HomeMy WebLinkAbout06 APPROVAL OF THE CITY OF TUSTIN'S AGENCY SERVICE PLAN FOR THE OCTA SENIOR MOBILITY PROGRAMAGENDA REPORT
Agenda Item No. 6
MEETING DATE: MAY 3, 2016
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DAVID A. WILSON, DIRECTOR OF PARK AND RECREATION
SUBJECT: APPROVAL OF THE CITY OF TUSTIN'S AGENCY SERVICE PLAN FOR
THE OCTA SENIOR MOBILITY PROGRAM
SUMMARY:
The Parks and Recreation Services Department is seeking approval of the attached
Agency Service Plan as a requirement for continued participation in the Orange County
Transportation Authority's (OCTA) Senior Mobility Program (SMP).
RECOMMENDATION:
It is recommended that City Council:
1. Adopt Resolution 16-26 which formally approves the City of Tustin's Senior
Mobility Program Agency Service Plan.
2. Adopt Resolution 16-27 which authorizes the Director of Parks and Recreation
Services to execute all documents related to the City of Tustin's Senior Mobility
Program Agency Service Plan.
FISCAL IMPACT:
The Measure M2 Project U — Senior Mobility Program (SMP) provides funding to
support local, community-based transportation service for seniors. One percent of M2
net revenue is used to fund SMP with local jurisdictions providing a 20% match.
Currently, Tustin receives approximately $56,000 per year in SMP funding.
CORRELATION TO STRATEGIC PLAN:
This grant opportunity advances Strategy 6b of Goal A in the City of Tustin Strategic Plan
regarding Economic and Neighborhood Development in that it provides resources for
future senior services to meet changing demographics and trends.
Parks and Recreation
May 3, 2016
Page 2
BACKGROUND AND DISCUSSION:
For the past 16 years, the Tustin Area Senior Center Transportation Program has been
offering a no fee transportation program to serve the needs of its senior residents. The
program provides door-to-door transportation for medical appointments, grocery
shopping, and participation in Senior Center activities. The Tustin Area Senior Center
Transportation Program has been participating in the Senior Mobility Program (SMP)
since July 1, 2011. On March 28, 2016, staff was informed that the OCTA Board of
Directors had revised the SMP Guidelines and would be requiring all participating
agencies to submit an Agency Service Plan in place of the existing Scope of Work. The
attached Agency Service Plan was subsequently developed in accordance with SMP
Guidelines and has been submitted to OCTA for preliminary review. OCTA has already
reviewed and accepted the Service Plan and requests that it be formally adopted by
City Council and then sent for final approval by the OCTA Board of Directors.
Attachments:
Resolution 16- 26 Approval of the Senior Mobility Program Agency Service Plan 2016
Resolution 16-27 Authorization for Parks and Rec Director to Sign
Tustin Service Agency Plan April 2016
RESOLUTION NO. 16-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, APPROVING THE CITY OF TUSTIN'S SENIOR
MOBILITY PROGRAM AGENCY SERVICE PLAN FOR CONTINUED
PARTICIPATION IN THE ORANGE COUNTY TRANSPORTATION
AUTHORITY (OCTA) SENIOR MOBILITY PROGRAM (SMP).
WHEREAS, jurisdictions and agencies participating in the Orange County
Transportation Authority (OCTA) Senior Mobility Program (SMP) must complete the
following Service Plan in order to receive SMP funding.
WHEREAS, the City of Tustin ("City") through its Parks and Recreation
Services Department maintains an on-going transportation program for the elderly to
and from their residences to such places as doctors' offices, grocery stores, and the
Tustin Area Senior Center ("Senior Transportation Program").
WHEREAS, the Measure M2 (M2) Project U — Senior Mobility Program (SMP)
provides funding to support local, community-based transportation service for seniors.
