HomeMy WebLinkAboutCC 10 COPIER EQUIP STDY 9-17-90G END -i�
9 40
DATE:
TO:
FROM:
September 17, 1990
WILLIAM A. HUSTON, CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT
SUBJECT: PHOTOCOPIER EQUIPMENT STUDY
RECOMMENDATION
'JSENT CALENDAR N0. 10
17/90
Inter - Com
Authorize Director of Administrative Services to sign a sixty
(60) month lease agreement for photocopier equipment,
maintenance, supplies and service with the following equipment
vendors: University Copy Systems, Pitney Bowes, Standard
Office Systems, and Gestetner for a total of $45,000.00. The
1990-91 adopted budget incorporated the allocation of these
funds for equipment and duplication services.
BACKGROUND
Confronted by the expiration of the cities main, high volume
copier, the Xerox 8200 and the inefficiency of three rented
Minolta copiers installed as an interim measure, the Director
of Administrative Services requested a complete duplication
needs study be conducted. Staff contacted the Police and
Public Works/Community Development Departments to research and
evaluate their immediate problems and combine their needs into
one city-wide study.
The duplication study was structured to achieve the following
objectives:
* To assess duplication requirements of the existing
facility and individual departments.
* To review each department's current situation and
research long term objectives. This would include
individual department equipment, anticipated upgrades,
special service requirements, and the Civic Center
expansion.
* To identify and evaluate alternatives to existing
reproduction/service problems and establish goals.
The scope of the study included interviews with supervisory
and support staff; on-site observations made at the
reproduction center during peak hours of operation and an
evaluation was made regarding equipment performance.
The study used a question -and -answer format, covering each
department's operation needs, identification of specialized
duplication requirements, utilization of duplication center
(feedback), specific machine function requirements, future
user goals and recommendations.
DISCUSSION
Initial analysis indicated copier volume had increased fifty-
nine percent (59%) from September 1989 to February 1990
(83,000 - 140,000 copies per month) in the centralized
reproduction center. From this department analysis the
following copier needs and required functions were developed:
1. 2 high volume machines (100,000 copies a month).
2. 2 mid volume machines (50,000 copies a month).
3. 25 bin sorter or jogging function.
4. Auto: paper feed, staple, duplexing.
5. Document feeder capacity of at least 50 originals.
6. Paper capacity: 8 1/2 x 11, 8 1/2 x 14, 11 x 17,
continuous computer paper, 3 hole punched legal size
paper.
7. Paper of various weights (20 lbs. to 35 lbs.)
8. Greater than 60 copies per minute.
9. Less than 5 hour service turn around.
10. High quality machine that is reliable and user
friendly.
11. Low cost of consumption to supplies (cost per copy) .
12. High quality service/maintenance agreement
(all parts, labor, drum, and preventive
maintenance).
13. Delivery and re -delivery cost due to Civic Center
relocation/expansion project.
00
14. On-site training of personnel and demonstration
period.
On July 3, 1990 staff mailed out twenty-three (23) notices to
vendors for proposal, contract, and specifications for
photocopiers) and maintenance agreement(s). A public notice
was published in the Orange County Register on July 9, 1990.
Proposals were received and opened on July 27, 1990 at 10:00
a.m. in the City Clerk's Office. Ten (10) proposals were
received, registered with Administrative Services, and remain
valid for sixty (60) days.
Proposals were evaluated by appropriate staff members and
based upon a one hundred (100) point distribution: twenty
(20) points for identifying each department standard, fifty
(50) points allocated in a ratio form, (LOWEST BID/INDIVIDUAL
BID X POINTS POSSIBLE = SCORE), for operating costs, and
thirty (30) points for maintenance personnel, references, and
service agreement.
This detailed analysis led to the invitation of on-site
demonstrations by three photocopier vendors, (Canon, Pitney
Bowes, and Kontek). During the trial period, Civic Center
employees were asked to test each machine and respond by an
evaluation form. The two-week trials were complete on
September 8, 1990.
Due to the Civic Center expansion project and the necessary
physical moves during construction, the anticipated changes
in technology, and the reproduction needs of the City over the
next five years, a short term lease is recommended as the most
economical option at this time.
