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HomeMy WebLinkAboutNB 4 STORM DRN DSGN 04-17-890ATE: A~R'r~ 10, 1989 OATE: ~RTT.late '- corn TO: FROM:' WILLIAM HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR ASSESSMENT ~ DISTRICT NO. 86-2, STORM DRAIN DESIGN (PHASE. IV) J RECOMMENDATION: That the Tustin City Council at their meeting of April 17, 1989 approve the Professional Services Agreement with Hunsaker and Associates Irvine, Inc. to perform the engineering design services for the Assessment District No. 86-2 Storm Drain design (Phase IV) for a fee in the amount of $44,664.00, and authorize the Mayor to execute said agreement and to authorize the firm of GPS Consulting Engineers to perform plan check services for the project. BACKGROUND: Assessment District 86-2 provides' for the design and construction/ installation of certain public infrastructure improvements within the District. The Phase , IV storm drain improvements are included within these infrastructure improvements. Staff solicited proposals from a total of five consultant firms and received responses from all of the five following firms: Hunsaker and Associates, InC. of Irvine GPS Consulting Civil Engrs. of Tustin Robert Bein, William Frost & Assoc. of Irvine Adams-Streeter, Inc. of Irvine CDC Engineering, Inc. of Irvine DISCUSSION: The proposed fees for said design work ranged from $44,664.00 to $109,000.00. Staff is recommending that the firm of Hunsaker and Associates be selected to provide the engineering Services for the AD 86-2 storm drain design for a fee of $44,664..00'. This firm has-provided several other design services for both the Assessment District and the developer (The Irvine Company) in the immediate area and is well qualified to perform said work. It is also recommended that the firm of GPS Consulting Engineers be approved as the City's plan check consultant for this project. The attached Professional Services Agreement is the standard format which has been previously utilized by the City and approved by'the City Attorney's office. ' APPROVAL OF PROFESSIONAL SERVICES AGREEMENT, AD NO. 86-2 APRIL 10, 1989 PAGE 2. This project will not impact the City's 1988-89 General Fund budget because all design costs will be funded by Assessment District No. 86-2. Bob Ledendecker Director of Public Works/City Engineer BL:mv PROFESS'tONaL SERV'rCES A~REEHENT THIS AGREEMENT, made and entered into this day of , 1989, by and between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City"); and HUNSAKER AND ASSOCIATES IRVINE, INC., Three Hughes, Irvine, CA 92718 (hereinafter called "Consultant"). WITNESSETH: WHEREAS, City desires to employ Consultant to furnish the necessary services for providing engineering design services and construction surveying for the East Tustin Phase IV Assessment District No. 86-2 Storm Drain Facilities hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified ~o provide the necessarY services in connection with said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated March 27, 1989, a copy of which is attached hereto marked Exhibit "A", and is by this reference incorporated herein as though set forth in full herein ("the Proposal"). NOW, THEREFORE, City agrees to employ and does 'hereby employ ConSultant to provide the professional services .for the Project, and City and Consultant for the consideration hereinafter set forth; agree as follows: Section 1: Scope of Consultant's Services. COnsultant agrees to furnish to City consulting services for the project. These services shall include all of the services outlined in Consultant's proposal (Exhibit "A") · -1- Section 2: Time for Completion. It is hereby understood and , mutually agreed that the time for completion of the work to be performed by .Consultant is an essential condition of this agreement. Consultant agrees that it shal~ 'prosecute regularly and diligently'the work of this .. agreement accordingly to reasonable schedules established by City. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. additional compensation, delay. Any delays shall not entitle Consultant to any regardless of the party responsible for the Section 3: Compensation. The compensation to be paid under this agreement shall be as set forth in Exhibit "A". Monthly payments for work completed will be paid as the work progresses, within thirty (30) days of the date of consultant's invoice. Section .4: Miscellaneous Provisions. A. City and Consultant further agree to the following conditions: (1) City, by notifying Consultant.in writing, shall have the right to terminate any or all of the services covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this agreement- upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties thereto. -2- (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant and. any of. its agents, servants and employees, be considered o as an employee or agent-of the