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HomeMy WebLinkAboutCC RES 16-21 RESOLUTION NO. 16-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE CITY CLERK OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy certain documents in a time and manner consistent with the City of Tustin Records Retention Schedule; and WHEREAS, the described documents listed in Exhibit A are occupying space needed by the City Clerk of the City of Tustin and none of the described documents have sufficient value to justify retention; and WHEREAS, the City Attorney has given written consent to the destruction of the described documents listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following documents are no longer required by the City of Tustin and should be destroyed in order to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents in a lawful manner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. Resolution No. 16-21 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 5th day of April, 2016. JO IELSEN, Mayor ATTEST: 19�- ' ER CA N. RABE, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-21 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 5th day of April, 2016 by the following vote: COUNCILMEMBER AYES: Nielsen, Gomez, Murray, Puckett ( 4 ) COUNCILMEMBER NOES: None ( p ) COUNCILMEMBER ABSTAINED: None ( p) COUNCILMEMBER ABSENT: Bernstein ( 1 ) 46 . ERICA N. BABE, City Clerk Resolution No. 16-21 Page 2 of 2 EXHIBIT RESOLUTION . 1 -21 ALL DOCUMENTS HAVE BEEN SCANNED AND ARCHIVED gree ns: y er a o. BOA Architecture -1995-012 Boyle Engineering Corporation A-1996-017 County of Orange A-1965-003 County of Orange A-1981-003 County of Orange(Animal Care Services 1962 - 2008) A-1962-001 County of Orange(15th year Housing& Community Development Program) A-1990-005 County of Orange(15th year Housing& Community Development Program) A-1990-006 County of Orange (15th year Housing& Community Development Program) A-1990-007 County of Orange(15th year Housing& Community Development Program) A-1990-008 County of Orange(Asphalt Overlay-Agreement No. 1-020) A-2001-023 County of Orange (Resurfacing Project;Agreement No. 93- 142) A-1994-018 County of Orange (Slurry Seal Project; Agreement No. 3- 145) A-1994-017 Doctor's Ambulance Service A-1989-004 Doctor's Ambulance Service A-1986-005 Doctor's Ambulance Service A-1998-006 Doctor's Ambulance Service A-2004-038 Irvine Ranch Water District& Lenner Homes -2006-060 Lennar Homes of California, Inc A-2006-037 North American Amusements A-2012-008 Orange County Sanitation District A-2004-016 Orange County Transportation Authority A-2000-009 Orange County Transportation Authority A-2009-021 Orange County Transportation Authority&various entities A-1997-009 Orange County Water District A-1985-004 Orange County Water District A-1996-018 Robinson, Charles A-2012-054 Tustin Legacy Community Partners, LLC A-2003-072 Tustin Legacy Community Partners, LLC A-2007-034 Tustin Legacy Community Partners, LLC -2003-010 Campaign Forms January 1990 -January 2013 Public Records Requests- 2011 Resolution No. 16-21 Exhibit A EXHIBIT A:RESOLUTION O. 16-21 ALL DOCUMENTS HAVE BEEN SCANNED AND ARCHIVED Public Records Requests- 2012 Public Records Requests- 2013 Successful City Council Candidate Packets January 1990- January 2013 Unsuccessful Council Candidate Packets January 1990- January 2013 2011 City Council Agenda Packets APPROVED BY: Erica N. Rabe Date David E. Kendig ate City A "r.." City Clerk City Attorney DESTROYED BY: — Pouch Records Resolution No. 16-21 Exhibit A 1 (800) 400-3453 "Making it, as Easy as it Sh www.pbuchrecords.com Certificate o, f Destruction Items amounting to 1125.5 pounds have been SHREDDED for Pouch Recerds I►llanagement L.P.-on this date 4 21.2016 fo.r - - Client Name: CITY CLERK CITY OF TUSTIN Customer ID: T770 as described on POUCH work order # 1160645dated 4/12/2016 PRM Witness Signature Contractors in partnership with POUCH Records Management Service Contractor (check box) �. SoCal Shred AAAA NAID, ❑ All Purpose Document Destruction El rP� Document Security Solutions The above named & affiliated contractors have provided shredding services when their name has been checked above. The contractor's signature below certifies that the above materials were completely destroyed in a confidential manner, in accordance with the procedures set forth by -the National Association for Information Destruction for its MAID Certified' Members. Contractor/employee Signature a)n� Print Name of Contractor/Employee ROMs© 10/122009 L-2)-1 G Date \Vh'cGkn! Y�-F41A1 Fde