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HomeMy WebLinkAboutC.C.#6 12-04-89 Water Main Repl'~ ~ .... "~ ~ "~ 'i :: ~. CONSENT CALENDAR NO 6 ~ ,,, .,,~ , 12-4-89 DATE: November 22, 1989 ~~~ TO: FROM: SUBJECT: WILLIAM HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF WATER MAIN REPLACEMENT PROJECTS ON CHAPLET PLACE, WREATH PLACE, GARLAND AVENUE AND PROSPECT AVENUE (CAPITAl. IMPROVEM~NT PROJECT NO'S 90-20 AN~ 90-~ RECOMMENDATION For consideration by the City Council at their meeting of December 4, 1989. It is recommended that the City Council approve a professional services agreement with DGA Consultants, Inc. for the design of the Water Main Replacement Projects on Chaplet Place, Wreath Place, Garland Avenue, and Prospect Avenue in the amount of $8,820.00, and authorize execution of the agreement by the Mayor and City Clerk. BACKGROUND As part of the approved 1989-90 Tustin Water Service Capital Improvement Program, $240,000.00 was budgeted for project numbers 20 and 22 to replace aging existing water mains in Chaplet Place, Garland Avenue (easterly of Redhill Avenue), Wreath Place and Prospect Avenue (Main Street to approximately 150 feet north of First Street). Proposals were solicited and received from four consulting firms to perform the project design services. Ail are qualified and able to competently perform these professional services. The firms and their professional fees are as follows. DGA Consultants, Inc. California Civil, Inc. J.P. Kapp and Associates, Inc. Willdan Associates Bob Ledendecker Director Public Works/City Engineer Attachment $8,820.00 $9,532.00 $14,200.00 $25,969.00 ~neR~r~d~~ice /agar THIS ~FESSIONAL SERVICES ,AGRE[ AGREEMENT, made and entered into this day of · 1989, by and between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and DGA CONSULTANTS, INC., 1182 North Tustin Avenue, Orange, CA 92667 (hereinafter called "Consultant,,). WITNESSETH: WHEREAS, City desires to employ Consultant to furnish the necessary services for providing engineering design and surveying services for construction of proposed water main replacements and appurtenant facilities on Chaplet Place from Garland Avenue to the north end; on Wreath Place from Garland Avenue to the north end; on Garland Avenue from Red ~ill Avenue to Chaplet Place; and on Prospect Avenue from Main Street to approximately one hundred-fifty (150) feet north of FirSt Street · ~einafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated October 13, 1989, a copy.of which is attached hereto and is by this reference incorporated herein as though set forth in full herein ("the Proposal"). NOW, THEREF.ORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant for the consideration hereinafter set forth, agree as follows: Section 1: Scope of Consultant's Services. Consultant agrees to flurnish to City consulting services for the project. These services shall include all of the services solicited in City's Request for Proposal dated~ September 26,. 1989, and as specifically included within Consultant's proposal and marked El '~it "A". .. --1-- Section 2.' Tl~L,e ~or ComDletion. It ~s hereby understood and .atually agreed that the time for completion of the work to be performed by Consultant is an essential condition of this agreement. Consultant agrees that it shall prosecute regularly and diligently the work of this agreement accordingly to reasonable schedules established by City for the various items described and as outlined within Consultant's proposal and marked Exhibit "B". Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional compensation, regardless of the party responsible for the delay. Section 3..: Compensation. The compensation to be paid under this agreement shall be as set forth in the Consultant's proposal and marked ~hibits "C" and "D" with a total cost estimated at $8,820.00. Progress payments for work completed will be paid as the work progresses, within thirty (30) days of the date of consultant's invoice. Section. 