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Home My WebLink AboutCC 10 DEST. OF RECORDS 05-06-91CONSENT CALENDAR NO. 10 5-6-91 DATE: MAY 61 1991 nte TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: ADOPTION OF RESOLUTION FOR AUTHORIZATION OF DESTRUCTION OF COMMUNITY DEVELOPMENT DEPARTMENT RECORDS RECOMMENDATION Request the City Council adopt a resolution authorizing the destruction of Community Development Department records pursuant to the authority granted by Sections 34090, 34090.5 of the Government Code of the State of California. BACKGROUND In coordination with the City Hall temporary relocation and -as part of the routine purging of the Department's filing system the records listed in Exhibit "A" were determined to be no longer required for the conduct of city business. Government Code Section 34090 authorizes the head of a City department, with approval of the. City. Council by resolution and the written consent of the City Attorney, to destroy City records, under his/her charge, without making a copy thereof, after such documents are no longer required. Examples of those documents requested for destruction at this, time where copies will not be made; include items such as check requests, department correspondence, Planning Commission and City Council agendas, consultant references, purchase orders, and payroll records. The City Attorney has determined that duplicate records are required for any conditional use permit, variance, and zone change application where there has been activity in the past 2 years. The Community Development Department has reproduced these files by microfilm pursuant to the procedure established by Governmental Section 34090.5. Although City Council approval is not required for the destruction of these records the listing of use permits, variances, site plan reviews, temporary use permits and zone changes to be destroyed are identified in Exhibit A. Christine A. Shinglet Assistant City Manager CAS:kbc\records.cas 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25' 26 27 28 RESOLUTION NO. 91-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN COMMUNITY DEVELOPMENT DEPARTMENT RECORDS WHEREAS, except for records affecting title to real property or liens thereon, court records, records less than two years old, records required to be kept by ordinances, or resolutions of the City Council and other City boards or commissions, Government Code Section 34090 authorizes the head of a city department to destroy any city record, document, instrument, book or paper, under this charge, without making a copy thereof, after the same is no longer required, with the approval of the City Council, by Resolution and the written consent of the City Attorney; and WHEREAS, the Council, upon request of the Director of Community Development, desires to approve immediate destruction of certain Community Development Department files as listed in Exhibit "A" attached. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin, California: Pursuant to Sections 34090, et. seq., of the Government Code of the State of California, approval is hereby granted for the immediate destruction of the items on the attached list which have been retained for more than two years. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin, California, held on the 6th of May, 1991. Mary Wynn City Clerk Charles Puckett Mayor EXHIBIT "A" AIR QUALITY 1982 - DRAFT OF AIR QUALITY ALCOHOLIC BEVERAGE CONTROL ALCOHOLIC BEVERAGE FILE ALCOHOL SURVEY AMBULANCE SERVICE MEDIX ANNUAL REPORT BLOCK PARTY PERMITS ISSUED BUDGET: COMMUNITY DEVELOPMENT DEPARTMENT FISCAL QUARTERLY REPORTS SUPPLEMENTAL BUDGET EXPENDITURE REPORT APPROPRIATIONS LEDGER CENSUS: DEMOGRAPHICS CORRESPONDENCE CHECK REQUEST CONSULTANTS REFERENCES: ATLANTIS SCIENTIFIC BOYLE ENGINEERING ECAC -TECH HILL, DANIELSON & ASSOCIATES INTERDICIPLINARY SYSTEMS NATELSON PACIFIC ENVIRONMENTAL SERVICES REYNOLDS ENV. DEPARTMENT CORRESPONDENCE DEPARTMENT PERSONNEL RECORDS Mead Sweet Quinn Bernard L. Chase