HomeMy WebLinkAboutCC 11 FINAL DSGN YORBA 01-07-9100,
DATE:
TO:
FROM:
DECEMBER 26, 1990
WILLIAM A. HUSTON, CITY MANAGER
CONSENT CALENDAR NO. 11
1-7-91
Inter - Com
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR RIGHT-OF-WAY ENGINEERING
AND FINAL DESIGN OF YORBA STREET (FIRST STREET TO IRVINE
BOULEVARD)
RECOMMENDATION:
For consideration by the City Council at their meeting of January
71 1991. It is recommended that the City Council approve a
professional services agreement with P & D Technologies for the
right-of-way engineering and final design of Yorba Street (First
Street to Irvine Boulevard) in the amount of $47,770.00, and
authorize execution of the agreement by the Mayor and City Clerk.
BACKGROUND:
Proposals were solicited from four consulting engineering firms to
perform the right-of-way engineering, final engineering design and
construction engineering services for the widening and improvement
to secondary arterial highway standards of the east side of Yorba
Street from First Street to Irvine Boulevard. Three of the four
firms who submitted a proposal were as follows:
DGA Consultants, Inc.
P&D Technologies
Wildan Associates
DISCUSSION:
The three proposals have been evaluated by three staff members on
the basis of demonstrated competence, professional qualifications
necessary for the satisfactory performance of the required
services, and familiarity and prior experience with providing this
type of service.
The firm of P&D Technologies has been recommended by the selection.
committee to perform the consulting services necessary for the
right-of-way engineering, final engineering design and construction
engineering for the improvement of Yorba Street from First Street
to Irvine Boulevard.
Currently, $100,000 has been allocated in the 1990-91 Capital
Improvement Program (C.I.P.) Budget for this project with
additional funding allocated in the 1991-92 planned C.I.P. Budget.
Funding assistance for up to fifty (50%) percent of all eligible
project costs will be provided to the City of Tustin through the
County of Orange's Arterial Highway Financing Program (A.H.F.P.)
for both right-of-way and construction phases of the project. This
assistance is presently estimated to be in the $150,000 range.
Bob Ledendecker
Director of Public Works/
City Engineer
BL: DRK:cr
Attachment
W,
Dana R. Kas an
Engineering Services Manager
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this day of ,
19 , by'and between CITY OF TUSTIN, a municipal corporation (hereinafter
referred to as "City") and P & D Technologies, 1100 Town & Country Road,
Suite 300, Orange, CA 92668 (hereinafter referred to as "Consultant").
WITNESSETH:
WHEREAS, City desires to employ Consultant to furnish the necessary
services for providing right-of-way engineering, final engineering design
plans and specifications, and construction engineering services for the
improvement of Yorba Street from First Street to Irvine Boulevard,
hereinafter referred to as "Project"; and
WHEREAS, Consultant is qualified to provide the necessary services in
connection with said Project and has agreed to provide the necessary
Services; and
WHEREAS, Consultant has submitted to City a proposal dated November 9,
1990, which includes the following parts, attached hereto, marked as
indicated and incorporated herein as though set forth in full hereat: Scope
of Work (Exhibit "A"), Project Schedule (Exhibit "B"), Fee Schedule (Exhibit
"C"), and Hourly Rates (Exhibit "D").
NOW, THEREFORE, City agrees to employ and does hereby employ Consultant
to provide the professional services for the Project, and City and
Consultant, for the consideration hereinafter set forth, agree as follows:
Section 1: Scope of Consultant's Services. Consultant agrees to furnish
to City consulting services for the Project. These services shall include
all of the services solicited in City's Request for Proposal dated October
12, 1990, a copy of which is attached hereto marked Exhibit "-E", and all of
the services included within the Consultant's proposal.
- 1 -
Section 2: Time for Completion. It is hereby understood and mutually
agreed that the time for completion of the work to be performed by Consultant
is an essential condition of this agreement. Consultant agrees that it shall
prosecute regularly and diligently the work of this agreement accordingly to
reasonable schedules established by City for the various items described and
as outlined within Consultant's proposal. Consultant shall not be
accountable for delays in the progress of its work caused by any condition
beyond its control and without the fault or negligence of Consultant. Any
delays shall not entitle Consultant to any additional compensation,
regardless of the party responsible for the delay.
Section 3: Compensation. The compensation to be paid under this
agreement shall be as set forth in the Consultant's proposal with a total
cost estimated at $ 47,770.00 Progress payments for work completed will be
paid as the work progresses, within thirty (30) days of the date of
Consultant's invoice.
Section 4: Statement of Costs. Pursuant to the provisions of
California Government Code Section 7550, the total amount expended by
City relating to the preparation of the report and documents prescribed
herein shall be set forth within the final edition thereof, in a
separate section, in a statement substantially as follows: "Pursuant to
California Government Code Section 7550, the City of Tustin expended the
total amount of $ for the preparation of this report and/or
documents."
Section 5: Job Site Conditions. The City agrees that in accordance
with generally accepted construction practices, the construction
contractor will be required to assume sole and complete responsibility for
job site conditions during the course of construction of this project,
including safety of all persons and property and that this requirement
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shall be made to apply continuously and not be limited to normal working
hours.
