HomeMy WebLinkAboutNB 1 COMM APP'S 12-17-90DATE:
TO:
FROM:
SUBJECT:
DECEMBER 17, 199
WILLIAM A. HUSTON, CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT
COMMISSION AND BOARD APPOINTMENTS
RECOMMENDATION:
Pleasure of the City Council.
BACKGROUND:
NEW BUSINESS N0. 1
12-17-90
Inter - Com
On November 19, 1990, the City Council requested staff to review
past practice regarding Committee and Commission appointments and
length of terms. Staff has identified all Commissions, Committees,
Boards, Citizen Task Forces and other related groups.
I. COMMISSIONS
A. Planning Commission:
The Planning Commission is subject to the provisions of State Law
and is regulated by the provisions of the Government Code of the
State of California. The Commission consists of five (5) members
who are registered voters of the City during all times they hold
office. The Planning Commission was established by approval of
City Ordinance Number 874.
The terms of office are for two (2) years ending on the third
Monday in February of odd -numbered years. Meetings are held on the
second and fourth Monday of each month, are conducted according to
Robert's Rules of Order, and comply with the Brown Act. All
members serve at the pleasure of the City Council and may be
removed upon motion of the City Council adopted by at least three
(3) affirmative votes. Each member of the Planning Commission
receives compensation of fifty dollars ($50.00) for each regular
meeting attended.
The purpose of the Planning Commission is to serve the City Council
as an advisory body on issues related to growth and development.
The process for selecting Planning Commissioners is guided by the
City Council direction to staff to publicize announcements of
available appointments. Letters of interest are reviewed by the
City Council and candidate interviews are scheduled. Appointments
are made by motion of the City Council and adopted by at least
three (3) affirmative votes.
Page 2
COMMISSION AND BOARD APPOINTMENTS
B. Park and Recreation Commission:
The Park and Recreation Commission consists of seven (7) members
who are residents of the City during all times they hold office.
The Park and Recreation Commission was established by approval of
City Ordinance Number 1009.
The terms of office of three (3) of the first appointed members is
from the time of their appointment until the third Monday in
February, 1990 and the four (4) remaining members are appointed
until the third Monday in February, 1991; terms thereafter are for
two (2) years. Meetings are held on the third Thursday, bimonthly,
follow Roberts's Rules of Order, and comply with the Brown Act.
All members serve at the pleasure of the City Council and may be
removed upon motion of the City Council adopted by at least three
(3) affirmative votes. Each member of the Park and Recreation
Commission receives compensation of twenty-five dollars ($25.00)
for each regular and special meeting attended.
The purpose of the Park and Recreation Commission is to serve the
City Council as an advisory body on recreation, parks, park design,
facilities, and programs within Tustin. The process for selecting
Park and Recreation Commissioners is guided by the City Council
direction to staff to publicize announcements of available
appointments. Letters of interest are reviewed by the City Council
and candidate interviews are scheduled. Appointments are made by
motion of the City Council and adopted by at least three (3)
affirmative votes.
II. ON-GOING COMMITTEES
A. The Audit Committee:
The Audit Committee consists of five (5) members, who meet one of
the three prescribed criteria: (1) a registered voter of the City;
(2) a registered voter within the area served by the Tustin Water
Department; or (3) an owner of a business in the City. The Audit
Committee was established by approval of City Ordinance Number
1022.
The terms of office are as follows: two (2) first appointed
members will serve from time of their appointment until the second
regular meeting of the City Council in February, 1992, and three
(3) of the members will serve until the second regular meeting of
the City Council in February , 1993; terms thereafter are for four
(4) years. Audit Committee meetings are held on a quarterly basis,
follow Roberts' Rules of Order and comply with the Brown Act. All
members serve at the pleasure of the City Council and may be
removed upon motion of the City Council adopted by at least three
(3) affirmative votes. Each member of the Audit Committee receives
compensation of fifty dollars ($50.00) for each meeting attended.
Page 3
COMMISSION AND BOARD APPOINTMENTS
II.A. The Audit Committee - Continued
Established by City Ordinance, the purpose of the Audit Committee
is to provide oversight on the preparation of the City's annual
financial audit and make recommendation on the City's financial
operations to the City Council. The process for selecting Audit
Committee members is guided by City Council direction to staff to
publicize announcements of available appointments. Letters of
interest are reviewed by the City Council and candidate interviews
are scheduled. Appointments are made by motion of the City Council
and adopted by at least three (3) affirmative votes.
B. Cultural Resources Advisory Committee:
The Cultural Resources Advisory Committee consists of five (5)
members who reside within the City of Tustin. The Committee is
made up of at least one (1) architecture or design professional,
one (1) person knowledgeable in local history and historical
preservation, one (1) person engaged in business within the
designated Cultural Resources District, and a member of the Tustin
Area Historical Society. The Cultural Resources Committee was
established by approval of City Ordinance Number 157.
The terms of office are as follows: two (2) members for three (3)
years, and three ( 3 ) members for four ( 4 ) years. Meetings are held
on an as needed basis, by direction from the City Council and/or
Director of Community Development. All members serve at the
pleasure of the City Council and may be removed upon motion of the
City Council adopted by at least three (3) affirmative votes.
Members of the Cultural Resources Advisory Committee are not
compensated for services rendered.