WHEREAS, the City desires to continue as a participating agency in the Senior
Mobility Program (SMP), and the purpose of the Senior Mobility Program Agency
Service Plan is to provide structure and definitions for all eligible M2 jurisdictions
receiving SMP funding.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin does hereby resolve as follows:
Approves the City of Tustin's Senior Mobility Program Agency Service Plan to
be approved by the Orange County Transportation Authority (OCTA) Board of
Directors.
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular
meeting held on the 3rd day of May 2016.
JOHN NIELSEN,
Mayor
ATTEST:
ERICA N. RABE,
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 16-26
I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of
Tustin, California, does hereby certify that the whole number of the members of the
City Council is five; that the above and foregoing Resolution No. 16-26 was duly and
regularly passed and adopted at a regular meeting of the City Council held on the 3rd
day of May 2016 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Erica N. Rabe,
City Clerk
RESOLUTION NO. 16-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING EXECUTION OF DOCUMENTS
REQUIRED BY ORANGE COUNTY TRANSPORTATION AUTHORITY
(OCTA) IN ORDER TO RECEIVE SENIOR MOBILITY FUNDING (SMP).
WHEREAS, The Orange County Transportation Authority (OCTA) is authorized
through the Measure M2 (M2) Project U - Senior Mobility Program (SMP) funding to
support local, community-based transportation services for seniors.
Whereas, the Orange County Transportation Authority (OCTA) is requiring
participating agencies to submit a Senior Mobility Program Agency Service Plan to be
approved and signed by both the agency and OCTA, upon final approval.
The City of Tustin desires to continue to participate as an agency in the Orange
County Transportation Authority (OCTA) Senior Mobility Program (SMP) in order to
receive funding.
NOW, THEREFORE, the City Council of the City of Tustin does hereby resolve
as follows:
1. The Director of Parks and Recreation Services (hereinafter "Director") or her/his
designee is hereby authorized to file and execute documents on behalf of the
City of Tustin with Orange County Transportation Authority (OCTA) for Senior
Mobility Program (SMP) funding.
2. The Director is authorized to execute and file all certification of assurances,
contracts, or agreements or any other document required by Orange County
Transportation Authority (OCTA).
3. The Director is authorized to provide additional information as the Department
may require in connection with the City's participation in the Senior Mobility
Program (SMP).
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular
meeting held on the 3rd day of May 2016.
JOHN NIELSEN,
Mayor
ATTEST:
ERICA N. RABE,
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 16-27
I Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, does hereby certify that the whole number of the members of the City
Council is five; that the above and foregoing Resolution No. 16-27 was duly and
regularly passed and adopted at a regular meeting of the City Council held on the 3rd
day of May 2016 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
ERICA N. RABE,
City Clerk
Senior Mobility Progra
F11
Agency
Service Plan
r CTA I
Jurisdictions and agencies participating in the Orange County Transportation Authority
(OCTA) Senior Mobility Program (SMP) must complete the following Service Plan in order to
receive SMP funding. The Service Plan must be developed in accordance with SMP
Guidelines, included as Attachment 1, and submitted to OCTA for review. Upon review from
OCTA, the Service Plan must be formally adopted by the agency's council or governing body
and approved by the OCTA Board of Directors. Any modifications to SMP services will
require submittal of a new Service Plan,
Participant Information:
Agency City of Tustin
Date 414/16
Program Contact Marilyn Buescher Phone 714-573-3345
Email mbuescher@tustinca.org
Service Description:
1.
Program goals and objectives:
The Tustin Area Senior Center provides transportation on a donation only basis for
seniors age 60 and over and to persons with disabilities who are residents of the
City of Tustin. Senior Citizens and persons with disabilities are in need of
specialized and affordable transportation options to be able to utilize services in the
easiest manner available. It is important for seniors to stay connected to their
community and be able to utilize transportation for medical appointments, grocery
shopping, personal appointments and visits to their local senior center. Community
based senior transportation programs are vital to meet the needs for seniors who
wish to live on their own and remain active in their communities. Within Tustin,
there are several options available for public transportation. However, it is often the
case that these transportation services can sometimes be difficult to navigate for
the fail/elderly who require special assistance and are on fixed incomes.
