HomeMy WebLinkAboutCC 16 P.D. NON-SWORN 05-06-91CONSENT CALENDAR NO. 16
5-6-91
AC,ENDA
a . Y
Inter -Com
DATE: APRIL 30, 1991
}
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: ADMINISTRATIVE SERVICES DEPARTMENT
SUBJECT: POLICE DEPARTMENT NON -SWORN MANAGEMENT REORGANIZATION AND
AMENDMENT TO THE CLASSIFICATION PLAN
RECOMMENDATION:
Approve Resolution
Classification Plan.
BACKGROUND:
#91-53 amending the City of Tustin
The Police Chief has reorganized the non -sworn management component
of the Police Department. Salary ranges for the positions are:
Records Shift Coordinator: $2250 - $2726 per month; Support
Services Coordinator: $3323 - $4039 per month; and Administrative
and Support Services Manager: $3949 - $4800 per month. The Chief
- of Police feels that the reorganization will enhance the
supervision and organization of the records, support services,
communications and community resource units of the Police
Department.
Attached for Council's review are the job descriptions for the new
positions as well as Resolution #91-53, amending the City's
Classificat'on Plan.
Royleen A. White, Director
Administrative and Community Services
RAW/md
RAW3:CAJOBREC
Attachments
1
2
3
4
5
6
7
8
9
10
11
12
13
14,
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 91-53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, AMENDING THE
CLASSIFICATION PLAN
WHEREAS, the City adopted a Classification Plan in 1984,
by adopting Resolution No. 84-63; and
WHEREAS, the City Council amended the Classification Plan
in 1990 by adopting Resolution No. 90-33; and
WHEREAS, the City Council finds that it is desirable and
appropriate to revise and update the Classification Plan when
appropriate;
NOW, THEREFORE, the City Council of the City of Tustin,
California, does hereby resolve that the Classification Plan
of the City of Tustin, dated August 20, 1984, is hereby
amended to include the classifications of Administrative and
Support Services Manager, Support Services Supervisor, and
Records Shift Coordinator, as outlined in the attached job
descriptions.
PASSED AND ADOPTED by the City Council of the City of
Tustin at a regular meeting held on the 6th day of May, 1991.
Mary E. Wynn, City Clerk
Charles E. Puckett, Mayor
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
lResolution 91-53, Page 2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO 91-53
Mary E. Wynn, City Clerk and ex -officio Clerk of the City
Council of the City of Tustin, California, does hereby certify
that the whole number of the members of the City Council is
five; that the above and foregoing Resolution was duly and
regularly passed and adopted at a regular meeting of the City
Council held on the 6th day of May, 1991 by the following
vote:
res91-53.wp
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Mary E. Wynn, City. -Clerk
CITY OF TUSTIN
Administrative and Support Services ManagAr-
Definition
Under general direction from the Division Commander, this non -sworn
management position is responsible for managing and supervising the
activities of the Administrative and Support Services Sections of the
Police Department.
Example of Duties
This position manages and supervises police support personnel in their
work, scheduling, assignment of duties while maintaining efficiency.
Also included is work of a difficult and specialized nature dealing with
human relations and behavioral problems. The Administrative and Support
Services Manager will have the responsibility for sections of the Police
Department including the Records Section, Communications Section,
Community Resources Section, electronic data processing, and fiscal
management. This individual will also have the overall responsibility
for the maintenance of equipment in the building, assisting in and
coordinating special research, conducting employee training programs, and
other duties as directed.
MINIMUM QUALIFICATIONS
Education/Experience Sufficient education and experience to demonstrate
possession of the knowledge and skills required for the position.
Typically this would include graduation from a two-year college (or
equivalent) with specialization in Public Administration, Business
Administration, Police Science or a related field, and five year of
increasingly responsible general office or police support experience
involving administrative analysis, establishment and maintenance of
procedures and systems, and supervisory responsibility.
Knowledge of:
Modern Police methods, practices and techniques; pertinent federal, state
and municipal laws and ordinances, particularly with reference to Police
records, Police communications systems, evidence storage and retrieval,
and electronic data processing; laws, procedures, and techniques
relating to the administration and supervision of personnel in the public
sector.
Skill in:
Analyzing complex problems and preparing management studies; planning,
organizing, directing and coordinating the work of staff; interacting
with other law enforcement division personnel and other law enforcement
agencies; expressing ideas clearly and concisely both orally and in
writing; preparing budget estimates and materials; advising, instruct-
ing, evaluating and training personnel; dealing with the public firmly
and courteously and establishing effective relationships with the public,
news media, City officials, and others contacted in the scope of work.
