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HomeMy WebLinkAboutCC 18 SECURITY LGHTNG 03-19-90-9O R CONSENT:, 3-19-90 L i CALENDAR NO. 18 MARCH 9, 1990 \A*�� Inter -Com DATE: TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUBJECT: SECURITY LIGHTING AT MAGNOLIA TREE PARK RECOMMENDATION 1. Receive and file the "Evaluation of Existing Security Lighting at Magnolia Tree Park." 2. Authorize agreement with RWR/Pascoe Electrical Engineering for lighting plans and specifications for Magnolia Tree Park. 3. Defer appropriation of funds for installation of the lights until the 1990/91 Budget is reviewed by the City Council. _ BACKGROUND In January 1990, Council authorized a study of the security lighting at Magnolia Tree Park. The preliminary findings were presented to the Peppertree Homeowners Association on January 31. The report indicated the lighting at Magnolia Tree Park should be upgraded and recommended a cost effective way of achieving adequate lighting. Staff requests the Council approve the attached agreement with RWR/Pascoe Electrical Engineering in order to proceed. The scope of services includes design, plans and specifications for the upgraded lighting. Construction engineering and inspection are not included in the agreement but will be on a time and materials basis. The fee schedule is attached in Exhibit A of the agreement. The agreement has been reviewed and approved by the City Attorney's Office. Cost for services is not to exceed $4,000. Staff is recommending that appropriation of funds be considered in connection with the 1990/91 Budget review process in order that the City Council can evaluate the priority of this project relative to other unfunded Capital Improvement projects. The report recommended upgrading the existing walkway lighting by replacing the mercury vapor fixtures with high pressure sodium lamps. Also recommended was the installation of new lighting on the south, east and west sides of the tennis courts where there is no security lighting. Total estimated cost for construction is Page 2 Security Lighting At Magnolia Tree Park $46,000 including construction engineering, inspection, and contingencies. Susan M. JoneEV Royleen A. White, Director Recreation Superintendent Community & Administrative Services RAW/SMJ/bw a:wah.lig RWRDDG°�4C�OF� E L E C T R I C A L E N G I N E E R S 0 L I G H T I N G C O N S U L T A N T S EVALUATION OF EXISTING SECURITY LIGHTING -- MAGNOLIA TREE PARD PREPARED BY: RWR PASCOE ENGINEERING, INC. RWRr1��4sCu� E L E C T R I C A L February 4, 1990 E N G I N E E R S 0 L I G H T I N G C O N S U L T A N T S Ms. Susan Jones CITY OF TUSTIN 300 Centennial Way Tustin, California 92680 RE: Magnolia Tree Park Evaluation of Existing Security Lighting The following is an analysis of the existing security lighting presently installed at Magnolia Tree Park. The study is based on minimum levels of illumination as are presently recommended by law enforcement agencies throughout the Nation. The recommended level of illumination is one footcandle (1 f.c.) minimum maintained for walkways, parking lots, breezeways, etc. This allows persons to traverse through these public areas safely and to be able to recognize any danger present and take necessary evasive action. The study is based on a detailed site investigation during evening hours. Footcandle readings were taken utilizing light meter equipment, capable of readings in hundreths of a footcandle. Presently there are mercury vapor walkway luminaires lining the walkways adjacent to Alder Lane and Fig Tree Drive. These fixtures are equipped with white acrylic globes and spun aluminum tops. These fixtures have broken globes and damage to the fixture housings and poles. Our recommendation to obtain the desired one footcandle lighting level is to replace the existing fixtures with a new fixture utilizing a 150 watt high pressure sodium lamp with cast aluminum housing similar to the attached cut sheet of proposed fixture type "A". It will be necessary to add fixtures between the existing fixture locations to achieve the one footcandle requirement. R W R 0 P A S C O E E N G 1 N E E R I N G, I N C. 151 Kalmus Dr., K-1• Costa Mesa, CA 92626 714-557-9671 • 3780 Twelfth St.- Riverside, CA 92501. 