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HomeMy WebLinkAboutPH 2 ADOPTING BUDGET 07-16-90DATE: TO: FROM: JULY 12, 1990 WILLIAM A. HUSTON, CITY MANAGER RONALD A. NAULT, DIRECTOR OF FINANCE PUBLIC HEARING N0. 2 7-16-90 Inter - Com SUBJECT: RESOLUTION 90-86, ADOPTING THE CITY BUDGET AND WATER ENTERPRISE BUDGET FOR THE FISCAL YEAR 1990-91 RECOMMENDATION: Adopt Resolution No. 90-86 appropriating the City's Governmental Funds Budget of $45,846,678 and the City's Water Enterprise Budget of $8,276,767. DISCUSSION: The Draft 1990-91 City of Tustin Budget was presented to the City Council in June. The Council has conducted three Budget Workshops to review the budget and all capital improvements, department by department. The following are amendments to the draft budget: • An additional $31,000 in the General Fund is needed for animal control expenses. The contract was received after the draft budget was prepared. • An additional $10,000 in the General Fund is needed for consultant services in the Personnel Department. (This amount was budgeted for year 1989-90 but not expended.) • An additional $27,000 in the General Fund is needed for computer hardware for permit tracking in the Community Development Department. • Additional revenues of $95,000 will be added to the H.C.D.A. General Fund Revenue Account. • The Vehicle Replacement Fund was increased by $257,800 to include all vehicles that are to be replaced during fiscal year 1990-91. • $1,250,000 has been transferred from the Projected Unappropriated General Fund Balance to the Capital Improvement Fund as an undesignated reserve. The intent is to allow the Council to make appropriations from these reserves after they've reviewed the three year budget analysis later this fall. Page 2 July 12, 1990 These changes, and any changes directed by the Council during the workshops, are reflected in the numbers presented in Resolution No. 90-86. In addition to the above, the attached staff report from the Administrative Services Department regarding Council support for local non-profit organizations, may require an additional amendment to Resolution 90-86 dependent on the Council's direction as to the level of appropriation desired in the adopted 1990-91 budget. Ronald A. Naultv Irma Hernandez Director of Finance Administrative Ass stant RAN: IH: ls Attachment a:budget.res 11 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16. 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION 90-86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN CALIFORNIA, ADOPTING THE CITY BUDGET AND APPROPRIATING REVENUE OF THE CITY FOR THE FISCAL YEAR 1990-91. WHEREAS, in accordance with Section 1415h of the Tustin City Code, the City Manager has prepared and submitted to the City Council a Proposed Annual Budget for the 1990-91 fiscal year, beginning July 1, 1990; and WHEREAS, the City Council, as the legislative body of the City, has reviewed this proposed budget. NOW, THEREFORE, the City Council of the City of Tustin does hereby resolve, determine, and order as follows: Section 1. A certain document on file in three (3) copies in the office of the City Clerk of the City of Tustin, being marked and designated "City of Tustin Draft Budget 1990-9111. Said document, as prepared by the City Manager and reviewed and adjusted by the City Council, is hereby adopted for the fiscal year commencing July 1, 1990. Section 2. The following sums of money are hereby appropriated from the revenues of the City of Tustin for the purposes stated, during the 1990-91 fiscal year. GOVERNMENTAL FUNDS APPROPRIATION Normal Operations Budget $ 23,917,722 Capital Improvements 21,928,956 TOTAL APPROPRIATION GOVERNMENT FUNDS $ 45,846,678 Water Enterprise: Operations $ 41523,652 Capital Improvements 2,853,110 Debt. Service 900,000 TOTAL APPROPRIATION WATER ENTERPRISE $ 81276,767 1 2 3 4 5 6 7 8 9 10' 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED AND ADOPTED at a regular meeting of the City of Tustin, California, held on the day of , 1990. ATTEST: Mary Wynn, City Clerk a:citybdgt.90 Richard B. Edgar, Mayor DATE: TO: FROM: SUBJECT: July 11, 1990VF Jt�dI,,Inter Com William A. Huston, City Manager Administrative Services Department COUNCIL SUPPORT FOR LOCAL NON-PROFIT ORGANIZATIONS RECOMMENDATIONS: 1. Council to adopt attached policies and procedures regarding financial support for community non-profit organizations. 2. Pleasure of Council regarding establishment of citizens review committee. BACKGROUND: In 1983, the City Council established policies and procedures for funding contributions to local community non-profit organizations through federal revenue sharing. The amount varied, but was approximately $30,000 per year. When federal revenue sharing was discontinued, the process ceased. Recently, Council has been approached by several local non-profit organizations for donations. Staff recommends that a once -per -year process might be more equitable, giving all groups a chance to compete for limited dollars. The attached suggests the procedure, time line, and criteria for the process as regards to community non -prof it groups. Also attached is a summary of Council appropriations of this type for the past two years. Staff feels that this is an equitable process which would allow all groups to have an opportunity to make a fair decision regarding funding. SUMMARY OF PROPOSAL: 1. A time table is established, in order that all groups have an equal opportunity to compete for funding; however, the City Council retains the right to not allocate money for community groups if Council feels that it would be fiscally imprudent. A. The application process can begin as early as September. Applications will be accepted until sometime in November. B. Once the application deadline is reached, no further applications would be accepted. Page 2 II. Citizens Review Committee A. Staff suggests that a review committee be created in order to screen all applications. Staff anticipates that this committee be comprised of 5 to 7 Tustin residents, selected by staff, Council or both. Staff feels that such a committee would be a great benefit to the Council, being a means to establish citizen input during the process. Staff definitely recommends that this committee be "ad hoc" and that it be created only for the purpose of the review and then disbanded. In each budget year, different citizens could be requested to serve on the committee, thus creating a wide spectrum of community involvement. B. While staff feels that with proper Council and staff guidance, the committee could be