Section 6: Miscellaneous Provisions.
A. City and Consultant further agree to the following conditions:
(1) City, by notifying Consultant in writing, shall have the
right to terminate any or all of the services covered by this agreement
at any time. In the event of such termination, Consultant shall be paid for
services rendered to the effective date of the termination.
(2) Consultant agrees that it shall proceed immediately and
diligently to perform the services provided for in this Agreement upon
receipt of notice from City to proceed therewith.
(3) The terms and provisions of this agreement shall extend to
and be binding upon and inure to the benefit of heirs, executors,
administrators, successors and assigns of the respective parties thereto.
(4) Consultant shall perform the services hereunder as an
independent contractor and under no circumstances or conditions shall
Consultant or any of its agents, servants and employees, be considered as an
employee or agent of the City.
(5) Consultant shall perform all services required under this
agreement using that degree of care and skill ordinarily exercised under
similar conditions in similar localities, and shall be responsible for all
errors and omissions for services performed by Consultant under the terms of
this Agreement. Consultant agrees to indemnify, defend and hold City, its
agents, employees, successors and assigns harmless from any loss, damage,
injury, sickness, death, or other claim made by other persons and from
all costs, expenses and charges, including attorney's fees, arising from
Consultant's negligent performance of this agreement. Consultant shall
maintain in full force and effect during the term of this agreement policies
- 3 -
of comprehensive general liability, personal injury and liability insurance
lith limits of at least $1,000,000 combined single limit coverage per
occurrence, and professional liability insurance coverage with limits of at
least $500,000 combined single limit coverage per occurrence for which
certificates of insurance have heretofore been delivered to City.
(6) Consultant shall carry and pay for such compensation
insurance as is necessary to fully protect Consultant and its employees
under California Worker's Compensation Insurance and Safety Laws, to
relieve City from all responsibility under said laws in connection with
the performance of this agreement, and upon execution of this agreement,
to file with City a certificate certifying to said protection.
(7) Consultant certifies that there shall be no discrimination
against any employee who is employed in the work covered by this agreement,
or against any application for such employment, because of race, religion,
:olor, sex or national origin including, but not limited to, the following:
a. Employment, upgrading, demotion or transfer,
recruitment, or recruitment advertising, lay-off
or termination, rates of pay or other forms of
compensation, and selection for training, including
apprenticeship.
(8) Consultant shall provide City monthly with a detailed
itemization of all work performed, and the fees accrued thereon, in
complete and sufficient detail to fully apprise City thereof.
- 4 -
IN WITNESS WHEREOF, this Agreement was executed by the parties on
ie day and year first above written.
ATTEST:
CITY OF TUSTIN, a Municipal Corporation
M-9
BY
City Clerk
.... , a Jli-2 V.
Citf Attorney
Mayor
P & D Technologies
(Signature)
(Name Printed/Title)
- 5 -
TECHNICAL PROPOSAL TO PROVIDE
ENGINEERING SERVICES FOR
THE YORBA STREET WIDENING PROJECT
Submitted to:
THE CITY OF TUSTIN
Public Works Department
Engineering Division
300 Centennial Way
Tustin, CA 92680
Attention: Dana R. Kasdan,
Engineering Services Manager
Submitted by:
P&D TECHNOLOGIES
1100 Town & Country Road
Suite 300
Orange, CA 92668
(714) 835-4447
NOVEMBER 9, 19%
R
{
V 1,1113 LIE
November 9, 1990
Mr. Dana Kasdan
Engineering Services Manager
City of Tustin
300 Centennial Way
Tustin, CA 92680
P&O Technologies Planning
1100 Town & Country Road Engineering
Su to 300
Transportation
Orange CA 92668
Environmental
PO Bo), 5367
Economics
Orange CA 92613-5367
Landscape
FAX 714!953-6989
Architecture
714 / 835-4447
An Employee -Owned Company
Subject: Consultant Services: Yorba Avenue Widening Project -
First Street to IrviQe Boulevard
Dear Mr. Kasdan:
P&D Technologies is pleased to submit this proposal to provide consultant services in
response to your Request For Proposal dated October 12, 1990.
P&D Technologies has a strong background in infrastructure projects in urban areas as is
evident in the resumes of the Project Team assembled for this project. In particular, our
proposed project manager, Matt Stepien, is very experienced in street widening projects
in developed urban areas.
* Since our firm is a true multidisciplinary firm, we enjoy the advantage of being able to
draw from in-house experienced professionals in non -engineering divisions, such as
' landscape architecture and public participation. Having these capabilities in-house
enable us to avoid many of the pitfalls that so often cause problems on engineering
projects of this type.
Included with this submittal, but under separate cover, is our fee proposal and schedule
of hourly rates.
We appreciate the opportunity to submit this proposal and look forward to working with
the City on this project.
