HomeMy WebLinkAboutCC 13 JAMBOREE EXTEN 06-19-89· .
DATE. JUNE 12 , 1989
TO: WILLIAM HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJ£OT: JAMBOREE ROAD EXTENSION (EDINGER AVENUE TO BARRANCA PARKWAY)
CONSTRUCTION ADMINISTRATION AGREEMENT
RECOMMENDATION:
That the Tustin City Council at their meeting of June 19, 1989 approve
the Jamboree Road Extension 6~struction administration agreement with
the City of Irvine and authorize the Mayor to execute said agreement.
BACKGROUND:
The Jamboree Road extension project between Edinger Avenue and Barranca
Parkway has been a cooperative project between the Cities of Irvine and
Tustin and the Irvine .Company for the past several years. It is
anticipated that approvals from all of the affected governmental
agencies will be finalized sometime in July of 1989.
Due to the size of the project and the staffing'required to administrate
it during the construction phase, it has been determined that- it would
be in both cities' interests to have the City of Irvine's staff
administer the construction admin&$tration and routine inspection
services for the project.
Tustin would be responsible for providing the bridge inspection services
and construction surveying services by the use of consultants. In
addition, Tustin would be responsible for advertising of bids, award of
construction contract and the payments to the contractor.
The construction and all construction administrative costs will be borne
by the following parties and at the previously'agreed upon percentages
of cost sharing:
City of Irvine - 46%
Irvine Company - 36%
City of Tustin - 18%
DISCUSSION:
The attached agreement has been jointly prepared by the staffs of both
Irvine and Tustin. It outlines the particular duties of each agency as
mentioned above. The City Attorney's office is currently reviewing this
a. greement with respect to format.
Both cities have worked under a similar type cooperative agreement for
the' improvements along Edinger Avenue (formerly Moulton Parkway).
JAMBOREE ROAD EXTENSION
JUNE 12, 1989
PAGE 2.
It' is requested that the City Council appr6Ve this Jamboree Road
extension construction administration agreement and authorize the Mayor
to execute the~ same on behalf of the City.
Director of Public Works/City Engineer
BL:mv
JAMBOREE ROAD EXTENSION CONSTRUCTION ADMINISTRATION AGREEMENT
This Agreement, made and entered into this day of . by and between the
CITY OF IRVINE, a municipal corporation of the State of California, hereinafter
referred to as ~IRVINE~, and the CITY OF TUSTIN, a municipal corporation of the State
of California, hereinafter referred to as ~rUSTIN~, is an agreement between the parties
with respect to the following:
WITN. ESSETH
WHEREAS, an agreement exists between TUSTIN, IRVlNE, and The Irvine Company,
dated June 10, 1986, (the oROAD FUNDING AGREEMENT~) attached hereto as **Exhibit
Aw, specifying the terms under which certain improvements (the *'PROJECT") will be
designed .and financed; and
WHEREAS, the PROJECT has been designed to provide six travel lanes (three in
each direction) with a raised center.median, .and grade separations to pass over. both
Warner Avenue arid Moffett Road; and -;- ~
WHEREAS, TUSTIN and IRVINE mutually desire to enter into a supplemental
Agreement referring specifically to"'the construction, administration and inspection of
the PROJECTi and -
WHEREAS, IRVINE and TUSTIN agree that they shall be responsible for 'their
respective share of the full cost of administrative and support services, and roadway
improvements lying within the corporate boundaries of the respective agencies, more
specifically described in the ROAD FUNDING AGREEMENT; and
WHEREAS, IRVINE and TUSTIN do mutually desire to cooperate, and jointly partici-
pate in administering and constructing PROJECT, and desire to specify herein the terms
and conditions under which PROJECT shall be administered and constructed: and
WHEREAS, IRVINE and TUSTIN, in an effort to coordinate construction, have
deter'mined that it will be to the mutual benefit of IRVINE and TUSTIN to use members
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3IE252-03/CDD(1)
of both TUSTII~s and IRVINE's staffs in the administration and
PROJECT; and
inspection of the
WHEREAS,-IRVINE has-obtained Federal Aid Urban funds to pay f..or part of its
project share and these funds require that certain procedures be followed in accordance
with Caltrans Lo, al Programs Manual; and .
WHEREAS, IRVINE has submitted a proposal to TUSTIN for providing construction
manageme.nt services for the PROJECT, attached hereto as Exhibit "B".
NOW, THEREFORE, IT IS AGREED by the parties hereto as follows:
1. TUSTIN shall be the Lead Agency, and responsible for the following:
,' ,o
A.
Submittal of plans, specifications, estimates, and bid documents to
Caltrans, Federal Highway Administration, Orange County Environmental
Management Agency, the Marine Corp, and IRVINE for review and
approval.
S.
Adv~ertise ang bid the PROJECT'and, subject to ~the apprgval of Caltrans,
Federal Highway Administratiorl," and Irvine, award a contract to the lowest
responsible bidder for construction of the PROJECT.
Ce
De
E.
Designate a qualified engineer to supervise the PROJECT, approve and
process all payments, approve contract change orders, and be liaison with
Caltrans on the PROJECT. '
Designate a person to monitor and enforce the Disadvantaged Business
Enterprise programs for the PROJECT.
Disperse payments for services provided by IRVINE employees 'on the entire
PROJECT as set forth in "Exhibit B" within forty-five (45) days of date
IRVINE submits an invoice.
F.
Provide copies of all TUSTIN codes, ordinances, and procedures to be
followed within TUSTIN'S corporate limits during construction to IRVINE's
designated administrator.
3IE252-03/CDD(1)
Ho
Prepare and supply to IRVINE reproducible copies of "as built" plans of the
PROJECT lying within IRViNE's corporate boundaries.
Contract for all consultant suppo~ services to the PROJECT. Support
services shall include but not be limited to:
1. Sm-veying services.
2. B~idge inspection.and engineering services.
3. Back up soils consultant to be available when the County of Orange
EMA cannot respond.
I. Contz~et for a consultant or consultants to perform the following:
1. Intez'pret.plans and specifications du~ing construction; a. nd
2. Prepare plans and specifications for contract change orders during
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eonstruetiom and. , ,
3. Review and approve shop drawings, provide consultation for traffic
control and detotte plnnal and-
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4. Prepare as-built plans f~.ofn red-lined prints submitted by the~
Contractor and inspector.
Je
Consult with the City of Iz;vine project engineer regarding recommended
consultants prior to issuing contracts for the services listed under
subparagraphs H and I.
2. IRVINE shall be the supporting agency, and responsible for the following:
Upon receipt of completed plans, specifications, estimates, and bid
documents, approve same within fifteen (15) days of submittal by TUSTIN.
Be
That in the event IRVINE fails to approve the plans, specifications, and
estimates, costs of modification shall be borne solely by IRVINE. In the
event that IRVINE shall fail to approve the final plans, specifications~ and
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estimates, the provisions of this Agreement shall terminate and all costs
accrued to that time, including project administration costs, tabulations
3IE252-03/CDD(1) -3-
shall be borne by the parties hereto in accordance with the allocation set
forth in the ROAD FUNDING AGREEMENT.
C~
Except as provided in Paragraph 3.0 below, payments by IRVINE to TUSTIN
shall be made within forty-five (45) days of receipts of itemized statements
from TUSTIN for:
1. Progress payments for PROJECT made to contractor in accordance
with the construction contract; and
2~
Final billing of all costs associated with PROJECT, including
engineering and administrative costs as set forth in the ROAD
FUNDING AGREEMENT and as evidenced by the final report for the
PROJECT. .
,
D.
Provide the day to day construction administration services on the
PROJECT in accordance with the. services described in Exhibit "1~".