4: Job Site Conditions. The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. Section 5: Miscellaneous Provisions. A. City and Consultant further agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the ght to terminate any or all of the services covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. (2) Consultant agrees that it shal±.proceed immediately and ~iligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties thereto. (4) Consultant shall perform the services hereunder as an . independent contractor and under no circumstances or conditions shall Consultant and any of its agents, servants and employees, be considered as an employee or agent of the City. (5) Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this agreement. Consultant shall maintain in full force and effect during the term of this agreement, its existing policies of insurance for which certificates of insurance have heretofore been delivered to City. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety laws, to relieve City from all responsibility under said laws in connection with " ~ performance of this agreement, and upon execution of this agreement, to file with City a certificate certifying to said protection. --3-- (7) Consu. nt certifies that there ~ ~1 be no discrimination 'ainst any employee who is employed in the work covered by this agreement, or against any application for such employment, because of race, religion, color, sex, or national origin including, but not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. IN WITNESS WHEREOF, this Agreement was executed by the parties ~ ..the day and year first above written. CITY OF TUSTIN, a municipal corporation By Mayor ATTEST- · City Clerk City ~ttorney DGA CONSULTANTS, INC. By ~_..-"~" " ...... ,- -,NSULTANTS ° INC. October 13, 1989 0 Gl 1 ;~ 1989 TUSTIN Ptl~Ll~ WOR~.S Mr. Dana R. Kasdan Engineering Services Manager City of Tustin 300 Centennial Way Tustin, CA 92680 REGARDING: Dear Mr. Kasdan: PROPOSAL FOR CONSULTANT SERVICES FOR WATER MAIN REPLACEMENT PROJECTS: CHAPLET PLACE, WREATH PLACE, GARLAND AVENUE (.RED HILL AVENUE TO CHAPLET PLACE) IN COUNTY TERRITORY; AND PROSPECT AVENUE FROM MAIN STREET TO FIRST STREET IN CITY OF TUSTIN (CITY FILE #2894) -- 1182 North Tbs~ Ave. Orange. CA 92667 (7141744-0802 Fax (714) 538-2152 9035 Haven Ave. Suite 105 ancho Cuca~; CA 91730 (714) 944'5400 Fax (714) 944-2790'. * · . DGA Consultants, Inc., is pleased to present this proposal in response to. your RFP dated September 26, 1989, for the above referenced projects. DGA Consultants, Inc., (formerly Don Greek and Associates) has been an established engineering consulting firm for twenty-four years. Since our founding, our main emphasis has been in civil engineering. We maintain a s.~aff of professionals which includes civil engineers registered in the State of California, drafters, surveyors, construction observers, computer specialists, and technical support personnel available to assist you with these projects. W6 have completed over 2500 projects since 1965 which includes over 600 waiter-related projects. Such projects include 50,000 feet of waterlines for tho City of Pico Rivera, a new 37-inch waterline for Elsin0re Valley Municipal Water District, and three miles of 66-inch and 42-inch transmission mains for the Santa Margarita Water District. For these projects, we were responsible' for the preliminary and final design; hydraulic: network analySis of water system; master plan o£ .supplies, transmission, storage, booster pump facilities, wells and fire flows; design and construction surveying; contract administration and construction observation. For these projects, we have assigned Mr.' Gerald J.. Lindquist, Executive' Vice President of .DGA, as the Principal-In-Charge. Mr. Lindquist will be' responsible for quality control and project scheduling.. He will be available. to meet with your staff during the project should the need arise.- . Mr. Kasdan Page' 2. Mr. Surender Dewan, P.E.,. has been assigned an Project Manager. Mr. Dewan has over fifteen years of experience irt the design of Public Works projects. Mr. Dewan will be responsible for the day-to-day project activities and will be the primary contact for these projects. DGA carries a million dollars each of general liability and professional liability insurance. We have, in the past, named our clients as an additional insured to meet the specific risk management policies of the individual agencies. We appreciate the opportunity to present this proposal and hope that our past experience, record of performance and sincere interest in working with the City will result in favorable consideration. Sincerely, DGA ~~T~S, INC. EXHIBIT A SCOPE OF WORK DGA will perform the following Scope of Work for the City of Tustin: 1. Perform detailed topographic survey at 1"=40' for use in preparation of all project plans. e ge e e Prepare complete water main improvement plans (ink on mylar, 1"= 40' scale, without profile, with title sheet) at the proposed location including all appurtenant facilities. Provide full coordination with all utility companies and affected agencies/parties via certified mail, including any required permit processing. All existing utility systems will be shown on improvement plans. Provide full coordination with the Orange County Environmental Management Agency (EMA) including all facets of the permit processing system, as well as securing such permits as may be necessary from EMA for work within the unincorporated County territory. Prepare technical specifications for construction and the proposal bid sheet in accordance with the standard City format. Prepare a detailed construction cost estimate for the various bid items. Provide field construction surveying as follows: ae lo Stake main lines and laterals Stake fire hydrants, valves, blow-off assemblies, and air release valves. be Provide one set on stakes for the placement of miscellaneous facilities and other appurtenant item locations and/or relocations. Provide assistance to the City during construction to clarify the intent of the plans and specifications, and provide design assistance if changes to the project are required during this phase. The City of Tustin will be responsible for the following: Provide all available existing data, information, reports, records and maps available in City files such as design plans for adjacent and existing improvements, soil reports, and surveys which may exist. . City staff will assemble the technical specifications and proposal bid sheet into the bidding package, and will provide all required copies of plans and specifications for the project bid documents. Provide a Project Manager/Contract Administrator and Construction Inspector. I,U U.I EXHIBIT C PROPOSED FEES e . . . . . . 10. TASK Topographic Survey - research - field survey Plot Topo & Design Full Coordination with Utility Company Full Coordination with E.M.A. Prepare Technical Specifications Prepare Construction Cost Estimates Provide Field Construction Survey Stake main lines and laterals at 25' o.c. Stake fire hydrants, valves, blow-off assemblies, and air release valves Any stake's that are damaged, relocated ~or lost during construction, and not due to errors of DGA personnel, will be restaked. Provide assistance to City to clarify the intent of plans and specifications. Provide design changes, initiated by client, that are not due to errors and ommissions of DGA. FEE $1,200.00 4,500.00 200.00 200.00 1,200.00 320.00 1,200.00 · Hourly/as needed Included Hourly/as needed TOTAL $8,820.00 EXHIBIT D CLASSIFICATION_ DGA CONSULTANTS, INC. AUGUST 1, 1989 STANDARD SCHEDULE OF HOURLY RATES ENGINEERING Principal Engineer Division Manager Sr. Project Manager Project Manager Supervising Eng/neer Associate Engineer Design Engineer Sr. Designer Designer II Designer I Sr. Drafter Drafter II Drafter I Spvsr. Public Works Observation Sr. Public Works Observer Public Works Observer SURVEYING ' Survey Party Chief Two-Man Field Party Three-Man Field Party CLERICAL Manager Clerical HOURLY RATES $110.00 PER HR. 93.00 PER HR. 87.00 PER HR. 82.00 PER HR. 77.00 PER HR. 64.00 PER HR. 50.00 PER HR. 65.00 PER HR. 57.00 PER HR. 50.00 PER HR. 57.00 PER HR. 46.00 PER HR. 35.00 PER HR. 70.00 PER HR. 58.00 PER HR. 50.00 PER HR. 75.00 PER HR. 150.00 PER HR. 195.00 PER HR. 44.00 PER HR. 33.00 PER HR. MISCELLANEous CHARGE~ Out-of-pocket 'expenses (blueprints, reproductions, printing) will be billed at cost plus 15%. SuBCONTRXCTS A 15% fee for administration, Coordination and handling will be added to subcontracted services such as foundation reports and specialist services. Mileage will be billed at $0.25 per mile. All of the above rates are subject to revision August 1, 1990, under terms and conditiom ' of the operating engineers contract.