Sincerely,
P&D TECHNOLOGIES
J
s W. Garber, PT.E. Matt Stepien
President/ Project Manager
ral Manager
LWG/MS:lw
PROPOSAL ORGANIZATION
SECTION DESCRIPTION PAGE
1 FIRM OVERVIEW ................................ 1-1
2 SCOPE OF WORK ............................... 2-1
3 PROJECT TEAM ................................ 3-1
4 PROJECT TIME SCHEDULE ........................ 4-1
5 ORGANIZATION AND CREDENTIALS ................. 5-1
6 RESUMES.....................................6-1
- SECTION 1
FIRM OVERVIEW
P&D Technologies is a multidisciplinary consulting firm with over 30 years of
professional service to public agencies. The firm offers services in the fields of planning,
economics, engineering, environmental and transportation.
P&D Technologies' annual revenues of $20 million per year rank it among the top 200
planning and engineering firms in the United States. Employing over 200 professionals,
P&D maintains U.S. Corporate headquarters in Orange, California; with regional offices
in Orange, Camarillo, Temecula and San Diego, California; as well as in Phoenix and
Tucson, Arizona; Oak Brook, Illinois; Colorado Springs, Colorado; and Austin and
Houston, Texas.
IN-HOUSE CAPABILITIES AND SERVICES
P&D Technologies' strong multidisciplinary capabilities and its interdisciplinary approach
to project assignments make the firm unique from other consultants. Drawing from in-
house expertise, P&D can provide clients with services usually available only through
r multiple contracts or subcontracts with specialty consultants. P&D can assemble project
teams that include the professional skills of:
o Civil and Structural Engineers
o Traf f is Engineers and Transportation Planners
o Environmental Planners
o Land Planners and Site Designers
o Real Estate Economists, Market Analysts and Financial Specialists
o Public Policy Planners
o Construction Managers
P&D is divided into five discipline units including Engineering, Urban Planning,
Environmental Studies, Economics and Transportation Planning. The following sections
present a brief description of each unit and its activities.
ENGINEERING
P&D's engineering design and construction management group specializes in all aspects
of infrastructure system planning and municipal capital improvement programs. Our
experience includes major street widening and improvement programs such as the Maple
and Halladay Street Alignment and EIR in Santa Ana and the Moulton Parkway Super
Street project in Orange County. In addition, P&D has prepared construction plans,
specifications and estimates for numerous storm drain projects throughout Orange and
Los Angeles County.
URBAN PLANNING
P&D's record of urban planning and development projects ranges from one acre site
planning to several hundred acres master planned communities, to comprehensive general
plans and regional development strategies. In our 30 years of planning experience, P&D
has worked with major developers to determine the optimum location for new facilities,
prepare and process specific plans and development programs for involved public
agencies, and develop documentation for successful implementation of the project. We
have pioneered many innovative techniques which are used throughout the planning
process to determine the highest and best use of properties and to strengthen the
credibility and usability of the plans we develop.
ENVIRONMENTAL STUDIES
Having completed over 500 environmental impact statements, reports, and assessments,
P&D has earned a reputation for providing sound, legally defensible technical documents
in an unbiased manner. For over 20 years, our NEPA/CEQA environmental programs
with withstood legal challenge. From air quality and noise studies to water resources,
biology, and permitting, our interdisciplinary staff evaluates all aspects of proposed
projects. Complex issues and concerns are translated into options easily understood and
discussed by the public. As specialists in community participation, the firm uses
effective one-on-one techniques to resolve conflict and build consensus.
1-2
ECONOMICS
P&D's economics unit has prepared economic market and financial studies for virtually
every type of private and public project throughout the United States and internationally.
We have prepared market financial feasibility and implementation studies for large-scale
new communities, major office complexes, shopping centers, industrial parks, hotels, and
resorts. We have also completed economic base and reuse studies for numerous cities as
well as fiscal impact analyses for industrial projects, cities, and counties. The economics
group are specialists in real estate asset management and strategic planning programs
for value enhancement.
TRANSPORTATION PLANNING/TRAFFIC ENGINEERING
P&D's Traffic and Transportation Services Group offers a wide variety of services to
both public agencies and private companies. The extensive background of P&D's staff
encompasses transportation system planning, analysis, and design from project inception
through construction. Project planning scopes range from individual facilities to regional
systems, and include new community developments as well as new or redevelopment
projects within urbanized areas. As traffic engineers, we often examine the more
detailed issues within the circulation environment including parking studies, traffic
control devices studies and designs, construction traffic control plans and highway
capacity analyses. Additionally, we combine efforts with our civil engineering staff to
design highways, interchanges, traffic signals and parking facilities. P&D is committed
toward providing our clients with innovative, cost effective solutions to their problems.
Our advanced computer support systems for travel simulation, traffic operation
optimization, and computer aided design and drafting (CADD), provides our staff with
the necessary tools to quickly optimize solutions and accurately delineate the required
improvements.
1-3
f
i,
SCOPE OF WORK
EXHIBIT "A"
EXHIBIT A
SECTION 2
SCOPE OF WORK
P&D Technologies has carefully analyzed the proposed project. Based on this analysis,
our field review, and our previous experience on other roadway widening projects, we
have developed the following work tasks.
1. Right -of -Way Engineering
P&D will provide the necessary right-of-way engineering for the acquisition of the
portions of Parcels 1, 2, 11, and 12. Included in this task is the preparation of the
documents for roadway, right -of -entry and temporary construction easements.
Precise calculations of the existing and proposed right-of-way will be completed.
Legal descriptions, plats, and grant deeds will also be prepared.