Developed April 1991
ASSMI.PD
CITY OF TUSTIN
Support Services Supervisor
Definition
Under general direction from the Administrative Support Services Manager,
this non -sworn management position supervises activities and staff in
both the Records Section and Communications Section of the Police
Department.
Example of Duties
Formulates, develops and implements operational goals, objectives,
polices and work procedures and standards for the Police Records and
communications sections; analyzes and evaluates existing and alternative
systems and procedures to eliminate problems and determine feasibility
and application of new or improved methods and techniques; prepares,
submits for approval, and assists in the implementation of procedures for
the direct operation of the Records and Communications sections;
supervises, evaluates, and prepares performance evaluations for subordi-
nates; provides training or assigns qualified personnel to train new
employees; prepares worx scneau.ies io
adjustments as needed to cover vacancies
statistical reports; enforces stric
procedures governing the security and pz
and personnel information; assists in i',
for the Police communications and Recc
recommendations for each section; cont
of the Police Department; coordinates a
system; acts as terminal coordinator
identifies section equipment needs; n
reports; backs up and performs duti
needed; performs other duties as assic
Minimum Qualifications
Education/Experience
AVLn 5ecLlvn5 MaiuLny iiec:e55ary
and vacations; prepares monthly
adherence to regulations and
ivacy of criminal history records
iplementing computer applications
rds functions; prepares budget
-ols and disseminates all records
.tivities for the 9-1-1 telephone
for the CLETS computer system;
iintains comprehensive files and
es of subordinate personnel as
ned.
Requires a combination of education and experience to demonstrate
possession of the required knowledge and skills. This would typically
consist of high school graduation or equivalent and four years increas-
ingly responsible dispatching and/or records experience preferably in a
police or similar emergency response agency. Some supervisory experience
is preferred.
Knowledqe of
Police communications equipment; activities and functions performed by a
police department; computer applications for a police department; general
law enforcement practices; municipal government operations and budget
administration; effective supervisory techniques; local, state and
national regulations pertaining to communications systems; police
dispatching procedures; specialized procedures needed in processing and
maintaining Police records; law enforcement data processing, storage,
retrieval, destruction, transmission and the legal requirements and
equipment necessary for each function; systems design and analysis
pertaining to records management; and laws and current legislation
pertaining to storage, retention and release of law enforcement records.
Skill in
Directing and coordinating the work or Police support personnel in the
Records and Communications sections; training and instructing others in
the technical operation of the Communications and Records functions;
supervising and evaluating subordinate personnel; communicating
effectively both orally and in writing; establishing effective working
relationships with those contacted in the course of work; planning,
coordinating and assisting in the administration of short-term and long-
term development and operation goals for the Police Communications and
Records sections; preparing and maintaining records, files,- reports,
charts, maps, etc..
Physical Requirements
Must be able to handle a job which is primarily sedentary in nature
requiring prolonged periods of sitting. Must be emotionally able to
handle stressful situations.
Developed April 1991
SSSUPVI.PD
CITY OF TUSTIN
Records Shift Coordinator
Definition
Under general direction from the Support Services Supervisor, the Records
Shift Coordinator is a working supervisory position, responsible for the
coordination and training of a Records Section shift staff and the duties
of its personnel.
Example of Duties
Plans, organizes, and coordinates the activities of personnel engaged in
receiving typing, processing, storing, retrieving and transmitting
records, reports, and data pertaining to crimes, criminals, investiga-
tions, arrests, accidents, complaint incidents and related matters,
teletype computer communications, word processing, statistical reports,
in consultation with administrative reports; works with the Support
Services Supervisor in formulating, developing, and implementing
operational goals, objectives, policies, and work procedures and
standards; prepares master work schedules and priorities; enforces
strict adherence to regulations and procedures governing the security and
privacy of criminal history records and personal information.
MINIMUM QUALIFICATIONS
Education/Experience Graduation from High School, or G.E.D. equivalency,
supplemented by two years of experience in a fast -paced Police Records
environment.
Knowledge of
Varied techniques and technology oriented toward recorded information and
paper files; the information process, legal ramifications, and methods
and types of information coming into and going out of a Police Depart-
ment; current legislation pertaining to records, and laws affecting
retention and release of records; specialized procedures needed in
processing and maintaining Police records; law enforcement data process-
ing, storage, retrieval, transmission and the equipment necessary for
each function; effective supervisory techniques.
Skill in
Assisting with the direction and coordination of the workloads of Police
Records Clerks; interacting with other law enforcement division
personnel and other law enforcement agencies; planning and organizing
work load and schedules; communicating orally and in writing in a clear
and concise manner; and operating office equipment such as computer
terminals and word processing equipment.
Additional Requirement Incumbent must be able and available to work all
shifts as well as holidays and weekends as assigned.
Developed April 1991
RECSHFSU.PV