Patrizia Materassi Joel Slavitt Ronald L. Reese 1984-1985 1986-87 1982-84 1986-88 1984-87 1986-87 1987-88 1976-79 1983 TO 9-1988 1984 1986 TO 1987 1-88 TO 5-89 1988 Cheryl Pengue David Pengue Vicki Bolanis Mary Ann Chamberlain Lloyd Dick Don Hogelen Ruby Hungerschafer Laura Kuhn Curt Simpson FLEXIBLE DISK CADDIES FLOPPY DISKS FORMER EMPLOYEES: CHERYL PENGUE PATRICIA MATERASSI APPEAL J. QUINN CONNIE DAVIS DONNA ORR JOHN AXENTY LAND USE FINDINGS: VACANT LAND SHAKLEE NORTH TUSTIN IRVINE INDUSTRIAL MOBILE HOME PARKS MASSAGE PARLORS IRVINE INDUSTRIAL INDUSTRIAL GOLF COURSES GARAGE SALES GENERAL PLAN ELEMENT DISTRIBUTION BY ZONE CONTROLL ARCADES RAILROADS - SOUTHERN PACIFIC CROSS GRADE SEPERATION SANTA FE DEVELOPMENT STANDARDS PARKING AREAS LEAGUE BULLETIN LEGISLATIVE BULLETIN: LEGISLATIVE NEWSLETTER: MICOM: SORT PROGRAM BINDERS TRAINING PROGRAM BINDERS 1988-89 5-1988 TO 5-1989 12-1986 TO 4-1988 -- REFERENCE MANUALS OPERATORS MANUALS NOTICE OF PUBLIC HEARING 1986 OVERTIME AND ABSENCE 1984 PAYROLL DEDUCTIONS 1988-89 PLANNING COMMISSION AGENDAS 2-14-83 TO 6-22-87 PLAN CHECK: INFRASTRUCTURE 1986 PRESS CLIPPINGS 1986 PURCHASE ORDERS 1984-86 RESUMES SIGNS: SIGN ORDINANCE SIGN CODE SAN DIEGO SIGN ORDINANCE PROTOTYPE SIGNS SIGN APPEALS -- PLAN TUSTIN-IRVINE INDUSTRIAL COMPLEX SIGN CODES OTHER CITIES (2 FILES) SUBDIVISION MAP ACT 1978, 1981 TIME SHEETS: 1983 TO 6-1988 MISCELLANEOUS: USE PERMITS, VARIANCE, SITE PLAN REVIEWS, TEMPORARY USE PERMITS AND ZONE CHANGES FOR THE FOLLOWING PROPERTIES: 165 "B" STREET 15641 "B" STREET 15645 "B" STREET 15692 "B" STREET 1382 BELL AVENUE 1071 BONITA STREET 13601 BROWNING 1262 BRYAN 175 "C" STREET 185-195 "C" STREET 200 "C" STREET 14101 CHAMBERS -- 14332 CHAMBERS 17502 CHATHAM 14611 & 14612 DEL AMO - 15332-15442 DEL AMO 2681-2711 DOW 2692 DOW 2701 DOW 2712 DOW 1001 EDINGER 1052 EDINGER 1481 EDINGER 705 EL CAMINO WAY 185 EL CAMINO REAL 218-224 EL CAMINO REAL 301-05 EL CAMINO REAL SWC 6TH/EL CAMINO 630 EL CAMINO REAL 674 EL CAMINO REAL 684-86 EL CAMINO 690 EL CAMINO REAL 601-607 EL CAMINO 706 EL CAMINO 750 EL CAMINO 1001-1011 EL CAMINO 1171 EL CAMINO 1192 EL CAMINO "B" STREET 655 "B" STREET 505 EL CAMINO - 15601 "B" STREET 450 E. IST STREET 520 E. 1ST STREET 486-662 E. 1ST STREET 550 E. 1ST STREET 615 E. 1ST STREET 1022 E. 1ST STREET 140 W. IST STREET 140 W. 1ST STREET 145 W. 1ST STREET 155 W. 1ST STREET 395 W. 1ST STREET 395 W. 1ST STREET 450 W. 1ST STREET 654 E. 1ST STREET 556 E. 1ST STREET 646 E. 1ST STREET 505 W. 1ST STREET 660-680 W. IST STREET 721 W. 1ST STREET 14201 FRANKLIN AVENUE 14312 FRANKLIN AVENUE 14402 FRANKLIN AVENUE 1661 GREENMEADOW 13641 GREEN VALLEY AVENUE 14452-14492 HOLT AVENUE 14512 HOLT AVENUE 14971 HOLT AVENUE _ 14572-92 HOLT AVENUE 14752 HOLT AVENUE 1302 INDUSTRIAL DRIVE 1491 INDUSTRIAL DRIVE 1222 IRVINE BLVD. 17662 IRVINE BLVD. 1096-1140 IRVINE BLVD. 1252 IRVINE BLVD. 1252 IRVINE BLVD. 1352 IRVINE BLVD. 1372 IRVINE BLVD. 1451 IRVINE BLVD. 1451 IRVINE BLVD. 18301 IRVINE BLVD. 18302 IRVINE BLVD. 18231 IRVINE BLVD. 18231 IRVINE BLVD. 18410 IRVINE BLVD. 158 W. MAIN STREET 193 E. MAIN STREET 16282 W. MAIN STREET 16481 MAIN STREET 16791 W. MAIN STREET 16791 W. MAIN STREET 1050-1110 MITCHELL 1401 MITCHELL _ 1771 MITCHELL 1401 MORGAN CIRCLE 15601-51 MOSHER 13812 NEWPORT 13842-A NEWPORT 13882 NEWPORT 13444 NEWPORT 14254 NEWPORT 14311 NEWPORT 14232 NEWPORT 1362 NISSON ROAD 14851-14921 NEWPORT 1702 MOULTON PARKWAY 14101 MYFORD 14511 MYFORD 12881 NEWPORT 13681-13861 NEWPORT 13031 NEWPORT 13102 NEWPORT 13572 NEWPORT 13662 NEWPORT 13682 NEWPORT 14460 NEWPORT 14662 NEWPORT 14510 NEWPORT 14552 NEWPORT 14722 NEWPORT 14772-14802 NEWPORT 14244 NEWPORT 15601 NEWPORT 17361 NORWOOD PARK 265 S. PASADENA 14772 PLAZA DR. 137 S. PROSPECT 14982 PROSPECT 1452 RED HILL 13742 RED HILL 13751 RED HILL 13841 RED HILL 13852 RED HILL 13871 RED HILL 13931 RED HILL 14081 RED HILL 14201 RED HILL 14231 RED HILL 14351 RED HILL 14351 RED HILL 15411 RED HILL 15501 RED HILL 15621 RED HILL 15641 RED HILL 15991 RED HILL RW:KD\f iledest.mem