E. Provide all necessary inspection services on the PROJECT in accordance
with the serviees deseribed in Ex~ribit "B".
::
F. Provide aeeounting services and maintain the PROJECT files.
Ge
Provide services to monitor and enforce Equal Employment Opportunity
policies and disadvantaged Business Enterprise programs on the PROJECT.
Ha
Prepare a final report containing all costs involved in the preparation,
construction, and administration of the PROJECT, delineating the fiscal
responsibility of each of the parties hereto.
Submit to TUSTIN a monthly invoice for services rendered per D, E, F, G
and H above.
· 3. It is mutually understood and agreed:
3IE252-03/CDD(1) -4-
Am
TUSTIN shall notify IRVINE not less than ten (10) days prior to advertising
a contract for PROJECT, and within ten (10) days after award of contract
.for PROJECT.
During construction, IRVINE shall designate a Resident Engineer/Inspector,
who shall be ehar~ed with overall project' administration and on-site
inspection for the PROJECT. The PROJECT shall, however, be subject at
all times to inspection by the authorized representatives of TUSTIN, and
said representatives will be cooperative and consult with each other, but
orders of the. engineer appointed by TUSTIN pursuant to Paragraph 1.C
above shall be final.
C.
In the event IRVINE desires any additional or extra work over and above
that specifically provided for in the approved final plans and specifications,
such work shall be paid for by IRVINE and accomplished by means of an
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executed Ch. ange Order approved by TUSTIN S desi~mated engineer after
receipt by TUSTIN of a deposit of funds from IRVINE to cover the.cost ~f
such. work, plus five percent (5%) for contingencies and nineteen percent
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(19%) for construction enBdneering, administration, and overhead. Change
Orders deemed to b~ of an ~~ey nature in the interest' of the public*s
general health, safety, and welfare may be initiated immediately at the
discretion of the Resident Engineer/Inspector. Any required deposit shall
thereafter be provided within thirty (30) days of notice from the Resident
Engineer/Inspector.
Dm
In the event TUSTIN desires any additional or extra work over and above
that specifically provided for in the, approved final plans and Specifications,
such work sh~ll be paid for by TUSTIN and accomplished by means of an
executed Change Order approved b'y TUSTIN*S designated engineer.
Em
F.
That TUSTIN shall submit to IRVlNE,. a Notice of Completion within thirty
(30) days after final acceptance of work on PROJECT.
That neither TUSTIN nor any officer or employee thereof shall be respon-
sible for any. damage or liability occurring by reason of anythin~ done or
omitted to be done by IRENE under or. in connection with any work,
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3IE252-03/CDD(1)
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authority, or jurisdiction delegated to IRVINE. It is also understood and
agreed that pursuant to Government Code Section 895.4, IRVINE shall fully
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indemnify and hold TUSTIN harmless from any liability imposed for injury
(aS. defined by Government Code Section 810.8),-occurring by reason of
anything done or omitted to be done by IRVINE under or in connection with
any work, authority, or jurisdiction delegated to under this agreement.
O. That neither IRVINE nor any officer or employee thereof shall be
responsible for any damage Or liability occurring by reason of anything done
or omitted to be done by TUSTIN under, in connection with any work,
authority, or jurisdiction.delegated to TUSTIN. It is also understood and
al~eed ttutt pursuant to Government Code .895.4~ TUSTIN shall fully
indemnify and hold IRVINE harmless from any liability imposed for injur~ .
(as defined by Government Code Section 810.8)~ occurring by reason of
'anything done or omitted to be done by TUSTIN, under or in eonneetion
with any work, authority or jurisdietion delegated to TUSTIN under this
agreement.
..
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H. That IRVINE ~nd TUSTIN shall each' retain the obligation and responsibility
of repair and maintenance of stl-. public facilities within their, respective
·
corporate boundaries in the are~ of the PROJECT, but whieh are not part
of the PROJECT as defined by the plans and speeifieations.
'I.
Upon receipt of the above referenced Not-lee of Completion and aeeeptanee
of PROJECT, each party to this agreement shall assume full maintenanee
responsibility for. the portion of the PROJECT within its eorporate
boundaries~ except as may be otherwise identified in the eontraet
specifications.
TUSTIN and IRVINE will eoordinate, eooperate, and eonsult with each
other, but the deeision of the engineer, appointed by TUSTIN pursuant to
Paragraph 1.C above, shall be final.
Ko
Ail services performed under this Agreement shall be in eompliance with
the California Department of Transporta.tion Local Programs Manual.
3IEII51I-03/CDD(1) -6-
Notwitl~standing the financial obligation of IRVINE as stated in Para. apb
2.C 'above, and the ROAD FUNDING AGREEMENT, TUSTIN shall advance
the funds for ali payments required in the construction 'and administration
·
of the PROJECT. IRVINE'shall' invoice Caltrans for the total PROJECT
Federal Aid Urban Funding share.
IN WITNESS WHEREOF, the parties hereto have .caused this AGREEMENT to be
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execUted by their respective officers, duly authorized, the provisions of which
AGREEMENT are effective as of the day, month and year herein above written.
CITY OF IRVINE
Approved as to form:
Attorney of the City of Irvine
BY
Mayor
City Clerk
Attorney of the City of Tustin
CITY OF TUSTIN
BY
Mayor
By
City Clerk
3IE252-03/CDD(1) -7-
EXI=I~IT 'nAn
ROAD FUNDING A(~REEMENT
3IE252-03/CDD(1) -8-
COIqSTRUCTION MANAGEMENT SERVICES TO BE PROVIDED BY IRVINg
3IEII52-03/CDD(1)
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E~$~ON OF'
'Z'ZmOb*b'~ flCAS-TU~X'XM
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Tills A~iL~IT is made effective , 1986,
[[VISE ~HP~ ("Company"), v[[h ~espec[ [o che
~~, T~s~in ~d l~[ne (col[ecciveL~ referred co as cae
"C~Cies") have each dece~ned cha~ caere is an ~d~ace need ~o provide an
addi~o~L rejional north-south arterial roed~ay co co~ecc J~ree and
H~ord Roads ~hrouih ~he United S~a~es Hat,ne Corps A~r S~a~ion-Tus~[n ("~CAS-
Tuscin"); and '
~, a~Cer 'havin~ scudded varioua a[ce~acive
su~ an arcer~a~ roadv~y, Tuscan an~~ine ha~ each detect,ed chac the best
a~ce~ac~ve is co extend Ny[ord Road southerly through NCAS-Tusc~n Co connect
rich ~boree Road ~enera~y as sho~ on Ezh~b~c "A" hereto (the "~ro~ecc");
and
~~3, .Tuscan, ~rv~ne. and ~ompany have entered. [nco
States as represented by c2e Department of the ~a~ and the Un,ced States
Nar~ne Corps (~he "United States") co obtain the r~hc-o[-vay lot the Project;
and
WHEREAS, [n cons£derat[cn for such r[shc-of-way, the Un[ced States
w{ll obtain [rom.the Company, among ocher things, (l) dedication of av{sacion
·
easements over certain o£ the Company's land commonly kno~ as the 8ro~ning
and GCA Corridors, (2) dedication of easements restr{c:ing the use of the [and
in the BrovninE and ¢C~ corridors, (3) d~ii'cacion in flee of~ care&in ocher
lind, o~ed b7 the Company, [or deve~o~enc o[ mid,car7 hous~nS, and (G)
relocation o~ the Corp8 Helicopter ~ce~4~ L~c Tra~nin~ Facilities,
consc~ccion cost o~ the Project, aL~ aa se~ Eorch in cae
~ree~nc; and
~~, c2e va~ue o~ the right of ray co be required [rom
~rine Corps has be~ appraised by the Oeparc~nc o~ the ~a~; and
~E~, the cost o[ acquirin~ the r~shc-o[-vay ~or ~he Project
through chose dedications and re~ocac~on ~ ~n~cia~y be bo~e by the
Company; and
~~ ~he parries desire co establish a fair s~re basis for
aX~ocac~on of the costs of the Project ~n~ thyselves, ~nc[ud[n~ ~he costs
o[ acqu~r~n~ the r~h~-o[~ay and o[ desisnin~ and consc~cc~ns the roadvay,
~d Co develop a pro~r~ for overa~ ~din~ o~ .the Project;
~V, ~~FORZ, in cons~de~c-~on o[ the premises and ~cua~ promises
. .
