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HomeMy WebLinkAboutOB 1 STRUCTURE RELOC 03-29-90SPECIAL COUNCIL MEETING OLD BUSINESS lti'3-29-90 Inter - Com DATE: MARCH 27, 1990 TO: WILLIAM HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: STRUCTURE RELOCATION FROM 640 WEST FIRST STREET TO 415 WEST SIXTH STREET RECOMMENDATION: That the Tustin City Council provide direction/clarification on: 1. Responsibility for cost of tree removal/trimming and other related work for a private development. 2. Removal of healthy trees or adverse trimming within public rights-of-way over the objection of the adjacent property owner. 3. Trimming- of trees on private property for reasons other than eliminating hazardous conditions on public property. BACKGROUND: Mr. and Mrs. Jeff Thompson, 405 West Sixth Street are proposing to move a structure from 640 West First Street to 405 West Sixth Street via the following streets: * Easterly on First Street to El Camino Real * Southerly on E1 Camino Real to Main Street * Easterly on Main Street to Newport Avenue * Southerly on Newport Avenue to E1 Camino Real * Westerly and northerly on El Camino Real to Sixth Street * Westerly on Sixth Street to destination at 405 West Sixth Street The Thompsons propose to move. the structure as one piece which has a minimum structure width of forty (40) feet plus a roof overhang of three (3) feet and a height of twenty-eight (28) feet. The proposed route utilizes both sides of First Street to minimize conflict with trees, street lights, signs, etc. and traverses to each side through the median openings except at the E1 Camino Real inter- section. Just westerly of El Camino Real, the structure will be pulled over the median island so as to clear the overhead traffic signal. As the structure enters the E1 Camino Real/Main Street intersection, two traffic signal standards will have to be temporarily relocated and replaced. The structure will traverse down the center of both E1 Camino Real (southbound) and Main Street (eastbound). Both sides of Newport Avenue will be utilized with the structure opposing traffic between Main Street and Andrews Street, from Sixth Street/Walnut Street to approximately 300 feet south of the intersection and from the alley southerly of Bonita Street to El Camino Real. STRUCTURE RELOCATION ON SIXTH STREET MARCH 27, 1990 PAGE 2 The intersection of Sixth Street and E1 Camino Real will require the temporary relocation and replacement of two traffic signal standards. Sixth Street is currently constructed forty feet wide between curbs, the same width as the structure not inclusive of roof overhang. The street has several overhead utilities crossing the street. The Thompsons have provided for each respective utility company to clear their facilities. A recent action by the Tustin Community Redevelopment Agency has budgeted funds to underground a portion of the Pacific Bell facilities at the "B" Street/Sixth Street intersection. The major concern along Sixth Street is the removal, and/or major trimming, of trees to provide the required clear area. The following is a list of trees that will require complete removal, or possible removal as indicated, on both First Street and Sixth Street: Remove one ficus tree on First Street at the northeasterly corner of Mountain View Avenue Remove one ficus tree on First Street at the northeasterly corner of "A" Street Remove three ficus trees on north side of First Street in front of of Villa Viento Apartments Remove one ficus tree on north side of First Street in front of Mullin Lumber Co. Remove one avocado tree on southerly side of Sixth Street at the southwesterly corner of "B" Street Possible removal of one avocado tree on northerly side of Sixth Street at the northwesterly corner of "C" Street. Possible removal of one avocado tree on the northerly side of Sixth Street at the northeasterly corner of "B" Street. In addition to the above-mentioned removals, several ficus trees, seven olive trees, six avocado trees, one palm, one camphor and one pine tree will require trimming. Some of the trimming on these trees may be adverse and could require the removal of same if the remaining growth is unbalanced. At the March 29, 1990 City Council meeting, Mr. Charles Anderson, 255 West Sixth Street, spoke against the removal and/or trimming of trees along Sixth Street to accommodate the structure relocation in one piece. In particular, he spoke against the removal and/or trimming of all the trees located within the Sixth Street parkway in front of his residence. On March 23, 1990, Mr. Anderson came into the City to again voice his opposition to the tree removals/trimming. He also indicated that he had not yet been contacted by the Thompsons regarding the potential removals. STRUCTURE RELOCATION ON SIXTH STREET MARCH 27, 1990 PAGE 3 DISCUSSION: For the City Council's information, I have attached copies of the following: i Mr. and Mrs. Thompson's letter with no date but received by City as date stamped on 3/23/90. • Copy of staff response dated 3/25/90 to above letter 0 Copy of Field Services intercom to Bob Ledendecker dated 3/22/90 The Thompson's target date for the structure relocation is the night of April 3, 1990 and morning of April 4, 1990 (12:15 A.M. to 3:15 A.M.). The tree removals and trimming will take staff a minimum of 2-1/2 days to complete. Certain issues need to be resolvedrp for to Friday, March 30, 1990 to allow adequate time for the work to be completed. Staff is requesting direction/clarification on the following: 1. Who would be responsible for the cost of the tree removal/ trimming to facilitate the moving of the structure in one piece? 