The purpose of the Cultural Resources Advisory Committee is to
review the renovation of historical buildings. The process for
selecting Committee members is guided by the City Council direction
to staff to publicize announcements of available appointments.
Letters of interest are reviewed by the City Council and candidate
interviews are scheduled. Appointments are made by motion of the
City Council and adopted by at least three (3) affirmative votes.
III. OTHER
A. Street Naming Committee:
This Ad -Hoc Committee establishes a list of possible street names
to be incorporated into the East Tustin Development and assess the
historical value of street names.
The Street Naming Committee consists of five (5) members; four (4)
residents of the City and one (1) Residential Marketing
Page 4
COMMISSION AND BOARD APPOINTMENTS
III.A. Street Naming Committee - Continued
professional from the Irvine Company. Upon direction from the City
Council, staff advertised by public notice in local newspapers,
interested persons submitted letters and appointments were made by
the City Council. Members of this ad-hoc committee convene on an
as -needed basis and are not compensated for their service.
B. Ad Hoc Child Care Committee:
The Ad Hoc Child Care Committee was established by the City Council
upon recommendation from the Park and Recreation Commission. Staff
publicized a public notice of the initial meeting in local
newspapers; the meeting was identified as an "open meeting"
conducive to encouraging participation from a large diverse base.
All interested persons are allowed to participate on this
Committee.
This Ad Hoc Committee was enacted to develop a comprehensive report
on Child Care needs and resources in the Tustin area. Members of
this working group, which currently number forty-eight (48), are
made up of local child care professionals, social services agency
representatives, business representatives, Community Services
organization members, and parents, as well as School District and
City staff members. This Ad Hoc Committee continues to address and
study child care issues; participants do not receive compensation
for their services.
C. Senior Advisory Board:
The Senior Advisory Board was appointed by the City Council upon
recommendation of the Senior Center Steering Committee (SCSC).
This five (5) member advisory board consists of the former SCSC
members and one member at -large. This Board meets on a regular
basis and fulfills the philosophy of involving area seniors in
program planning for the Tustin Area Senior Center.
Lots were drawn for three (3) members to hold two (2) year terms,
and two (2) members for three (3) years; the reappointment process
will actively involve Tustin area senior citizens. The Senior
Advisory Board receives no compensation for services rendered.
D. Non -Profit Assistance Task Force:
This ad-hoc citizen task force was enacted for the purpose of
recommending, to Council, the allocations of funds to non-profit
agencies who serve the Tustin Community.
The Task Force consists of five (5) members who are residents or
business professionals of Tustin. In the past, individuals were
selected for their knowledge of the Tustin area, their
Page 5
COMMISSION AND BOARD APPOINTMENTS
D. Non -Profit Assistance Task Force - Continued
impartiality, and the fact that none had close ties to any of the
non-profit organizations which applied for funds. Staff has
recommended the Task Force members to the City Council for
approval.
This Citizen Task Force meets one time to discuss, review and
evaluate applications from Tustin Area non-profit agencies;
Citizen Task Force recommendations are submitted to Council for
approval of fund allocation.
E. Tustin Area senior Center Fund, Inc.:
This group was established as a Non -Profit Public Benefit
Corporation. The Directors consist of the one member of the City
Council, the City manager, one member from the Senior Advisory
Board, and two members at -large.
This non-profit corporation functions independently of the City and
satisfies the regulations set forth by the State of California.
This corporation was established for the sole and limited purpose
of organizing fundraising activities and soliciting donations for
the Tustin Area Senior Center. The TASCF, Inc. meets on a regular
basis and receives no compensation for their services.
F. Park Design Citizen Task Force:
The Park Design Citizen Task Force is used to enlist citizen
participation in park and facility design. Neighboring residents
are encouraged to participate; all interested persons are invited
to take part on the Task Force. Members include site-specific
residents, members from the Park and Recreation Commission, City
staff and the project consultant. The Citizen Task Force is formed
to collaborate with staff and the consultant to produce the best
possible design.
The Park Design Citizen Task Force is used for the initial design
phase on any park, facility or major construction project. The
initial meeting of the Task Force is a joint meeting of the
Citizen's Task Force and the Park and Recreation Commission
(sitting in a "workshop" mode); the Task Force becomes the working
group with two or three Commissioners in attendance. This is a
design process which is brought to the citizen, which results in
excellent facilities.
G. Chili Cook -Off:
The Chili Cook -Off Committee consists of volunteers who work in
partnership with City staff to perform various duties which are not
only necessary to the event, but allow the individual and/or
Page 6
COMMISSION AND BOARD APPOINTMENTS
G. Chili Cook -Off - Continued
volunteer committee to be creative and supportive of a community
project. The volunteers are individuals who express an interest to
staff and demonstrate a commitment to the event and community.
These volunteers supply the "people -power" necessary to run events
of this size and popularity.
H. Tiller Days:
The Tiller Days Committee consists of Tustin area residents who
contribute their talent and genuine commitment to this annual
event. The committee functions independent from City staff;
however, the staff of Community Services coordinates and consults
regularly with committee members.
I. SR -10K Run:
This volunteer committee works in partnership with City staff to
perform various duties which are not only necessary to this event,
but allow the individual to be creative and supportive of an annual
Tustin event. Area residents continue to demonstrate their
commitment to Tustin and quality community programs by volunteering
to assist staff in event related procedures.
Royl en White, Director
Commu y and Administrative Services
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