and covenants here~n, the parches aKree as
conca~ned in the "~7~ord/Jamboree Extension Projec~ Description" '~repared by
Khe [[~ o[ ~rr7 Se~n & Associates, acKached hereto as Ezh[b~K
(exc~ud~n~ Khe &rade-separa~ons described under "~on~-Ran~e ConcepK Plan")
and ~he Pre~m~nar7 En~ineer~n~ Plan prepared by ~ldan & Associates,
a~Kached heraKo as Exhibit '"C."
2. Based' upon ~ra[[[c usage, jur~sd[cK[ona[ boundaries and ~he c~r-
cuter[on ~enef[cs of the Project, [c is agreed chac the Compan7
'~_
conKr~buce cherry-six percent (~6~) of ~he coca,.costs of che Projec~
'KoKa~ cosCs sha~ ~nc~ude r~hc-o[-vay acqu~s[c~on/ded[cac[on, end,nearing,
consKrucn[on and ~rocess[n~ coscs) as [cs lair share a~[ocaK[on, and
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re~tainder of such costs. ~t is asreed chat Tuscin Iha~ be responsible [or
eishceen percent (182) of the total costs of ~he Project, and Ir~ine sha~'L be
responlible for forcF-siz percent (&&2) of the 'toca~ costs o[ the Project.
·
3. As its initial responaib~cy co the Project, the Company sha~
(i) provide the consideration demanded by the Corps for
acquls~tion o[ the rishc-o~-uay for the Project, consistent
Way A&reemenC, inc~udin$ dedication o{ the avisacion easements over the
·
Brovn'in$ and CCA Corridors, dedication o~ easements restrict£n~ t~e use 'of ~he
1and'in the BrovninK and CGA Corridors, and dedication of land [or development
of eilitar~ housins;
(~i) upon conveyance o[ the risht-o[-vay easement [or the
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Project by the united. States to the Company,' convey tha't risht-o£-vay to
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Tustin and Co lrv~ne, determined by jurisdictional boundaries, along v~ch such
additional easements crossin$ Compan.~-.~vned property as may be required [or
· .
construction and the [uture ma£ntenance o£ the Project; and
(iii) administer the des~$n and construction requ£red [or
re~ocat£on of ~2e Helicopter Heav~ Lift Tra£nin$ Facility;
(£) Serve as ~ead asency [or the Pro~ect for purposes of
completing the enviromnencal processin$, secur~n$ FAO Funds, and/or other
·
[unds, retainin$ consultants for the project desisn, and providin~ overall
manasemenc for the Project; ~nd
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([[) Accept dedication o£ ~hose por~;ons
improvements ~chin the ~ur[sd[c~[ona~ boundaries
(iii) ~a~nca£n a~[ improvements constructed ~[ch[n'[~s ~ur[s-
dlctional boundaries;
(iv) Pay its appropriataf Share, as sec forth in parasraph 2
above, of the coca~ cost of the Pro~ec~; and
..
" (v..) Take all appropriace measures c-o support
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action by the Corps co ru~diace the conc~inaced soi~s site identified by the
~i~onia ae~iona~ ~acer ~iCy Control aoard ~ichin c~e proposed PrOject
ri Sh c-o ~ ~ay.
~. As its ~iniciaL responsibility co the Project, Irvine sha~:
(i) Cooperate rich and provide assistance 'co
cG~LeCins the enviro~ncal processing ~or, securins FAO and/or ocher Funds
.
,
~or, ~d iept~nc~ns cae Project;
(i~) ~cepc dedication of chose portions of the easement and
cae-[~rov~encs violin c~e jurisdictional boundaries of
iurisdiccional bo~daries; and
. (iv) ~y ic's appropriate share, as' sec forc~in parasraph 2
above, of che cocal' cost of che Projecc.
6. E~ibic 'D' hereco represents an esci~ce of che coscs
Pro~ecc, co,ether ~i~h a calculation o~ ~he allocation bi each party's cost
~ili~ies of c~e par~ies ~or the Project. Nocvichs~andin~ anychinK
para&r&p~s ] ~hrouK~ 5 above co c~e contrary, once C~e total costs o{ the
Proiec~ have been ~oincly dece~ined, in c~e even~ chac c~e exqenses incurred
by any party covard c~e ~ocal costs o~ ~e Pr~c~ exceeds its required
contribution as stated by percentage in paraKrapfi 2 above, ~en each ocher
party v~ic~ has incurred expenses coward ~he total cos~s o~ .~he Pro~ec~ tess
than its required concri0u~ion shall reimburse eacfi such o~her party
proportion ~o ~he respective required contributions o~ each par~y
no obtisacion for reimbursement sha~ arise unci~ each party provides an
accounCin$ o~ the expenses it ha~ incurred, a~on$ rich aupporcin$ docu-~
· en~acion, co each ocher party,-and the parties agree chac the expenses
·
incurred are project costs.
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7. It is tmderscood-Chac the Company's participation in cae
acquisic£on o£ the r~shc-of-vay [or the Project by asreein$ to land use
resCrictions to accommodate heLicopt&r over[~i&~ts of the BroVnin$ and
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Corridors, b7 asree~n$ to dedicate avisac£on easements, by aKree~ni co
dedicate fee cic~e co Land lot deveLo~en~ o[ military housin~ and by asree~flK
Co relocate cae HeL~copcer Hea~ ~C Trainin~ Fac~licies,'is under ~he tarmac
by Tuacin and Z~ine co acquire such ~and, eas~encs and restrictions by
cond~a~on as ~y be required co acquire the rishc-o~ay lot ~he Project
from the On, ced States.
.
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8. ~C is further aKreed chac the execution of the A~reemenC vh~ch
requires, the Company's [inancia~ co~icnenc o[ 362 on the pro,eec (Shor~ Range
.,Improvement per ~xhibic ~) sha~ fu~f[~ a~ of the Company's [~nanc~a~
responsibilities v~ch respect co fairshare participation of ~he Supers~reec
(LonB Range I~provemenc per ~hibic ~) reIacin~ ~o cae development of the
co~n~:y of Wescpark (PA 14) [n ~he City o~ l~ine per Condicion 3.16
Tentative Trace Hap ~o. ~2355. ~i's is based on'the Company's decision
apply cae :o~a~ shor~ range improvement cost attributable co ocher' villages as
identified in the fair share analysis, agains-c ~he identified ~0% We.s~park
share of an estimated cosc $]7 million Sopers~reec projecc. No credi~ s,all
be given co ~he Company [or.fur~2er developmen~ of ocher contributing Villages
unless ic i's in excess of the Wescpar~ long range-10% co~[~menc.
~CD~381
Company's ob~isacion co restrict deveLopment ~eve~s co chic specie,ed
condition (i.e. chic &tveL chic Seneraces A3Z trip ends per day) 3.L2
o.
gesoLucion ~o.
obtain the ~unds £or their ~air 'share participation ~n the costs-oE the
Pro~ecc. A~ parties asree to cooperate in sood ~a~h to carry o~t
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Project ~n a timely manner, vith the SOiL O~ compLec£nS the construction by
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~une 30, ~988, or as soon thereafter as practicaL, and co execute such
documents and subsequent asreemencs as ~ny be necessary co carry ouc cae
~nc~c o~ ch~s Asremnc.
