Loading...
HomeMy WebLinkAboutRDA FURN RENTAL 03-18-91f`'`` 4• E ,� I DATE: MARCH 18, 1991 TO: WILLIAM A. HUSTON, EXECUTIVE DIRECTOR RDA N0. 6 3-18-91 Inter - Com FROM: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER SUBJECT: FURNITURE RENTAL/LEASE FOR TEMPORARY CITY HALL RECOMMENDATION It is recommended that the Agency: 1. Adopt Resolution RDA 91-6 authorizing participation in the County of Orange Cooperative Purchasing Program. 2. Authorize Rental Lease of Steelcase Avenir Product based on purchase price under the County of Orange cooperative program in a monthly amount of $1,606.23 for 24 months and authorize the Assistant City Manager to execute a lease agreement subject to final approval as to form by the City Attorney. BACKGROUND As the Agency is aware, all city hall employees will be relocated temporarily for a period of 24-30 months to accommodate the Civic Center Expansion to a facility at 15222 Del Amo. While tenant improvements are currently being constructed by the lessor, Catellus, the City has need of renting certain space/furniture system partitions during our temporary relocation to provide actual work space locations in large open office areas on both the first and second floors of the relocation facility. A total of 117 partitions are estimated to be needed. There are more than twenty different manufacturers of office furniture with dramatic differences in the quality of materials. In an effort to objectively evaluate the best produced lines a team of staff visited various cities and display showrooms and studied a host of material in both metal and wood furnishing for both temporary partitions and future furniture purchases for the permanent improvements to the Civic Center. An extensive evaluation of the best of the manufacturer's product was evaluated based on structural construction, quality of material, life expectancy, installation and warranty. Based upon this review, it was recommended that Steelcase, a Tustin based office furniture manufacturer, was the preferred provider with the "Avenir" product series as the desired product. City Council Report Furniture Rental/Lease March 18, 1991 Page 2 The Steelcase Avenir System Furniture Modular system is a broad, multi -function system consisting of pre -finished, interchangeable parts which can be assembled in a variety of configurations (See Attachment I). The desired panels will be configured to stand alone at this time with existing desks placed within the panel systems. However, since Steelcase and the Avenir product line was found to be the desired product for future civic center furniture purchases any system product acquired for our temporary needs at 15222 Del Amo can be utilized when City Hall moves back to the permanent facility. This will allow for adaptability, variety, flexibility, and ultimate cost savings. The ten year warranty on Steelcase product, as well as its sturdy construction are also consistent with the City's long term planning. Under provisions of Section 1624 b of the Tustin City Code exceptions or deviations from the City's competitive bidding procedures can be authorized by the resolution of the City Council when purchases of supplies and equipment can be acquired more efficiently and cheaply on behalf of the, City through the County of Orange Cooperative Purchasing Program. The City's Finance Director as City purchasing agent has verified that under provisions of the City's purchasing ordinance, the City may make purchases through the County's Cooperative Program. Under the County of Orange Cooperative Purchasing Program pricing, a discount of 50% would be extended to the City on Steelcase product. The following is a cost summary from California Business Interiors, who is the County's awarded vendor for Steelcase product, based on furniture specifications requested by the Agency as set forth in Steelcase's bid date. - Manufacturers List Price $65,330 After County Cooperative Discount $32,664.50 tax 1,959.87 total $34,624.37 Community Development Department L City Council Report Furniture Rental/Lease March 18, 1991 Page 3 As noted above, the City's total purchase price for the product under the County of Orange's Cooperative Purchasing Program would be $34,624.37. These discounted figures include both delivery and installation. Steelcase's vendor, California Business Interiors, can also guarantee delivery between April 15th and 20th which is necessary to facilitate the City's already programmed moving date of April 26, 1991. California Business Interiors has also provided the City with the option of financing the above furniture through a rental/lease option sponsored by Steelcase and GE Capital. The above furniture with a purchase price of $34,624.37 can be financed for $1,606.23 per month for twenty four months. At the end of the 24 month term of the rental/lease program the City can buy back the Avenir product with a $1.00 purchase option. Staff believes that the Rental/Lease option is extremely cost efficient and are recommending approval of the rental/lease. The 1991-92 Redevelopment Agency Budget did budget costs for additional furniture needs for the Civic Center hall temporary quarters. Christine A. Shingl on Assistant City Manager CAS:kbc\furnrent.cas Community