Attached are summary sheets identifying an evaluation of each
company. Staff recommendation of signing lease agreements
with: University Copy Systems, Pitney Bowes, Standard Office
Systems, and Gestetner are the results of responsible bid
proposals received and reviewed, the Civic Center trial
period, and economic analysis. The recommended five year
lease which results in a flat cost, can be accommodated easily
in the yearly budget process. During this five year period,
a guaranteed price for maintenance service and supplies will
alleviate the concern of allocating appropriate funds.
At this time the Police Department is in the process of a
detailed trial analysis and anticipates a similar report for
their photocopying need will come back to the City Council in
early October.
.l�Q? ��1 J
ie E.' Carter
inistrative Assistant
ATTACHMENTS:
Roy en A. White
Director of Administrative
and Community Services
A. Cost Analysis and Data
B. Company Analysis Sheets
C. Point -Summary Sheets
D. City of Tustin Request for Proposal
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EVALUATION FORM - SUMMARY
CATEGORY I
VENDOR
NAME
DEPT.
STDS.
OP.
COSTS
SPACE
ELECT.
REQ.
MAINT.
REQ.
TOTAL
TOTAL PTS.
20
50
YES ANSWER
ONLY
30
100
CANON
16.02
50
X
X
30
96.02
XEROX
16.52
35.208
X
X
30
81.73
PITNEY BOWES
14.73
44.568
X
X
25
74.30
KONTEK
16.29
36.739
X
X
28
81.03
SAVIN
13.73
37.556
X
X
28
79.286
KODAK
16.36*
38.409
X
X
30
.84.77
W.H. BOTTOM
16.06
29.239
X
X
25
70.30
HI -TECH
12.79
46.944
X
X
20
79.73
EDGEMONT **
* ONLY ONE EVALUATION
** NOT EVALUATED
WAS TURNED
IN
EVALUATION FORM - SUMMARY
CATEGORY II
VENDOR
NAME
DEPT.
STDS.
OP.
COSTS
SPACE
ELECT.
REQ.
MAINT.
REQ.
TOTAL
TOTAL PTS.
20
50
YES ANSWER
ONLY
30
100
CANON
15.79
50
X
X
30
95.79 '
XEROX
15.55
38.409
X
X
30
83.96
PITNEY BOWES
13.89
44.568
X
X
25
83.458
KONTEK
15.02
36.739
X
X
28
79.76
SAVIN
13.06
37.556
X
X
28
78.62
KODAK
15.0*
37.556
X
X
30
82.56
W.H. BOTTOM
15.11
29.239
X
X
25
69.35
HI -TECH
12.0
46.944
X
X
20
78.94
EDGEMONT
* ONLY ONE EVALUATION
ir
WAS SUBITTED
EVALUATION FORM - SUMMARY
CATEGORY III
VENDOR
NAME
DEPT.
STDS.
OP.
COSTS
SPACE
ELECT.
REQ.
MAINT.
REQ.
TOTAL
TOTAL PTS.
20
50
YES ANSWER
ONLY
30
100
CANON
16.15
50
X
X
.30
96.15
XEROX
16.69
31.75
X
X
30
78.44
PITNEY BOWES
BID
WAS UNACCEPTABLE
KONTEK
15.49
37.353
X
X
28
80.84
SAVIN
13.15
36.919
X
X
28
78.07
KODAK
16.92*
33.421
X
X
30
80.34
W.H. BOTTOM
14.49
33.246
X
X
25
72.73
HI -TECH
11.79
35.278
X
X
20
67.06
EDGEMONT
* ONE EVALUATION WAS SUBMITTED
TERMS WERE LIST AS THREE YEAR AGREEMENT
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EVALUATION FORM - SUMMARY
CATEGORY IV
VENDOR
NAME
DEPT.
STDS.
OP.
COSTS
SPACE
ELECT.
REQ.
MAINT.
REQ.
TOTAL
TOTAL PTS.