~0. IC ~s ~cuaL~7 a~eed Chic the r~hc-o(~ay costs, as
established by independent appraisals, and Co-be included ~n the CQCa~
COSTS shaL~ hoc exceed $7,~&&,OOQ (or L~ds co be acquired ~rom cae
Corps and $3,3~0,000 [0~ ~ds %o be~Uired ~rom ~ompany ~or~a
. .
$~O,A~,O00 un~ess ~he amount o~ r~hC-o~-va7 required ~flcreases beyond ~he
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area ~denc~fied ~n ~e appra~sa~ report, due co ~na~ design ~nan~es. ~e
appraisa~ reports sha~ be 5ubmicce~ co'Irv{ne and Tuscin ~or rev~ev an~
approva~ prior co any pa~enc or Credits co Company. Sai~ rev~ev end app=ova~
.
shall be provided ~n vricin~ by cae City Hamster within 60 days o~ submittal
of the appraisa~ reports. I= {s ~cua~y agreed =ha= ~o= purposes o~ '
paragraph 6 the r~hc-of-vay expenses co be incurred by the Company ~n
sa'cisfaccion o~ ~cs ~nic~a~ responsib~iuias described ~n paragraph
(~i) sha~L ~e deemed ~o= =o exceed =he appraised values of =~e r~h=-o~-~ay
sec ~orch above.
intended to be several and not jo{nc or collective, and noch~n$ herein
contained shell ever be consc~3ed to create an AlSOCieC~On, jOiflC venture,
C~sc or partnership, or to impose · cz~3sc or partnership coy·nanc, obLisacion
·
or Liability on or rich re$ird to either parry. Each percy shell be
individually responsible [or i~'S ovn covenants, obliSa~ons and liAbil~£es as
herein provided. Heither percy shell be under the control o[ or shell be
deemed to con~rol the ocher party. Neither.party shall be the as·nc o[ or
·
hive · fiSh,.of pover to bi~d ch· o~her percy vichou~ such ocher percy's
express vri~cefl cons·nc.
12. Edch p4rcy ezpressLy v4rrart)cs and represents chic the person
sisn~n& chis ~$reemenc on Cheer beha~[ ~as the authorities co ezecuce c~is
C~Y ATTQK'~ ~ · -
City of T~scin
By:
C~cy of Irvine
Irv{ne Co ~ a Michigan corporation
C. Bradley Olson, Uice Presiden~
Iom ~a~a~, ~nC Secretary
EXI. I~T
III
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[MAR~C · CORPS
4JO '
· ' PROJECT '~"' '
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0 1000 2000
i~..,... ~oposed Extension '-
PROJECT
L
N~r~ Itesc~nce ~
PRO~ECT DE $C~ ] PT ] ON
· The proposed extension of Hyfo~ Road/~lamboree Boulevard extends from
the Intersection' 'of Barranca Road and the existing Jamboree Boulevard to'
the proposed intersection of Ploulton Parkwa.y and Nyford Road for a length of
1.3 miles. From Jamboree/Barraflca, the proposed center, the ex~ends north-
easterly for approximately 1,300 fee~ paral~e~ ~o, and
the San ~oaquin Road center, the. ~he a~tgnment 'lhen begtns a 1,700-foo~
radius curve easterly ~owards Peters Canyon Wash, w~th a grade separation
passtng over Warner Avenue, and providing (or a four-~ane Warner Avenue.
'The alignment then parallels Peters Canyon Wash, with a gr'ade separation
passing over .Ploffett Road, whtle providing.for a four-lane Idoff~tt Road.
North of Hoffett, 'the road continues, generally para11.e1 to Peters-Canyon
Wash. The alignment connects to In at-grade Intersection vtth the extst tng
Ploulton Parkway. The road will then continue over the A?&SF Railroad. '
· ·
· ·
The extsttng San Joaclutn Road wtll be abandoned and porttons reserved
for potential use as an access frontage road~, for extsttng and future develop-
ment of adjacent parcels (Bloc~, 47, attached plan).
The project plans for the extension call for stx through lanes, three in
each direction, with a raised center median all within a typical section that
varies between 228 to ]38 feet (see typical cross section, attached plan).
The varied typical section is required to accon~nodate additional turning
lanes at the intersections with Houlton P. arkway and Barranca Road.
A minimum seven-foot-high.concrete block wall will be provided.along the
southeasterly edge of the roadway north of Warner Avenue extending from the
City of lusttn/City of Irvine property boundary northeasterly to the Santa
Aha-Santa Fe Channel to provide noise mitigation for the existing Marine
Corps Housing. The design height of the wall above minimum will be deter-
mined and verified after completion of the noise analysis studies.
On the northwestern side of the roadway a seven-foot-.high barrier will
be p~ovided for base security purposes and joined to the existing chain-link
fence beginning .at a point north of tdarner Avenue at.the City of Irvine/IqCAS
property' boundary line, extending along the roadway edge to a point appr. oxi.
motel? ZOO feet north of the begi'nnin9 of the embankment al~proaching the
Iqoffett Roaa overcros'sing. Final design of the barrier will be either a
seven-foot concrete ~loc)~ wall or a five-foot block wall ~ith two feet of
barbe¢ wire or other deterrent material satisfactory for security purposes.
,.
,o
I I I
The f?ve-foot-h?gh block val~ ts requlred to protect motorists ~rom tq tng
debris due to potential helicopter accidents.
The area northerly of the point approximately 200 ~ feet north of the
begtflfltflg of ~he embin~eflt &ppr. oach. tng goffett Drive and Iqoulton Parkway
shall either be a seven-foot concrete block masonry wall or a seven-foot
chain-link fence including security wire along the top.
A graded and paved Base perimeter and security road eight-feet wide with
.-compacted two-foot shoulders, will be provided along the road right-of-way
line on the northwestern side of .the roadway 'from I~ou)ton Parkway to the Ctt"
of Irvtne/l~CA$ property boundary line north of Warner Avenue. From thac
point, the perimeter road will connect .into the existing security/perimeter
road Ind continue along the Base property line. The perimeter road will be
relocated (as an eight.foot-wide graded, and paved' road) as .necessary for
.right-of-way encroachments southwesterly of Warner Avenue and will be
extended to Barranca Road along the .northerly side of the flood-control
ditch inside the chain-link fence. The project includes relocation.of the
exi. stlng, greed earth, flood-cont,) ditch along San Joaqutn Road, as
necessary for right-of-way enc~mchmen~s.
Landscape treatment .for slopes at overcrossing locj. tions will be
provided as an erosion control measure. Curbs will be provided along the
raised median. Existing traffic signals at Barranca Road and Moulton
Parkway will require modification with implementation of the FAd project.
LOHG-)UKNG~ C:ONCI~PT PtAN
The Long-Rancje Concept Plan for t~e extension of Iqyford/Jamboree is
similar to the plan described above, with the' exception thit there will be
grade-separated interchange overcrossings of Barranca Road and Houlton
Parkway. Turning movements at both locations would be accomplished through
diamond interchange designs. No additional right-of-way would be required
for the ultimate long-range plan. The median area and all slopes may be
landscaped in the future.