An appraisal will be completed for each of the four parcels by an MAI appraiser.
Should any of the properties become involved in condemnation proceedings, an MAI
appraisal will help to minimize the question of the accuracy of the appraisal.
A study identifying alternatives and costs associated with the potential
modification or removal of the structure near First Street will be prepared if
necessary. The study will include sketches showing the proposed modifications and
rough construction cost estimates associated with the modifications.
2. Survey
A. Aerial Topography
Due to the extent of the impact that the widening will have on Parcels 1-12,
we recommend that 20 -scale aerial topography with a 1 -foot contour interval
be used as the base map for the reconstruction plans. This method will allow
for the inclusion of the entire parcel on the plans which helps to ensure proper
drainage of the lot and also helps to give a complete picture to the property
owners during right-of-way negotiations.
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B. Ground Survey
To supplement the aerial topography, cross sections will be taken at 25 foot
intervals, driveway profiles will be determined, and, key topographic features
(trees, fences, utility poles, meters, buildings, etc.) will be located by station
and offset.
C. Field Construction Surveying
Field construction surveying will be provided as follows:
Q.
(1) Provide one set of stakes for rough grading purposes.
(a) Stake centerline alignment and grade of street on 50' stations.
(b) Stake curb alignment and grade of street on 50' stations.
(c) Provide slope staking for all cut/fill slopes.
(2) Provide final stakes as required by the inspector.
r
(3) Provide one set of stakes for alignment and grade for the placement of
telephone facilities, power vaults, street lighting, traffic signal pole(s),
tree wells, chain link security fencing, irrigation main installations
and/or relocations, and other appurtenant item locations and/or
relocations.
(4) Provide standard monumentation and appropriate centerline tie notes
at the completion of construction for the following:
(a) Street centerlines.
(b) Property corners for acquired properties.
3. Improvement Plans
P&D Technologies will meet with the client
to define
the specific
project
scope and client desires. The meeting will
result in
identification
of key
2-2
contacts, unresolved issues, design constraints, a schedule and possibly a job
walk with representatives from the client's engineering and maintenance
team.
A thorough search of available records will be conducted to acquire relevant
data to assist in the design of the project. The information accumulated will
include as -built drawings, utility information, right-of-way descriptions, and
horizontal and vertical control data. Additional research as needed will be
conducted of the records of the owners of any utilities in the project area.
The project team will review the project in the field and take photographs of
potential problem areas or items that need special attention.
W.
20 -scale roadway improvement plans will be prepared for Yorba Street from
Irvine Boulevard to First Street. The aerial topography generated in Part 1
will be used as the base mapping for the plan view. In addition to the
widening at the east side of the roadway, the plans will reflect a
rehab/overlay for the remainder of the roadway. It is anticipated that minor
join work will be required on First Street with the join on Irvine Boulevard
being south of the intersection. Separate working profiles will be drawn for
each driveway to ensure a smooth join to the existing portion. Street lighting
Ir plans will also be prepared for the easterly half of Yorba Street.
B. Cross Sections
Detailed cross sections shall be prepared in ink at 25 foot intervals at a scale
of 1"=10' horizontal and 1"=1' vertical. Existing and proposed surfaces and
related design details shall be shown of the cross sections.
C. Traffic Signing/Striping and Signalization
A field review of the existing traffic signal installations, roadway signs and
pavement markings/ legends will be conducted to augment existing and
"as -built" plans and to collect data pertaining to existing traffic conditions
which may affect proposed traffic related improvements.
2-3
R A meeting will be held with Caltrans staff to assess impact of the current
Traffic Management Program for the Interstate Route 5 and State Route 55
improvement projects on the proposed traffic signal and roadway
channelization improvements. P&D will coordinate the design of the traffic
related improvements with Caltrans in conjunction with City direction.
Traffic signal modification plans will be prepared using the existing plans as a
base and will show all necessary traffic signal modifications associated with
the street widening project. Signing and striping plans will also be prepared.
The plans will be prepare in accordance with City standards and will be
prepared to provide the most cost effective and least traffic disruptive
methods. Traffic control plans, which will be prepared by the Contractor, will
be reviewed by P&D prior to construction.
D. Landscaping and Irrigation
Due to many factors including property owner involvement, amount of
cooperation given by the property owners, lack of as -built information for the
existing private irrigation system, potential problems with removal of existing
front yard parking and mitigation measures, it is difficult to estimate the
exact scope of work for the task. However, the following tasks are
recommended to keep the property owners involved and to provide a smooth
flowing project that will blend in with the landscaping of adjacent areas.
Up to two alternative sketches will be prepared for each parcel 1, 2, 11
and 12 depicting planting, walkways, driveways and parking layouts. The City
will use these to negotiate with the property owners. A plant palette of
replacement plant material will also be prepared that is compatible with
existing landscaping in the area. Complete planting plans including plant lists,
and planting details will be prepared at 20 -scale. Irrigation plans depicting
modifications to existing irrigation systems will be prepared for each affected
property and public right-of-way. Proposed irrigation modifications will be
schematic and based on field observations of existing conditions.
