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DATE: February 12, 1990
TO: William A. Huston, City Manager
FROM: Administrative Services Department
SUBJECT: DESTRUCTION OF PERSONNEL FILES
RECOMMENDATION:
CONSENT CALENDAR NO. 7
2-20-90
Inter - Com
To approve Resolution # 90-29 allowing for destruction of
applications and testing materials for recruitments which have been
closed for over two years.
BACKGROUND:
This action is in accordance with state and federal law, and will
allow staff to manage records storage in an efficient and effective
manner.
Royleen A. White, Director
Community and Administrative Services
KD:DESTRECS.WP
Attachments: 1987 Recruitment List
Consent of City Attorney
Resolution # 90-29
1987 RECRUITMENT FILES
Job Number Job Title
87-01
Records Clerk
87-02
Police Recruit
87-03
Community Services Officer
87-04
Records Supervisor
87-05
Clerk Typist
87-06
Associate Planner
87-07
Senior Planner
87-08
Custodian - P/T
87-09
Senior Planner
87-10
Assistant Planner
87-11
Tree Trimmer
87-12
Jr. Civil Engineer
87-13
Equipment Operator
87-14
Police Aide - P/T
87-15
Community Service Officer
87-16
Account Clerk
87-17
Secretary
87-18
Secretary
87-19
Reserve Police Officer
87-20
Communications Officer
87-21
Police Aide - P/T
87-22
Department Clerk
87-23
Secretary
87-24
Maintenance Worker
87-25
Police Sergeant
87-26
Police Recruit (academy)
87-27
Planning Technician
87-28
Custodian
87-29
Secretary
87-30
Department Clerk - P/T
87-31
Crossing Guard
87-32
Clerk Typist - P/T
87-33
Department Clerk
87-34
Department Clerk
87-35
Building Inspector
87-36
Administrative Intern
87-37
Records Clerk
87-38
Maintenance Foreman
87-39
Clerk Typist
87-40
Department Clerk
87-41
Tree Trimmer
87-42
Parking Control Officer
87-43
Non -Sworn Investigator
87-44
Intermediate Clerk Typist
BMC:87RECRUT.WP
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RESOLUTION NO. 90-29
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TUSTIN, CALIFORNIA,
APPROVING DESTRUCTION OF CERTAIN
RECORDS.
WHEREAS, except for records affecting title to real
property or liens thereon, court records, records required to
be kept by statute, records less than two (2) years old and
the minutes, ordinances, or resolutions of the City Council
and other City boards or commissions, Government Code Section
34090 authorizes the head of a city department to destroy any
city record, document, instrument, book or paper, under his
charge, without making a copy thereof, after the same is no
longer required, with the approval of the City Council'by
resolution and the written consent of the City Attorney;
WHEREAS, the Council upon the request of the Director of
Community and Administrative Services, desires to approve
immediate destruction of certain records, to whit, test
materials and applications for recruitments of the
Administrative Services Department, each of which is not less
than two (2) years old; and
WHEREAS, the City Attorney of the City of Tustin has
filed his written consent with the Clerk of the Council of the
City of Tustin;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of
the City of Tustin:
Pursuant to Section 34090 et seq. of the Government Code
of the State of California, approval is hereby granted for the
immediate destruction of the items listed below which, as of
January 1, 1990, have been retained for a minimum of two (2)
years:
1987 test materials and applications for recruitments of
the Administrative Services Department.
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CONSENT OF CITY ATTORNEY
I, the undersigned, JAMES G. ROURKE, City Attorney of the City
of Tustin, California, do hereby consent to the destruction of the
materials described in the attached Resolution.
Dated: February % ? , 1990
• ,James G. Rourke
City Attorney
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PASSED AND ADOPTED at a regular meeting of the City
Council of the City of Tustin, California, held on the
day of February , 1990.
ATTEST:
CITY CLERK
27 BMC:RES90-29.wp
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218
MAYOR