I r I
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LONG RANGE CONCEPT PLAN
JAMBOREE / MY.FORD EXTENSION
'" Z",', " .... :" '" '-'
~ ,,mm,mo
EXHIBIT .Co
III
·
m ~ik)~,,mB
· ,,.T...v,4.~.~, ~ r~-
klC & $ Cw! ?US?tN '
EXHIBIT D
HYFORO/JAMBOREE ROAD
COST AND ALLOCAT!ON
Z. Pro~ect Costs'
Rights-of-Way
1. Government-owned land to be acquired
·
·
Z. Irvine Company land required Total Rights-Of-Way
$ 7,144,000
. 3~310t000
$10,454,000
B. Desi
1.
2.
3.
4.
5.
gn and Construction Costs
Road des i gn
Road construction
Design of helicopter, external lift relocation
Construction of' he1 icopter' externa 1
lift relocationI
220
S,O00
ZOO
1,800
Con t i nsenc i es 1 ~ 000
Total Design an~d ~o~struction. $ 8,220
.000
,000
,000
,000
~000
,OOb
C.'. Total Project Cost
$18,674,000
II.
Cost A1 location
A. City of 1trine {46~)
B. City of Tustin (18~)
C. The Irvine Company (36~}
$ 8,590,040
3,361',320
6,722~640
-S18,674,000
* Based on preliminary estimates
July 18, 1986
The Honorable Don Sal:erelli
Mayor
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92680
Dear Sir:
At its regular meeting of June
Council took =h~
matter:
Reference:
10, 1986',
Myford/Jam~oree Extans
Barranca to Moultcn/
Irvine Center Dr Fund/
the Irvine City
folluwing action regarding the above.
1.
Authorized the Mayo'r to sign and the .City Clerk to
attest the funding~.~agreement for the 'construction of
Myford/Jamboree .Ex=ension between BarranCa and
Moulton/Irvine Cen%er Drive, subject to the City
Attorney's approval that The Irvine Company and all
other .parties have satisfied Section II.5 regarding
appraisals of the Final Agreement ( "Browning' Corridor" )
as executed on July 9, 1985, by the City of !trine.
Attached are four executed duplicate originals of the funding
agreement for execution by the City of Tustin. After
execution, please retain one duplicate original for your
records 'and return the other three to this office. We shall
provide a signed duplicate original to The Irvine Company,
City of Irvine, etc. .
Thank you for your assistance. Should you need further
clarification, please call this office.
Sincerely,
NANCY C. LACEY
City Clerk
NCL: wr
~ncl.
CONSTHUCTION MANAGEMENT ,SERVICES TO BE PROVIDED BY [HVINF.
·
·
31E252-03/CDD(1)
-9-
August 3'1, 1988
City of Tus=in
300 Centennial Way
Tus=in, CA 92680
Attention: Mr. Robert Ledendecker, Director of PUblic Works/
City Engineer
Gen=lemen:
The City of Irvine's Public Works Department is pleased to
submit a proposal for cons=ruction Hanagemen= Services for
=he Jamboree Road Project. The City recognizes the importance
of t-his project since it will also.be a beneficiary.
'Public Wor~s'.will provide an experienced team of
Professionals for Cons=rue=ion Hanagemen.= and Inspection
Services for the' City of T~s=in. This professional team will
be. responsible to assure quality control, scheduling, budge=
management, coordination and effective communicanion. ·
· .
I will be ha.u.~y to meet and discuss specific details cf this
proposal a= ,Tour conveni,e~nce. If you have any .cues=ions or
need any add'tic=al informa=ion, please con=ac= me a= your
convenience.
Sincerely,
HARRY EHRLICH
Acting Director of Public Works
HE/RT: nc
cc: Bob Storchheim
Russell Thiele
RTRL
CITY OF TTISTIN ~/~AGE~ENT-SERVICES
JAMBOREE. ROAD from BARRANCA =o HOULTON PARKWAY
CONTENTS
..
INTRODUCTION
1.0 Experience
1.1
1.2
1.3
Overview
Specific Experience
Represen=a=ive Proj ac=s/Experience
2.0 Hanagemen= Plan
2.1 Organiza=ional Approa~-hj
2.2 Personnel '.~
2.3 Approach =o Services
2.4 Work Plan Phases
2.5 Dura=ion of Services '~
2.S Evalua=ion of Services
3.0 Remunera=ion
Personnel Cos=
Direc~ Projec= Expenses
INTRODUCTION
Public Works recognizes the Jamboree Road projec= as a ma~or
under~aking for bo=h =he ci=ies of Tus=in and Irvine. We
view =he Reques= For Proposal as an expression of the
impor=ance of =his projec=, 'sensitive to the realities of the
design and cons=ruc=~on process and as an acceptance of the
scphis=ica=ed managemen= role Public. Works taus= assume in t. he
developmen= 'process.
.~ublic Works will provide the leadership necessary to
in=ergra=e a team which will result in a mos= successful
p=ojec=. We feel uniquely qualified .since we have already
completed many public works projects involving complex
roadways, drainage facilities and bridges.
1.0 OV~R%-I-=W AND EXPERIEN~
-3-
l. 1 Overview
Public Works provides comprehensive
project/cons=rut=ion management services for the
City' s Capital.. Improvement Projects. Currently,
over 1S0 projects are now being managed.
Our long involvem.en= with major Capital Improvement
Projec=s provides unique insight =o =he management
needs of =he City during the design and
cons~_~uc=ion process. '
1.2 Specific Expertise
Public Works is eminently qualified and prepared Co
represent =he City of Tus=in as irs agent. Our
ability =o perform is-subs=annia=ed by the
following:
o Over 200 successfully completed projects
within t. he pas= 5 years;
Our experience in providing similar
professional semites to onher public agencys
with broad organizational structures and
competitive procurement re=uiremen=s which
dictate strong managemen.= disc'i~l£ne:
o
The depth of organization which affords access
',o the specialized resources necessary .to
address the unique aspecns of the projecn;
Com~letion of 2-vehicle overcrossings for the
Sta~e of California over I-5 and SR133.
o
Completion of 9-major vehicle bridges within
the City of Il'vine.
o
Completion of four recent FAU projects, and
one currently under cons=rUt=ion..
1.3 R. epresen=ative Project/Experience
Services we are providing, on the irvine Cen~er
Drive (I-405 to Lake Fores=) project are in part
very similar to 'the owner-agent services requested
by the City of Tus=in.-
-4-
Our scope of service as Cons=ruction Hanager
entails .fu.ll coordination and responsibility for
the SS mi!lion dollar developmen% including:
o
o
o
o
o
o
o
o
o
Programming and program documentation,
Quality standard development,
Design professional in=efface and direction,
Con, fac= =ego=ia=ion,
Review and approval o'f all proj
disbursement including professional service
and cons=ruction con=facts.
Pre-c~ns~.ruc=ion coordination,
Cons=ruction phase management,
Bid document evaluation assuring c.lari=y,
Planning and coord'.l~a=ing owner and' ex"cernal
agency approvals,
Schedule development and maintenance for all
projec= activities,
EsCimaC~g,
Sawer and waterline administration for IRWD
SCa=us reporting and coordination,
Coordination with City departments and
CalCrans staff. .
Budge= formulation and management for all
program cos=s,
I~spec=ion (Typical Inspector Duties) ,
o
o
o
o
o
o
o
o
o
o
Prepare DaLly Report. s,
Prepare Weekly Statement of ~orking Days,
Establish and mainnain files in accordance
wi~h =al=rahS recommendations,
Conduct labor compliance interviews,
Schedule and control testing and su.--vey,
Hain=din record drawings,
Review progress payments,
Track and main=din submi==a!s and
Submit=al log,
Observe and con=roi all excavan~on and
backfill,
Monitor and inspect concreUe placement,
Inspect form work and reinforcing
Observe and inspect all phases of co=dui=
cons=ruction, ie: Storm drains, sewer,
wa=er, SCE, PT&T, etc.
