 ) 1. RESOLUTION NO. 00-61 - PLACING ASSESSMENTS FOR SOLID WASTE COLLECTION ON THE 2000-2001 TAX ROLL Ronald A. Nault, Director of Finance, reported that the first three months of the fiscal year fell under the Waste Management contract with the remaining nine months under the new franchise agreement with Federal Disposal; Waste Management had not sought a rate increase for the three-month period; the rate had been calculated at $12.74 per month for three months under Waste Management; $12.17 per month under the new Federal Disposal contract; and Resolution 00-61 adopted a residential rate of $147.75 per year and a commercial rate of $105.66 forthe year. Mayor Thomas opened the public headng at 7:40 p.m. There were no speakers on the subject and the public hearing was closed It was moved by Wodey, seconded by Saltarelli, to adopt the following Resolution No. 00-61 placing assessments for solid waste collection for residential and manual can service units on the Tax Roll for fiscal year 2000-2001: RESOLUTION NO. 00-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ADOPTED PURSUANT TO THE PROVISIONS OF SECTION 5473 ET SEQ. OF THE HEALTH AND SAFETY CODE OF THE STATE OF CALIFORNIA, APPROVING AND ADOPTING A REPORT RELATIVE TO PARCELS OF REAL PROPERTY RECEIVING SOLID WASTE COLLECTION SERVICES, DETERMINING THE CHARGES FOR SOLID WASTE COLLECTION TO BE ASSESSED AGAINST THE RESPECTIVE LOTS OR PARCELS OF LAND AS THEY APPEAR ON THE CURRENT ASSESSMENT ROLL Motion carded 5-0. 830-50 Minutes - City Council August 21, 2000 - Page 2 2. LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM Steve Foster, Chief of Police, reported The Omnibus Appropriations Act for fiscal year 1999 authorized the Director of the Bureau of Justice Assistance to make funds available on an annual basis to local law enforcement agencies through local grants; this year's Local Law Enforcement Block Grant (LLEBG) award for Tustin was $50,481.00 and required the City to have a matching amount of $5,609.00 and the money would be used to purchase 45 digital cameras for marked police units. Council/staff discussion followed regarding the source of funds; LLEBG were separate from CDBG funds; and purchase of digital cameras included the ability to upgrade and interface with the optical imaging system. Mayor Thomas opened the public hearing at 7:41 p.m. There were no speakers on the subject and the public hearing was closed. It was moved by Doyle, seconded by Worley, to authorize usage of the funds as recommended by the Police Department. Motion carried 5-0. 660-05 CONSENT CALENDAR ( ITEMS 3 THROUGH 9 ) It was moved by Doyle, seconded by Worley, to approve the Consent Calendar as recommended by staff. Motion carried 5-0. 3. APPROVAL OF MINUTES - AUGUST 7, 2000 REGULAR MEETING Recommendation: Approve the City Council Minutes of August 7, 2000, 4 APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Recommendation: Approve Demands in the amount of $798,482.07 and ratify Payroll in the amount of $397,832.65. 5. RESOLUTION NO. 00-62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORK OF IMPROVEMENT AND AUTHORIZING RECORDATION OF NOTICE OF COMPLETION FOR WELL SITE FACILITIES UPGRADES - PROJECT NO. 6077 Recommendation: Adopt Resolution No. 00-62 accepting said work and authorizing the recordation of the Notice of Completion, and direct the City Clerk to 1 ) Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of recordation of the Notice of Completion, and 2) Release the Faithful Performance Bond not sooner than one year after the date of recordation of the Notice of Completion, and assuming no other claims or stop payment notices are filed, City Council authorize payment of the retention amount thirty-five (35) days after the date of recordation of the Notice of Completion as recommended by the Public Works DepartmenfJEng~neenng Division. 400-45 6. PLANNING COMMISSION ACTION AGENDA - AUGUST 14, 2000 All actions of the Planning Commission become final unless appealed by the City Council or member of the public. Recommendation: Ratify the Planning Commission Action Agenda of August 14, 2000. 7. CONTRACT AMENDMENT WITH KUTAK ROCK, MCAS TUSTIN Recommendation: Authorize the City Manager or Assistant City Manager to execute an amendment to the existing Consultant Services Agreement with Kutak Rock adjusting the hourly rates to be charged in providing legal services to the City of Tustin on matters concerning the former Marine Corps Air Station (MCAS) Tustin as recommended by the Redevelopment Agency Staff. 400-10 8. WORKING CAPITAL LOAN AND ADMINISTRATIVE SERVICES AGREEMENT BETWEEN THE CITY OF TUSTIN AND THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY Recommendation: 1 ) Increase the outstanding Loan balance to the South Central Project Area to $2,050,000 until August 31, 2001, 2) Increase the outstanding loan balance to the MCAS Tustin Project Area to $740,000 until August 31,2001, and 3) Authorize the Mayor Minutes - City Council August 2].. 2000 - Page 3 and the Chairperson of the Agency to execute the attached agreement for 2000-2001, offering and accepting 'a loan and various services from the City to the Agency totaling approximately $3,500,000 for fiscal year 2000-2001 as recommended by the Finance Director. 400-10 9. AWARD OF CONTRACT FOR IRVINE BOULEVARD REHABILITATION BETWEEN THE SR-55 FREEWAY AND PROSPECT AVENUE (CIP NO. 7160) AND PROSPECT AVENUE REHABILITATION BETWEEN FIRST STREET AND IRVINE BOULEVARD (CIP NO. 7161 ) Recommendation: Declare the bids from All American Asphalt and R:J: Noble as non- responsive and award the construction contract for the rehabilitation of Irvine BouleVard between the SR-55 Freeway and Prospect Avenue (CIP No. 7160), and Prospect Avenue between First Street and Irvine Boulevard (CIP No. 7161) to Sequel Contractors, Inc., the third low bidder, in the amount of $592,890.20, and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City as recommended by the Public Works Department/Engineering Division. 