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HomeMy WebLinkAboutNB 2 YOUTH BASK/SOC 04-01-91NEW BUSINESS N0. 2 4-1-91 MARCH 26 , 1991 A '� Inter - Com )ATE: �i .�� TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUBJECT: YOUTH BASKETBALL AND SOCCER LEAGUES RECOMMENDATION: Pleasure of the Council. Alternatives I. The Community Services Department provides a youth soccer program at Currie School this summer. II. Staff contacts a Community Service group to offer sports programs after school. III. The City provides scholarships for youth to participate in existing activities. IV. The Community Services Department offers a youth basketball program at the Boys and Girls Club this summer. V. The Community Services staff provides programs listed in alternatives I, III, and IV. BACKGROUND: At the request of Councilman Potts, staff was directed to explore the possibility of providing a basketball and soccer league for middle school and older children who reside in Southwest Tustin. The Council concurred that there truly was a need for such programs. Staff explored several alternatives for providing these programs. There are currently two soccer programs operating in the City; the American Youth Soccer Organization (AYSO) and the Boys and Girls Club which does an indoor soccer program. According to Cliff Polston, Director of the Boys and Girls Club, and Tom Scaglione, the AYSO Commissioner, no children are turned away for lack of funds. The AYSO program serves youth between the ages of 5-18 years. Games are played on Saturdays during the months of September through November. Games are played at Estock, Veeh and Loma Vista _ Youth Basketball and Soccer Leagues Page 2 Schools. The enrollment fee for this year is $45.00. The revenue from enrollment is used to pay for uniforms, balls and awards. All of the AYSO staff, including officials, are volunteers. There is an abbreviated summer session available for children ages 5, 6, and 7. The summer league costs $20. Last year there were approximately 1200 children enrolled in Tustin AYSO programs. The other soccer program available is an indoor soccer league held at the Boys and Girls Club in the gymnasium. The cost for indoor soccer is approximately $10 and includes a t -shirt. The program is available for children six years of age and older. The coaches and officials are volunteers, mostly teens. Youth basketball is also offered at the Boys and Girls Club. This past year the program ran from January 8 through March 14. The cost of the program was $45. Games were played week nights at the Boys and Girls Club gymnasium from 4:00 p.m. until 9:00 p.m. Approximately 130 youth from the first through eighth grades participated. Staff interviewed Patricia James, the Principal at Heideman Elementary School, since it is a site which serves the Southwest Neighborhood. She expressed a desire to offer an after school or lunch time program at her site. The program would have to be low cost and loosely structured like an intramural program, to serve the special needs of that community. She envisioned a program that consisted of four rotating sports including soccer, basketball, flag football and baseball. The focus of the program would be on supervised play rather than a more traditional competitive format. Currently Heideman is undergoing extensive renovation and a program could not be instituted until fall of 1991. Staff also contacted Bob Boies, Principal of Columbus Tustin School, since intermediate students from the Southwest Neighborhood attend that school. There is a soccer field located at this school and the school is interested in having a program provided. The other intermediate Neighborhood is Currie. was - concerned that after activity. He suggested soccer program on a trial The personnel for Currie reflect the needs of this school which serves the Southwest The Principal at Currie, William Wingo, school activities might encourage gang Community Services staff might offer a basis in conjunction with summer school. would have to be carefully selected to area. Staff contacted Tustin High School to determine if there were fields available for soccer and if the gymnasium would be available in the summer. The school reported that the fields and gymnasium are used extensively by summer recreational leagues and are not available. Youth Basketball and Soccer Leagues Page 3 It is possible that the Boys and Girls Club could be used as a cost effective site for a summer basketball program. According to Cliff Polston, the gym is available Monday, Tuesday and Friday evenings after 6:00 p.m. Through the terms of the lease agreement between the Boys Club and the City for the use of the land, the City may use any or all of the facilities at least 4 hours per week without obligation, cost or expense of any kind. This lease is set for a term of 50 years and will expire December 30, 2017. Relevant Factors 1. The AYSO runs soccer programs in the City. 2. The Boys and Girls Club operates an indoor soccer league. 3. The Boys and Girls Club offer a basketball program for school aged youth. 4. The fee to participate in basketball and soccer is approximately $45.00; although both organizations claim no one is turned away for lack of funds. 5. The facilities at Tustin High School are not available for use. 6. The City has access free of charge to use the gymnasium at the Boys and Girls Club. 7. The principals of Heideman, Currie, and Columbus Tustin schools are receptive to having after school recreational programs. 8. Soccer fields are available at Columbus Tustin and Currie School. Heideman school will have facilities available in the Fall of 1991. 9. The City of Tustin has the philosophy that services should not be duplicated. Although there are soccer and basketball programs available in the City of Tustin, these programs do not address the special needs of the Southwest Neighborhood. The programs should be near the identified neighborhood to eliminate transportation problems and to provide a familiar environment. The leaders of the programs should be bilingual, preferably fluent in English and Spanish. Youth Basketball and Soccer Leagues Page 4 Analysis of Alternatives I. The Community Services Department offers a soccer program on an experimental basis with the summer school program at Currie School. Fiscal Impact: $2000 for a six week program, one day per week; costs would increase with additional days (Appendix A). A. Advantages 1. The program could begin as soon as July 1, 1991. 2. The program would have the support of the principal of Currie and it would fulfill the request of the City Council to address the special needs of Southwest Neighborhood youth. 3. A pilot program would help in formulating programs for additional sites in the fall. 4. The program would provide a positive recreational experience for youth. B. Disadvantages 1. After school activities may result in transportation problems for participants. 2. The program may attract an undesirable element. 3.. The program does not directly address "at risk" youth. 4. The City would have to hire additional staff during a hiring freeze. 5. Hiring staff may be difficult due to the few hours available for work. II. The staff contacts a Community Service group to offer sports programs after school. Fiscal Impact: Staff time to contact groups. A. Advantages 1. The only City resources would be existing staff time to contact the various groups. Youth Basketball and Soccer Leagues Page 5 2. The program would encourage partnerships between the City and volunteer agencies. 3. The program. would provide positive recreational experiences for youth. B. Disadvantages 1. The City would have little input towards the content and quality of the program. 2. The Community Service Group and its volunteers may not necessarily reflect the same objectives as the City. III. The City provides scholarships for youth to participate in existing activities. Fiscal Impact: $1000.00 A. Advantages 1. The City would not have the additional responsibility of administering youth sports programs. 2. The City would avoid duplicating services already being offered while at the same time showing support for existing programs. 3. Youth unable to participate in sports programs due to financial reasons would be encouraged to do so. B. Disadvantages 1. The scholarships would only help a limited number of youth. 2. The program would not help youth that will not participate in a traditional program. IV. The Community Services Department offers a basketball league at the Boys and Girls Club this summer. Fiscal Impact: a six week program is $2000 for one night per week (Appendix B) - Youth Basketball and Soccer Leagues Page 6 A. Advantages 1. The program would provide positive recreational activities for youth. 2. The program would be a joint venture by the City and the Boys and Girls Club. 3. The City could take advantage of the free gymnasium time already available. B. Disadvantages 1. Additional Community Services staff would have to be hired during a hiring freeze. 2. Hiring qualified staff may be difficult due to the few hours available to work. V. The Community Service staff provides programs listed in alternatives I, III, and IV, which would include summer youth, soccer and basketball leagues, and a scholarship program for youth in need. Fiscal Impact: $5,000.00 A. Advantages 1. The City could hire a more qualified staff by providing more hours to work. 2. The salary is comparable to that offered by the School District and so a teacher may be interested in the position. 3. This is an inexpensive way to provide positive recreation experiences for youth. B. Disadvantages 1. This alternative has the highest cost. Summary The Community Services staff recommends Alternative V. By combining programs with more hours available to work, may improve the ability to find qualified staff. According to the Personnel Department, recruiting staff for only 2 to 3 hours per week could be difficult. The cost to do the program is relatively low for providing positive recreation activities for youth. Both programs are compatible enough to have one staff. Youth Basketball and Soccer Leagues Page 7 The Council should keep in mind that alternative V, the City sponsored basketball and soccer programs for $5,000, are basically volunteer programs. Staff will utilize volunteers whenever possible for coaches and officials. Because of liabilities, and for security reasons, staff supervision is required for use of the Boys and Girls Club and other facilities. Alternative II, contacting a community services group to provide a program would be the only strictly volunteer alternative. There is a dire need for positive alternative activities for members of the Southwest Neighborhood. Traditional recreational programs are currently available but do not serve the special needs of the identified group. The City Council has requested that the Community Services Department develop several alternative programs for this summer. Staff has presented those programs that have the best chance for success utilizing the cooperation of the City, the School District, the Boys and Girls Club, the AYSO, and various other local agencies. Susan M. Jones Recreation Superintendent GM:kp Attachments: Attachment A Attachment B MA4., /*.L. &-w w4tc Royleen A. White, Director of Community and Administrative Services Program cost for soccer - Program cost for basketball Youth Basketball and Soccer Leagues Page 8 Attachment A Program cost for a six week summer soccer program offered once a week. Personnel Costs (1) Coordinator - $20/hr x 4 hours a week x 6 wks = $480.00 (2) Officials - $8/hr x 2 officials x 3 hrs x 6 wks = $288.00 (3) Medicare and retirement contributions 8.45% _ $ 65.00 TOTAL PERSONNEL: _ $833.00 Supplies Uniforms - 4 teams x 13 players x $6.00 each = $312.00 Participant Recognition Party 52 x $5.00 each = $260.00 Soccer balls - 8 balls x $16 each = $128.00 TOTAL SUPPLIES: _ $700.00 SUBTOTAL: _ $1533.00 OVERHEAD COSTS = $467.00 TOTAL COST: $2000.00 Youth Basketball and Soccer Leagues Page 9 Attachment B Program Cost for a six week summer basketball program offered once a week. Personnel Costs (1) Coordinator-$20/hr x 6 hours a week x 6 wks = $72D.00 (2) Officials - $7/hr x 2 officials x 3 1/2hrs a week x 6 wks = $294.00. TOTAL PERSONNEL COSTS: = $1014.00 Supplies Uniforms - 6 teams x 8 players x $6.00 each = $288.00 Participation Recognition Party 48 x $5.00 each - $140.00 Basketballs - 8 balls x $14.50/each = $116.00 TOTAL SUPPLIES: - $644.00 SUBTOTAL = $1658.00 OVERHEAD COSTS = $ 342.00 TOTAL COST: $2000.00