2. Should the City remove healthy trees or adversely trim trees within the public parkways over the objection of the property owner? Past practice/policy has not allowed removal unless the tree is diseased or is a public hazard. 3. Should the City trim trees on private property which overhang the public right-of-way? Current policy allows trimming of up to a height of 7 feet over sidewalks and 15 feet over travelways of streets to eliminate hazardous conditions. The removal/trimming of the trees along Sixth Street could adversely impact some of the involved residences such as Mr. Anderson's and the senior citizen tenants at the northwesterly corner of "C" and Sixth streets. The Thompsons have submitted a petition to residents/property owners along Sixth Street to obtain their consent or dissent on the matter. A map showing the addresses of residents/property owners that have consented is attached for your information along with a copy of the petition which was submitted on March 26, 1990. STRUCTURE RELOCATION ON SIXTH STREET MARCH 27, 1990 PAGE 4 Staff has suggested to Jeff Thompson that the structure sections. This would preclude the need for the tree minimize the need for most of the trimming along response to date is that it is not economically feasible structure as two sections. Bob Ledendecker Director of Public Works/City Engineer BL:mv Attach. be moved in two removals and the route. His to move the i 01--; -15 PETITION FOR HISTORICAL HOUSE RELOCATION AND NECESSARY TREE TRIMMING AND REMOVAL The undersigned of this petition are in full support. of Tustin's oldest historical structure to be relocated to a lot on 6th Street. We understand that this move will require necessary trimming of avocado trees with the removal of one of them z[-nd a possibility of another. This tree(s) will be replaced with a 15 gallon species compatible with the street parkway. As the undersigned we also understand that the house is 40' wide and the street width is also 40' wide thus trimming just behind the curb face will be necessary to accommodate the house where needed. Address Signatu 11 Address_�.5 Signature ate+-* 1 �-r�'`- Date p/k�s:— All - Address `r Signature D ate Address Signature ! �� L�� Date i l,7 r,,*7A,� Address Signature Address Signature Address Signature File: PETITION. 1 Date 7 k3l-r— 'Im1 n _ ,L -a. t e qp 1 WKT,-o ; Date 19 PETITION FOR HISTORICAL HOUSE RELOCATION AND NECESSARY TREE TRIMMING AND REMOVAL The undersigned of this petition are in full support of Tustin's oldest historical structure to be relocated to a lot on 6th Street. We understand that this move will require necessary trimming of avocado trees with the removal of one of them and a possibility of another. This tree(s) will be replaced with a 15 gallon specie; compatible with the street parkway. As the undersigned we also understand that the house is 40' wide and the street width is also 40' wide thus trimming just behind the curb face will be necessary to accommodate the house where needed. Address C-F6,s- iV S i n a t u r e / ��`cil� D a t e � (Address t �� t � Signature Date Address Signature Dat C� Address -�� 9 ze,I Signature Address 330 Signatu Address Signatu Address It Date 3/2-3/?v ort - pkam,l --0,1'i �. ,0 Signature File: PETITION.1 Date 3`Z?,?- -/ o f6 A PETITION FOR HISTORICAL HOUSE RELOCATION AND NECESSARY TREE TRIMMING AND REMOVAL The undersigned of this petition a*re in full support of Tustin's oldest historical structure to be relocated to a lot on 6th Street. We understand that this move will require necessary trimming of avocado trees with the removal of . one of them and a possibility of another. This tree(s) will be replaced with a 15 gallon species compatible with the street parkway. As the undersigned we also understand that the house is 40' wide and the street width is also 40' wide thus trimming just behind the curb face will be necessary to .accommodate the house where needed. Signature Address Signature Address Signature N - -4 F.4 i Date Date ,3.".2 �- - � D 2,, 55 t,Q 3 Date (/(J_ Address 2- S i gnatur�' Date Address Signature Date Address Signature Date _ Address_ Signature File: PETITION.1 Date S T. C• EMS 5 CALE LP..,, -ST, 4� A—_ 3 cn 5,14P 315 :'ooN�,o cc) PEPPEF PAI Z? -5 (: ' . . 