HomeMy WebLinkAboutCC 10 CC MTGS TAPES 06-17-91CONSENT CALENDAR NO. 10
A G E N DA/ 6-17-91
BATF: 1 c-,
JUNE 17, 1991
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: OFFICE OF THE CITY CLERK
S U BJFGT: RETENTION OF TAPES FOR CITY COUNCIL/COMMISSION MEETINGS
RECOMMENDATION:
Adopt Resolution No. 91-83 amending Council Policy No. 00-2
relative to retention of tapes.
BACKGROUND:
Current policy (attached Resolution No. 73-66) allows for the
destruction of tape recordings of City Council and Planning
Commission meetings after a two-year period. However, State law
provides for destruction of tape recordings of meetings after two
years only if those recordings were made solely for the
preparation of Minutes.
Minutes of meetings of the City Council, Planning Commission and
each other City board or commission must be retained and may not
be destroyed. Tape recordings of these meetings are not made
solely for the preparation of Minutes and, therefore, must be
retained indefinitely.
c
Valerie Whiteman
Chief Deputy City Clerk
Royleen A. Wh te, Director
Administrative/Community Services
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RESOLUTION NO. 91-83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AMENDING COUNCIL POLICY NO. 00-2 RELATIVE TO
RETENTION OF TAPES.
The City Council of the City of Tustin, California, does
resolve as follows:
1. That Section 3.A. of Council Policy No. 00-2 is hereby
amended to read as follows:
3.A. Tape recordings of meetings of the City
Council, Planning Commission and' each
other board or commission made solely
for the purpose of facilitating the
preparation of Minutes of the meeting
shall be retained for a period of two
(2 ) years after any non -continued action
on any matter included on the recording.
All other tape recordings of such
meetings shall be retained indefinitely.
PASSED AND APPROVED by the City Council of the City of Tustin
at a regular meeting held on the day of ,
1991.
MARY E. WYNN, City Clerk
JGR: jab: D: 5-24-91 (CCR -_.jab)
CHARLES E. PUCKETT, Mayor
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RESOLUTION NO. ,3-66
A RESOLUTION OF THE CITY COU14CIL OF THE CITY
OF TUSTIN, CALIFORNIA, AMENDING COUNCIL POLICY
NO. 00-2 RELATIVE TO RETENTION OF TAPES.
I
The City Council. of the City of Tustin, California,
does resolve as follows:
1. That secion 3 A. of Council Policy No. 00-2
be amended to read as follows:
3.A. Tape recordings of City Council and
Planning Commission meetings shall be
be retained for a period of two (2) -�
years after any non -continued action
on any matter included on the recording---
PASSED
ecording
PASSED AND ADOPTED at a regular meeting of the Citj
Council of the City of Tustin, California, held on the 17th..
day of September 1973.
ATTEST:
TY CLERK
MAYOR