2-4
4. Specifications
The special provision portion of the standard specifications will be prepared for the
project based on the Standard Specifications for Public Works Construction for
roadway construction and based on Caltrans Specifications for traffic issues. The
City shall prepare the general provisions and assemble the complete specification
document.
5. Cost Estimates
A preliminary cost estimate will be prepared for the proposed improvements and
included with the first plan check submittal. A final construction cost estimate
will be prepared based on the approved improvement plans.
6. Utility Coordination
P&D will thoroughly research and delineate existing utilities on the plans.
Preliminary and final project notices, including plans, will be sent to all affected
utilities in accordance with City of Tustin procedures. A complete record of all
utility contacts and responses will be maintained with all documentation copied to
the City. This work shall also include the processing of any permits, if required for
construction of the project.
7. Orange County E.M.A. Coordination
Since the project is part of the 1990-91 A.H.F.P., the County will also review the
plans, specifications and appraisal. All necessary documents and approvals will be
completed up to the point of execution of the construction contract by the City.
8. Construction Services
P&D will provide assistance to the City during the construction phase of the project
to clarify the intent of the plans and specifications, review and approve all shop
drawings and traffic control plans, and provide design assistance if changes to the
If revisions are required as a result of
project are required due to omissions.
changed field conditions or other circumstances that could not be reasonably
anticipated, the revision will be performed for an additional negotiated fee.
2-5
9. Meetings
P&D will attend the following meetings with the City.
• kick-off meeting
• status meeting (2)
• final submittal meeting
SERVICES SUPPLIED BY CITY
The City of Tustin will be responsible for providing the following:
1. All available existing data, information, reports records and maps available in City
files such as design plans for adjacent and existing improvements, soil reports, and
surveys which may exist.
-2. All required copies of plans and specifications for the project bid documents.
3. A Project Manager/Contract Administrator and Construction Inspector.
r
4. All necessary environmental documentations for the project.
5. Title reports and negotiations for right-of-way.
6. A geotechnical report covering the analysis of the existing pavement.
7. Sample specifications including boilerplate information.
2-6
SECTION 3
PROJECT TEAM
P&D Technologies has assembled a Project Team with extensive experience in municipal
infrastructure reconstruction projects. This section details the credentials of the key
personnel introduced in the Organization Chart on the following page.
LEW GARBER, P.E. Mr. Garber has over 30 years of broad based experi-
Principal-in-Charge ence throughout the United States in the planning,
design and construction management of major highway
projects, transportation planning studies, urban
infrastructure system planning and design, and project/
program management. His responsibilities have
included the management of feasibility studies, master
plans, conceptual designs, and design development, as
well as serving as resident engineer for construction.
Mr. Garber has served as City Engineer/Public Works
Director for the Cities of Bell and Lynwood and as a
designer with CALTRANS, District 7.
MATT STEPIEN, P.E. Mr. Stepien has over 10 years experience working on
Project Manager multi -discipline public works projects throughout
Southern California. Having served as project
manager on a wide variety of infrastructure
reconstruction projects, Mr. Stepien possesses the
expertise necessary to orchestrate the various
- disciplines involved in this project. For this project,
Mr. Stepien will serve as the day-to-day contact with
J the City ensuring that the project runs smoothly, on
- time, and within budget. Overall quality control and
assurance are key areas of Mr. Stepien's management
expertise.
IRecent project experience includes the Cajalco
Corridor Study (RCTC); Sante Fe Avenue Widening
(City of Long Beach); Sierra Highway Widening (Los
Angeles County); Maple Halladay Alignment Study
E _ (City of Santa Ana); Sand Canyon Avenue, Alton
Parkway and Laguna Canyon Road Realignment (City
1 - of Irvine); and Arbor Vitae Street Widening (City of
1 Inglewood).
t✓
ROGER HOCKING, P.E. Mr. Hocking has over 26 years of engineering experi-
Quality Control ence managing numerous public agency projects
throughout Southern California and Colorado. He
served as lead civil engineer for an $11.5 million
transportation center on 9.5 acres in Escondido,
California. Specific responsibilities included the
design of pedestrian and vehicular bridges,
access
roads, parking areas, and street improvements. As
Manager/Engineer for major improvements to Mission
_ Road in San Marcos, California, he managed the utility
3-1
relocation, traffic signal design, right-of-way plats,
drainage improvements and addition of a raised
median.
DOUG BROWN Mr. Brown has over five years of experience practicing
Landscape Architecture landscape architecture. He has been involved in all
aspects of design and construction of projects ranging
from large scale community developments to intimate
sculpture gardens. He is an experienced designer
specializing in community park plans, urban design,
environmental graphics, graphic illustration, and
construction supervision.
PATRICK CALLIHAN, ASLA Mr. Callihan, a licensed Landscape Architect in
Landscape Architecture California, has over 10 years of experience in
landscape architecture with a strong background in
urban design. He has served as Principal Designer and
Project Manager for numerous development endeavors
in the public sector. His extensive training in graphic
arts has enabled him to develop a wide variety of
presentation techniques including eye -level and aerial
perspectives, . illustrative master plans and visual
analysis cross-sections. He managed and prepared an
overall circulation network master plan and design
standards for the 1,800 -acre Jourdan Crossing
residential development.
