HomeMy WebLinkAboutCC 6 EXTER AUDITORS 04-02-90ter.
A
CONSENT CALENDAR NO. 6
uENI-ffA
4-2-90
WNW
DATE:
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MARCH 26, 1990 Inter - Com
�i
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: RONALD A. NAULT, DIRECTOR OF FINANCE
SUBJECT: CITY OF TUSTIN AUDIT COMMITTEE'S RECOMMENDATION FOR SELECTION
OF EXTERNAL AUDITORS FOR THE FIVE YEAR PERIOD BEGINNING
JUNE 30, 1990
RECOMMENDATION:
The City Council of the City of Tustin authorize the Finance
Director to sign an Agreement appointing the firm of Diehl, Evans
and Company as the external auditors for the City for a five year
period beginning June 30, 1990.
DISCUSSION:
At a regular meeting of the City Council in January, the Request
for Proposal for professional auditing services was approved by the
City Council. This proposal was prepared by the Audit Committee
and all aspects of what they felt were important elements of the
audit process, specific to the City of Tustin, were incorporated
into a model RFP prepared by the Government Finance Officers
Association.
Requests for Proposals were sent to those firms we knew had the
expertise and the experience to audit governmental agencies, and
to any firm that requested a copy. Thirteen RFP's were mailed.
Nine highly. qualified firms were present at our mandatory pre -
bidders conference and five exceptional firms submitted proposals
for our review.
The bids were submitted in two parts, under separate cover, so that
the Committee could evaluate each firms qualifications without
being influenced by the dollar bid. Only after the Committee had
completed their evaluation, and had arrived at the total points for
each proposer, did they apply the points based on the submitted
pricing. The maximum points went to the lowest bidder and all other
points were allocated as a percentage of the lowest bid. The two
point totals added together, gave the Committee the final point
totals with 'the recommendation going to the firm receiving the
highest total points. The highest point recipient was Diehl, Evans
and- Company. The Committee is in unanimous agreement in
recommending to the City Council that Diehl, Evans and Company be
retained as the City's external auditors for the five year period
beginning June 30, 1990.
'115/90
CITY OF TU TIN AUDIT PROPOSAL EVALUATION
QUALIFICATIONS:
NOTE: Each Committee member- applied their individual points for qualifications to each proposal
and all points assigned where added to arrive at the sub -total. The Pricing points were
allocated by assigning the maximum points to the lowest bidder then allocating points to
the remaing bidders as a percentage of the lowest bid.
EXPERIENCE/
AUDIT
TOTAL
PROPOSAL
-------------------------------
EXPERTISE
APPROACH
SUP -TOTAL
PRICE
POINTS
Diehl, Evans & Co.
---------
75
---------
SG
---------
155
---------
19
-------
194
Peat Marwick
so
50
1310
'419
158
Conrad y Associates
55
55
110
26
136
Lance, soil & Lungard
45
45
90
1-Z
125
Miranda, Strahala & Associates
30
735
65
40
105
NOTE: Each Committee member- applied their individual points for qualifications to each proposal
and all points assigned where added to arrive at the sub -total. The Pricing points were
allocated by assigning the maximum points to the lowest bidder then allocating points to
the remaing bidders as a percentage of the lowest bid.
Page 2
March 26, 1990
Selection of Auditors
Attached you will find a schedule
they eceived for each portion of
o ld A. Naul
Director of Finance
RAN: 1s
Attachment
a:auditrec.rfp
of the proposers and the points
the proposal.