HomeMy WebLinkAboutNB 3 COMM & BD APPT'S 01-07-913ENDA/- qlmm"Eme
DATE:
JANUARY 71 1991
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: ADMINISTRATIVE SERVICES DEPARTMENT
SUBJECT: COMMISSION AND BOARD APPOINTMENTS
RECOMMENDATION:
Pleasure of the City Council.
BACKGROUND:
NEW BUSINESS N0. 3
1-7-91
Inter - Com
On November 19, 1990, the City Council requested staff to review past
practice regarding committee and commission appointments. Staff has
identified all commissions, committees, boards, citizen task forces and other
related groups.
I. COMMISSIONS
A. Planning Commission:
The Planning Commission is subject to the provisions of State Law and is
regulated by the provisions of the Government Code of the State of
California. The Commission consists of five (5) members who are registered
voters of the City during all times they hold office. The Planning
Commission was established by adoption of City Ordinance Number 874.
The terms of office are for two (2) years ending on the third Monday in
February -of odd -numbered years. Meetings are held on the second and fourth
Monday of each month, are conducted according to Robert's Rules of Order,
and, comply with the Brown Act. All members serve at the pleasure of the
City Council and may be removed upon motion of the City Council passed by at
least three (3) affirmative votes. Each member of the Planning Commission
receives compensation of fifty dollars ($50.00) for each regular meeting
attended.
The purpose of the Planning Commission is to serve the City Council as an
advisory body on issues related to growth and development. The process for
selecting Planning Commissioners is guided by the City Council direction to
staff to publicize announcements of available appointments. Letters of
interest are reviewed by the City Council and candidate interviews are
scheduled. Appointments are made by motion of the City Council passed by at
least three (3) affirmative votes.
Page 2
':OMMISSION AND BOARD APPOINTMENTS
B. Park and Recreation Commission:
The Park and Recreation Commission consists of seven (7) members who are
residents of the City during all times they hold office. The Park and
Recreation Commission was established by adoption of City Ordinance Number
1009.
The terms of office of three (3) of the first appointed members is from the
time of their appointment until the third Monday in February, 1990 and the
four (4) remaining members are appointed until the third Monday in February,
1991; terms thereafter are for two (2) years. Meetings are held on the
third Thursday, bimonthly, follow Roberts's Rules of Order, and, comply with
the Brown Act. All members serve at the pleasure of the City Council and may
be removed upon motion of the City Council passed by at least three (3)
affirmative votes. Each member of the Park and Recreation Commission
receives compensation of twenty-five dollars ($25.00) for each regular and
special meeting attended.
The purpose of the Park and Recreation Commission is to serve the City
Council as an advisory body on recreation, parks, park design, facilities,
and programs within Tustin. The process for selecting Park and Recreation
Commissioners is guided by the City Council direction to staff to publicize
announcements of available appointments. Letters of interest are reviewed by
the City Council and candidate interviews are scheduled. Appointments are
made by motion of the City Council and passed by at least three (3)
affirmative votes.
II. ON-GOING COMMITTEES
A. The Audit Committee:
The Audit Committee consists of five (5) members, who meet one of the three
prescribed criteria: (1) a registered voter of the City; (2) a registered
voter within the area served by the Tustin Water Department; or (3) an owner
of a business in the City. The Audit Committee was established by adoption
of City Ordinance Number 1022.
The terms of office are as follows: two (2) first appointed members will
serve from time of their appointment until the second regular meeting of the
City Council in February, 1992, and, remaining three (3) members will serve
until the second regular meeting of the City Council in February, 1993.
Terms thereafter are for four (4) years. Audit Committee meetings are held
on a quarterly basis, follow Roberts' Rules of Order; and, comply with the
Brown Act. All members serve at the pleasure of the City Council and may be
removed upon motion of the City Council passed by at least three (3)
affirmative votes. Each member of the Audit Committee receives compensation
of fifty dollars ($50.00) for each meeting attended.
Page 3
~OMMISSION AND BOARD APPOINTMENTS
II.A. The Audit Committee - Continued
Established by City Ordinance, the purpose of the Audit Committee is to
provide oversight on the preparation of the City's annual financial audit and
make recommendation on the City's financial operations to the City Council.
The process for selecting Audit Committee members is guided by City Council
direction to staff to publicize announcements of available appointments.
Letters of interest are reviewed by the City Council and candidate interviews
are scheduled. Appointments are made by motion of the City Council passed by
at least three (3) affirmative votes.
B. Cultural Resources Advisory Committee:
The Cultural Resources Advisory Committee consists of five (5) members who
reside within the City of Tustin. The Committee is made up of at least one
(1) architecture or design professional, one (1) person knowledgeable in
local history and historical preservation, one (1) person engaged in business
within the designated Cultural Resources District; and, one member of the
Tustin Area Historical Society. The Cultural Resources Committee was
established by adoption of City Ordinance Number 157.
The terms of office are as follows: two (2) members for three (3) years;
and, three (3) members for four (4) years. Meetings are held on an as -needed
basis, by direction from the City Council and/or Director of Community
Development. All members serve at the pleasure of the City Council and may
be removed upon motion of the City Council passed by at least three (3)
affirmative votes. Members of the Cultural Resources Advisory Committee are
not compensated for services rendered.
The purpose of the Cultural Resources Advisory Committee is to review the
renovation of historical buildings. The process for selecting Committee
members is guided by the City Council direction to staff to publicize
announcements of available appointments. Letters of interest are reviewed by
the City Council and candidate interviews are scheduled. Appointments are
made by motion of the City Council and passed by at least three (3)
affirmative votes.