1 16 1. . EL CAMINO REAL 0AUWWJV "101i Him mtmpq M D � � � U T L� "P,-% MAR `LJ 1990 0 TUSTIN PUBLIC WORKS DEPT. 405 West 6th Street Tustin, California 92680 March 22, 1990 Mr. Dana Kasdan City of Tustin 300 Centennial Way Tustin, CA -92680 Re: ENGINEERING SUMMARY COMMENTS - HOUSE RELOCATION AND OVERLOAD PERMIT Dear Mr. Kasdan: This letter is in response to Jerry Crabill, consulting Traffic Engineer, correspondence with Dan Fox, Senior - Planner. (Please note that as of today, March 22nd we are in receipt of the correspondence dated March 19t.h.) We are extremely interested in responding to all comments from your department as quickly and efficiently as possible. On any future correspondence please feel tree to contact us by phone anis we will responJ promptly. The following are our comments XS noted in Jerry Crabill's letter: I. TRAFFIC CONTROL With this letter is attached a typical traffic control plan- for when t -he house is on the opposite side of the street. Flag men will be utilized in a manner similar to a construction project restricting traffic flow. Each of the two flag men, one ahead and one behind the house movement, will be equipped with a vehicle with flashing lights and proper attire for directing traffic. Flares wi 1 1 be used for obstructions over, a. f ive or teyi minute.. period. Attached is a detail of how the control will be used. There will be additional vehicles used in assisting the movement of the house. II. POTENTIAL DAMAGE TO MEDIANS IN THE ROADWAY Although we are not sure as to what precautions the .pity wi 1 1 be using in establishing cautionary procedures, we will be videotaping the route before and after the move. Special emphasis wi 1 1 be made on med i. -an i s 1 ands :-unci the road condition. We would be happy to share this information with City Staff if requested. Page 2 Dana Kasdan. Engineering Summary Comments - House Relocation & Overload -Permit III. OBSTRUCTION DIFFICULTIES (Including overhead utilities, traffic signal-- .31-1(j treks) To date we have paid necessary monies to the applicab1r utilities (Southern California Edison. Continental Cable, and Pacific Bell). Preparatory work i underway by Paci f i c Be] I. Southern Cal i f orni a Ed i son ane] Continental Cable companies will have crews present at the night of the move. Attached are letters of our most recent correspondence scheduled with the appropriate utilities. If the city has further concern with this matter please feel free to contact any of these gent -1 omen at their perspective office. Phone numbers are written on the house relocation ma -p for your convenience. Traffic Signal temporary relocationin5 g will be performed by Signal Maintenance Incorporated. Signal M.ainten&11 will be applying for the appropriatepermit prior to the move date. The'"'obstruct'ion 'of the trees are current.ly being coordinated through Bob Ledendecker and Prib 1 c, Rodr• i gUeZ. It is our understanding that all coordinat.ibn of trimming and possible removals are being, handled through these two individuals. We are circulating a petition in our neighborhood in order to :show the amount of aupport our neighborhood has in this project. and their consent to the possible avocado tree removals. This will be. supplied by Monday, March 26th. IV. TRAFFIC SIGNAL INTERSECTION CONTROL It is anticipated turned on their p house moving throu is moved through will be restored coordination can Signal Maintenance that the traffic si gna.l s wi 1 1 he osts and bolted back down prior to the gh the intersection. After the house the intersection the traffic signal to its original condition. Further be made through the City Staff anal Inc. Page 3 DanaKasdan Engineering Summary Comments House Relocation & Overload Permit V. CITY AS ADDITIONALLY INURED The contractor wi 1 1 be submitting the appropriate insurance certificates to indicate that. the City of Tustin will be additionally insured. We appreciate your time and consideration on this project. If there are any further questions please do not hesitate to contact us. (Our telephone number is (714) 54473836. Sincerely, Jeff R. Thompson Cheri _ A. Thompson Enclosures: Two House Relocation Map Plans (revised) Latest correspondence with utility companies Three copies of Detailed Traffic Control File: DANA. 1 405 West 6th Street Tustin, California 92680 March 7, 1990 Mr. Tom Hetherington Southern California Edison 1241..S. Grand Avenue P.O. Box 2307 Sanaa Ana, CA 52705 Re: House move from 640.W. 1st St., Tustin to 41S W. 6th St.. Tustin Dear Tom: This letter is to notify you that the moving date for our house has been changed to Wednesday, April 4, 199C) between 2:00 a.m. and 4:00 a.m. Please notify us of any procedures wr rnu_, t follow through with prior to the moving date=. Should you have any questions please feel free to contact us at (714) 544-3836. Sincerely, Jeff R. Thompson Cherie A. Thompson cc: Ed Kay, Bell House Mover., Inc. Dan Fox, City of Tustin File: EDISON.2 405 West 6th Street Tustin, California 9680 March 7, 1990 Mr. Ken Lapham Pacific Bell 1452 Edinger Room 1331 Tustin, CA 9-2680 Re: House move from 640 W. 1st St., Tustin to 415 W. 6th St., Tustin Dear Ken: This letter is to notify you that the moving date for our house has been changed to Wednesday, April 4, 1990 from 2>:00 a.m. to 4:00 a.m. Please notify us of any procedures we must follow through with prior to the moving date. Should you have any questions please feel free to contact us at (714) 544-3836. Sincere 1 y, Jeff -R.. Thompson Cherie A. Thompson cc: Ed Kay, Bell House Movers, Inc;. Dan Fox, City of Tustin File: PACBELL.2 405 West 6th Street Tustin, California 92680 Manch. 