- DALE DAVIS Mr. Davis has over 18 years of experience in the field
Right -of -Way Engineering of land surveys. As Director of Surveys, his
responsibilities entail supervising and coordinating
survey crews, preparing legal descriptions and right-
of-way plats, supervising computer support, and serv-
ing as a resource on field issues to the design and
engineering staff.
MARK DIERCKS, P.E. Mr. Diercks has over 10 years of traffic engineering
Traf f is and operations experience. His areas of expertise
include: traffic signal design, highway signing and
striping and construction detour design; traffic signal
operation and timing; and traffic flow analysis. During
his career he has provided professional services in over
20 cities and 6 counties in the State of California.
He served as project engineer/ manager for traffic
related improvements associated with the MacArthur
,a Place commercial development in the City of Santa
Ana. The project included installation or modification
F" of five traffic signals; on-site and off-site roadway
signing and striping; and construction traffic control
plans for street improvements, sewer installation and
the 1.9 mile, 90 -inch P-2 storm drain installation.
3-2
2
CRAIG NEUSTAEDTER, P.E. Mr. Neustaedter has over 14 years of experience in
Traf f is transportation planning and traffic engineering. He is
an expert in site traffic analysis, development of
transportation and circulation elements for general
plans, preparation of traffic studies for EIRs, and
computer applications for transportation and land use
analysis. Prior to joining P&D, he served as Principal
Transportation Engineer with the City of Irvine. In
this capacity, he supervised the development of traffic
circulation plans for The Irvine Business Complex and
Irvine Spectrum.
HOWARD WEBER Mr. Weber has over 20 years experience in municipal
Streets roadway and drainage design projects. His experience
includes the $2.9 million Arbor Vitae Street widening
project, the $4.5 million Alton Parkway Sand Canyon
Avenue roadway and storm drain improvement project,
and the $1.5 million Santa Fe Avenue infrastructure
improvement project.
LEE WOOTEN, P.E. A street design expert, Mr. Wooten has 17 years
Streets/Right-of-Way experience in civil engineering and design studies
including street and highway design, storm drain design
and hydrology, sewer and water design, and grading
design. In addition, Mr. Wooten was a Project
Engineer with the County of San Diego Department of
Transportation. Mr. Wooten's experience includes
project management and design responsibilities for the
Sierra Access Road project, Camp Pendleton (consist-
ing of the design of a one -mile, four -lane housing
access road with drainage, lighting and traffic signals);
Cuyamaca Street widening and storm drain design;
Jimmy Durante Boulevard Bridge and road design, Del
Mar; Poinsettia Bridge and road design, Carlsbad;
South Broadway Extension and interchange associated
with the connection of a major arterial with I-680 in
Walnut Creek; and State Route 56 realignment in San
Diego County. He is currently Project Engineer for
the Haun Road Project for Caltrans, and Engineering
Team Leader for the Cajalco Corridor Study for
Riverside County.
ATS, INC.
Aero Tech Services, Inc. (ATS) is a full service
Aerial Survey
photogrametry corporation that has been serving the
needs of public and private engineering firms, as well
as governmental agencies for the past 15 years. The
capability to perform all phases of a photogrametric
project entirely within their office allows for
maximum control over the quality and timing of the
final product.
DALCIN CUMMINS
Dalcin Cummins Associates is a full service surveying
ASSOCIATES
firm that has been serving the needs of the engineering
Survey
community for over 15 years. The company uses
state-of-the-art equipment both in the field and in the
•
office and is experienced in road widening projects.
3-3
PROJECT
SCHEDULE
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HOURLY RATES
EXHIBIT "D"
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EXHIBIT D
P&D TECHNOLOGIES
SCHEDULE OF FEES
(Rates subject to revision after 1/1/91)
Employee Title
Vice Presidents
Principals
Senior Engineers, Senior Planners, Senior Economists
Engineers, Planners, Senior Designers, Economists,
Senior Drafters I.
Drafters, Designers, Senior Graphics
Drafters, Graphics, Word Processing
Administrative Support
Range of Hourly
Billing Rates
$95.00 - $155.00
$89.00 - $120.00
$72.00 - $110.00
$48.00 -
$80.00
$42.00 -
$67.00
$32.00 -
$53.00
$24.00 -
$48.00
The above billing rate ranges represent labor hours at 2.3 times Salary Cost. Salary Cost is
the salary of each individual working on the project plus applicable payroll taxes and
payments for Social Security, medical benefits, retirement plans, vacation, sick leave,
holidays and personnel insurance programs.
Reimbursable Expenses
Other -direct costs, including but not limited to those listed below,* will be billed at direct
cost plus 15% for handling. Mileage is reimbursed at $0.25 per mile.
Report printing/reproduction, graphic aids, authorized travel (airfare, meals, etc.), fees
required by governing bodies, computer services, photography, subcontract services,
postage and delivery.
REQUEST FOR PROPOSAL
EXHIBIT "E"
October 12, 1990
Department of Public Works/Engineering
Mr. Les Evans, Chief Engineer
P & D Technologies
P. O. Box 5367
Orange, CA 926135367
Re: Request for Proposal - Consultant Services:
Yorba Street Widening Project - First Street to
Irvine Boulevard (City File No. 2415)
This letter represents a Request for Proposal for
consulting engineering services relating to the improvement
of Yorba Street from First Street to Irvine Boulevard.