III. OTHER
A. Street Naming Committee:
This Ad -Hoc Committee establishes a list of possible street names to be
incorporated into the East Tustin Development and assess the historical value
of street names.
The Street Naming Committee consists of five (5) members; four (4) residents
of the City and one (1) Residential Marketing
Page 4
70MMISSION AND BOARD APPOINTMENTS
III.A. Street Naming Committee - Continued
professional from The Irvine Company. Upon direction from the City Council,
staff advertised by public notice in local newspapers, interested persons
submitted letters and appointments were made by the City Council. Members of
this ad-hoc committee convene on an as -needed basis and are not compensated
for their service.
B. Ad Hoc Child Care Committee:
The Ad Hoc Child Care Committee was established by the City Council upon
recommendation from the Park and Recreation Commission. Staff publicized a
public notice of the initial meeting in local newspapers; the meeting was
identified as an "open meeting" conducive to encouraging participation from
a large diverse base. All interested persons are allowed to participate on
this Committee.
This Ad Hoc Committee was enacted to develop a comprehensive report on child
care needs and resources in the Tustin area. Members of this working group,
which currently number forty-eight (48), are made up of local child care
professionals, social services agency representatives, business
representatives, community service organization members, and parents, as well
as Tustin Unified School District and City staff members. This ad hoc
committee continues to address and study child care issues: Participants do
not receive compensation for their services.
C. Senior Advisory Board:
The Senior Advisory Board was appointed by the City Council upon
recommendation of the Senior Center Steering Committee (SCSC). This five
member advisory board consists of the former SCSC members and one member at -
large. This Board meets on a regular basis and fulfills the philosophy of
involving area seniors in program planning for the Tustin Area Senior Center.
Lots were drawn for three ( 3 ) members to hold two ( 2 ) year terms, and two ( 2 )
members for three (3) years; the reappointment process will actively involve
Tustin area senior citizens. The Senior Advisory Board receives no
compensation for services rendered.
D. Non -Profit Assistance Task Force:
This ad-hoc citizen task force was enacted for the purpose of recommending,
to Council, the allocations of funds to non-profit agencies who serve the
Tustin community.
The Task Force consists of five (5) members who are residents or business
professionals of Tustin. In the past, individuals were selected for their
knowledge of the Tustin area, their impartiality, and the fact that none had
Page 5
'OMMISSION AND BOARD APPOINTMENTS
D. Non -Profit Assistance Task Force - Continued:
close ties to any of the non-profit organizations which applied for funds.
Staff has recommended the task force members to the City Council for
approval.
This citizen task force meets one time to discuss, review and evaluate
applications from Tustin Area non-profit agencies; Citizen Task Force
recommendations are submitted to Council for approval of fund allocation.
E. Tustin Area Senior Center Fund, Inc. (TASCF):
This group was established as a non-profit public benefit corporation. The
Directors consist of one member of the City Council, the City manager, one
member from the Senior Advisory Board, and two members -at -large.
This non-profit corporation functions independently of the City and satisfies
the regulations set forth by the State of California. This corporation was
established for the sole and limited purpose of organizing fundraising
activities and soliciting donations for the Tustin Area Senior Center. The
TASCF, meets on a regular basis and members receive no compensation for
services.
^. Park Design Citizen Task Force:
The Park Design Citizen Task Force is used to enlist citizen participation in
park and facility design. Neighboring residents are encouraged to
participate; all interested persons are invited to take part on the Task
Force. Members include site-specific residents, members from the Park and
Recreation Commission, City staff and the project consultant. The Park
Design Citizen Task Force collaborates to produce the best possible design.
The Park Design Citizen Task Force is used for the initial design phase on
any park, facility or major construction project. The initial meeting is a
joint meeting of the Park Design Citizen's Task Force and the Park and
Recreation Commission (in a "workshop" mode). The Park Design Task Force
becomes the working group with two or three Commissioners in attendance.
This is a design process which is brought to the citizen, which results in
excellent facilities.
G. Chili Cook -Off Committee:
The Chili Cook -Off Committee consists of volunteers who work in partnership
with City staff to perform various duties which are not only necessary to the
event, but allow the individual and/or volunteer committee to be creative and
supportive of a community project. The volunteers are individuals who
express an interest to staff and demonstrate a commitment to the event and
community. These volunteers supply the "people power" necessary to run
vents of this size and popularity.
_ Page 6
'OMMISSION AND BOARD APPOINTMENTS
H. Tiller Days Committee:
The Tiller Days Committee consists of Tustin area residents who contribute
their talent and genuine commitment to this annual event. The committee
functions independent of City staff; however, the staff of Community Services
coordinates and consults regularly with committee members.
I. SK -10K Run Committee:
This volunteer committee works in partnership with City staff to perform
various duties which are not only necessary to this event, but allow the
individual to be creative and supportive of an annual Tustin event. Area
residents continue to demonstrate their commitment to Tustin and quality
community programs by volunteering to assist staff in event related
procedures.
J. City of Tustin Water Corporation:
This non-profit public benefit corporation is the surviving corporation of
the merger between the Tustin Water Works Corporation and the City of Tustin
Water Corporation. The current directors include three (3) Tustin residents,
one (1) Tustin business owner, and one (1) vacant position.
This non-profit corporation is organized under the Non-profit Corporation Law
.Df the State of California for public purposes. This corporation was
established to provide financial assistance to the City by acquiring water
facilities and constructing or providing for the construction of improvements
and additions thereto as a civic venture for and on behalf of the City of
Tustin. The City of Tustin Water Corporation meets on a annual basis and it's
Directors receive no compensation for their services.
I
,C-�
Roy ee A. White, Director
Community and Administrative Services
Attachment
a: P&P.COM1
fe E. Carter
inistrative Assistant
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