The URL can be used to link to this page

Home My WebLink About01 PC MINUTES 4-26-167:00 p.m Given Present None Approved the Minutes of the March 22, 2016 Planning Commission meeting. Motion Adopted Reso No. 4312, as amended. MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION APRIL 26, 2016 CALL TO ORDER INVOCATION/PLEDGE OF ALLEGIANCE: Kavanaugh Mason ROLL CALL: Chair Lumbard Chair Pro Tem Smith ITEM 41 Commissioners Kavanaugh Mason, Kozak, Thompson PUBLIC CONCERNS CONSENT CALENDAR: 1. APPROVAL OF MINUTES— MARCH 22, 2016 RECOMMENDATION: That the Planning Commission approves the Minutes of the March 22, 2016 Planning Commission meeting as provided. It was moved by Thompson, seconded by Smith, to approve the Minutes of the March 22, 2016 Planning Commission meeting. Motion carried 5-0. PUBLIC HEARING: 2. SUBDIVISION (SUB) 2015-05 FOR TENTATIVE PARCEL MAP (TPM) 2016-107, DESIGN REVIEW (DR) 2015-020, AND CONDITIONAL USE PERMIT (CUP) 2015-25 FOR THE SUBDIVISION OF ONE (1) PARCEL INTO TWO (2) PARCELS, THE DEVELOPMENT OF A NEW 7,206 SQUARE FOOT OFFICE BUILDING AND THE ESTABLISHMENT OF JOINT USE PARKING APPLICANT: Jamie Knollmiller Twinsteps Architecture 15615 Alton Parkway, #125 Irvine, CA 92618 PROPERTY OWNER LOCATION Crest Properties, LLC 3134 Sycamore Lane Billings, MT 59102-0524 721 W. 1ST Street Minutes — Planning Commission April 26, 2016 — Page 1 of 6 REQUESTS: 1. SUB 2015-05 for TPM 2016-107 for the subdivision of an approximate 1.8 acre site consisting of two (2) numbered lots for the development of a new 7,206 square foot office building. 2. DR 2015-020 for the design and site layout of a new 7,206 office building. 3. CUP 2015-25 for joint use parking between the proposed properties to accommodate medical uses. ENVIRONMENTAL: This project is categorically exempt pursuant to Section 15303, Class 3 and Section 15315, Class 15 of Title 14, Chapter 3 of the California Code of Regulations (Guidelines for the California Environmental Quality Act) pertaining to new construction of small buildings and minor land divisions. RECOMMENDATION: That the Planning Commission adopt Resolution No. 4312 approving TPM 2016-107, CUP 2015-25, and DR 2015-020, authorizing the subdivision of an approximate 1.8 acre site consisting of two (2) numbered lots for the development of a new 7,206 square foot office building and to establish joint use parking to accommodate medical uses. Hutter Presentation given. Smith Smith's questions/comments generally included the following: He requested clarification on the allocation of the parking spaces (per 1,000 square feet up to 4,000 square feet is four (4) spaces per 1,000 square feet and then thereafter it is six (6) spaces per 1,000 square feet) as well as the reasoning for the increase in a planning and parking demand perspective. Hutter Hutter confirmed in response to Smith's comment. Binsack Binsack provided a brief historical background in response to Smith's question which generally included: allocation always used to be six (6) spaces per 1,000 square feet, it was modified years later to four (4) spaces per 1,000 square feet to provide flexibility so that medical office uses could be accommodated where there was not enough parking; the 4,000 square foot accommodation is somewhat de minimis for larger centers to accommodate a minor medical office; and typically in this type of community there is a higher requirement for a medical office. Kozak Kozak asked if the existing sign facing the freeway (northwest corner of the property) would be removed as part of the new project. He also asked if the intent is to have both ingress/egress on both driveways on First Street and Myrtle Avenue and wanted to ensure the sign removal was not a part of this approval. Minutes — Planning Commission April 26, 2016 — Page 2 of 6 Hutter Hutter's response to Kozak's question generally included: currently there are no plans to remove the existing monument sign; if there is a proposal to modify the signage, a comprehensive sign program for the center, since it is a multi - tenant center, may be necessary; and with regards to the driveway access, those are proposed to remain. Thompson Thompson asked about the roadway dedication (Figure 3) and asked if it is incorporated in the parcel map. Hutter Hutter confirmed that the roadway dedication was shown on the parcel map as well as in the conditions (Condition 9.1d). 7:12 p.m. Public Hearing opened. Ms. Jamie Knollmiller was present in order to answer any questions the Commission may have. Thompson Thompson made favorable comments with regards to the architecture of the building. 7:14 p.m. Public Hearing closed. Thompson Thompson's favorable comments generally included: he commended the applicant on working with City staff on the parking; noise not being an issue; architecture; the use being compatible with the medical building along First Street; and compliance with the City's landscape (water conservation ordinance). Mason Mason also commended the applicant on keeping up with the "like-minded" companies, the review of the parking, and the CC&R's after both businesses open. She also stated that as long as the City implements and reviews the Conditions of Approval in the future, she felt it should be a good project. Kozak Kozak echoed comments previously made by the other Commissioners as well as the compatibility with the site and area. Smith No Comments. Lumbard Lumbard expressed concern with parking space requirement versus the parking study and the demand. He said he was comfortable