HomeMy WebLinkAboutCC 6 DESTRUCT RECORDS 1-16-89FROH:
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WILLIAM A. HUSTON, CITY MANAGER
POLICE DEPARTMENT
DESTRUCTION OF RECORDS
Recommendation
It is recommended that the City Council approve Resolution No.
89-5, which authorizes the destruction of certain City records,
documents, and papers in the possession of the Police Department
which are no longer required.
Background
The California Penal Code authorizes the periodic destruction of
old records. These records are destroyed in order to provide
space, as they are no longer necessary in the normal course of'
City business. Government Code Section 34090 allows for the
destruction of certain records after two years; we have elected
to retain these records for three years in order to provide for
an extra buffer zone.
Records which may be of concern that fall within the time
periods as outlined in Resolution No. 89-5 will be retained.
The City Attorney has reviewed and approved the attached
~esolution.
FRED WAKEFIELD
Acting Chief of Police
Attachment
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RESOLUTION NO. 89-5
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF TUSTIN, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS, DOCUMENTS AND
PAPERS IN THE POSSESSION OF THE
POLICE DEPARTMENT OF THE CITY OF
TUSTIN NO' LONGER REQUIRED FOR THE
CONDUCT OF CITY BUSINESS PURSUANT
TO THE AUTHORITY GRANTED BY
SECTIONS 34090, 34090.5 AND 34090.7
OF THE GOVERNMENT CODE OF THE STATE
OF CALIFORNIA.
WHEREAS, the Government Code of the State of California
authorizes the destruction of City records, documents and
papers upon the approval of the legislative body of the
City, and with the written consent of the City Attorney,
provided that said records are not included within certain
specified categories; and
WHEREAS, the Chief of Police of the City of Tustin has
requested authority to destroy certain documents which are
not included within said categories of documents enumerated
in Section 34090 of the Government Code of the State of
California as being exempt from destruction; and
WHEREAS, all of the records, documents and papers
hereinafter listed were prepared on a date at least two
years prior to the date of this resolution; and
WHEREAS, the hereinafter described records, documents
and papers are occupying space sorely needed by the Police
Department of the City of Tustin; and
WHEREAS, the Chief of Police of the City of Tustin has
determined that none of the hereinafter described records,
documents or papers has sufficient value to justify
retention; and
WHEREAS, the City Attorney hereby gives his written
consent to the destruction of the hereinafter described
records, documents and papers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Tustin that the following records,' documents,
and papers are no longer required by the City of Tustin and
should be destroyed in order to conserve storage space in
the offices of the City of Tustin. Said documents and
papers are more particularly described as follows:
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1. Department Report 'files dated prior to January 1,
1979 with the exception of reports involving cases which
have no statutes of limitation as outlined under California
Penal Code Section 799.
.2. Dispatch cards unrelated to cases dated prior to
January 1, 1986.
3. Dispatch logs dated prior to January 1, 1986.
4. Officer activity records and logs dated prior to
January 1, 1986.
5. Supervisor records and logs dated prior to January
1 , 1986.
·
1986.
Any and all citations issued prior to January 1,
BE IT FURTHER RESOLVED that the proper official of the
City of Tustin having custody of the above described
records, documents and papers is hereby authorized to
destroy said records, documents and papers in a lawful
manner, as scheduled; and
BE IT FURTHER RESOLVED that upon destruction of the
aforementioned and described records, documents and papers a
certificate of destruction shall be executed as to the
documents destroyed and the original thereof filed in the
office of the City Clerk together with a copy of this
resolution.
PASSED AND ADOPTED at a regular meeting of the City
Council of the City of Tustin, California, held on the
day of , 198 ,
MAYOR'
ATTEST:
CITY CLERK'
APPROVED. ·
JAMES G. ROURKE
City Attorney
·
JGR: se :D: 12/28/88 (1335)