HomeMy WebLinkAboutRDA FURN RENTAL 03-18-91f`'`` 4• E ,� I
DATE: MARCH 18, 1991
TO: WILLIAM A. HUSTON, EXECUTIVE DIRECTOR
RDA N0. 6
3-18-91
Inter - Com
FROM: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER
SUBJECT: FURNITURE RENTAL/LEASE FOR TEMPORARY CITY HALL
RECOMMENDATION
It is recommended that the Agency:
1. Adopt Resolution RDA 91-6 authorizing participation in the
County of Orange Cooperative Purchasing Program.
2. Authorize Rental Lease of Steelcase Avenir Product based on
purchase price under the County of Orange cooperative program
in a monthly amount of $1,606.23 for 24 months and authorize
the Assistant City Manager to execute a lease agreement
subject to final approval as to form by the City Attorney.
BACKGROUND
As the Agency is aware, all city hall employees will be relocated
temporarily for a period of 24-30 months to accommodate the Civic
Center Expansion to a facility at 15222 Del Amo. While tenant
improvements are currently being constructed by the lessor,
Catellus, the City has need of renting certain space/furniture
system partitions during our temporary relocation to provide actual
work space locations in large open office areas on both the first
and second floors of the relocation facility. A total of 117
partitions are estimated to be needed.
There are more than twenty different manufacturers of office
furniture with dramatic differences in the quality of materials.
In an effort to objectively evaluate the best produced lines a team
of staff visited various cities and display showrooms and studied
a host of material in both metal and wood furnishing for both
temporary partitions and future furniture purchases for the
permanent improvements to the Civic Center. An extensive
evaluation of the best of the manufacturer's product was evaluated
based on structural construction, quality of material, life
expectancy, installation and warranty. Based upon this review, it
was recommended that Steelcase, a Tustin based office furniture
manufacturer, was the preferred provider with the "Avenir" product
series as the desired product.
City Council Report
Furniture Rental/Lease
March 18, 1991
Page 2
The Steelcase Avenir System Furniture Modular system is a broad,
multi -function system consisting of pre -finished, interchangeable
parts which can be assembled in a variety of configurations (See
Attachment I). The desired panels will be configured to stand
alone at this time with existing desks placed within the panel
systems. However, since Steelcase and the Avenir product line was
found to be the desired product for future civic center furniture
purchases any system product acquired for our temporary needs at
15222 Del Amo can be utilized when City Hall moves back to the
permanent facility. This will allow for adaptability, variety,
flexibility, and ultimate cost savings. The ten year warranty on
Steelcase product, as well as its sturdy construction are also
consistent with the City's long term planning.
Under provisions of Section 1624 b of the Tustin City Code
exceptions or deviations from the City's competitive bidding
procedures can be authorized by the resolution of the City Council
when purchases of supplies and equipment can be acquired more
efficiently and cheaply on behalf of the, City through the County of
Orange Cooperative Purchasing Program. The City's Finance Director
as City purchasing agent has verified that under provisions of the
City's purchasing ordinance, the City may make purchases through
the County's Cooperative Program.
Under the County of Orange Cooperative Purchasing Program pricing,
a discount of 50% would be extended to the City on Steelcase
product.
The following is a cost summary from California Business Interiors,
who is the County's awarded vendor for Steelcase product, based on
furniture specifications requested by the Agency as set forth in
Steelcase's bid date. -
Manufacturers
List Price
$65,330
After County Cooperative
Discount
$32,664.50
tax 1,959.87
total $34,624.37
Community Development Department
L City Council Report
Furniture Rental/Lease
March 18, 1991
Page 3
As noted above, the City's total purchase price for the product
under the County of Orange's Cooperative Purchasing Program would
be $34,624.37.
These discounted figures include both delivery and installation.
Steelcase's vendor, California Business Interiors, can also
guarantee delivery between April 15th and 20th which is necessary
to facilitate the City's already programmed moving date of April
26, 1991. California Business Interiors has also provided the City
with the option of financing the above furniture through a
rental/lease option sponsored by Steelcase and GE Capital. The
above furniture with a purchase price of $34,624.37 can be financed
for $1,606.23 per month for twenty four months. At the end of the
24 month term of the rental/lease program the City can buy back the
Avenir product with a $1.00 purchase option.
Staff believes that the Rental/Lease option is extremely cost
efficient and are recommending approval of the rental/lease.
The 1991-92 Redevelopment Agency Budget did budget costs for
additional furniture needs for the Civic Center hall temporary
quarters.
Christine A. Shingl on
Assistant City Manager
CAS:kbc\furnrent.cas
Community Development Department
1
3
4
5,
i
6'
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION RDA NO. 91-6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, AUTHORIZING
PARTICIPATION IN THE COUNTY OF ORANGE
COOPERATIVE PURCHASING PROGRAM.
The City Council of the City of Tustin does hereby
resolve as follows:
I. The City Council finds and determines:
A. Under provisions of Section 16246 of the
Tustin City Code, an ordinance related to
financial and purchasing procedures,
exceptions or deviations from the City's
competitive bidding procedures can be
authorized by resolution of the City Council
when purchases of supplies and equipment can
be acquired more efficiently and cheaply on
behalf of the City through the County of
Orange Competitive Purchasing Program.