20
50
YES ANSWER
ONLY
30
100
CANON
8.0
50
X
X
30
88.00
XEROX
16.39
31.75
X
X
30
78.14
PITNEY BOWES
NOT
ACCEPTABLE
BID
KONTEK
13.43
37.35
X
X
28
78.78
SAVIN
NO BID
SUBMITTED
KODAK
14.92
39.198
X
X
30
84.12
W.H. BOTTOM
NO BID
SUBMITTED
HI -TECH
NO BID
SUBMITTED
EDGEMONT
NO BID
SUMBITTED
City
of Tustin
Administrative Services
DATE: July 3, 1990
Dear Vendor:
The City of Tustin is advertising for bids for photocopier
equipment, on a lease or purchase basis with supplies, for a period
of three (3), five (5) years or a purchase option.
All sealed bids should be directed to the City Clerk's Office,
Tustin City Hall, 300 Centennial Way, Tustin, California, 92680.
Sealed bid packages are due July 27, 1990 at 10:00 a.m.
Should you have any questions regarding the bidding process or
equipment requirements, please attend the bidders meeting scheduled
for July 16, 1990 at 10:00 a.m. in the Council Chamber's Conference
Room at Tustin City Hall.
truly yams),
IE E. CA�TE_R
inistrative
Attachment
sistant
300 Centennial Way - Tustin, California 92680 - (714) 544-8800 - FAX (714) 832-0825
CITY OF TUSTIN
ORANGE COUNTY, CALIFORNIA
NOTICE TO VENDORS:
PROPOSAL, CONTRACT, AND SPECIFICATIONS
FOR
PHOTOCOPIER (S)
AND
MAINTENANCE AGREEMENT
ADMINISTRATIVE SERVICES
CITY OF TUSTIN
300 CENTENNIAL WAY
TUSTIN, CALIFORNIA 92680
(7 14) 544-8890
SECTION
A
B
C
D
E
F
TABLE OF CONTENTS
TITLE
Notice of Inviting Bids
Proposal
Bid Submission Sheet Part I
Bid Submission Sheet Part II
Bid Submission Sheet Part III
Proposal Worksheet
Option I
Option II
Option III
SECTION A
CITY OF TUSTIN, CALIFORNIA
Notice Inviting Bids
Sealed proposals will be received at the Office of the City Clerk,
Tustin City Hall, 300 Centennial Way, Tustin, California 92680
until July 27, 1990, 10:00 a.m., at which time they will be
evaluated and read, for agreement as follows:
Photocopier (s)
and maintenance agreement
Specification and proposal forms to be used for bidding on this
project can be obtained by prospective bidders at the Office of
the City Clerk, Tustin City Hall, 300 Centennial Way, Tustin,
California 92680 or will be mailed out at no charge.
SECTION B
Proposal to the City of Tustin, California
for
Photocopier (s)
And
Maintenance Agreement
NAME OF BIDDER:
BUSINESS ADDRESS:
PHONE NUMBER: ( )
SALESPERSON:
REQUIREMENTS OF PROPOSED COPIERS
The City of Tustin reviewed and analyzed the services of its
duplication center, Police Department, and Community
Development/Engineering Department. Each department has submitted
a list of standards which has been incorporated in --to one
comprehensive proposal. The City of Tustin owns two pieces of
equipment that will be traded -in for the purposes of this proposal.
The equipment is a follows:
(1) One XEROX 8200 (dismantled)
(2) One IBM - Series 3, Model 60
Requirements for equipment capacities and features depend on:
(1) The requirements of the using department
(2) Operating Costs
(3) Space
(4) Electrical/Environmental Requirements
(5) Preventative Maintenance Agreement
In the interest of effective placement of photocopier equipment,
four (4) categories have been established. Interested bidders are
invited to submit bids for one or all categories.
RANGE VOLUME LOCATION
I. Mid -volume Range 50,000 copies per month Duplicating
II. Mid -volume Range 50,000 copies per month C.D./P.W.
III. High-volume Range 100,000 copies per month Duplicating
IV. High-volume Range 100,000 copies per month Police Dept.
Bidders may submit bids on three proposal options; Proposal I:
three (3) year monthly lease plan, Proposal II: five (5) year
monthly lease plan, Proposal III: Purchase option. All bids must
include descriptive literature applicable to the proposed
photocopier equipment.
STANDARDS
Only machines meeting the following criteria per category will be
evaluated:
CATEGORY I
1. Mid Volume Range, 50,000 copies per month
2. Minimum 30 Bin sorter or Off -Set Catch Tray
3. Reduction/Enlargement Variable in Operator Selected
Increments from 65% to 150%
4. Automatic Two -Sided Copying (Duplexing). 1 -Sided
Original to 2 -Sided Copies, 2 -Sided to 2 -Sided, and 2 -
Sided to 1 -Sided
5. Automatic Finisher/Stapler (Up to 50 sheets per set)
6. Automatic and Semi -Automatic Document Feeder, Capacity
of 50 plus originals
7. Paper Capacity; Letter (8 1/2 x 11), Legal (8 1/2 x 14),
Computer Paper (11 x 17)
8. Continuous Forms Feeder (non -burst Computer Paper)
9. Paper Supply to Include Two Paper Trays capable of
holding a combined total of 1,500 sheets (20 lb. stock),
reloadable while operating. Machine should be able to
use recycled paper products.
10. Capable of producing at least 60 copies per minute.
11. Machine Dimensions not greater than entire space
including moving parts and environmental conditions (air
space); four feet (4') deep and nine (9') feet wide.
CATEGORY II
1. Mid Volume Range, 50,000 copies per month
2. Minimum 30 Bin sorter or Off -Set Catch Tray
3. Reduction/Enlargement Variable in Operator Selected
Increments from 65% to 150%
4. Automatic Two -Sided Copying (Duplexing). 1 -Sided
Original to 2 -Sided Copies, 2 -Sided to 2 -Sided, and 2 -
Sided to 1 -Sided.
5. Automatic Finisher/Stapler (Up to 50 sheets per set)
6. Capable of creating Overhead Transparencies
7. Automatic and Semi -Automatic Document Feeder, Capacity
of 50 plus originals
8. Paper Capacity; Letter (8 1/2 x 11), Legal (8 1/2 x 14),
Computer Paper (11 x 17)
9. Continuous Forms Feeder (non -burst Computer Paper)
10. Paper Supply to Include Two Paper Trays capable of
holding a combined total of 500 sheets (20 lb. stock);
Machine should be able to use recycled paper products.
11. Capable of producing at least 60 copies per minute.
12. Machine Dimensions not greater than entire space
including moving parts and environmental conditions (air
space) ; four feet ( 4 ' ) deep and eight feet ( 8 ' ) wide.
CATEGORY III
1. High Volume Range, 100,000 copies per month
2. Minimum 30 Bin sorter or Off -Set Catch Tray
3. Reduction/Enlargement Variable in Operator Selected
Increments from 65% to 150%
4. Automatic Two -Sided Copying (Duplexing). 1 -Sided
Original to 2 -Sided Copies, 2 -Sided to 2 -Sided, and 2 -
Sided to 1 -Sided
5. Automatic Finisher/Stapler•(Up to 50 sheets per set)
6. Capable of creating Overhead Transparencies
7. Automatic and Semi -Automatic Document Feeder - Universal
Document Handler, Capacity of 50 plus originals
8. Paper Capacity (or combination with Mid volume copier);
Letter (8 1/2 x 11), Legal (8 1/2 x 14), Computer Paper
(11 x 17 )
9. Continuous Forms Feeder (non -burst Computer Paper)
10. Paper Supply to Include Two Paper Trays capable of
holding a combined total of 1,500 sheets (20 lb. stock),
reloadable while operating; Machine should be able to use
recycled paper products.
11. Capable of producing at least 60 copies per minute.
12. Machine Dimensions not greater than entire space
including moving parts and environmental conditions (air
space) ; four feet (4' ) deep and fifteen feet (15' ) wide.
