HomeMy WebLinkAboutCC 14 COPY MACHINE 10-01-90NCONSENT t�. CALENDAR NO. 14
GE D A.- /L11)
10-1-90
Inter -Com
DATE: September 26, 1990
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: POLICE DEPARTMENT
SUBJECT: COPY MACHINE PURCHASE
Recommendation:
That Council authorize the purchase of a Xerox 1090 copy machine
at a cost of $54,028, from Xerox Corporation, 1851 East 1st
Street, Suite 201, Santa Ana, CA 92705.
Background:
The Police Department reviewed and analyzed its present and
future needs for duplication equipment. A list of minimum
requirements was incorporated into the City's requests for
proposal for its duplication needs.
Response to the RFP included four bids as listed on the attached
chart.
Each machine was evaluated for its operating standards,
maintenance agreements, response times, warranties and operating
costs. Each machine was use tested. The Xerox 1090, as supplied
by the Xerox Corporation, is the copier which best suits the
needs of the Police Department. They offer a machine with
guaranteed seven-year maintenance agreement which includes all
parts and labor. Xerox offers a like -for -like replacement
guaranteed within twelve days if, for any reason, the customer is
unhappy with their current machine. They also offer mandatory
retrofits which allows the customer to keep abreast of new
technological advances as they occur. They are a name company,
having been in business since 1959, with a proven track record of
customer satisfaction.
Refer to the attached charts for machine comparisons.
Consulting with Ron Nault, Finance Director, it was agreed that
pu chase of this machin was the most cost effective. The funds
f r this purcha5�wer4ppropriated in this Fiscal Year budget..
TcY. DouglasF azf
Chief of P ice
COMPARISON BETWEEN XEROX 1090 AND CANON NP 8580
JOB DESCRIPTION
1090 RUN
TIME
8580 RUN
TIME
POWER
INDEX
COPIES/
MINUTE
X
C
ONE SIDED TO
ONE SIDED STAPLED
20 Originals, 3 Sets
.48
1.02
1.25%
72
58
20 Originals, 10 Sets
2.41
2.98
1.24%
83
67
20 Originals, 20 Sets
4.68
5.77
1.23%
85
69
5 Oricfinals, 100 Sets
6.63
18.05
2.72%
75
27
25 Originals, 30 Sets
24.80
32.91
1.33%
60
45
10 Originals, 4 Sets
36.50
44.94
1.23%
65
53
3 Originals, 10 Sets
33.90
45.90
1.35%
53
39
ONE SIDED TO
TWO SIDED STAPLED
20 Originals, 3 Sets
1.25
2.52
2.02%
48
23
20 Oricfinals, 10 Sets
2.84
4.48
1.58%
70
44
20 Ori inals .20 Sets
5.12
7.27
1.42%
78
55
40 Oricfinals, 21 Sets
10.33
19.44
1.88%
81
43
TWO SIDED TO
TWO SIDED STAPLED
20 Originals, 3 Sets
.82
2.27
2.73%
72
26
20 Originals, 10 Sets
2.42
4.22
1.74%
82
47
20 Oricfinals, 20 Sets
4.70
7.02
1.49%
85
57
COMPARISON TO TPD SPECIFICATIONS
TPD REQUIRED
SPECIFICATIONS
(1)
CANON
(2)
KODAK
(3)
KONTEK
(4)
XEROX
8580
300 AF
XEROX 1090
CORP. 1090
100,000 Copies Per Month
100,000
500,000
200,000
250,000
30 Bin Sorter, Stapler
or Off -Set Catch Tray
20 Bin
Unk
Yes
Yes
Reduction/Enlargement
from 65% to 150%
64%/142
Unk
64%/155%
64%1155%
Auto. Duplexing, lx2,2x2,
2-1 Dedicated 50 sh.Trav
Yes
Unk@
Yes
Yes
Automatic Stapler
50 Sheets Per Set
25 Sheets
Unk@
50 Sheets
50 Sheets
Create Transparencies
Yes
Unk@
Yes
Yes
Automatic, Semi -Automatic
and Universal Doc.Handler
Auto Univ
Yes
Yes
Yes
Paper Capacity; Letter,
Legal and Computer Paper
Yes
Unk@
Yes
Yes
!Non -burst Computer Paper)
Continuous Forms Feeder
Add On
No
Yes
Yes
2 Paper Trays to Hold
Combined Total 1,500 Shts
2,500
Unk
1,500
1,500
Paper Trays must be
Reloadable while Operatng
Yes
Unk@
Yes
Yes
90 Copies Per Minute
80
100
92
92
Electronic Machine
Maintenance monitoring
No
Unk@
Yes
Yes
Electronic Copy
Auditing Function
Add On
Unk@
Yes
Yes
New Machine not
Remanufactured or Used
Unk.
Yes
No
Yes
(IBM60 trade-in included)
Purchase Price
23 100
$74,320
$28,900
$54,028
@ Bid Incomplete. Did not assess Department Standards.
@@ Trade-in for IBM60 was not quoted.
MGR:WP:COPYMAC