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Home My WebLink About06 PAROLE LEADS 07-07-03AGENDA REPORT Agenda Item Reviewed: City Manager Finance Director MEETING DATE: JULY 7, 2003 TO: FROM: SUBJECT: WILLIAM HUSTON, CITY MANAGER STEVE FOSTER, CHIEF OF POLICE PAROLE "LEADS" CONTRACT SUMMARY: Parole LEADS (Law Enforcement Automated Data System) is an internet based system which allows authorized users to access the most current parolee information 24 hours a day basis. Access to the participating agency is free and provides an invaluable tool for officers and investigators to solve crimes. RECOMMENDATION: The City Council authorize the Chief of Police to enter into an Agency Participation Agreement and Hold Harmless Form with the State Department of Corrections to allow designated police personnel to become a LEADS user. FISCAL IMPACT: None. There are no costs involved with enrollment or participation in the LEADS program. BACKGROUND: The Parole and Community Services Division of the State Department of Corrections provides a computer system containing information about parolees supervised by the Department of Corrections. Information provided by this system includes full names, aliases, monikers, physical descriptors, addresses, tattoos, vehicles, commitment offenses, registration status and special conditions of parole. Over 350 local law enforcement agencies currently use this system as a means of investigating crimes with minimal suspect information. For example, a sex crime is committed and the only suspect information available includes the fact that the suspect has a tattoo of a spider on his neck. Designated users can search the LEADS system for a parolee who is a sex offender registrant with a spider tattoo on his neck. A resulting list of parolees appears in seconds, providing investigators with potential suspects, including a photograph of the parolees and a photo lineup for investigative use. The City attorney has reviewed and approved the agreements required for participation in the Parole LEADS system. STEVE FOSTER Chief of Police ATTACHMENT Parole LEADS Agency Participation Agreement The Parole & Community Services Division (P&CSD) of the California Department of Corrections (CDC) has implemented Parole LEADS (Parole Law Enforcement Automated Data System) which provides parolee information to local law enforcement agencies over a secure public Internet connection. The P&CSD Offender Information that will be provided to your agency using Parole LEADS is Criminal Offender Record Information (CORI). Releasing or copying CORI to non-authorized persons is a misdemeanor pursuant to Penal Code Sections 13302-13304. Any such violation may be referred to either the State Department of Justice (DOJ) or local entities for prosecution. The CORI furnished by P&CSD is for official law enforcement purposes only. Your department or agency is required to comply with all security and technical provisions of this agreement. Agency staff using CORI information must have both a need to know and a right to know. Failure to abide by the terms of this agreement, including the attached Parole LEADS Policy and Procedures, may result in the termination of the sharing of Parole LEADS information with your department or agency. P&CSD makes no guarantee regarding the accuracy of Parole LEADS information, and strongly encourages all participating agencies to. verify information with the local Parole Agent before taking any action or making any decision based on this information. Additionally, it is strongly recommended that a Parole Agent be involved, at least telephonically} in any parolee-related search to protect the admissibility of evidence. ._ The data provided by Parole LEADS is intended for crime analysis or other specific law enforcement uses only. Summary or statistical information and reports regarding P&CSD offenders will not be released outside the law enforcement community (including the news media) without confirmation from P&CSD's Deputy Director or designee that the data is accurate and complete. This paragraph is not meant to dissuade any agency from sharing Parole LEADS information with other law enforcement agencies as long as each disclosure is journaled according to CORI regulations. Such sharing will be on a need-to-know, right-to-know bases and will not involve the electronic exportation of multiple Parole LEADS records. Parole LEADS CORI will be accessed exclusively from authorized computer workstations at the local law enforcement agency's place of business, including a temporary command center. Any other access, including access from any personally owned, remote, mobile or home-based computer, is prohibited. The attached Policy and Procedures are a part of this agreement. These policy and procedures will be adhered to by every user of Parole LEADS. DOJ and the P&CSD Security Administrator or designee is authorized to audit local agency security logs and security procedures at each individual worksite upon written notice. I certify that I am the chief law enforcement official of my agency, and have the full power and authority to execute this agreement with CDC. I will ensure that my employees who access, copy, or use CORI information from Parole LEADS will be advised of the contents of this agreement, the attached policy and procedures, and will complete P&CSD approved training before using Parole LEADS data. I have signed the attached Parole LEADS Participating Agency Hold Harmless Agreement. I also understand that I must designate a "primary. contact" person (see below) and must resubmit this request when I wish the "primary contact" designation changed. This primary contact person has the authority to speak for my agency as it pertains to Parole LEADS matters. Chief of Police 05-13-03 Signature Title Date STEVE FOSTER Printed or Typed Na,m,e ~TUSTIN POLICE DEPARTMENT l~epartment or Agency Sqt. Charles Celano Name of Primary Agency Contact Ver. 2. 