The consulting services to be provided will include right-
, of -way engineering, survey and detailed topographic
mapping, final design and preparation of plans, and
complete specifications for a project to widen to secondary
arterial highway standards, the east side of Yorba. Street
from First Street to Irvine Boulevard.
The project also calls for rehabilitating and/or overlaying
the existing roadway to maintain an acceptable level of
service. Your firm has been selected as one of those being
considered to provide this service.
Selection of a firm to provide this service will be based
on demonstrated competence; professional qualifications
necessary for the satisfactory performance of the services
required; and familiarity and prior experience with
providing this type of service. Upon our selection of the
most highly qualified firm to provide the required
services, we will negotiate the price for the work to be
done. If we can reach a price we deem fair and reasonable,
the contract will be awarded. If we are not able to
negotiate a price we deem to be fair and reasonable to the
City of Tustin, we will thank you for your proposal, and we
will proceed to the next most highly qualified firm to
provide the requested service and will seek to reach a
negotiated price with that company, and so on.
300 Ccritr'm7ial �%'(711 Tw;tirr, California 92680 (774) 544-8890
r-
It is required that at a minimum, the following be submitted
with your proposal:
1. A brief list of similar types of projects which your
firm has previously performed, including scope, cost
and agency for whom completed and agency individual in
responsible charge of the project.
2. Identification, resumes, and titles of individuals
who will supervise and perform the service; including
any sub -consulting firms to be utilized as well.
3. A graphical project time schedule (submit as Exhibit B)
broken down according to the tasks listed in the
detailed Scope of Work (submit as Exhibit A) for
accomplishing the project through completion of final
design from the issuance of a Notice to Proceed.
0.
The schedule should also include a projection of
anticipated man-hours broken down by major tasks, and
the various titled individuals who will be assigned to
each.
4. Fee schedule (submit as Exhibit C in a SEPARATE SEALED
ENVELOPE) indicating the proposed cost for completing
each task in the Scope of Work (submit as Exhibit A)
and a resulting "not to exceed" cost of the project,
based upon the work hours, hourly rates, and other
associated costs. The proposed cost to complete each
task shall include the costs of all administration and
overhead, project site visits, attendance at meetings,
and all reproduction costs.
5. Schedule of hourly rates (submit as Exhibit D in the
same SEALED ENVELOPE as in Item 4) for your firm's
employee titles or various classifications.
The Scope of Work (submit as Exhibit A) to be done by the
consultant to the satisfaction of the City shall consist of
the following tasks:
1. Right -of -Way Engineering
Perform right-of-way engineering for parcels No. 1, 2
& 11 illustrated on the attached sketch.
(a) Prepare complete documents (road, right -of entry,
temporary construction easements, etc.), including
legal descriptions, exhibits, deeds and
computations for acquisition of all right-of-way
necessary for ultimate construction of Yorba Street
to a secondary arterial highway of sixty-four (64)
foot width (curb to curb) within an eighty (80) foot
right-of-way.
-2-
Title reports and negotiations for right-of-way
will be provided by the City of Tustin and are not
considered a part of this RFP_
(b) Obtain appraisal of the value of right-of-way
areas to be obtained.
(c) If building structure modification or removal is
necessary to clear right-of-way, prepare study of
alternatives with cost estimates to provide for
right-of-way clearance.
2. Survey
(a) Topographic survey.
A detailed topographic survey at 1"-20' with 1 foot
contour intervals shall be made of the project
limits. This survey shall be utilized in the
preparation of all project plans. All existing
features, objects and obstructions shall be located
by street station and off -set from street centerline.
Full street cross sections shall be taken at 25'
intervals and include as a minimum, elevations of the
following:
Center line: 10' off -sets and grade breaks if any;
lips of gutters, flow lines and top of curbs;
existing property lines; 10' back of existing
property lines on eastside of road; and extended a
minimum of 10' back of proposed property line along
easterly side of road. Profiles of all driveways as
necessary to determine finished vehicle clearance
and elevations of unusual conditions shall also be
determined. Vertical control shall be City datum.
(b) Field Construction Surveying.
Provide field construction surveying as follows:
(1) Provide one set of stakes for rough grading
purposes.
(a) Stake centerline alignment and grade of
street on 50' stations.
(b) Stake curb alignment and grade of street
on 50' stations.
(c) Provide slope staking for all cut/fill
slopes.
(2) Provide one set of "blue top" stakes for
fine grade purposes.
-3-
(a) Stake centerline alignment= and �,ra(le of
street on 25' stations.
(b) Stake curb alignment and grade of
street on 25' stations.
(c) Provide slope staking for all cut/fill
slopes.
(3) Provide one set of stakes for alignment and
grade for the placement of telephone facilities,
power vaults, street lighting, traffic signal
pole(s), tree wells, chain link security
fencing, irrigation main installations and/or
relocations, and other appurtenant item
locations and/or relocations.
(4) Provide standard monumentation and appropriate
centerline tie notes at the completion of
construction for the following:
(a) Street centerlines.
(b) Property corners for acquired properties.