714-787-1880 • O.C. FAX 714-432-7753• RIV. FAX 714-787-1887 RWRGPM4901� E L E C T R I C A L E N G I N E E R S 0 L I G H T I N G C O N S U L T A N T S Ms. Susan Jones February 4, 1990 Page Two Presently on the south, east and west sides of the existing tennis courts there are no security light fixtures installed. The only available illumination is from an existing street light located on the adjacent street at the fenced entrance to the park. Footcandle readings taken on these three sides varied from a maximum of 0.2 footcandles to a low of not being of a measurable amount of light. Our recommendation to obtain the desired one footcandle is to provide 42" high, 100 watt high pressure sodium fixtures similar in appearance to fixture type "A" on 25' centers. These fixtures will provide the desired illumination level and due to the durable construction, will with stand great amounts of abuse from vandals attempting to damage the fixtures. The cut sheet of proposed fixture type "B" is attached. If the above recommendations are implemented we feel that Magnolia Tree Park will be transformed to a more secure and energy efficient park site that will encourage use during the evening hours for residents to walk along its well lit walkways. While performing our lighting study, it was noted that the tennis court light fixtures were illuminated at many times without persons actually utilizing the tennis courts. Our recommendation is to provide adjustable timers at each court that would allow the residents to utilize the tennis courts when so desired and not energize the light fixtures when there is no one present on the courts. If you have any questions please give us a call. Sincerely, RWR PASCOE ENGINE ING, INC. J.rnh ce E. 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ORDERING EXAMPLE: HB11= 100MV'�120 .-F� RAB 42>' HB II-100MV 120-RAB-42-DBZ'` (Photo at left shows the fixture in this example.) , DBZ " HB II 50- MV - Mercury Vapor 120- RAB" - 6.O.D. Aluminum This example illustrates the standard ordering SERIES 75- 208t- 5. 100- 240t- "Specify type of pole and chosen from the appropriate column in the ordering LAMP BALLAST 50- HPS - High Pressure Sodium 277t- mounting height. chart below. The number in the example designates PRIMARY VOLTAGE 70- an HB II Series fixture with 100 watt mercury vapor POLE TYPE I 12 ballast, 120 volts, 6" aluminum pole, 42" height, OVERALL HEIGHT 150- 0 3 6 9 12 FIXTURE FINISH - (DBZ) Dark Bronze Enamel finish is standard. For other available finishes, see tThe current edition of The National Electric Code Article 210-6 limits products with medium base sockets to 120 volts. When 208, 240 or 277 volt fixtures are required, mogul base sockets will be supplied. DISTANCE 13 IN FEET HB 11-70W H PS CLEAR LAMP 5.800 LUMENS 3' MOUNTING HEIGHT ISOLUX CURVES -VALUES IN INITIAL FOOTCANDLES ORDERING EXAMPLE: HB11= 100MV'�120 .-F� RAB 42>' HB II-100MV 120-RAB-42-DBZ'` (Photo at left shows the fixture in this example.) , DBZ " HB II 50- MV - Mercury Vapor 120- RAB" - 6.O.D. Aluminum This example illustrates the standard ordering SERIES 75- 208t- sequence. Each part of the ordering number is LAMP WATTS 100- 240t- "Specify type of pole and chosen from the appropriate column in the ordering LAMP BALLAST 50- HPS - High Pressure Sodium 277t- mounting height. chart below. The number in the example designates PRIMARY VOLTAGE 70- an HB II Series fixture with 100 watt mercury vapor POLE TYPE I 100- ballast, 120 volts, 6" aluminum pole, 42" height, OVERALL HEIGHT 150- finished in dark bronze enamel. FINISH FIXTURE FINISH - (DBZ) Dark Bronze Enamel finish is standard. For other available finishes, see tThe current edition of The National Electric Code Article 210-6 limits products with medium base sockets to 120 volts. When 208, 240 or 277 volt fixtures are required, mogul base sockets will be supplied. 'Finishes' catalog. LAMP PRIMARY SERIES WATTS LAMP BALLAST VOLTAGE POLE TYPE OVERALL HEIGHT HB II 50- MV - Mercury Vapor 120- RAB" - 6.O.D. Aluminum 36" 75- 208t- 42" 100- 240t- "Specify type of pole and 48" 50- HPS - High Pressure Sodium 277t- mounting height. 60" 70- 72" 100- 84" 150- 96" FIXTURE FINISH - (DBZ) Dark Bronze Enamel finish is standard. For other available finishes, see tThe current edition of The National Electric Code Article 210-6 limits products with medium base sockets to 120 volts. When 208, 240 or 277 volt fixtures are required, mogul base sockets will be supplied. 