13. Ability to Monitor Machine Maintenance
CATEGORY IV
1. High Volume Range, 100,000 copies per month
2. Minimum 30 Bin sorter or Off -Set Catch Tray
3. Reduction/Enlargement Variable in ;Operator Selected
Increments from 65% to 150%
4. Automatic Two -Sided Copying (Duplexing) with a dedicated
two-sided tray capacity of at least 50 sheets. 1 -Sided
Original to 2 -Sided Copies, 2 -Sided to 2 -Sided, and 2 -
Sided to 1 -Sided
5. Automatic Finisher/Stapler (Up to 50 sheets per set)
6. Capable of creating Overhead Transparencies'
7. Automatic and Semi -Automatic Document Feeder - Universal
Document Handler, Capacity of 70 plus originals
8. Paper Capacity; Letter (8 1/2 x 11), Legal (8 1/2 x 14),
Computer Paper (11 x 17)
9. Continuous Forms Feeder (non -burst Computer Paper)
10. Paper Supply to Include Two Paper Trays capable of
holding a combined total of 1, 500 sheets (20 lb. stock) ,
reloadable while operating; Machine should be able to use
recycled paper products.
11. Capable of producing at least 90 copies per minute.
12. Machine Dimensions not greater than entire space
including moving parts and environmental conditions (air
space; four feet ( 4' ) deep and nine feet ( 9 ' ) wide.
13. Electronic Machine Maintenance Monitoring.
14. Electronic Copy Auditing Function to Control Access
All electrical appliances or machines requiring 120-240 volt 30
ampere service must be equipped with three -wire electrical cord
and caps 5-15 plug (standard three prong plug). Wire must be of
amperage rating to not be overloaded by requirements of appliance
or machine. Machine must have UL approval and meet all OSHA and
other laws and regulations pertaining to this type of appliance or
machine.
SERVICE CALLS AND DOWN TIME
Vendor(s) shall be responsible for providing the City with a
monthly report of "down time" by copier model/serial number and
City Inventory number. These reports should include at minimum:
1. Copier serial number
2. Date and time of each call placed
3. Reason for service/complaint
4. Date and time service completed
5. Number of copies since last service call
Downtime will be evaluated quarterly to determine if the copiers
and service are meeting the City of Tustin's standards.
Vendors shall provide stickers for each leased machine, indicating
whom to call for service, the telephone number and copier serial
number.
COPY QUALITY
Proposed copiers must use standard xerographic paper and have the
ability to use recycled paper products; thermal paper copiers will
not be considered. In addition, all copiers proposed must be
currently marketed and utialize current technology. Copy quality
must meet the following standards.
1. Clarity and sharpness of the copies must not
deviate substantially from the clarity and sharpness
of the original.
2. Background paper shall not be spotted, streaked, or
otherwise smudged by the machine.
3. Copy clarity, sharpness, and background shall be
uniform and consistent across the page.
4. Copies shall resist smudging due to handling.
OPERATING STANDARDS
All machines and equipment/accessories covered under the
contract(s) must be installed and maintained by the contractor in
good working condition. Each individual machine shall have a
minimum average monthly "up -time" of at least ninety percent (90%) .
Response time for each service call shall not exceed four ( 4 ) hours .
Machines which cannot be maintained or serviced to meet these
standards shall, at the City's option, be replaced by the vendor
with a like machine capable of meeting the standards, at no cost
to the City of Tustin.
SPECIAL TERMS AND CONDITIONS
Vendor agrees to provide all necessary preventive maintenance and
emergency service at no charge to the City, provided such services
is requested and provided during regular working hours: 8:00 A.M.
to 5:00 P.M., Monday through Friday, excluding holidays.
In a effort to stay current with the every changing reprographic
,technology, the City of Tustin must have the option to upgrade
existing machinery to keep pace with the needs of the Civic Center.
Vendor agrees to train City personnel and the required key operator
in the proper care and use of copier equipment provided for under
the proposed agreement as needed throughout the term of the
contract, and to provide the appropriate operating manual(s) with
all machine installations.
Vendor agrees to assume all responsibility for loss or damage to
copier equipment and supplies provided for under the agreement,
except for loss or damage caused by willful act or negligence of
City employees.
PAYMENTS
Payments shall be made monthly in arrears upon submission of
vendor's invoices to the Finance Department. All invoices must
include the purchase order number and the vendor's Identification
Number.