3. Improvement Plans
a. Construction
Complete improvement plans and profiles shall be
prepared in ink on standard profile/plan mylar
at a scale of 1"-20'. The plans shall include,
but not be limited to the following:
identification of topographic features and their
dispositions, proposed curb and gutter, detailed
profile, sidewalk, paving, driveways, and street
lighting system. The plans shall also include
full construction details related to the
rehabilitation and/or overlaying of all of Yorba
Street from First Street to Irvine Boulevard.
b. Cross sections
The plans shall include a complete set of
detailed cross sections plotted in ink on
cross-section grid at 25' intervals at a scale of
1"-10" horizontal and 1"-1' vertical. Existing
and construction surfaces, end areas and related
design details shall be shown on the cross
sections.
C. Traffic Signing/Striping & Signalization
Complete signing and striping plans of all of
Yorba Street from south of First Street to north
of Irvine Boulevard shall be prepared in ink on
mylar to accommodate the improvements at 1"-20'
scale.
-4-
Complete traffic signal modification plans shall be
prepared in ink on mylar at a 1"-20' scale. The
traffic signal plans shall show signal modifications
necessary to accomodate the project in accordance
with City standards, It is anticipated that the
traffic signals at First Street/ Yorba Street will
need modification, with some detection modifications
required at the Irvine Boulevard/Yorba Street traffic
signal.
The consultant is advised that the two noted
intersections are part of the current Caltrans
Traffic Management Program for the Interstate Route
5 and State Route 55 improvement projects. Existing
striping patterns and traffic signal operations in
this area will change in order to accomodate new
construction phases on these two freeways. It is
required that the consultant coordinate his design as
necessary wit1`i Caltrans in conjunction with City
direction.
d. Landscaping and Irrigation.
Complete landscaping and irrigation plans for the
improved right-of-way and the adjacent properties, if
present landscaping is negatively impacted by the
widening, shall be prepared on mylar at 1"-20' scale.
4. 'Specifications
The City of Tustin has adopted the Standard
Specifications for Public Works Construction (Green
Book) for highway construction; and the State of
California Standard Specifications and Plans for traffic
signal/signing and striping construction. The consultant
shall prepare the project specifications including
general and special provisions, for bidding and
construction purposes in accordance with the standard
City format.
5. Estimates
The consultant shall prepare preliminary and final
detailed cost estimates for the various bid items.
6. Utility Coordination
The consultant shall thoroughly research and delineate
existing utility facilities on the plans. The engineer
shall send preliminary and final project notices,
including plans, to all affected utilities in accordance
with City of Tustin procedures. The consultant shall
maintain a complete record of all utility contacts and
responses with all documentation copied to the City.
This work shall also include the processing of any
permits, if required for construction of the project.
-5-
1. 01-M-It10 County E.M.A. Coord i n<l t ion
This project is included in the Orange County 1990-91
Arterial Highway Financing Program (AHFP). In addition
to review of project plans, specifications and appraisal
by City of Tustin staff, they must also be reviewed and
approved by County of Orange Environmental Management
Agency Staff. It shall be the consultant's
responsibility to process all necessary documents and
obtain O.C.E.M.A. approval of Project Plans,
Specifications and appraisal in accordance with the most
recent addition of the A.H.F.P. Procedure Manual. This
work shall include preparation of all necessary A.H.F.P.
documentation up to the point of execution of the
construction contract by the City.
8. Construction Services.
The consultant shall provide assistance to the City
during the construction phase to clarify the intent
of the plans and specifications, review and approval
of all shop drawings and traffic control plans, and
provide design assistance if changes to the project
are required during this phase.
The City of Tustin will be responsible for the following:
1. Provide all available existing data, information, reports
records and maps available in City files such as design
plans for adjacent and existing improvements, soil
reports, and surveys which may exist. The search for
this material shall be the responsibility of the
consultant.
2. Provide all required copies of plans and specifications
for the project bid documents.
3. Provide a Project Manager/Contract Administrator and
Construction Inspector.
4. Provide all necessary environmental documentations for
the project.
Attached for your information and use is a sample "Certificate
of Insurance" and a "Professional Services Agreement" utilized
by the City of Tustin for such work. The consultant should
also be advised that if selected, an Insurance Policy for errors
and omissions coverage will be required. A minimum of one
million dollars of general liability coverage is required.
Also attached is a location map upon which the right-of-way to
be acquired has been delineated, and a study plan of the work
_ to be performed. A materials report for pavement structural
section and rehabilitation will be provided to the consultant
prior to the start of design.
-6-
If your firm is interested in submitting; a proposal for this
work, it r:iust be received by 11:00 a.m., Friday, November 9,
1990, at the City of Tustin Public Works Department, Engineering
Division, 300 Centennial Way, Tustin, CA 92680. Please note
that five (5) copies of your proposal are required to be
submitted.
Should you require any additional information or have any
questions regarding this project, please do not hesitate to
contact me or Robert E. Jones, of my staff, at (714) 544-8890.
Very tru yours,
Dana . Kasda
Engineering Services Manager
DRK:ccg
Attachments
cc: Bob Ledendecker
Wisam Altowaij i
Bob Jones
-7-
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Yorba, First to
Irvine
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to be acquired