Calculate and monitor material quantities,
Verify required pavement sUrucnura!
sec%ion,
Inspect entire traffi.c signal
ins=alia=ions,
Review con=fac=ors" Schedule and progress.
2.0 MANAG~ _=LAN
This sec=ion describes the organize=ion and approach
Public Works will initiate in providing service no the
City. of Tustin. .
· Organizational Approach
Public Works will service ~-he Ci{Y .directly as its
agent and will report to .the City's designated
manager.
Public Works intends to utilize a team approach in
providing services to ~he project. This approach
will allow responsibility =o be identified, affords.
direct communication =o the City and irs
consultants allows a depth of specialized
resources =o ~e utilized when necessary and insures
support and necessary backup to our service.
This team will consis= of =he following:
O
O
o
Project Engineer .who will have overall
responsibility for t. he project. The Project
Engineer will be directly involved in major-
projec= decisions and performance evaluation.
Con=tact Administrator wh~ will 'be responsible
for the day.to day tasks and responsibility.
Field S%perin=endent/Supervisor who will be
responsible '~or inspection and direc'~
communication with ~ke contractor.
Inspectors who will be responsible for the
daily quality control. The assigned
individual will remain with '~he project
throughout ~.he construction period.
Specialized Personnel
These resources will be called upon and
utilized a= various stages of our service in
a consultive 'role. These resources are on
staff in =he areas of:
Contract strategy,
Scheduling;
Cos= engineering and evaluauion
Surveying
2.2 Personnel'
Public Works plans to utilize a team comprised
of the following individuals'
-6-
Pro'~ ac= En~inee~
Russell Thiele is a gra. dua=e Civil Engineer
ragis='ered in four (4) states including
California. His' 30 years of. experience is
broad based in both private and public work.
His experience spans building projects as well
as design/cons=ruction management of major'
roadway, drainage, utility and bridge
projec=s.
Con=tact Administrator
David Niknafs is a Graduate Engineer with a
Master's degree in Civil Engineering and
professional regis=La=ion. He has seven (7)
years experience in Public Works/Cons=z-ac=ion
Management of roads, bridges, drainage and
utility proj acts.
Field Suuerintenden=/$uuervisor
James O'Connell has over 15. years experience
in t. he cons=ruction indus=~-! in the fields of
contracting, quality, control, aclminis=ra=ion
and inspec=ion. His pas= 11 years has been
heavily involved in major Public Works
construction.
·
Insuectors ~--
· .
· .
Edward Fernandez, ~he lead inspector, has over
IS years of cons=.~.--ac'~ion ex~_erience. He is
particularly skilled wi=h bridge projects and
has' a thorough knowledge of 'the Ca!T_-ans
Standard specifications as they re!ate to
Hridge and roadway work. He speaks fluent
Spanish which is ~eneficzal' for conduct!hq the
required la, or compliance interviews'.
Other equally qualified inspectors will be
assigned or available a~ =he quantity of works
dictates the inspection need. Our project
management inspection team operates under
guidelines specified in a policy procedures
manual. This manual aids in achieving
uniformity of performance.
2.3 Approach to Services
The following is intended t'o articulate the
approach we will use in providing Construction
Management Services.
-7-
.1
coordination be=ween
=ethnical consul=ants ·
.2
.3
.4
client and the
This as-a continuous activity co=duc=ed on a
formal and informal basis. We anticipate our
communication ·
role =o be the focal point of
The corners=one of this =ask is =he weekly
meeting whic~ we will chair and document in
both meeting minute and .ac=ion log form.
Review and monitor project budgets.
.This is a function which requires discipline
~n both es~lishing project scope and budge=,
s on-oing sensitivity and evaluation
as well a . 'g~ __,....a. 'We cannot Cake. a
structuring =he direc=ion and decisions
necessa~ =o meet budge= objectives.
Honi.~or progress against con=fac= schedule.
We in=end =o structure our
sc.~edule which in=ergra=es all program tasks.
This sc_hedLLle' representing' t.~e time plan will.
be monitored weekly a= project meetings.
Specific =as~' necessarY to meet schedule will
be iden=ifie~ and tracked in ac=ion log form
weekly.
It is important t. ha= this aDProach address not
simplY. ,,con=tact" time bun the
interrelationships be=ween con=facts suc.~ as
technical consultant response and owner
decisions as these equally affect overall
performance ·
provide regular reporting to the owner cn
proj ec= sCa=us.
We intend a periodic written submission to the
owner in Executive SCa{us form. This report
will address overall status in terms of:
o current and 9roi ected budget
o schedul~ sCa=us;
o · current activities;
o 16ok ahead activities;
o team performance;
o issues which may affect project
In addition to-writ=et fedoras overall, weekly
owner cooralna=ion meetings will be co=duc--e=
~.o advise on shot'- term ~_ssues and actions.
-"" '~"::;' ~"~;:i ' ': ::'
.5
Coordinate design consultants
Entity during construction.
and Cons%ruction
This task is initially addressed in the design
phase by coordinating contractual
responsibilities.
Our approach during cons=rut=ion is to ensure
=/~at bilateral obligations are .met or
resolved. In par=icular we anticipate direct·
involvement in daily coordination, resolution
of inspection and testing discrepancies and an
active role in project closeout and
acceptance.
Work·Pian Phases
"We plan for services to be provided in three
.overlapping areas of emphasis or phases:
.1 Initial start-up and planning.
.2
We plan an intense period of review to anatyze,
develop and document project status, contract
responsibilities and procedures. This period will
.result in a project plan -which confirms and
articulates scope, bUdge=, schedule, procedures and
approval stru~ure.
Operational ~ode.
This phase will entail =he daily management cf the
projec'~, consistent with =he project plan and
covers the preconstruction, construction, and
completion phases.
.3 · Project closeout and final "audit".
This phase will focus on the details of
acceptance, approvals and con~ract closeou~
including release, of retention to contractor and
the management of latent or warranty items.
Concurrent with occupancy we will provide an
overview report articulating performance to goals.
2.5 Duration of Services
We understand the project currently to De in the
Final Design Development phase with award scheduled
for December 1988 and construction start of January
1989.
·
Assuming services are commenced in late December
1988, an lS month construction phase and a ! month
s=ar=-up/closeou= period, we annicipa-.a our
sea;ices to be urovided, over a _~9 monnh .=e--cd-"~
-9-
2.6
Evaluation of our Serv~es
The role of an owner's agent is one Which by
necessity requires =rust. To ensure t. hat t. he
iS-in a position to~ evaluate our services on =heAr
behalf we will be. p~oviding specific work products
by which our performance can be evaluated. In
addition to periodic reports on overall proj
sCa=us, the following are detail products 'which
will subs=an=late, performance.
· 1 Pro~ ec= Program Schedule.
.2
.3
This schedule will be developed =o ref!ec= the
major activities of all team members s'o that
project progress is. both visible and
verifiable.
'Project Financial Reporting.
Rep0r=s will be prepared =o reflect all
commitments, expenditures and es=lea=ed cos=
=o' complete. We expect periodic audi= of
budge= reports =o ensure that they are
co=sis=an= with ac=ual accounting records.
Action Log Repor=ing.
This tool is u~i_lized on a continual basis and
tracks ,=he ac.~ivi=ies ~f the .team. This
repoz~: is maintained by completed and pending
status and forms the basis for meeting
schedule and idennifica=ion of po=annlal
problems in team performance.
Remuneration -for service is predicated on es=lea=ed
staffing 'commitment and resources over time. We
recognize that the staffing needs will vary from time no
time and Public Works is capable, of .uroviding the
'needed personnel t~hroughou= -the project.