Meter readings shall be submitted by the City at the close of each
calendar month for all equipment under meter rental plans.
Invoices must reflect actual charges; use of estimated or average
billing plans is not acceptable.
EVALUATION OF BIDS
Responsive bids from responsible bidders may be evaluated for
acceptance of requirements listed hereon, maintenance and service
programs, and costs.
Awards will be based on the lowest total cost to the City of
Tustin, and may be made in any combination that is most beneficial
to the City of Tustin, including no award, if in the best -interest
of the City.
Responsible bidders may be invited to perform equipment
demonstration at the convenience of the City of Tustin.
Prices quoted shall be firm for a period of sixty (60) days.
The proposed contract(s) will be subject to and contingent upon
applicable budgetary appropriations made by the City of Tustin for
each fiscal year during the term of the agreement.
The City of Tustin reserves the right to cancel the proposed
contract(s) without cause with 30 days written notice, or with
cause, immediately.
Bidders are requested to review the bid forms carefully and
complete the form accurately and completely. Bid forms must be
completed in order to be considered and accepted for possible
contracts.
INDEMNIFICATION:
Contract agrees to indemnify and hold harmless the City of Tustin,
its officers, employees and agents, from any claims, demands, or
liability for injury to any person or property, including
Contractor, its officers, employees, or agents, the City of Tustin,
its officers, employees or agents, or other persons arising out of
or resulting from Contractor's performance under this contract,
unless such injury is caused by the sole negligence or concurrent
active negligence of the City of Tustin, its officers, employees
or agents. If Contractor's negligence combines with City's active
negligence to cause injury, the parties agree that liability will
be apportioned as determined by a court of competent jurisdiction.
Neither party shall request a jury apportionment.
SECTION C
BID SUBMISSION FORM - Part I
Information Sheet
PLEASE COMPLETE ALL REQUESTED INFORMATION. Incomplete forms may
be rejected.
Vendor Name:
1. Services will be requested during the hours of 8:00 A.M. to
5:00 P.M., Monday through Friday, excluding holidays.
2. Vendor's normal working hours: A.M. to P.M.
3. Please indicate the number of maintenance/service personnel
and vehicles your firm currently has in force within Orange
County:
Maintenance/Service Personnel
Maintenance/Service Vehicles
4. Will technician shortages, due to illness, vacation, or other
reason, impair your ability to meet the City's required four
(4) hour response time? yes no
5. Name(s) and telephone number(s) of service contact:
6. Briefly describe the length and type of training required for
your Repair Technicians?
SECTION D
BID SUBMISSION FORM - Part II
Reference List
Bidders are required to provide the names of any and all clients
in the Southern California area for whom the bidder has provided
services similar in scope to those required by the City of Tustin.
Include with each reference a business name, telephone number,
contact person and their title. (Copies of this Bid Submission Form
are acceptable).
Company Name:
Contact Name/Title:
Telephone Number: ( )
Company Name:
Contact Name/Title:
Telephone Number: ( )
Company Name:
Contact Name/Title:
Telephone Number: ( )
Company Name:
Contact Name/Title:
Telephone Number: ( )
Company Name:
Contact Name/Title:
Telephone Number: ( )
SECTION F
BIM SUBMISSION FORM - Part III
Information and Worksheet
Please complete all requested information. You must submit this
form, incomplete forms may be rejected. Copies of this Bid
Submission Form are acceptable.
Monthly rental rates and purchase price must include copier stands
for non -console copiers.
Vendor Name:
I. ITEM
1. EQUIPMENT MODEL
2. COPIES PER MINUTE
3. VOLUME OF MACHINE
A. Minimum
---------------------
B. Maximum
4. ELECTRICAL SOURCE
5. DOES MACHINE
REQUIRE A DEDICATED LINE?