'Finishes' catalog. 13 A\\% M W C LIGHTING SYSTEMS PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of , 1990" by and between CITY OF TUSTIN, a municipal corporation ( hereinafter referred to as "City") ; and RWR PASCOE , LIGHTING CONSULTANT, INC., 151 Kalmus Drive, K-1, Costa Mesa, California 92626 (hereinafter called "Consultant"). WITNESSETH: WHEREAS, City desires to employ Consultant to provide services for design, working drawings and specifications for security lighting for Magnolia Tree Park on Alder Lane and Fig Tree Drive, hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated March 8, 1990, a copy of which is attached hereto marked Exhibit "A" and is by this reference incorporated herein as though set forth in full herein ("the Proposal"). NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant for the consideration hereinafter set forth, agree as follows: Section 1• Scope of Consultant's Services. Consultant agrees to prepare and furnish to City consulting services for the Project. These services shall include all those services outlined in Consultant's proposal (Exhibit "A"). 1 Section 2: Time for Completion. It is hereby understood and mutually agreed that the time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant agrees that it shall prosecute regularly and diligently the work of this Agreement accordingly to reasonable schedules established by City. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional compensation under any circumstances, regardless of the party responsible for the delay. Section 3: Compensation. The compensation to be paid under this agreement shall be at the hourly rates set forth in Exhibit "A" with a total cost estimated at a not to exceed $4,000. Monthly payments for work completed will be paid as the work progresses, within thirty (30) days of the date of consultant's invoice. Section 4: Statement of Cost. Pursuant to the provisions of California Government Code Section 7550, the total amount expended by City relating to the preparation of the report and documents prescribed herein shall be set forth within the final edition of the report, in a separate section, in a statement substantially as follows: See Exhibit "B". Section 5: Job Site Conditions. The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course �q of construction of the project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. Section 6: Miscellaneous Provisions, A. City and Consultant further agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the right to terminate any or all of the services and work covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. (2) Consultant agrees that it shall proceed immediately -- and diligently to perform the services provided for in this agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties thereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant and any of its agents, servants and employees, be considered as an employee or agent of the City. (5 ) Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be 3 responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns, harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this Agreement. Consultant shall maintain in full force and effect during the term of this Agreement, its existing policies of insurance for which certificates of insurance have heretofore been delivered to City. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety laws, to relieve City from all responsibility under said laws in connection with the performance of this Agreement, and upon execution of this Agreement, to file with City a certificate certifying to said protection. (7) Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex, or national origin including, but not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for - training, including apprenticeship. 4 (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail, to fully apprise City thereof. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. CITY OF TUSTIN, a municipal corporation By ATTEST: -- a:agreeme.pas 5 RWR Pascoe, Inc. By Exhibit A mnrrr10�2Q9F� E L E C T R I C A L E N G I N E E R S L I G H T I N G C O N S U L T A N T S Proposal#: 123-0390 AGREEMENT FOR CONSULTING ENGINEERING SERVICES Agreement made this 8th day of March, 1990. Between the Client: and the Consultant: CITY OF TUSTIN RWR PASCOE ENGINEERING, INC. 300 CENTENNIAL WAY 151 KALMUS DRIVE, SUITE R-1 TUSTIN, CA 92680 COSTA MESA, CA 92626 for work on the PROJECT: Magnolia Tree Park - Security Lighting The Client and the Consultant agree as set forth below: TERMS & CONDITIONS OF AGREEMENT Between Client and Consultant Article 1 BASIC SERVICES 1.1 The Consultant shall coordinate with the Client with - respect to the Consultant's services in such a way that the Consultant's duties and responsibilities shall be co -extensive with those of the Design Team. The Consultant shall perform his services in character, sequence, and timing so that they will be coordinated with services of the Client and other Consultants for the project. The Consultant's services shall conform to the original or revised schedule and budget for the project as provided by the Client. The relationship oif the Consultant to the Client shall be that of an independent contractor performing professional duties of the Client in accordance with this Agreement. 1.2 The Consultant shall attend all design coordination meetings that require his input. 1.3 The Consultant shall coordinate all Electrical Building Department rules and regulations that may affect this design of the project. 1.4 The Consultant shall provide a complete set of design documents including all schedules, details, diagrams, legends and specifications. The Consultant shall furnish at his expense to the Client or other consultants all progress prints and information required for the Consultant's services. 1.5 The Consultant shall provide calculations showing compliance with the State of California Title 24, Division 9 lighting standards when required. R W R 0 P A S C O E E N G I N E E R I N G, I N C. 151 Kalmus Dr., K-1• Costa Mesa, CA 92626- 714-557-9671 • 3780 Twelfth Str Riverside, CA 92501• 714-787-1880 • O.C. FAX 714-432-7753• RIV. FAX 714-787-1887 RWRCR24000� E L E C T R I C A L E N G I N E E R S CITY OF TUSTIN AGREEMENT March 8, 1990 Page Two of Five • L I G H T I N G C O N S U L T A N T S 1.6 The Consultant shall coordinate the power and telephone services with the responsible utility agencies or project utility consultant as required for this project. 1.7 The Consultant shall review all electrically related shop drawings as submitted by the Electrical Contractor to insure compliance with specifications. 1.8 Refer to Exhibit "A" for specific project services and/or conditions. Article 2 "FINAL ELECTRICAL PUNCHLIST11 2.1 The Consultant shall provide final review and punch list for the electrical work if requested by the Client. This includes any necessary site visit(s). Article 3 WORK NOT INCLUDED/EXTRA SERVICES/CONSTRUCTION OBSERVATION 3.1 Consultant shall visit project site, if requested by the Client, to become generally familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. However, the Consultant shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The Consultant is not responsible for the performance of contractors or for their errors or omissions. 3.2 The Consultant shall submit electrical construction documents to the Building Department as requested by the Client. Building Department Plan Check fees shall be paid by Client. 3.3 The Client shall furnish at his expense information and progress prints of the work required for this project. Prints required by reviewing agencies shall be paid for by the Client. Final prints and specifications furnished to the Consultant shall be paid for by the Client. Documents required for bidding and construction shall be paid for by the Client. 3.4 The Consultant shall be reimbursed for work resulting from changes or revisions made by the Client and/or Project Owner and also for any additional items not mentioned in Articles 1 and 2 above. _ RWRG'La4C�005 E L E C T R I C A L E N G I N E E R S CITY OF TUSTIN AGREEMENT March 8, 1990 Page Three of Five Article 4 COMPENSATION • L I G H T I N G C O N S U L T A N T S 4.1 Compensation for Article 1 "Basic Services" shall be Three Thousand Dollars ($3,000.00). 4.2 Compensation for Article 2 "Final Electrical Punchlist" shall be Four Hundred Dollars ($400.00). The above proposed fee is valid six months from date hereof. 