The remuneration we propose is based on an average of
service throughout the 19 month period·
3.1 Personnel Cost
o
Personnel expenses will be reimbursed monthly at
employment cost. The 'following is the proposed
staffing: ·
~ Hrs/da_~x
Projec= Engineer (Regis=ered).
Con=rt.== Adminis=ra=or
Field Superin=enden=/Supervisor
Inspec=ors
12
Es=ima=ed cos=s will average $15,120 per month and
$287,280 for =he en=ire projec=. This es=ima=e is
predica=ed on =he assump=ion =ha= proj
cons=rue=ion will progress in a normal manner wi=h
no significan= delays resul=ing from ac=ions or
even=s ou=side of our con=fol.
3.2 Direc= Pro~ ec= Expenses.
Direc= projec= expenses are ma=ariel or services
u=ilized directly for ~he projec= and are to be
reimbursed monthly a= cos=.
PG.
Z:~JX~. X.D. ~!~ (E1~UXPPLEHT OR F..AIOI !
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· II
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· ., /~
ilU
SIGNATURE
CiTY OF IRVINE WEEKL':' STATEMENT ¢omrac; I:D. ¢oae
PUSUC WORKS
~m MeOw OF WORKING DAY R~on No.
I~. ~ 92714
PROJECT:
To .. Cantrc
Tim f~ ~ dm~tlm mmMmm e~ ~me'~Iml dm ~ Mlammmfeetbe~emii~ , 19_
TIMI ~ CCO Nembe~ 0mm ~em'mm
' (NM 3t CCO
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COMI~/TARON OF EXTENOED 0ATE FOI~. COMIR. ETIQN
1. O/M~w~ ........ " ,
~ W~qd~~b~, , ~- , .....
3. COM~ DA~ ~1 C~~QN (if ~1 _dm ~ m:~e). ....
4. ?omi fl~ e~ dm e~ te dam ~CCO =tu. o~)
~ Tom ~m~i~ dm m m ~b &) ...............
6. Sub ro~ (U~e 4 ~ ~ J)
7. ~OED 0ATE ~l COMe.ION rune 3 alms UN 61 .........
10. WORKING DAYS R~AINING (t;fle 8 mi~ L;ne 9)__
i
Coaffoillml Oi~limli~
(Note 6) (Conlia. e on revere)
the Conf~ as corr.. NO~: All fMom are on rm side.
;QRM N(~ 62-20
CZTY OF IRVINE REPRESENTATIVE
CIP NC.
PILE DRIVING CONT' R
PILE CAPACITY
PILE DRIVING REPORT
I
I
40 ,
F'"' ~L I NSPEC~ON CORR£C ~' LIST
·
o
l'htll G~ITICItQI~ II1 rill'iCI I)rJI' tO I~.lIIIInci. ~ ti'Il fllllI inlOic'.,or for recIIIC~ ~ ill illmi are com~lelicI at
'
..
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SPECIAL NOTES FOR CONTRACTOR '
T. An as:ertsic (') 13reciecling I co--lion item =enot~ trill such corrigan must
~ Liqmali~ aameq~ are c~l~elolt On I~o am~flt at S ............ for elC~ Ctllflalr
ii
~ ~ays Remaining I
~uat OI scfl~uJe~.
I
~ C:e8runco r~usr~ from ~tfl~ agofl~
Type of Final Inspection
Sewer unclergrouncl only
Storm ~Iraifl un~ergroun~ only
$Ireet ~qnt~ng
Full final
Ot~er.
Plan NumOer~
CGnstrucT~on. Oiatrtct -- ~uGervlsor
.o
.. ..~'
N OTICE-T O--C O RRECT--W ORK
III
JOB NAIVE:
JOB ADDRESS:
ONNER/CON'I'KAC'rOR:
T~ISI~ECTOIt:
DEPT. OF PUBLIC WORKS
[NSPEC~ON DIVISION
17200 JAHI~OtUiE
[RV'[NE, CALIFORNIA 9271&
(714) 660-3676
DAT~:
I I I
i I
DO-NOT-REMOVE-THIS-NOTICE
FORH 65-50 A
TRAFFIC SIGNALS
JOB LOCATION. ,
CONTRACTOR:
TRAFFIC SIGNAL DESIGNER:
PROJECT/P~T NO.
24 HOUR PH. %
PHONE NUMBER:
INSPECTION APPROVALS
APPROVED PLANS FOR SIGNAL & STRIPING.
METER APPLICATION BY:
POLE FOUNDATIONS - INSPECTOR
DATE
DATE
NO
BY
BY
CABIN~ FOUNDATION - INSPECTOR
·
~ULLBOX - INSPECTOR
DATE
U/G CONDUIT - INSPECTOR
·
LOOP PLACEMENT - INSPECTOR
·
POLE'& HARDWARE INSTALLATION - INSPECTOR
DATE
DATE
DATE
CABINET/CONTROLT.~-~. INSTALLATION/TEST TRANS,/INSP DATE
( INTERCONNECT ]
BY
BY
BY
BY
BY
BY
SIGNING & STRIPING - INSPECTOR
TURN ON .APPROVAL - TRANS.'- INSPECTOR
FINAL ACCEPTANCE - TRANS. - INSPECTOR
TRANSPORTATION REPRESENTATIVE
DATE
DATE
DATE
BY
BY
DATE
PUBLIC SERVICES REPRESENTATIVE
INSPECTION REPRESENTATIVE
DATE
DATE
MANAGER, INSPECTION SERVICES
DATE
FORM ~65-15
(revised 4-25-88
· .
CITY OF IRVINE
DAILY EXTRA WORK REPORT
CONTRACTOR ·
DESCRIi~"ION OF WORK
REPORT NO.
PAGE OF
DATE OP'------~PORT
PROJECT NO.
P.O. NO.
DATE WORK PERFO~
LABOR
T~
EOUIPMENT
MATERIAL AND/OR WORK DONE BY OTHERS
·
VERIFICATION OF TIME, MATERIAL AND EQUIPMENT ON~'-~
CON'~KACTOR ' S REPRESENTATIVE -
CITY REPRESENTATIVE-----'----'----
WHI?E - P.M.
YELLOW - CONTRACTOR
PINK - INSPECTOR
Rev'.' 5/87
,o
ii
REQ.U,JT FOR QUO
.
'-..
DATE
~FQ ~
CIP #
PROJECT
TA't ~ON
CONTRACTOR
QUOTATION DESCRIPTION
DISTRIBUTION
Project Manager
Project Ins~eccor
~rniec: File
-:Y..___
Associate Proiecr. Enoineer
/,J m
AG~DA
DATF~
TIMF~
LOCATION:
PROFECT:
PROJECT NO.:
SUBJECT:
CITY OF IRVINE
HEi~ HES~TATIV~S:
ENGLNEER:
PRECON~TRUCTION MF2~TING
PRINCIPAL PROJECT ENGINEER
ASSOCIATE PROJECT ENGINEEH
PROJECT-INSPECT. OR
· ·
CONTRACTOR:
UTILITIES,AND
OTHERS:
SOUTHERN CALIFORNIA EDISO~ COMPANy
'SOUTHERN CALIFORNIA GAS COMPANY
IRVINE RANCH WATER DISTRICT
PACIFIC 'BELL
COMMUNITY CA.BLEVISION
THE IRVI. NE COMPANY
·
.e
PART A.
UTIE~ES
Al.
A3.
Requests for location shall be made by the Contractor.
Cont~aeto~'i~ required to contact U.S.A. (18'00-422-4133) at lea~t t~vo daw prior to
any excavation and obta/n an inqui~j, I.D. number. City of I~vine Form 42-27 shall
also be completed and ~eturned pr/or to any excavation.