Development Department 1 3 4 5, i 6' 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION RDA NO. 91-6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING PARTICIPATION IN THE COUNTY OF ORANGE COOPERATIVE PURCHASING PROGRAM. The City Council of the City of Tustin does hereby resolve as follows: I. The City Council finds and determines: A. Under provisions of Section 16246 of the Tustin City Code, an ordinance related to financial and purchasing procedures, exceptions or deviations from the City's competitive bidding procedures can be authorized by resolution of the City Council when purchases of supplies and equipment can be acquired more efficiently and cheaply on behalf of the City through the County of Orange Competitive Purchasing Program. B. The City has need of leasing certain space furniture system partitions during temporary relocation to provide actual work space locations at the relocation facility located. at 15222 Del Amo. C. The Steelcase system is the preferred provider with the Avenir product series the desired product. D. Under the County of Orange Cooperative Purchasing Program pricing, a discount of 500 would be extended to the City on Steelcase product. II. The City Council hereby authorizes the City of Tustin's participation in the County of Orange Cooperative Purchasing Program for purposes of a rental/lease of Steelcase Avenir product for needs at 15222 Del Amo Avenue. RICHARD B. EDGAR Mayor MARY WYNN City Clerk J Enter Avenir. A good office system is easy to specify. Easy to install. Easy to maintain. And it helps people get their work done on a day-to- day basis. A good system is flexible enough to keep up with the changing demands of office technology. And if it's well designed, it creates a backdrop and support to daily activity, instead of seizing center stage. Over the years, the Movable Walls system offered all these things and more. And, as a company, Steelcase has stayed with its foundation system, changing it to mirror the changes in the work environment—yet always making sure it worked with what customers had purchased in the past. Now, Movable Walls has been brought into the 90s with a long list of image and performance enhancements. To underscore these changes, Movable Walls also has a new name: Avenir."" Avenir. It means the future. It indicates the way in which this system product will move forward to address the challenges of the new century, keeping pace with both current and future working needs. And it emphasizes the fact that customers can rely across time on the Steelcase commitment to Avenir— a commitment that's been proven in the past and will continue far into the future. This brochure is divided into two sections: • An image section, which gives you a look at Avenir product in a number of settings, with close- ups of aesthetic enhancements. • A performance section, which moves in closer to examine the many ways in which Avenir design and construction benefit the people who use the product. 1 People depend on systems furniture on a day -in, day - out basis. That's why Avenir is durable and hardworking. It's a solid, dependable em which offers quality, A R- Rmsa::zuo nooH to detail, an the Steelcase ten-year warranty. And when parts do need replacement or refurbishment, routine•--- d maintenance is easy to � '� ,L r'� ,+a accomplish —without If - disrupting disrupting daily activity. Of course, all Avenir product is compatible with Movable _ Walls components you may have already. That's y essential, because theJ�.1 system is built the way: you need it: to last over the long run. a v14 c - 7'^"';'•:jT�' , � ��nlJjr�r_ � ., tF/ki6Jf t:tF &'�` t) ��..�P:{lt+i y�`� . `- i, I y S� 1�Ri4'►.�'T,,., 'S } fNL �jE rs [lat4.l��:- `` ►��: � rJj,; 'fa��, � fLTjE ��,rf,�4�i,{%�'� ill �.ii ;La }yYE �!>,;� �E !4 ��e�E' .. � 1% i� � [ �.ta..: :, ! .,��_t �.`A ��1-E,�_F' d �-""4!,..�..L�bd.+l.-1,J •{, k-. �'? i , ,-... _+,�'$! clr4,€j 3F c €; `sifk"•° `'r,�P s` Mkt,'' >.' e ( 1 ` ll Y y Ate%,:-Ct��}S,�ERr L �bk'...44 °a��j��G'�?f ! "' r '5.., si'�''C `�tOdiC k <f---- - S ", '."'1 i �• YT i`-. t Rr �' t B,.r Cts-- ...,� - . ,^ �.:. •-,� ,.' '= _ - -tom � � m " ri+. �,� "`�"�3n. . - s �"�� `�.•.c i• :. ,rfi � 1, h�� ,y-af�'i�`. x _ �S " �'f' ar, vi"ty-- � � 6�, _ � s �. +'ter `v 3 K i es �'� w�.�• ss+S..�.'- a '"'i'`a'q� 43 �'. • A fi,a''s ''?'+'�xgr+ 4 .�.�'�� � r1. f 1.9 T i� Y•x � ll -A �'+ - � ,-�h[ L:: �5•+`>; ^' �j+' -s �:.. � � ham? � ss..x� .a16*� i� "`- '�'L hd ..7 `� _ -'? '9 ,�y'„{ � n� �,fii, �.. d� _ r � � y � '' . r« - �"�� . 'U'�`i�i��t. "„"^� z'� ..- t�yRt, �y.�,,,,�•����LL b�..:a -45 Sw pr 7 IrA Avenir's strong suit is simplicity. Part of the logic of the system — and one of the reasons it's always been easy to work with — 0ontaC ined yet prehensive number of components. This range of component choices will allow you to put Avenir to work. and to keep it working in your office environment. * E��p�,�` (,rte..' :� ���>Y.•.�. 9 S'4 1 Freestanding furniture bins The sample workstations shown at right are just a few of the many possible ways Avenir can be used in workstation design. Avenir's flexibility makes it possible to create environments to address different needs with a manageable number of parts. open the es A Complete System, 1 31