with the item since Public Works and the Orange County Fire Authority have reviewed as well as advised staff that the conditions be included in the resolution. Motion: It was moved by Thompson and seconded by Smith, as amended. Motion carried 5-0. Minutes — Planning Commission April 26, 2016 — Page 3 of 6 REGULAR BUSINESS: 3. WITHDRAWAL OF DESIGN REVIEW (DR) 2015-019 Received and On December 15, 2015, the applicant submitted a request for continuation filed and in order to allow additional time to work on a design solution with City staff. removed the item On January 12, 2016, the Planning Commission held a public meeting and from tabled the item to a date uncertain in response to the applicant's request. consideration On March 30, 2016, the applicant submitted a written request to withdraw the application for DR 2015-019, indicating that a new design review request will be submitted in the future. RECOMMENDATION: That the Planning Commission: 1) Receive and file the applicant's letter to withdraw DR 2015-019 for the request to permit vacuum hoses, with signage, and a car care vending system that were installed without permits at the service station and carwash located at 3017 Edinger Avenue; and 2) Remove the item from consideration as requested by the applicant. Kozak Kozak asked if there was a deadline for the removal of the vacuum hoses. Binsack Binsack's response to Kozak's question generally included: staff requested, on numerous occasions, that the vacuum hoses be removed then the applicant requested an opportunity to re -file a design review application as well as a conditional use permit application; she referenced the email provided in the packet identifying the applicant stating they would be submitting an application by April 12, 2016, but staff has not yet received that application; staff provided outreach to the applicant's representative to ask the status of the application; and Binsack noted the City's concern with the design of the vacuums regardless of whether or not an application is submitted and another project is considered by the Commission. Lumbard Lumbard requested clarification on the waiting period with filing a similar application and how a withdrawal would be affected in that the Commission would be approving a withdrawal as if it were not submitted, which would not affect any timeline. Binsack In response to Lumbard's question, Binsack stated withdrawals are related to CUPs, variances, discretionary applications and that would be if the applicant is denied. Generally, the Commission would not be considering the exact same application for a period of one (1) year and no action has been taken. Motion: It was moved by Kozak, seconded by Mason, to receive and file the applicant's letter to withdraw DR 2015-019 and remove the item from consideration. Motion carried 5-0. Minutes — Planning Commission April 26, 2016 — Page 4 of 6 7:15 p.m. Re -opened the Public Concerns portion of the meeting due to the public's late arrival. Ms. Penny Lambright, representative for Patriots and Paws (non-profit organization), shared the background of Patriots and Paws for the Commission. The organization helps veterans and their families and it is all volunteer -based. The Commission, collectively, thanked Ms. Lambright for sharing her information. Ms. Blenz asked why a dialysis center was needed in Tustin when there is currently already one in Tustin. Lumbard Lumbard asked Ms. Blenz if she was referring to Item #2, and Ms. Blenz was referring to that item, which the Commission already discussed and voted on. Lumbard also informed Ms. Blenz that the Commission does not make business decisions for applicants, but only hears presentations and approves items as they relate to planning. He referred her to direct the question in an email or written form to the applicant being that the business is not on city - owned property nor is it a city -owned business. 7:21 p.m. Re -closed the Public Concerns portion of the meeting. STAFF CONCERNS: Binsack Binsack informed the Commission of a scheduled tour in June, to begin at 5:00 or 5:30 p.m. COMMISSION CONCERNS: Mason Mason informed the Commission she would be absent for the May 10, 2016 Commission meeting. Kozak Kozak attended the following events: • March 26th - The City's 47th Annual Easter Egg Hunt • March 30th — California Preservation Foundation webinar hosted by Community Development staff— "ADA Accessibility" • April 3rd — City sponsored Document Shredding event — "Kudos to the field operations staff!" Thompson Thompson mentioned the State's extension of the classification of the drought. He attended the following events: • February 22 — ULI Office & Commercial Initiative Council • March 30th — CPF webinar hosted by Community Development staff — "ADA Accessibility" • March 31St — USC "Technical Leaders" Workshop on Fidelity Title Minutes — Planning Commission April 26, 2016 — Page 5 of 6 • March 31St — "Association of California's Cities for Orange County Infrastructure and Master Planning" Tour • Gentlemen's Fundraiser Retreat in Santa Ana • April 19th — 21St - ULI National Convention in Philadelphia Smith No concerns. Lumbard Lumbard thanked staff for the agenda items, as well as the Tustin Police Officer present at the meeting. He also wished Binsack a "speedy and healthy recovery". 7:31 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, May 10, 2016, at 7:00 p.m. in the City's Council Chamber at 300 Centennial Way. Minutes — Planning Commission April 26, 2016 — Page 6 of 6