4.3 Compensation for Article 3 "Work Not Included/Extra Services/Construction Observation" shall be billed at our current hourly rates plus expenses. 4.4 For the purposes of hourly extra services and/or revisions for the basic services, the Consultant shall invoice the Client at the following rates: Principal $95.00 Associate/Project Manager $75.00 Electrical Designer/CADD Operator $60.00 Drafting $40.00 Clerical $30.00 These hourly rates may be adjusted annually based on industry standards. 4.5 Other Expenses: Mileage to any site which exceeds 50 miles (one way) will be billed at.25¢ per mile. Reimbursable expenses such as blueprinting, plan check fees, etc., will be billed to Client at cost. Article 5 INVOICE AND PAYMENTS 5.1 At the end of each calendar month during which the Consultant performs work in connection with work described, the Consultant shall tender an invoice to Client setting forth the amount due. 5.2 The Client shall pay the total amount due under invoice within thirty (30) days after receipt of invoice. Accounts over thirty (30) days are subject to a service charge of 1.5% per month on unpaid balances. In the event the Consultant is required to employ the assistance of an attorney to secure payment the Client will be liable for all court and attorney costs. RWREPGa499L E L E C T R I C A L E N G I N E E R S CITY OF TUSTIN AGREEMENT March 8, 1990 Page Four of Five Article 6 ABANDONMENT • L I G H T I N G C O N S U L T A N T S In the event the entire or part of the project is abandoned, the Client shall by written notice advise the Consultant to stop work in those areas being abandoned. At such time, the compensation will be the last progress billing plus a mutually agreed upon amount of work executed since that billing. All work shall terminate until such time the Client by written notice advises the Consultant to continue such work. Article 7 ELECTRICAL DOCUMENTS 7.1 Drawings and specifications prepared by the Consultant are and shall remain the property of the Consultant until such time that all Consultant's compensation has been paid. They are not to be used on other projects or extensions to this project without prior written approval from Consultant and with appropriate compensation to the Consultant. 7.2 The Client agrees not to make or employ another Consultant to make changes to the documents. Article 8 ARBITRATION All questions in dispute under this Agreement may be submitted to arbitration when practical and in accordance with the provision of the American Arbitration Association. The prevailing party shall be entitled to reasonable attorney's fees to be fixed by the Arbitrator; or in the event there are judicial proceedings instead of arbitration, reasonable attorney's fees shall be fixed by the court. Article 9 INSURANCE Each party to this Agreement shall carry and maintain public liability, property damage and workmen's compensation insurance, and in addition, insurance to protect him from claims arising out of the performance of his professional services caused by the acts, errors or omissions of each party of his employees or others for whom he is legally responsible. Article 10 SCOPE OF AGREEMENT This is the entire Agreement between the parties and there are no conditions, agreements or representations between the parties except as expressed herein. RWRNL%3C�0O F� E L E C T R I C A L E N G I N E E R S L I G H T I N G C O N S U L T A N T S CITY OF TUSTIN AGREEMENT March 8, 1990 Page Five of Five If this Agreement meets with your approval, including Exhibit "A" if applicable, please acknowledge your acceptance by signing where indicated below: CLIENT: CITY OF TUSTIN 300 CENTENNIAL WAY TUSTIN, CA 92680 By: Name: Title: CONSULTANT: RWR PASCOE ENGINEERI G 151 RALMUS DRIVES E R - COS ESA, CA 2 6 By. Name: Lawrence E. Terrell Title: Associate Date: Date: March 8, 1990 C1 ient P.O./Job No . RWR P Job# 10-526.01 �r EXHIBIT "All SCOPE OF SERVICES TO BE PERFORMED: 1. Design and coordination meetings. 2. Site visits to Magnolia Tree Park during the design phase. 3. Prepare fully engineered electrical plan indicating location, mounting, service and means of control. 4. Provide voltage drop calculations. Exhibit "B" "Pursuant to California Government Code Section 7550, the City of Tustin expended the total amount of $ for the preparation of this report and/or documents."