400-45 REGULAR BUSINESS ( ITEMS 10 THROUGH 11 ) 10. TUSTIN LEGACY: RECOMMENDATION OF SHORT-LIST FOR COMMERCIAL/OFFICE/R&D/INDUSTRIAL DEVELOPER COMPETITION Christine Shingleton, Assistant City Manager, reported on the short-list of developers to proceed to the proposal stage in the development competition for the Tustin Legacy Commercial/Office/R&D/Industdal site; and after extensive technical evaluation, the short-list recommended developers were Legacy Partners; Lennar Partners, Shay Properties, and Lowe Enterprises. It was moved by Potts, seconded by Doyle, to accept the recommendation of the Technical Evaluation Team to short-list Legacy Partners, Lennar Partners, Shea Properties and Lowe Enterprises as qualified to proceed to the Request for Proposal stage in competition for development of the approximate 248-acre Tustin Legacy Commercial/Office/R&D/Industrial' site. - Motion carried 5-0. 150-50 11. SOLID WASTE SERVICE TRANSITION STATUS REPORT Joe Meyers, Senior Management Analyst, reported the seven-year contract for solid waste management services tO Federal Disposal Services (Federal) would be effective October 1, · 2000; Federal had made significant progress toward implementing service in key areas of equipment acquisition, including collection vehicles; permitting of Federal's facility had been concluded with some improvements yet to be made; residential services would be assumed by Federal on Monday, October 2, 2000; current manual service would continue until February 2000, when automated collection and curbside recycling would commence; the major change would be collection days; extensive public notification efforts would precede the service routes; dudng the first week of service Federal proposed to perform redundant collections on Thursday and Friday and remind residents of the change in collection days; the changeout of collection bins was the most difficult task of the commercial service initiation; Federal would begin to distribute their collection bins to customers in September and collect and transport Waste Management bins back to Waste Management; Waste Management had been very cooperative; Federal would be turning its attention to public education to inform residents about recycling services; staff was satisfied with Federal's orderly transition and would continue to monitor their progress to insure residents and businesses understood the shor~-term and long-term changes in service; and another status report would be presented to the City Council by the end of the year. Council/staff discussion followed regarding the practicality of subsidizing the !cost of extra refuse cans for larger families; over the next seven-year period there would be $18 million in savings under the new contract; at the conclusion of Federal's seven-year contract, the solid waste contract would be put out to bid; Waste Management would not raise their rates during the transition; collection trucks would be easy to recognize by their color-coding; phasing of the recycling bins would begin in February; unlimited recycling and green waste carts would be furnished at no additional charge, with a $4 charge for extra refuse cans; and large items could be placed out for pickup on a limited basis. Minutes - City Council August 21, 2000 - Page 4 It was moved by Potts, seconded by Wodey, to receive and file subject report. 400-10 Motion carried 5-0. 830-50 PUBLIC INPUT TUSTIN OLD TOWN ASSOCIATION MAIN STREET PROGRAM Sharon Jones, 520 West Main St., Tustin, stated she had submitted a report pdor to the meeting for Council review, and requested Council agendize the item. OTHER BUSINESS/COMMITTEE REPORTS CITY OF IRVINE Councilmember Potts stated the City of Irvine had requested a meeting with City staff regarding housing. POLICE DEPARTMENT MEMORIAL FUND Councilmember Potts noted the Police Department's Memorial Fund was on target and a report to Council would be forwarded when the funding goal had been reached. ORANGE COUNTY FIRE AUTHORITY Mayor Pro-Tem Worley stated she had attended an Orange County Fire Authority strategic workshop which focused on the reserve program. ORANGE COUNTY VECTOR CONTROL Mayor Pro-Tem Wodey stated she had attended an Orange County Vector Control meeting on the arenavirus, a virus carried in rodent droppings; two deaths had occurred in Orange County this year from the virus but an epidemic was not expected; and .... cautioned anyone finding rodent droppings not to handle or sweep them, but to dispose of them carefully with bleach and water. CEDAR GROVE PARK Mayor Thomas remarked on Council,s recent action regarding Cedar Grove Park parking; stated the item should have been referred to the Parks and Recreation Commission for further study; and stated concern that the altemative Council approved would compromise the park's integrity. Council discussion followed with agreement to refer the matter back to the Parks and Recreation Commission; and Mayor Thomas requested the item be re-agendized. Mayor Thomas noted the U.S. flag at the park needed replacement. Councilmember Potts requested an opening in the fence near the park trail so people and horses could have access to water. TUSTIN ESTATES Mayor Thomas questioned removal of trees in Phase 2 of the Tustin Estates. Staff responded that removal of the trees was necessary because of disease and the area would be re-forested. Mayor Thomas said it had been his understanding there would be an easement allowing school children access through the Estates area to Pioneer School; homeowners now wished to restrict pedestrian access to their development; and requested staff contact the owners to negotiate an easement. Minutes - City Council August 21, 2000 - Page 5 ADJOURNMENT- Mayor Thomas adjourned the meeting at 8:16 p.m. The next regular meeting of the City Council was scheduled for Tuesday, September 5, 2000, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. JEFF~,RI(~/i"/H~MAS, MAY'OR PAME~IZA STOKER,~ Minutes - City Council August21, 2000 - Page 6