HomeMy WebLinkAboutOB 1 FEE REDUCTION 05-21-90DATE:
TO:
FROM:
SUBJECT:
MAY 17, 1990
WILLIAM HUSTON, CITY MANAGER
OLD BUSINESS NO. 1
5/21/90
Inter - Com
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
REQUEST FOR FEE REDUCTION - THOMPSON HOUSE RELOCATION (#1091)
RECOMMENDATION:
That the Tustin City Council den} the request for the City to share in the City
incurred costs relating to the relocation of the Thompson house from 640 West
First Street to 415 West Sixth Street.
BACKGROUND:
On April 19 and 20, 1990, the Thompsons completed their relocation of the
residential structure from 640 West First Street to 415 West Sixth Street. As
a part of this house relocation, certain labor and equipment costs were incurred
by the City for the following services:
x Tree trimming
�- Stump grinding/removal
x Sign removal/replacement
x General maintenance/clean-up
Inspection
x Repair of sod and/or irrigation lines
x Tree planting
As a result of the special City Council meeting of March 29, 1990, the Council
actions confirmed that any City costs related to the Thompson house move should
be borne by the Thompsons.
DISCUSSION:
The attached letter dated 5-2-90 is a request from the Thompsons to have the City
share in the cost for the above-mentioned City services provided as a result of
the house relocation.
On page one of the letter, item nos. 1 through 7 recap the City costs in the
amount of $5,392.11 that were incurred as a result of the house relocation. Item
no. 8 was a cost incurred by the Thompsons to have a consulting arborist at the
site for the trimming of the avocado trees.
Page two of the letter provides a breakdown of the suggested cost share. The
suggested cost share provides the following:
Thompson's share - $3,047.68
City share - 2,756.94
Total $5,804.62
Thompson House Relocation
May 17, 1990
Page 2
The total amount of $5,804.62 includes the consulting arborist fee who was hired
by the Thompsons at a cost of $412.50 (copy of invoice is attached for
information).
This request is based upon the contention that the City would have been doing
the trimming/removals as routine work tasks and the City has received a benefit
from the work. The trimming and/or removals would normally be spread over a
multi-year period or may never occur with respect to the tree removals.
Staff recommends the denial of this request based upon the City Council's
previous actions of March 29, 1990 that no public monies be expended towards the
relocation of the private structure.
C"Oe,
Bob Ledendecker
Director Public Works/City Engineer
Attachment
405 West 6th Street Tustin, CA 92680
May 2, 1990 -
Mr. Bob Ledendecker
City of Tustin
300 Centennial Way Tustin, CA 92680
Re: Invoice for City expenses re1a.ted to the house
relocation on April 1.9 and 20, 1990.
Dear Bob:
This letter is a response to oUr review of the fees
charged for the referenced subject matter. Our intent is
to have a portion of the fees reduced where the City
received certain benefits in 'addition to our- own. The
main area this applies to is the tree trimming and
removals that occurred. Since tl-ie City does have a
regular maintenance program for tree trimming and
removals (when appropriate) we feel the City also
enjoyed benefits in trimming that. would have occurred at
some future date.
The following is a breakdown of the fees as we
understand them by task. The tasl': breakdown has been
estimated for purposes of determining the areas of
shared benefits between ourselves and the City.
ITEM CATEGORY LABOR MATERIALS TOTAL
1 Tree trimming $1015.51 $980.00 $1995.51
2 Tree removal 487.28 346.25 833.53
3 Stump grinding 147.b33 120.00 267.33
4 Inspection 401.34 401.34
5 Sign removal
standby 751.01 751.01
6 Srvc. & clean UID repair
sod & sprinkler 173.68 173.68
7 Tree planting
(six trees) 306.72 663.00 969.72
8 Consulting arborist
for avocado trim. 412.50 412.50
$5804.62
Half of the labor and materials was estimated for
removal of the six ficus trees of First Street.
Page 2
Bob Ledendecker
City expenses related to house re l oc:,at. i on
In analyzing the areas of benefit we feel that we
received 100% benefit from items 4, 5 and
6. For tree
trimming , items 1. and 8, we bel ieve t.ha.t
we received
SO% benefit for having the trees trimmed to
allow for
the house move and the City received 50%
benefit for
deferred maintenance of future trimming.
For tree
removal and replacement activity, items 2,
3 and 7, we
believe the City received 7S% of the benefit
for total
future maintenance deferment, reduction of liability
due
to uplifting of streets, sidewalks, curbs
and gutters
and the choose of a selection of tree species
conducive
to a street parkway atmosphere.
According to the suggested applications of
benefit we
suggest the following cost sharing; plan:
HOUSE MOVING
CITY
ITEM CATEGORY TOTAL BENEFIT
BENEFIT
1 Tree trimming $1995.51 $997.76
$997.75
2 Tree removal _ 833.53 208.33
625.15
3 Stump grinding ^67.33 66.8,3
200. 5G
4 Inspection 401.34 401.34
-0-
5 Sign removal
stand by 751..01 751.01
-0-
6 Services & clean tip
_
repair sod and
sprinkler 173.68 173.68
-0-
7 Tree planting
(six trees) 969.72 242. �+3
727.29
8 Consulting arborist
for avacado trim. 412.50 '-06.-'-,'5
--------------------------------------------------------
206.25
TOTAL $5804.62 $3047.68
$2756.94
Page 3
Bob Ledendecker
City expenses related to house relocation
Overall we and the City have received certain benefits
from preparation of the route for the relocation of the
route. Since benefits are shared we believe the coasts
should be as we 1 1. Plea. -se c:,ons i de -r t.h i s as a request to
have the total cost encumbrances shred as we have
suggested.
Your time on this matter is greatly appr(--�ciated.
Sincerely,
Jeff R. Thompson
Cherie A. Thompson
CC: Richard Edgar, Mayor
Leslie Pontious, City Council Member
.Jim Potts, City Council Member
Earl Prescott, City Council Member
Charles Puckett, City Council Member
Enclosures: 1. City of Tustin Invoice
2. Consulting Arborist Invoice
HM_I NVO I CE. 1
17 •
ie7aritage
PropertyServices
HERITAGE TREE CARE
BILLING : JEFF THOMPSON
405 W. 6TH STREET
TUSTIN, CA.
The only
call you'll
INVOICE # : 28327 05/01/90
JOB : SAME
DESCRIPTION OF WORK DONE
1. 1:00 AM TO 6:00 PM = 5.50 HOURS @ $75.00 EA.
TOTAL AMOUNT DUE