very efficient, whether or not to have a committee is strictly a Council decision. Should Council chose not to create the committee, staff would screen the applications for Council review and make the recommendations. The policies and procedures were adapted from those used by several other cities in Orange County. These cities have had success; staff feels they are equitable and reasonable. a t -44�z� Royleen A. White, Director Community and Administrative Services RAW:kd Attachment "A": Council Appropriations of Funds for Non -Profit Organizations Attachment "B": Proposed Policy & Criteria RAW:REVENUE.WP Attachment "A" COUNCIL ADDITIONAL APPROPRIATION OF FUNDS FOR NON-PROFIT ORGANIZATIONS September 1988 $2,000, Maintain TAC -1 Comm. Service effort October 1988 $4,700 to Tustin Jaycees, Tiller Days Parade* October 1988 $17,000, Boys Club Bleachers April 1989 $6,000, Tustin Tiller Days Committee* November 1989 $978, Refund of Permit Fees - L.P. Repertory January 1990 $12,5001 Child Care Subsidy March 1990 $6,000, Tustin Tiller Days Committee* May 1990 $3,400, Feedback Foundation Emergency Funds July 1990 $150, THS Grad Nite Committee Request Various $1500, Waiver of Conditional Use Permit Fees for Non -Profit Organizations *Although Tiller Days representatives have come to the Council to request funding, the projected amount is included in the nondepartmental budget each year. RAW:REVENUE.wp Attachment "B" PROPOSED COUNCIL POLICY SUBJECT: FINANCIAL SUPPORT FOR COMMUNITY NON-PROFIT ORGANIZATIONS PURPOSE: It is the purpose of this policy to define the priority methods and procedures for the disbursement of available City of Tustin funds to community-based, non-profit organizations that actively enhance the quality of life for Tustin residents. POLICY: It is the policy of the City of Tustin to allocate funds when available, once each year, to community non-profit organizations on a priority basis, provided they meet the following requirements and guidelines. PROCEDURE: A. General mandatory guidelines for organizations. They must: 1. Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. 2. Serve Tustin residents, and provide documentation of such service. 3. Compete with other organizations for limited available funding. 4. Adhere to the policies and ordinances of the City of Tustin. 5. -Be registered with the State of California as a non-profit community organization, or for new organizations, be registered at the time the grant is awarded. 6. Have a Board of Directors, whose meetings are open to the public. 7. Carry adequate public liability insurance naming the City of Tustin as an additional insured as may be required by the City. 8. Provide the City of Tustin with a copy of current constitution/bylaws and policy and procedures. 9. Not discriminate in employment or in clients served because of race, religion, sex, or national origin. 10. Demonstrate ability to generate financial and human resources from other sources. 11. Be accountable for revenue and expenditures through standard book-keeping procedures. An annual audit at the agency's expense may be required, with the results available to the City of Tustin upon request. Proposed Council Policy Page 2 12. Provide access to periodic on-site reviews by City staff for purposes of monitoring the program. 13. Provide the City with an interim six-month report and an end -of -the- year full financial accounting and narrative report. The interim or progress report shall be in writing, may be brief, but should include a detailed financial summary and program evaluation. These reports will be reviewed by the City staff and City Council. 14. Apply at the specified time on the appropriate application form. B. Time Line 1. June --City Council established funding levels through the budget process; this is a lump sum. 2. September 1 --Applications available and application process begins. 3. November --Deadline for submission of applications. Following deadline staff (and Committee if desired) will review and screen applications. 4. December --Recommendation to City Council on organizations to be funded. 5. January --City Council makes final decision regarding funding levels. C. Categorical guidelines: Each year staff and the citizens review committee will develop the recommendations for funding within the following categorical guidelines. These guidelines are not in order of priority. 1. Crisis intervention and/or center: provides support to residential referral or other care facilities which are staffed with professionals or para -professionals for the purpose of dealing with crisis situations. Specifically, crises homes provide individuals needing immediate assistance or counseling to solve urgent problem, or for individuals requiring protective services that temporarily provide a shelter away from the family environment. 2. Youth services: Provides services to youth in such areas as counseling, emergency referrals, outreach, rehabilitation, and transportation. Proposed Council Policy Page 3 3. Senior Citizens: Provides support to the elderly by assisting them to participate in programs of meals, transportation, in-home supportive services, and the like. 4. Physically handicapped/mentally disabled: Provide support to disabled persons by assisting them to gain access to programs and services vital to their well-being. 5. Children's day care: Provides support to child care programs. 6. Health and safety: Provides support to programs that include first aid, CPR training, water safety and other programs that relate to improving physical health. 7. Youth serving agencies: Provides support for programs providing social development and informal education programs for children and youth. 8. Performing and Fine arts:. Provides support for music, theatre, fine and visual arts; and those groups - which offer programs of instruction, appreciation and exhibits to the public. 9. Youth Athletic Organizations: Provides support to organizations providing opportunity for participation in organized athletics for children and youth. 10. Other services: Provides support for those services needed in the community which may not be described adequately within the context of the preceding definitions. D. Additional Funding Criteria 1. Funding level will be the City's determination; this may not correlate with amount requested by non-profit agency. 2. Funding will be allocated only to those organizations who can clearly show service to Tustin residents. 3. Funding granted in one year does not assure the applicant of any future funding. RAW:REVENUE.wp