The goal of the Tustin Area Senior Center's Transportation Program is to fill this
gap and meet the transportation service needs of these people who are unable to
use other transportation options in the City.
2. Indicate how SMP service will be operated: (Please check all that apply)
Directly -Operated
Contract Service Provider
Volunteers
Subsidized Taxi Program
Other (Please Describe)
Seniors interested in utilizing our transportation program, register either in person
or through the mail. Once registration is complete, the senior participant will call
the Transportation phone line to request trip(s) and these trips are then scheduled
by the Transportation Coordinator, who speaks directly with the participant.
3. Eligible trips provided under the SMP are limited to the following categories. Please
indicate the categories of service to be provided by your program: (Please check all
that apply)
Senior Center Personal Care
Nutrition Shopping
Medical Social / Recreation (Please Describe)
Social / Recreation uses would include transporting senior participants and senior
volunteers for events in our city and/or in Orange County. For example, a Senior
Day event at Angel Stadium or special event hosted at another senior center or
other local sites our seniors are interested in attending.
4. SMP Guidelines restricts trips outside of Orange County to medical trips within
approximately 10 miles of the Orange County border. Do you intend to provide medical
trips outside of Orange County?
0 Yes O No
If yes, please list the trip purpose and destinations: (e.g., medical trips to the VA Hospital
in Long Beach)
S. Fare structure:
We have a donation only based program, with suggested donation of $1 per trip.
6. Number of vehicles:
2 and 1 back-up
7. Projected annual ridership:
13,800
sj of 20 percent match
The City General Fund matches with salary costs for Transportation Coordinator
position, approximately $45,000 annually.
Program Requirements:
1. jurisdiction /Agency shall follow competitive procurement practices in selection of vendors for
all services which it does not provide using its own work force. Any Request for Proposals (RFP)
for services shall specify the use of vehicles meeting Americans with Disabilities Act (ADA)
accessibility standards.
2. Jurisdiction/Agency will perform, or ensure that a contracted vendor performs, maintenance of
all vehicles used in the Senior Mobility program, including, at a minimum:
a) Daily Pre -Trip Inspections that meet or exceed the guidelines provided in the attached
Pre -Trip Inspection Checklist (Attachment 2)
b) Scheduled preventative maintenance that meets or exceeds the guidelines provided in
the attached PM Checklist, including the maintenance of all accessibility features of the
vehicles.
c) Maintain maintenance records for each vehicle for five (S) years and, if required,
cooperate fully in annual motor coach carrier terminal inspections conducted by the
California Highway Patrol,
3. Jurisdiction/Agency will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform duties safely, and in a manner which
treats its riders with respect and dignity. Disability awareness and passenger assistance will be
included in this training.
4. Jurisdiction/Agency will establish and implement an alcohol and drug program that complies
with 41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1958), and will produce any
documentation necessary to establish its compliance with sections 701-707.
S. Jurisdiction/Agency will submit a monthly report to OCTA's Community Transportation Services
Department as illustrated in Attachment 3.
6. Jurisdiction/Agency will participate in OCTA marketing and outreach efforts to encourage use of
fixed route transit service by older adults.
7. Jurisdiction/Agency will note OCTA sponsorship in any promotional material for service funded
under this agreement and will display an OCTA Senior Mobility Program logo on vehicles used in
this program (excluding taxis).
8. Jurisdiction/Agency will ensure that it maintains adequate oversight and control over all aspects
of services that are provided by a contracted vendor.
IN WITNESS WHEREOF, has formally adopted the Senior Mobility Program Scope of Work
as written above.
AGENCY REPRESENTATIVE OCTA REPRESENTATIVE
Name: Name:
Title: Title: