HomeMy WebLinkAboutCC 4 DEST OF RECORDS 03-18-91AG E N DA.-IjO'
DATE: MARCH 18, 1991
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: POLICE DEPARTMENT
SUBJECT: DESTRUCTION OF RECORDS
Recommendation
CONSENT CALENDAR NO. 4
3-18-91
Inter -Com
The attached resolution be adopted allowing the destruction of
selected records, documents, and papers, as allowed by law.
Background
Due to space contstraints within Tustin Police Department, once a
year we have to destroy records, documents, and papers, as allowed
by law. Government Code Section 34090 allows the destruction of
certain records after two years. The City Attorney has reviewed
and approved the attached resolution.
W. DOUGLAS FRANKS
Chief of Police
WDF:dh
RESOLUTION NO. 91-43
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, AND PAPERS IN
THE POSSESSION OF THE POLICE
DEPARTMENT OF THE CITY OF TUSTIN
NO LONGER REQUIRED FOR THE CONDUCT
OF CITY BUSINESS PURSUANT TO THE
AUTHORITY GRANTED BY SECTIONS
34090, 34090.5 AND 34090.7 OF THE
GOVERNMENT CODE OF THE STATE OF
CALIFORNIA.
WHEREAS, the Government Code of the State of California
authorizes the destruction of City records, documents and papers
upon the approval of the legislative body of the City, and with the
written consent of the City Attorney, provided that said records
are not included within certain specified categories; and
WHEREAS, the Chief of Police of the City of Tustin has
requested authority to destroy certain documents which are not
included within said categories of documents enumerated in Section
34090 of the Government Code of the State of California as being
exempt from destruction; and
WHEREAS, all of the records, documents and papers hereinafter
listed were prepared on a date at least two years prior to the date
of this resolution; and
WHEREAS, the hereinafter described records, documents and
papers are occupying space sorely needed by the Police Department
of the City of Tustin; and
WHEREAS, the Chief of Police of the City of Tustin has
determined that none of the hereinafter described records,
documents or papers has sufficient value to justify retention; and
WHEREAS, the City Attorney herby gives his written consent to
the destruction of the hereinafter described records, documents and
papers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Tustin that the following records, documents, and papers
are no longer required by the City of Tustin and should be
destroyed in order to conserve storage space in the offices of the
City of Tustin. Said documents and papers are more particularly
described as follows:
1. Department Report files dated prior to January 1, 1989
with the exception of reports involving cases which have
no statutes of limitation as outlined under California
Penal Code Section 799.
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2. Department microfiche reports and duplicates dated January
- 11 1980 through December 31, 1980, with the exception of
reports involving cases which have no statutes of
limitation as outlined under California Penal Code Section
799.
3. Dispatch cards which are at least two years old and do not
relate to matters with assigned case numbers, and have no
statutes of limitation as outlined under California Penal
Code Section 799.
4.
Officer activity records and
logs dated prior
to January
1, 1989.
5.
Supervisor records and logs
dated prior to
January 1,
1989.
6.
Any and all citations issued
prior to January
1, 1988.
7.
Any and all bicycle registration files dated prior to
January 1, 1989.
8.
Miscellaneous administrative.
correspondence
dated prior
to January 1, 1989.
BE IT FURTHER RESOLVED that the proper official of the City
of Tustin having custody of the above described records, documents
and papers is hereby authorized to destroy said records, documents
and papers in a lawful manner, as scheduled; and
BE IT FURTHER RESOLVED that upon destruction of the
aforementioned and described records, documents and papers a
certificate of destruction shall be executed as to the documents
destroyed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
ADOPTED this day of , 1990.
MAYOR
ATTESTED:
CITY CLERK
APPROVED:
CITY ATTORNEY FOR THE CITY OF TUSTIN
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