B. The City has need of leasing certain space
furniture system partitions during temporary
relocation to provide actual work space
locations at the relocation facility located.
at 15222 Del Amo.
C. The Steelcase system is the preferred provider
with the Avenir product series the desired
product.
D. Under the County of Orange Cooperative
Purchasing Program pricing, a discount of 500
would be extended to the City on Steelcase
product.
II. The City Council hereby authorizes the City of
Tustin's participation in the County of Orange
Cooperative Purchasing Program for purposes of a
rental/lease of Steelcase Avenir product for needs
at 15222 Del Amo Avenue.
RICHARD B. EDGAR
Mayor
MARY WYNN
City Clerk
J
Enter Avenir.
A good office system is easy to specify. Easy to install. Easy to
maintain. And it helps people get their work done on a day-to-
day basis. A good system is flexible enough to keep up with the
changing demands of office technology. And if it's well designed,
it creates a backdrop and support to daily activity, instead of
seizing center stage.
Over the years, the Movable Walls system offered all these
things and more. And, as a company, Steelcase has stayed with
its foundation system, changing it to mirror the changes in the
work environment—yet always making sure it worked with what
customers had purchased in the past. Now, Movable Walls
has been brought into the 90s with a long list of image and
performance enhancements. To underscore these changes,
Movable Walls also has a new name: Avenir.""
Avenir. It means the future. It indicates the way in which this
system product will move forward to address the challenges of
the new century, keeping pace with both current and future
working needs. And it emphasizes the fact that customers can
rely across time on the Steelcase commitment to Avenir—
a commitment that's been proven in the past and will continue
far into the future.
This brochure is divided
into two sections:
• An image section, which gives
you a look at Avenir product in a
number of settings, with close-
ups of aesthetic enhancements.
• A performance section, which
moves in closer to examine the
many ways in which Avenir
design and construction benefit
the people who use the product.
1
People depend on systems
furniture on a day -in, day -
out basis. That's why Avenir
is durable and hardworking.
It's a solid, dependable
em which offers quality,
A
R-
Rmsa::zuo
nooH to detail, an
the Steelcase ten-year
warranty. And when parts
do need replacement or
refurbishment, routine•--- d
maintenance is easy to � '� ,L r'�
,+a
accomplish —without If -
disrupting
disrupting daily activity. Of
course, all Avenir product
is compatible with Movable _
Walls components you
may have already. That's y
essential, because theJ�.1
system is built the way:
you need it: to last over
the long run.
a
v14
c
- 7'^"';'•:jT�' , � ��nlJjr�r_ � ., tF/ki6Jf t:tF &'�` t) ��..�P:{lt+i y�`� .
`- i, I y S� 1�Ri4'►.�'T,,., 'S } fNL �jE rs [lat4.l��:- ``
►��: � rJj,; 'fa��, � fLTjE ��,rf,�4�i,{%�'� ill �.ii ;La }yYE �!>,;� �E !4 ��e�E' ..
� 1% i� � [ �.ta..: :, ! .,��_t �.`A ��1-E,�_F' d �-""4!,..�..L�bd.+l.-1,J •{, k-. �'? i , ,-...
_+,�'$! clr4,€j 3F c €; `sifk"•° `'r,�P s` Mkt,'' >.'
e
( 1
` ll Y y
Ate%,:-Ct��}S,�ERr
L
�bk'...44
°a��j��G'�?f
! "' r '5.., si'�''C `�tOdiC k <f---- -
S ", '."'1 i �• YT i`-. t Rr �' t B,.r Cts-- ...,�
- . ,^ �.:. •-,� ,.' '= _ - -tom � � m " ri+. �,� "`�"�3n. . - s �"�� `�.•.c
i• :. ,rfi � 1, h�� ,y-af�'i�`. x _ �S " �'f' ar, vi"ty-- � � 6�,
_ � s �. +'ter `v 3 K i es �'� w�.�•
ss+S..�.'- a '"'i'`a'q� 43 �'. • A fi,a''s ''?'+'�xgr+
4 .�.�'�� � r1. f 1.9 T i� Y•x � ll -A �'+
- � ,-�h[ L:: �5•+`>; ^' �j+' -s �:.. � � ham? � ss..x� .a16*� i� "`- '�'L hd ..7 `� _ -'? '9 ,�y'„{ � n� �,fii, �.. d� _
r � � y � '' . r« - �"�� . 'U'�`i�i��t. "„"^� z'� ..- t�yRt, �y.�,,,,�•����LL b�..:a
-45
Sw
pr
7
IrA
Avenir's strong suit is
simplicity. Part of the logic
of the system — and one
of the reasons it's always
been easy to work with —
0ontaC
ined yet
prehensive number of
components. This range
of component choices will
allow you to put Avenir to
work. and to keep it working
in your office environment.
* E��p�,�` (,rte..' :� ���>Y.•.�.
9 S'4
1
Freestanding
furniture
bins
The sample workstations
shown at right are just a
few of the many possible
ways Avenir can be used
in workstation design.
Avenir's flexibility makes
it possible to create
environments to address
different needs with a
manageable number of
parts.
open
the es
A Complete System,
1
31