6. MONTHLY RENTAL
INCLUDING ALL SUPPLIES
(Except paper)
7. COPIES INCLUDED
8. EXCESS METER
CHARGE
9. INSTALLATION CHARGE
-- Includes: set-up,
starter kit, developer,
tonier, operating manuals,
and operator training
C A T E G O R Y
I II III IV
10. REMOVAL CHARGE
11. MOVING CHARGE
12. ADDITIONAL ACCESSORIES
AVAILABLE (Include Monthly
Cost, Installation Charge,
Removal Charge)
I II III IV
II. In reference to line item six; please indicate what features
and accessories are included in the above standard monthly rate
(i.e... number of paper trays, sorter, reduction capability,
category III enhancements, purchase vs lease option, four machines
vs one machine lease/purchase option and amount given for trade-
in equipment:
CATEGORY I:
CATEGORY II:
CATEGORY III:
CATEGORY IV:
ADDITIONAL COMMENTS:
SECTION F
PROPOSAL I
I. Please summerize the Total Monthly Cost of Ownership for a 36
month lease agreement. I II III IV
SYSTEM - MODEL NUMBER
(A) Monthly Cost of Machine(s)
(PAYMENT)
(B) Fixed Maintenance Cost
(Annual divided by 12)
Copies/Month
Subtract Copy Allowance (-)
Total Billable Copies (=)
Multiply by Cost per Copy (x)
(C) Total Copy Overage Cost
Total Mo. Copy Volume
Tonier Yield Per Carton/Unit (-)
Cost/Tonier Carton/Unit (x)
(D) Total Monthly Tonier Cost
Total Mo. Copy Volume
Developer Yield Per Copy (-)
Cost Per Developer Carton (x)
(E) Total Developer Cost
Total Mo. Copy Volume
Fuser Yield Per Copy (-)
Cost Per Fuser Carton (x)
(F) Total Fuser Cost
(G) Parts not Covered by
Maintenance Divided by 12
TOTAL MONTHLY COSTS
(A + B + C + D + E + F + G)
COST PER COPY
(TOTAL COST / TOTAL VOLUME)
I 1 I j
PROPOSAL II
II. Please summarize the Total Monthly; Cost of Ownership for the
60 month lease agreement. I II III IV
SYSTEM - MODEL NUMBER I
(A) Monthly Cost of Machine(s)
(PAYMENT)
(B) Fixed Maintenance Cost
(Annual divided by 12)
Copies/Month
Subtract Copy Allowance
Total Billable Copies (
Multiply by Cost per Copy (x)
(C) Total Copy Overage Cost
Total Mo. Copy Volume
Tonier Yield Per Carton/Unit (-)
Cost/Tonier Carton/Unit (x)
(D) Total Monthly Tonier Cost
Total Mo. Copy Volume
Developer Yield Per Copy (-)
Cost Per Developer Carton (x)
(E) Total Developer Cost
Total Mo. Copy Volume
Fuser Yield Per Copy (-)
Cost Per Fuser Carton (x)
(F) Total Fuser Cost
(G) Parts not Covered by
Maintenance Divided by 12
TOTAL MONTHLY COSTS
(A + B + C + D + E + F + G)
COST PER COPY
(TOTAL COST / TOTAL VOLUME)
PROPOSAL III
III. Please summarize the Total Monthly Cost of Ownership for the
purchase agreement. I II III IV
SYSTEM - MODEL NUMBER
(A) Monthly Cost of Machines)
(PAYMENT)
(B) Fixed Maintenance Cost
(Annual divided by 12)
Copies/Month
Subtract Copy Allowance
Total Billable Copies
Multiply by Cost per Copy (x)
(C) Total Copy Overage Cost
Total Mo. Copy Volume
Tonier Yield Per Carton/Unit (-)
Cost/Tonier Carton/Unit (x)
(D) Total Monthly Tonier Cost
Total Mo. Copy Volume
Developer Yield Per Copy (-)
Cost Per Developer Carton (x)
(E) Total Developer Cost
Total Mo. Copy Volume
Fuser Yield Per Copy (-)
Cost Per Fuser Carton (x)
(F) Total Fuser Cost
(G) Parts not Covered by
Maintenance Divided by 12
TOTAL MONTHLY COSTS
(A + B + C + D + E + F + G)
COST PER COPY
(TOTAL COST / TOTAL VOLUME)