City. (5) Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this'agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns, harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from. Consultant's negligent performance of this agreement. Consultant shall maintain in full force and effect during the term of this agreement, its existing policies of insurance far which certificates of insurance have heretofore been delivered to City. (6) Consultant shall carry and .pay for. such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety laws, to relieve City from all responsibility under said laws in -connection with the performance of this agreement, and upon execution of this agreement, to file with City a certificate certifying to said protection. (7) Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this -3- agreement, or against any application for such employment, because of race, religion, color, sex, or national origin including, but not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment', or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City monthly with a detailed itemization of all' work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. CITY OF TUSTIN, a municipal corporation ATTEST: City Clerk APPROVED AS TO FORM: City Attorney By Mayor HUNSAKER AND ASSOCIATES. IRVINE, INC. By Douglas Snyder, Vice-President -4- Hunsaker & Associates Ir'vine Planning · Engineering · Surveying March 27, 1989 Inc. TUSTIN PUBLIC WORK~; DEPL Mr. Bob Ledendecker Di rector of Public Works CITY OF TUSTIN 300 Centennial Way Tustin, CA 92680 Re: PROPOSAL FOR' PROVIDING CIVIL ENGINEERING SERVICES AND CONSTRUCTION SURVEYING SERVICES FOR THE EAST TUSTIN PHASE IV ASSESSMENT DISTRICT 86-2 STORM DRAIN FACILITIES Dear Bob: On behalf of Hunsaker &'Associates, Inc. I would like to thank both you and the City of Tustin for requesting from us a proposal to provide civil engineering and construction surveying services for the final design and construction of Assessment District 86-2 storm drain facilities within Phase IV of the East Tustin Ranch project area. As I am sure you are aware, Hunsaker & Associates, Inc. has performed virtually all of the civil engineering, land surveying and construc- tion surveying services for Phase II, III-and IV within the East Tustin Ranch project area. This work entailed complete design of all rough grading, street improvements and storm drain facilities for both privately constructed facilities as well as Assessment District con- structed facilities. This work also. included the design and construc- tion of the Orange County Master Plan facility known as Lower Peters Canyon Retarding Bosin. A part of the design for the Retarding Basin was the design and-approval of a major diversion of fl'ows to: the retarding basin. This diversion is indeed the improvements which this proposal addresses. Hunsaker & Associates, Inc. was the design engi- neer who developed this diversion and saw to it that it was approved by the City of Tustin and County of Orange. Also, as a part of this diversion 'design. it was necessary that Hunsaker & Associates, Inc. prepare and get approved (see letter dated February 1, 1989 from Pat Stanton to you) a separate study for a 24 hour 1000 year storm and its effect on the overall drainage basin. In addition, in your hands for review and approval is the Hunsaker & Associates, Inc. current Phase IV (Tract 13627) Hydrology Study which does include the tributary areas and preliminary storm drain design for the exact Assessment District 86-2 facilities within your request for proposal. Also, it should be noted that Hunsaker & Associates, Inc. has prepared to date all maps and legal documents associated with. all of the above 'improye- ments in addition to providing to the City all current construction Three Hughes · Irvine, California 92718 · (714) 583-1010 Offices: Irvine · Ontario · San Diego Richard Hunsaker.. Tom McGannon · John Michler · Doug Snyder - ',,4: CITY OF TUSTIN March 27, 1989 Page 2 staking for the above mentioned facilities. I hope this brief expla- nation of Hunsaker & Associates, Inc.'s involvement in the entire East Tustin Ranch project area will help in your decision making process as to our knowledge of the project and also in your evaluation of our ability to perform. The following is a breakdown of the Scope of Services which will be provided and associated fee for each -item. I. PRELIMINARY ENGINEERING A. Provide the required calculations and exhibits associated with the preparation and approval of a complete Hydrology Study. This study is to be based upon the current Orange County Environmental ' Management Agency Hydrology Manual. The associated fee for this work is $ 976.00 B. Provide all hydraulic calculations necessary to provide pre- liminary and final storm drain pipe sizin, g and horizontal alignment. This is to include mainline storm drain as well as lateral and inlet design. The associated fee for this work 'is $ 976.00 