HomeMy WebLinkAboutOB 4 EXTERNAL AUDITORS 5-7-90AU1
DATE:
TO:
FROM:
7_ 9�►
MAY 31 1990
WILLIAM A. HUSTON, CITY MANAGER
RONALD A. NAULT, DIRECTOR OF FINANCE
OLD BUSINESS"NO. 4
%5/7/90
Inter - Com
SUBJECT: CITY OF TUSTIN AUDIT COMMITTEE'S RECOMMENDATION FOR SELECTION
OF EXTERNAL AUDITORS FOR THE FIVE YEAR PERIOD BEGINNING
JUNE 30, 1990
RECOMMENDATION:
The City Council of the City of Tustin authorize the Finance
Director to sign an Agreement appointing the firm of Diehl, Evans
and Company as the external auditors for the City for a five year
period beginning June 30, 1990.
DISCUSSION:
At a regular meeting of the City Council in January, the Request
for Proposal for professional auditing services was approved by the
City Council. This proposal was prepared by the Audit Committee
and all aspects of what they felt were important elements of the
audit process, specific to the City of Tustin, were incorporated
into a model RFP prepared by the Government Finance Officers
Association.
Requests for Proposals were sent to those firms we knew had the
expertise and the experience to audit governmental agencies, and
to any firm that requested a copy. Thirteen RFP's were mailed.
Nine highly qualified firms were present at our mandatory pre -
bidders conference and five exceptional firms submitted proposals
for our review.
The bids were submitted in two parts, under separate cover, so that
the Committee could evaluate each firms qualifications without
being influenced by the dollar bid. Only after the Committee had
completed their evaluation, and had arrived at the total points for
each proposer, did they apply the points based on the submitted
pricing. The maximum points went to the lowest bidder and all
other points were allocated as a percentage of the lowest bid. The
two point totals added together, gave the Committee the final point
totals with the recommendation going to the firm receiving the
highest total points. The highest point recipient was Diehl, Evans
and Company. The Committee is in unanimous agreement in
recommending to the City Council that Diehl, Evans and Company be
retained as the City's external auditors for the five year period
beginning June 30, 1990.
Page 2
May 3, 1990
Selection of Auditors
Attached you will find a schedule of the proposers and the points
they received for each portion of the proposal.
Ronald A. Nault
Director of Finance
RAN: 1s
Attachment
a:auditrec.rfp
A
CITY -1 T�,CT,h lir�i� r.��(1C�(1C �I C:1:. ii"•'•;IF.i
Ci , . •_F :..il sli btu. i f 1 _�•F!_ _'Wrl �i A_"'4
UAL ECA IONS:
_::�'EF;TFNrc: :;Un zT
PROPOSAL E""PERMt APPROACH
1
Diehl, Evans ( u0. 7` q•)
Feat Maorwick Sri v'7
QIr ♦ter{ _C
1 C _0� t. `.fr
'ltu.'r+i
NOTE. Each . •, .2►e member, app .ieC the lt .1.d1 Ji;;Ja. mc.n.s +�,ar qua., i 1L741L'II_ .J :ac -l" -
and all Points asci-nedwhere added �o arr♦ive .at the=lsb-tet3l. The pric_nq point- were
allcZat2d by assi_ning the ma,:imum points t0 }he lowest bidder, when a'llccavinq gOl;lt= :c
the twt�aing bidder_ as a percentage of ~he 'lowest bid.
i!t�
I J.
4.7-1
��i�t
.v
iJ".
NOTE. Each . •, .2►e member, app .ieC the lt .1.d1 Ji;;Ja. mc.n.s +�,ar qua., i 1L741L'II_ .J :ac -l" -
and all Points asci-nedwhere added �o arr♦ive .at the=lsb-tet3l. The pric_nq point- were
allcZat2d by assi_ning the ma,:imum points t0 }he lowest bidder, when a'llccavinq gOl;lt= :c
the twt�aing bidder_ as a percentage of ~he 'lowest bid.