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Home My WebLink About06 DESTRUCTION OF RECORDS - HUMAN RESOURCESRBETIMUM With approval from the City Council and City Attorney, the City's Record Retention/Disposition Schedule permits the destruction of records in accordance with specific criteria. Files pertaining to a number of closed recruitments have been identified as meeting the criteria for destruction. RECOMMENDATION Adopt Resolution No. 16-16, authorizing the destruction of certain records in possession of the Human Resources Department. FISCAL IMPACT The fiscal impact is minimal and limited to the cost of util�izing an authorized record destruction company to properly destroy documents. City Council Resolution No. 01-91 serves as the City's formal Record RetentionlDisposition Schedule and outlines specific eligibility criteria for the destruction of records. Recruitment files (including job announcements, advertisements, applications, resumes, testing materials and background files) may be destroyed three (3) or more years after the recruitment has closed. All documents submitted for destruction conform to this requirement Denck Yasu a Director of Huitan Resources Attachment'. 1. City Council Resolution No. 16-16 2. Exhibit A — Summary of Recruitment Files to be Destroyec RESOLUTION NO. 16-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS IN POSSESSION OF THE HUMAN RESOURCES DEPARTMENT WHEREAS, the City of Tustin's ("the City's) Record Retention/Disposition Schedule, adopted by the City Council via Resolution No. 01-91, authorizes the destruction of certain City records upon approval of the City Council and consent of the City Attorney; and WHEREAS, the Director of Human Resources has requested authority to destroy certain records in a time and manner consistent with the City's Record Retention/Disposition Schedule; and WHEREAS, the records listed in Exhibit A are occupying space needed by the Human Resources Department and none of the listed records have sufficient value to justify retention beyond that which is required; and WHEREAS, the City Attorney has given written consent to the destruction of the records listed in Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin does hereby resolve as follows: PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 5th day of April 2016. JOHN NIELSEN Mayor ATTEST: ERICA N. RABE City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) Resolution 16-16 Page 1 of 2 I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-16 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 5th day of April 2016, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE City Clerk Resolution 16-16 Page 2 of 2 CITY OF TUSTIN •'` W - wtk City Council Resolution N• Position 2006-0 Police Officer Late ra a. , . q - Police Reserve Officer Police Recruitwr Police Cadet w.Communications Executive Secretary o- Chief oPolice .! - •, •Associate . Enqjpet� Water Services 2006-10 Recreation 2006-11 Police Sur)Dort Specialist - ecords Lead 06-12 Recreation Leader 06 -13 Senior/Principal HR A,najy�t_ ' .;Public Works I.nspector Buildng_Technician Office S,, 9 Specialist 2006-17 Equipment Mechanic 2006-18 2006-1 PMM, ice y p ", .Records `.,4 01 Administrative e, _. Mana err 2006-22 Water Maintenance , T IT Intern a Associate/Assistant Planner 2006-25 1111 0 Recreation Coordinator,0 w 2006-27 l i rw 4. i;; Plan w Building In .. 00 II 2006-30 Police Fleet Coordinator ,0 Assistant 0+r .. Contracts a i ` or- Contracts Police Services Officer ,. �. 4 Office Office S9ppqrt§peciaIist �.Co.mmunic.ationsOfficer , Recreation2006-47 2006-48 Administrative Secretary ' 7 IM,e Late ' aI/Acad emy.� ;a Police Police Reserve Police Cadet Water Distribution .�...,"„ Water on ' Maintenance „ Business cense Tec �NTA Accounting SiDecialist Police Lieutenant Assqciate En 2007-11 Police Fleet Coordinator 2007-12 Business License Technician 2007-13 Redevt!2�ent_Pr %- 1. f �!; i , " „ i , , Maintenance Aide Maintenance Aide 2007-17 Il `, �, , ; ; Building Inspector iPlanner 68 2007-19 Water Distribution ✓- dworker 2007-20 Police Recruit r, i " Police Services Officer Human Resources Assistant 2007-24 Pr 3 " 2007-25 o, ;moi , Div 2007-26 Prin r -,B Div 2007-27 Recreation Leader Office Assistant Alb Maintenance Worker 0 o pMechanic 2007-31 Wr,, Planner A� ui Senior Planner Senior Financial Ana I.Y.st IT Intern 2007-35 Police Records �' 2007-36 ,Supervisor Communications Officer n.:nt # Position 2008- 1 Police Officer Lateral 2008-01 Police Reserve Police Cadet Asst. Dir. of Public Works - Terri Black recruiterCoordinatorRecreation Water Equip eqt rator2008-0q_ Associate gpq�no�eE 2008-07 Buil!4�ing In ctor 2008-08 Police qi�ETE�ant 2008-09 PSS Records Lead •00 i R,. 08-11 i Management 08-12 Management A�aly��t-Redev. 08-13 Business License Tech r /, Police Comrnunicati2n��' ` ;. i O, RecreationProgram ,', Police ' . DiWater stribution #" " o' Field Services Manager r � = I ny r Div P R e ". " .."- Water Meter Reader 0. 2008-22 rime Ana�y§�is Intern 1092008-23Maintenancer M € 0! '' ~ g , i r �; ; Finance 2008-2 R" Maintenance uervisor-Contracts 2008 -27 ; ! tern - RDA of 2008-28 Recreation Leader 2 iiu w� i� lu 00 Maintenance a 2008-30 Operator Police s�Police "" ( ' Lieutant 2009-01 Principal Fnnintmp. f 1'Communications Police Recruit " POfficer/Academy Police Se nt Recreation Facilities Assistant 2009-08 2009-09 ,_, ,. Administrative 2009-10 Cit Clerk Services ,.City Cl - - s- Position Police Fleet Coordinator Police Fleet Coordinator ' Police Recreation Facilities Assistant 04Executive Coordinator 2010-05 '-Leaders 2010-06 Communications Officer 2010-07 Property & Evidence Technician 2010-08 Police Communications Officer 11 .2010-09 •,� 2010-10 Police Recruilit 2010-11 Police Officer iRecreat on ac it es ss stant Police Services Officer �.' Administrative SecretaEy • 105 Polic o 1� Recreation .. rogram Assistant 1 - Administrative Al . Police Officer Lateral 1Police Fleet Coordinator ccountant .,Maintenance Aide .;Police Records, Lead ,r' ! - o Police SeTeantf •, Water Construction Police CadetAssistant2011-21 Office .�201,1-22._,__,jPolice Communications o ce ery cesicer 1 Recreation o Assistant Property : Evidence Supervisor Water Treatment IZp. Police Communications Lead I�I� IIID ) , � *01 A tol, Police Officer Lateral/Academy Graduate Recreation 4. .. Water Distribution ,,� � r S 1 07 Administrative .,' 1 ' �., Recreation Item # Recruitment # Position 178 2012-10 Police Officer Lateral/Academy Graduate 179 2012-11 Police Recruit 180 2012-12 Police Cadet 181 2012-13 Police Communications Officer 182 2012-14 Police Services Officer 183 2012-15 Maintenance Worker 184 2012-16 Accounting Specialist 185 2012-17 Recreation Program Assistant 186 2012-18 Recreation Leader 187 2012-19 Building Official 188 2012-20 Deputy City Manager 189 2012-21 Director of Human Resources DEPARTMENT HEAD APPROVAL: DERICK YAStYDA Director of Human Resources Date: K11.1 DESTROYED BY: Hate: CITY ATTORNEY APPROVAL: DAVID E. KENDIG City Attorney Date:-4�(r,