7, 1990 Mr. Chuck Harper Continental Cable Systems 13816 Redhill Avenue Tustin, CA 92680 Re: House move from 640 W. 1st St., Tustin to 415 W. 6th St., Tustin Dear Chuck: This letter is to notify you that the moving date for our house has been changed to Wednesday, April 4, 199CJ between 2:00 a.m. and 4:00 a.m. Please notify us of any procedures we must follow through with prior to the moving date. Should you have any questions please feel free to contact us at (714) 544-3836. Sincerely, Jeff R. Thompson Cherie A. Thompson cc: Ed Kay, Bell House Movers, Inc. Dan Fox, City of Tustin File: CABLE.2 �v 'TR hme, cowlea ., -tAvcou(5A- thou 5c OFPO5tN Ci -TPAf�flC.. • • ,R� - Fps March 26, 1990 Department of Public Works/Engineering Mr. and Mrs. Jeff R. Thompson 405 West Sixth Street Tustin, CA 92680 Re: Structure Relocation from 640 W. First Street to 415 W. Sixth Dear Mr. and Mrs. Thompson: This letter will respond to your 3/22/90 letter and recap any remaining concerns and required procedures regarding. the proposed structure -relocation. In.our final review of the moving route, it has been noted that there may be two potential alignments with regard to the First Street segment of the route. The first alignment would be the one submitted on your drawing which accompanied your 3/22/90 letter. The second alignment would be the one that your moving contractor (Bell House Movers, Inc.) discussed with City staff member Pablo Rodriguez. Please be advised that the trees described for removal and/or trimming along the First Street segment are based upon the alignment designated by the moving contractor. If this alignment is changed, then a re-evaluation of the work to be performed along First Street will be required. Please advise as to exactly which route will be utilized along First Street. Traffic control as outlined in your 3/22/90 letter will be acceptable with the Public Works Department. This traffic control plan has been routed to the Police Department for their comment. I would suggest that you contact Sgt. Brent Zicarelli directly for their comments. City staff will inspect the street medians, signs, trees, shrubs, etc. within the public right-of-way prior to the proposed structure move and photograph any existing damaged areas. After completion of the move, these areas will be re -inspected to determine what areas,if any, have been damaged, The coordination and cost of clearance for all overhead public utilities will be your responsibility as indicated in your 3/22/90 letter. The temporary relocation of City traffic signal facilities by Traffic Signal Maintenance, Inc. is acceptable. When they apply _ for their public works permit, they will need to submit a certificate of insurance on the City's form. A blank certificate is attached for their use. This form will require review and approval 300 Centennial Way Tustin, California 92680 (774) 544-8890 Mr. and Mrs. Jeff Thompson March 26, 1990 Page 2 by the City Attorney's office and it should be submitted a minimum of three (3) working days prior to the date of permit issuance. All traffic signal relocation work cost will be borne by the requesting party and will require the presence of a City Public Works inspector when the work is performed. All tree removals will require final approval by the Tustin City Council. Adverse trimming of trees will also be presented to the City Council for their review. Based upon the First Street alignment delineated by the moving contractor, the following is a recap of trees requiring removal and/or possible removal due to heavy trimming: Remove_ one ficus tree on First Street at the northeasterly corner of Mountain View Avenue Remove one ficus tree on First Street at the northeasterly corner of "A" Street Remove three ficus trees on north side of First Street in front of of Villa Viento Apartments Remove one ficus tree on north side of First Street in front of Mullin Lumber Co. Remove one avocado tree on southerly side of Sixth Street at the southwesterly corner of "B" Street Possible removal of one avocado tree on northerly side of Sixth Street at the northwesterly corner of "C" Street. Possible removal of one avocado tree on the northerly side of Sixth Street at the northeasterly corner of "B" Street. In addition to the above-mentioned