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Home My WebLink AboutNB 2 HISTORICAL SOC MTG 2-5-90� WILLIAM A. HUSTON, CITY MANAGER 11 COMMUNITY SERVICES DEPARTMENT a _.j. 90 NEW BUSINESS N0. 2 2-5-90 30 1990 Inter - Com DATE: JANUARY , 6 r% TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUBJECT: REQUEST FOR FEE WAIVER - TUSTIN HISTORICAL SOCIETY MEETING RFCOMMENDATTnW Pleasure of the Council. BACKGRQUNP- The President of the Tustin Historical Society, David Nisson, has contacted the Community Services Department regarding the use of the Senior Center for a general membership meeting on February 20, 1990. Mr. Nissan stated that the fees, particularly the refundable deposit ($150), would be a hardship on the membership. Mr. Nisson also indicated that he wished to hold all of their general membership meetings at the Senior Center which would be five or six a year. The Council reviewed building rental policies in August, 1988,with the adoption of the Senior Center Operating Plan and again in October, 1989, when the fee schedule for the Senior Center was adopted. Council policy directs that fees be charged to cover costs f maintenance and operation of facilities. The Council Also requires that groups using the facility provide insurance in the amount of $1'llion naming the City as an additional insured. Fees and insurnce requirements are normally not waived for non- profit organizations requesting meeting space as they pay a much lower rate than private groups. Attached is the application and letter requesting a waiver of fees. Current non-profit hourly rates at the Senior Center are $17 per hour for a local non-profit group. The insurance cost for a meeting is $77.33. The fee for use of the kitchen is $2 per hour. The fiscal impact if Council waived the fees would be minimal, $116 per meeting or $580 per year. However, the Council may set a precedent and other groups may request the same consideration resulting in loss of revenue. If the Council wishes only to waive the insurance requirement and cover the Historical Society under the City's liability insurance the only charge would be for use fees, $38 a meeting, plus the $150.00 refundable deposit. This would provide some savings to the Historical Society. In 1989, 37 percent of the building rentals were made by local non- x Page 2 Request for Fee Waiver - Tustin Historical Society Meeting profit groups. This was the largest percentage of users, but had the lowest percentage of costs recovered. ALTERNATIVES 1. Waive all fees. 1 Cover the activity under City liability umbrella. The fiscal impact loss of $38 revenue per meeting. Advantages Fiscal impact would be minimal. Disadvantages A precedent may be set. Other groups may come forward and request the same consideration. The City would be risking liability by covering this activity. 2. Waive insurance requirement. Charge the facility use fee and refundable deposit. Advantages The cost of maintenance would be covered. If the building was clean and not damaged, the refundable deposit would be returned. This would provide some savings for the Historical Society. Disadvantages The City's liability, though minimal with this type of activity, would be at risk. 3. Refer back to the Parks and Recreation Commission. Direct the Commission to review policies regarding fees and cost recovery. Advantages The Parks and Recreation Commission is Council's advisory group regarding policy matters. Disadvantages Only Council can make decisions regarding changes in policy. This could add three to four months to the process. The Historical Society's first meeting is scheduled for February Page 3 Request for Fee Waiver - Tustin Historical Society Meeting 20, 1990. 4. Enforce the policy by not waiving fees. Advantages Basic costs would be recovered as directed by Council policy. The City's liability would not be risked. Disadvantages The Tustin Area Historical Society believes that the fee is a hardship on the membership. Susan M. Jone Royleen A. White, Director Recreation Superintendent Community & Administrative Services ' RAW/SMJ/bw Attachments a :staff . his Mailing Address: 300 Centennial Way Tustin, CA 92680 (714) 544-8890 ROOM Auditorium #1 Auditorium #2 Full Auditorium ��v o TUSTIN AREA SENIOR CENTEP �' • �' FACILITY USE APPLICATION City of Tustin Multipurpose Room Classroom #2A Classroom #3 Classroom #213 Arts & Crafts Room Classroom #2 Date(s) of use M u Wed Th F Sat Sun Day(s) o Week (circle all that apply) -,-2_�f?S I I rl - q PM Total time in bldg. Time of Event (oEJ'L MEMe;F_fZSNiP MCCrjM6v w- P120& 2,4M Description of Activities Anticipated Attendance: SO -4,O Street Address: 200 South 'C' Street Tustin, CA 92680 (714) 731-1218 Kitchen I 7"Lrm) A"w- Q i s-ro2tGa— Soc Applicant Name/Organization J,or•l I D �j ISSok) Person in Charge I &5- 0L if AM/NU 0&7,L. Street Address �L) s T /AI - a1 ZlvFlO City State Zip r730-64ct-at-7) F 873<—g--7) 3 L/ Phone (8am-5pm) Phone (evenings) S(74 2Y -0 -Jo ve-S eJC #- A Po Alternate person in charge/phone (8am-5pm) SET-UP # of round tables -2-- # of 6' tables iPU # of chairs Pass• P.A. System Be sure to attach a set up plan to this application W O cc z WO_ W f' m� oCC Z ¢O oz O O LL Will event be open to the general public? yes ✓ no Will admission be charged? yes no If yes, how much? How will proceeds be used? Will alcoholic beverages be served? yes no Will alcoholic beverages be sold? yes no If yes to above, ABC License No. _ Will food or non-alcoholic beverages be served? ✓ yes no I hereby certify that I have read the Facility Use Policies and that my organization will abide by them. I agree to protect, defend and hold harmless the City of Tustin and its officers, agents and employees from all loss, damage and clainIs--arising frorr this facilifypse,e-\ Recreation Superintendent Community Services Director Date //1W/4;,) Date Date Z U_ J L1. a m 0 w W CL O U W m O E--