·
All coordination with utilities and adjacent propert~y owne~ shall be the
resl~onsibillty of the Contractor.
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PART El. ADMIKISTRATION'
ElL
B3.
will act a~ the Project Inspector and will monitor and enforce
compliance of. mater/a~, methods ~d workm~hip with ~1~, spe~ificatio~ ~d
permit ~~men~ ~e P~jeet I~eetoe will represent the Ci~ of ~ine
eomm~ieatio~ ~d dee~o~ ~lated to the con,et with the City.
.
~ co~pondence s~ ineAude ~e ~jeet. name ~d C~ num~e~ ~d s~ be
~ted to , , ~oeiate P~et En~neer.
Con~etor s~ commence co~etion on o~ before the date spec/fled [n ~he
"NOTICE TO PROCEED" ~d shah complete ~ required
wi~in _ workin~ days.
L/qu}~ted damaqes of will be ~e~ed for each co~eeutive c~end2:
day that the p~jeet remai~ incomplete after the completion date es:a~Hsbed
~e "NOTICE TO P~OCEED."
. .
~e Contractor will receive a "Wee~y Statement of Workin~ Days" whicb will show
the contract completion date, days cha~ed to and da~s remainin~ on :he
Written reques~ for time exte~ions shah be submitted by the Contractor to the
~oeiate Project EnEinee~ pr/or to the expira:ion of the ori~in~ con:fac: :ime.
Prior to the st~t of any work, the Ccnzractor ~hall prepare and submi: :o :he City
of ~ine for approv~ a proposed Co~truetion ~ro~e~ Schedule.
A revised schedule reflectin~ actual pr~e~s ~hall be prepared and submitted
the Contractor w~en requested by the
A bar graph wi~l be acceptable.
Progress payments will be contingent upon having a current approved Construction
Progress Schedule. '
Progress payment requests shall be submitted on
PROGltESS.PAY3YENT" forms provided by the'Cll:¥.
"CERTIFIED iNVOICE FOR
Prior to the preparation and submittal of the pro~'ess payment request, the
Contractor and Inspector st~ai! review and agree upon the quantities/percentages
being billed. ·
.. ,'/GGS31-01/PWD(.) Rev. 08-22-86 /' ~
.88.
Pro~ress payment reques~ shall be ~bmitted by the Contractor to the City no
more often t~ once each mont~, and no late~ t~an the dead[ne for ~u~mit~in~
invoices. (Refer ~o c~en~ Wee~y W~n~ Sche~e.)
De~aflo~ f~m pl~ or spee~a~io~ sh~ be executed in ~he following maflne~
Ciariffeatton Bulletin - Clarification only. No -.nanq, e in contract price -
issued by the City.
Requ. est fop Quotation - Clarification with chanqe in contract price- issued
the CitT with. eXPlanation included.
Chan~'e Order Request- Lasued b7 Contr-aetor with an itemized breakdown'of
costs and profit matin.
Contract Chan~'e Order- Lasued by the City.
~eld Order - Ma7 ~e u~ed as authority to. proceed with Chang.e Orcter work
aftra completion ot neqotiations, but betore t~e issuance of the formal
Chan~'e Order.
go' payment for chang'es in work will be made un/ess chang'es are covered by.a
written Chan1~e Order.
TI~e City's representative may order minor chang.es in the work not involving' ~.....
incre~e or deere~e in the contract amount. If the Cont~etor ~elieves that any
orde~ for minor ~hanges in the wo~ involves ~ges ~e contract amount, he shall
notify the C:~'?s representative immediately of his estimate of the c~anges. The
Ci~ will: then determine if this extra cost ~ j~tified ~nd' will notify t~e
Contracto~ of [~ decision.
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PART C. [NSPECTIO~q
Cl. :nspeetion will be by City Inspector. The Ins.bettor must be notified a minimum of
24 hour~ prior to commencing, construction.
Overtime compensation to the City for inspections on Saturdays or holidays shall be
artanqed for and paid by the Contractor. The required Overtime Per'i: will be
ol~tained from the Inspection Department. ',
C2.
Worl~ may be performed within the City during' the following' hours.'
7:00 A.M. to dusk, Monday tkrough Friday
9:00 A.M. to $:~0 P.M. Saturday
No Sunday work is allowed.
Additional restrictions may apply to working, hours. Refer to Special Provisions.
Prior to performing' work on Saturdays, the Contractor shall consult with the
[n. spection Division to determine whether inspection will be required. Any work
done Without the required inspections will be sul~ject to rejection. '
MGG53 [-O 1/PW D(.)
Rev. 08-22-88
C3.
C4.
CS.
C$.
C7.
C8.
C9.
Znspection will be provided between the hour= of ?:00 A..~. and 4:00 P.M., ~onday
throu~tt Friday. If inspections are required outside of tl~ese hours, an OverTime (
Permit must be obtained prior to the inspections bein~ perfo, rmed.
·
R. eqt!est for and coordination of testing sci-vices shall be l~anciled tl~rouqtl tl~e
Project Inspector.
,
The City will provide the necessar~ surge!ring upon two (2) working days advance
notice from the Contractor. '
Ail smwey requests and dh'~ctions to Survey Team will be handled through the
Project Inspector.
City of Irv~ne-approved Project drawings and specifications sha~ be maintained on
the site at ail times'
A~-Built'reeord drawings shall be maintained by the Contractor and shall be
reviewed and approved by the Projecl: Inspector prior ~o the submission of eaci~
proCress I~illing.
The Contractor shall desiq'nate a project supel'intendent who shall be present at the
jPb site at ~ times while work is in pro~ess.
A Traffic Con~rol Plan, Erosion Control Plan and a Construction pro,ess Schedul~
m~ ~e submitted and app~ved p~or to st~t of construction.
?repavinE meetin~ will be ~eld prio~ to the st~ of ~ph~t.pavinq.
~e Contrac~or'will supply'a list~ 24-hour telephone nu~er= for~se by the
Police Dep=~men~ in c~e of an em~ency. The list sh~ be u~da~ed ~ necessary.
3! GG 511 I-0 1/P ~'; D(.)
Rev. 08-22-S6
DATE:
TO:
FROM:
PROJECT TITLE:
'CZ.~ NO.:
=.~OPOSED C?.ANGE · RECO~.~MENDAT~0,N
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MANAGER OF P~.OJ"E~T :.fANAGEI~ENT
PRO~IECT ' lWJtNAGF. R
PROPOSAL:
RE!.tAR!<S :.
CZ'FY OF lEV[NE
of:
_..~tracl:.'Change O~ar ~o.
· o
'0: ~
, , , Contractor
'ou are hereby directed to m~ke the following described changes from the plans and saacifi-
:atio.n$ or do the following described work not included in the plans and specifications on
:his contract.'
)escrip=ion 6f " '
w~ t~ Ue aane, estimate of quantities, aha prices to Oe paia 'as ~eterminea in
~ccomlance wtth the s~ectf~cactons.
..
SUMMARY OF CONTI~ACT COST STATUS
Original Contrac: Awartt Price
2receaing Changes
This Change
New Estimated Con:rac~ Cos::
reason of this or, er, t~e time for coma!etlon will be
· ii
e, the undersigned contractor, agree that if this 'proaosal' is aaaroved, we will 'provide all
qui.oment, furnish all materials, excemt as may. otherwise be noted above, and ~erform all
em~ices necessary for t~e work above s:ecified, and will accept as full payment therefore the
rices shown above.
cc .d Da te ' . Contractor
Tftle.
uomi tied by:
III I
A~roval Recon~ended-
:~roved by: _ , Date: ,
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¢1-II
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NO SCA LE