removals, several ficus trees, seven olive trees, six avocado trees, one palm, one camphor and one pine tree will require,trimming. Some of the trimming on these trees may be adverse and could require the removal of same if the remaining growth is unbalanced. It is my understanding that your will be contacting all the property owners along Sixth Street who will be impacted by the removals and/ or trimming to obtain their consent for same. The moving contractor must also provide a certificate of insurance on the City's form. An additional blank certificate is attached for their use. As previously indicated, this completed insurance certificate will require review and approval by the City Attorney's office and should be submitted with sufficient lead time as previously indicated. Mr. and Mrs. Jeff Thompson March 26, 1990 Page 3 All streets along the proposed alignment will be required to have on -street parking removed during the period of the structure move. These signs should be posted a minimum of 48 hours prior to the parking prohibition and should contain the following minimum information:- * nformation: * no parking * date of prohibition * hours of prohibition * tow -away zone The posting and removal of these signs will be your responsibility. A vehicle may not be towed if the signs have not been properly posted. Following is a cost estimate for the various functions the City Public Works staff would be performing as a part of the structure relocation: 1. Trim, remove and replace trees ..................... $5,000.00 (This cost includes tree replacements of 7 trees @ $95.00 = $665.00) 2. Removal and replacement of street signs 426.00 3. Two maintenance workers on-site during move ........ 478.00 (2 x 8 hrs x $29.92* _ $478 4. One Public Works Inspector on-site during traffic ... 299.00 signal relocation ( 1 x 8 hrs x $37.34* _ $299.00) * Overtime plus benefits Total estimated staff cost $6,203.00 In addition to the above costs, staff will be requesting that a surety or cash bond be posted with respect to public improvements that may be impacted by the structure move in the amount of $15,500. This bond would be for impacts to the City traffic signals at two intersections and the raised median islands at three'crossing locations. Also, the over -limit movement permit fee which gets issued to the contractor is $25:00. The Field Services Division has indicated they will need a minimum of 2-1/2 days to trim and remove trees to provide the required clear area as outlined by your contractor. In order to expedite this matter, I will be forwarding a copy of this letter to the City Council as a part of the staff report no later than 3/27/90 to obtain closure on the final authorization of tree removal/trimming. Mr. and Mrs. Jeff Thompson March 26, 1990 Page 4 It is staff's opinion that all of the tree removals and a majority of the required trimming and the majority of the traffic signal relocation work could be eliminated by moving the structure in two sections. Additionally, the structure could be transported in a manner with less impact to opposing traffic resulting in.less liability exposure. Very truly yours, Bob Ledendecker Director of Public Works/City Engineer -BL: my Inter - Com DATE: March 22, 1990 TO: BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FROM: PABLO RODRIGUEZ, MANAGERIFIELD SERVICES SUBJECT: RELOCATION OF HISTORICAL HOUSE The purpose of this memorandum is to advise you of estimated costs. associated with Field Services' support for tree removals/replacement and clearing the roadway of small street signs. Two major issues need to be resolved by the City and I seek your direction. 1 . Should we proceed, at City expense, to trim, remove/replace trees? I am aware that Mr. Jeff Thomson has suggested that he is willing to pay for replacement stock. 2. Are we to remove healthy trees from the parkway, over the objection of the property owner? The estimated costs associated with the above are as follows: Trim, Remove and Replace Trees in Conflict: $5,000-00 Remove and Replace Street Signs During the Move: 426.00 TOTAL $5,426.00 NOTES: 1 . Estimated Cost for Labor is Based on Premium Time. 2. Effort would require approximate 73 man hours. 3. The estimated cost of replacement stock is $665.00 for 7 - 24 inch box trees. 4. Field Service would need a total of 2 and 1/2 days notice to trim and remove trees in conflict. Stump grinding and replacement could be done after the move is completed. I recognize that our efforts represent only a small portion of the total concerns the City has in supporting this move. Page 1 of 2 March 22, 1990 MEMO -Bob Ledendecker Relocation of Historical House Page 2 of 2 This information is provided to assist you in resolving this matter. Details on estimates are available on request. Should requestion or need further analysis, please call. Pablo Rodriguez —" Manager/Field Services PR/ccr cc: Dana Kasdan, Manager/Engineering Services Dan Fox, Senior Planner