2 7/1/9 7 CA 03022 CLETS Agency ID (ORI#) (714) 573-3195 Primary Contact's Phone Number "Parole LEAD~' is not affiliated in any way with the LEADS Software product sold by the LEADS Software Group or any other privately or publicly marketed software product. Parole LEADS - PARTICIPATING AGENCY HOLD HARMLESS AGREEMENT The State of California and the Department of Corrections and all officers and employees thereof connected with the use of the "Parole LEADS," including but not limited to the Director, shall not be answerable or accountable in any manner; for any loss or damage that may happen as a result of the use of information from the Parole LEADS or for injury to or death of any person, either employees of the user agency or the public; or for damage to property from any cause which might have been prevented by the user agency, or anyone employed by or under contract with the user agency. -:' The user agency shall hold harmless the State of California, the Department of Corrections, and all officers and employees thereof connected with the Parole LEADS, including but not limited to the Director, from all claims, suits or actions of every name, kind, and description, brought forth, or on account of, injuries~to or death of any person including but not limited to employees of the user agency and the public, or damage to property as a result of use of information from the Parole LEADS or except as otherwise provided by statute. The user agency shall not be responsible for liability, injuries, death, damages or indemnification to the State therefore caused by the sole negligence of the State or its agents. Signature TusTIN POLICE DEPARTMENT Department or Agency CHIEF OF POLICE Title 05-13-03 Date I/er. 2.2 8/22/97 Parole LEADS End User Agreement The Parole & Community Services Division (P&CSD) of the Califomia Department of Corrections (CDC) has implemented Parole LEADS (Parole Law Enforcement Automated Data System) which provides parolee information to local law enforcement agencies over a secure public Internet connection. The P&CSD Offender Information that will be provided to you is Criminal Offender Record Information (CORI). Releasing or copying CORI to non-authorized persons is a misdemeanor pursuant to Penal Code Sections 13302-13304. Any such violation may be referred to either the State Department of Justice (DOJ) or local entities for prosecution. Furthermore, the CORI furnished by P&CSD is for official law enforcement purposes only. You are required to comply with all security and technical provisions of this agreement. Use of CORI information must be on a "need to know - right to know" basis. Failure to abide by the terms of this agreement, including the Parole LEADS Policy and Procedures, may result in the termination of your authority to access Parole LEADS. · Parole LEADS information, including a parolee's legal status, address· location, or assigned unit, should be verified with a parole agent .or CDC's Identification and Warrants Unit (Telephone: 916-445-6713) before any detention, arrest, search or other action is taken.' Additionally, it is strongly recommended that a Parole Agent be involved, at least telephonically, in any parolee-related search to protect the admissibility of evidence. The data provided by Parole LEADS is intended exclusively for crime analysis or other specific law enforcement uses. Summary information or reports regarding P&CSD parolees and/or inmates will not be released to any other person or agency, including the news media, without written permission from the Deputy Director of CDC's P&CSD. Parole LEADS CORI will be accessed exclusively from authorized computer workstations at the local law enforcement agency's place of business, including a temporary command center. Any other access, including access from any personally owned, remote, mobile or home-based computer· is prohibited. I certify that I have read this agreement and have read and understand the Parole LEADS Policy and Procedures. I also understand that I must complete a P&CSD approved training program in the use and interpretation of Parole LEADS information before I may use the Parole LEADS system. I further understand that I must completely fill out the information below in the event that remote user authentication is required. Signature Department or Agency Printed or Typed Name Date Signed Your Work Phone Number Your Fax Number ./ Your E-Mail Address Your Business Mailing Address What is your middle name? What was the make of your first car? What are the last four dig-its of your Social Security number? What is your ID or badge number? Tra me r A u thoriza tion / Approval Signa ~l re User Access Type: ~ Query & Download ['-"] Query Only Full Name of Trainer ,. Department or Agency Ver. 2.1 5F2/97 "Parole LEAD~' ia not affiliated In any way with the LEADS Software product Iold by tho LEADS Software Group or any other privately or publicly marketed iottwara product.