SUBTOTAL PRELIMINARY ENGINEERING $ 1,952.00 II. FINAL ENGINEERING A. Prepare at 40 scale on mylar final engineering drawings depicting horizontal and vertical alignments of all storm drain facilities within Phase IV, East Tustin Ranch,. Assessment District 86-2. This work is to include the depic- tion of the final hydraulic,grade line, profiles of all storm drain laterals and the required construction notes to assure proper construction of the facilities. This work is to depict all required horizontal and vertical control data to assure proper construction of the facilities. This work is to include a complete title sheet as well as the requi~red sheet index and detail sheets to assure proper construction of the facilities. All design is to be done in accordance with cur- rent Ci.ty of Tustin and, if required, OCEMA design standards for storm drain facilities. The associated fee for this work is $21,960.00 B. Prepare one complete set of technical specifications (special) provisions) intended to support the above prepared improvement CITY OF TUSTIN March 27, 1989 Page 3 plans for the construction of the required storm drain facilities. These technical specifications (special provisions) will be done in accordance with current City stan- dards and will be done in such a manner as to be eventually included in both the Assessment District Bid Package and the Assessment District Contract Documents. The actual inclusion of these technical specifications in the above mentioned docu- ments will be done by Hunsaker & Associates, Inc. with 'the .required "Boiler Plate" sections being provided by the City. The associated fee for this work is $ 1,952.00 C. Upon the completion and approval by the City of the final storm drain improvement plans and technical specifications {special provisions) provide one time a complete qbantitiy and cost estimate for the storm drain facilities as designed. This final quantity and cost estimate will be done in accor- dance with current City standards and forms and all unit costs will be agreed upon by all parties prior to the completion of this work. The associated fee for this work is $ 976.00 SUBTOTAL - FINAL ENGINEERING $24,888.00 III. CONSTRUCTION SERVICES A. Provide consultant services for plans and specification inter- pretation'during both the bidding process and actural con- struction of the facilities. This work-does include weekly construction meetings if required. This work also includes the required field survey supervision during construction. This work is assumed to take a maximum of 28 hours. The associated fee for this work is B. Provide the following construction survey items: $ 1,708.00 · 1. Line and grade construction stakes for all storm 'drain mainline and laterals at 25 foot intervals in addition to all BC's and EC's and grade breaks. 2. One (1) line and grade stake for all junction structures. This stake to include inlet and outlet elevations and man- hole rim elevation. 3~ One' (1) line and grade stake for inlet structures. This Om CITY OF TUSTIN March 27, 1989 Page 4 stake to provide outlet elevation and top of curb elevation. 4.. Upon exposure by the Assessment District Contractor of all existing facilities which these proposed storm drain facilities are joining, provide one {1} time horizontal and vertical verification of the existing facilities. 5. The required horizontal and vertical control to assure proper line and grade construction of the proposed storm drain facilities. The associated fee for this .work is $16,116.00 SUBTOTAL - CONSTRUCTION SERVICES $17,824.00 TOTAL $44,664.00 ,.. Hunsaker & Associates, Inc. has reviewed completely the requirements of this proposal and thoroughly understands the schedule as. put forth and assures-the City that with our~ current work load we wil~ be able to meet all the deadline dates as put forth in your schedule and that we will meet all of your requirements for this proposal. In addition, I have included our current fee schedule for your review. However, I should state that typically our fee schedule is adjusted every August i and that you' should plan on an increase of some 5% in our billable rates come August 1, 1989. This will not affect our time and materi- als not to exceed contract with the City other than our billable rates will rise. Lastly, I would like to point out that this proposal does not include the preparation or processing of any legal documents for the purpose of describing easements for the storm drain. Again, I would like to thank you and the City of Tustin for requesting this proposal from Hunsaker & Associates, Inc. and as the assigned Project Manager, I look forward to working with you on this existing project. If you or any of your staff have questions regarding this proposal or any other issues surrounding the project, please feel free. to contact me. Very truly yours, HUNSAKER & ASS(~CIATES, INC. Neil D. Morrison, P.E. Project Manager NDM: mc m