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HomeMy WebLinkAbout06 NOVEMBER 8, 2016 GENERAL MUNICIPAL ELECTIONAgenda Item 6 AGENDA REPORT City g Cit Mana er 06 Finance Director N/A MEETING DATE: JUNE 7, 2016 TO: JEFFREY C. PARKER, CITY MANAGER FROM: ERICA N. RABE, CITY CLERK SUBJECT: NOVEMBER 8, 2016 GENERAL MUNICIPAL ELECTION SUMMARY: Adoption of the proposed resolutions will call the election and consolidate election services with the County of Orange. RECOMMENDATION: 1. Adopt Resolution No. 16-24, calling of the holding of a General Municipal Election to be held on Tuesday, November 8, 2016, for the election of certain officers as required by the provisions of the laws of the State of Califomia relating to general law cities; and 2. Adopt Resolution No. 16-25, requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on November 8, 2016 with the Statewide General Election to be held on the date pursuant to section 10403 of the Elections Code. FISCAL IMPACT: The cost to consolidate the general municipal election with the State and County's general election is estimated to be $40,000. Funds for these administrative costs will be available in the 2016-17 Fiscal Year Budget. BACKGROUND: The City of Tustin's General Municipal Election is scheduled for November 8, 2016, to elect (3) three members of the City Council for full terms of four years each. Adoption of Resolution No. 16-24 is required for the election to proceed as scheduled. Pursuant to Section 10403 of the California Elections Code, the City Council is required to formally request consolidation of the City's general election with the State's general election. Adoption of Resolution No. 16-25 fulfills this requirement by requesting that Page 2 the Board of Supervisors of Orange County consolidate the general election and authorizes the Board of Supervisors to canvass the election returns. The period for filing candidate nomination papers will begin on July 18 and run through August 12, 2016. If a qualified incumbent does not file nomination papers for re- election, the filing deadline will be extended to August 17, 2016. RESOLUTION NO. 16-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities the State of California, a General Municipal Election shall be held on November 8, 2016 for the election of Municipal Officers; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Tustin, California, on Tuesday, November 8, 2016, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed, and directed to coordinate with the County of Orange Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election and Section 10418 of the California Elections Code. SECTION 4. That the polls for the election shall open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, pursuant to Election Code Section 10242, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law. Resolution No. 16-24 1163353.1 SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. PASSED AND ADOPTED at a regular meeting of the City Council held on the 7th day of June, 2016. JOHN NIELSEN, Mayor ATTEST: ERICA N. RABE, City Clerk APPROVED AS TO FORM: DAVID E. KENDIG, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-24 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of June, 2016 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE City Clerk Resolution No. 16-24 1163353.1 RESOLUTION NO. 16-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2016, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Tustin called a Municipal Election to be held on November 8, 2016, for the purpose of the election of three (3) Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Orange canvass the returns of the General Municipal Election and that the election be held on all respects as if there were only one election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Orange is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 8, 2016 for the purpose of electing three (3) members of the City Council. SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election and Section 10418 of the California Elections Code. SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for holding of the consolidated election. SECTION 4. That the City of Tustin recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. Resolution No. 16-25 1163352.1 SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Orange. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED AND ADOPTED at a regular meeting of the City Council held on the 7th day of June, 2016. JOHN NIELSEN, Mayor ATTEST: ERICA N. RABE City Clerk APPROVED AS TO FORM: DAVID E. KENDIG, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-25 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of June, 2016 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE City Clerk Resolution No. 16-25 1163352.1