HomeMy WebLinkAboutCC 9 CONST T.R.R. AG 12-19-88 ENT CALENDAR NO. 9 TO: WILLIAM HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJEGT: AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION OF TUSTIN RANCH ROAD, PORTOLA PARKWAY, LA COLINA DRIVE AND IRVINE BOULEVARDIN AD 86-2 · ~/ RECOMMENDATION: It is recommended that the City Council approve an agreement for professional services with Geosoils, Inc. for soils engineering and testing and authorize the Mayor and City Clerk to sign. BACKGROUND: On November 21, the'City Council awarded a $5,157,062 contract to Sully Miller Contracting Company for construction of improvements on Tustin Ranch Road, Portola Parkway, La Colina Drive and the north side of Irvine Boulevard, all in Assessment District 86-2. Compaction' tests, sand equivalent tests, and other tests on soils and construction materials will be needed to ensure compliance of the contractor's work 'with the job specifications. Geosoils is providing services for us in this area on the Jamboree grading job and the Peters Canyon dam and retarding basin. Dealing with one firm will be more efficient and cost effective in terms of scheduling and assignment of personnel. They would be paid on a time needed basis at hourly rates with a cost estimated at $54,724. All costs for these services would be paid with Assessment District 86-2 bond funds and are included in the 1988-89 FY budget. Construction will soon be under way and is scheduled for completion in August 1989. Bob Ledendecker Ronald E. ~61f~. Director of Public Works/City Engineer Engineering s~ices Manager BL:REW:mv PROFESSION~L SERVICES ~REEMENT - THIS AGREEMENT, made and entered into this day of , 1988, by and between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City"); and GEOSOILS, INC., 1446 East Chestnut Avenue, Santa Aha, California 92701 (hereinafter called "Consultant?). WITNESSETH: WHEREAS, City desires to employ Consultant to furnish the necessary soils engineering and testing services for construction of Tustin Ranch Road, Portola Parkway, La Colina Drive and Irvine Boulevard in Assessment District No. 86-2 hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary sevices in connection with said Project and 'has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated December 12, 1988, a copy of which is attached hereto marked Exhibit "A",- and is by this reference incorporated herein as though set forth in full herein ("the Proposal"). NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant for the consideration hereinafter set forth, agree as follows: SectiOn 1: Scope o~ Consultant's Services. Consultant agrees to furnish to City consulting services for the project. These services shall include all of the services outlined in Consultant's proposal (Exhibit "A"). Section 2: Time for Completion. It is hereby understood and mutually agreed that the time for completion of the work to be performed --1-- by Consultant is an essential condition of this agreement· Consultant agrees that it shall prosecute regularly and diligently the work of this agFeement accordingly to reasonable schedules established by City. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of'Consultant. Any delays shall not entitl~ Consultant to any additional compensation, regardless of the party responsible for the delay. Section 3: Compensation,.. The compensation to be paid under this agreement shall be at the hourly rates set forth in Exhibit "A" with a total cost estimated at $54,724. Monthly payments for work completed will be paid as the work progresses, within thirty (30) days of the date of consultant's invoice. Section 4:. Job Site Conditions. The City agrees that in accordance · with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. Sectio~ 5: Miscellaneous Provisions. A. City and Consultant further agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the right to terminate any or all of the services covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this Agreement shall extend to and be binding upon and inure to' the benefit of heirs, executors, administrators, successors and assigns of the respective parties thereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant and any of its agents, servants and employees, be considered as an employee or agent of the City. (5) Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns, harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this agreement. Consultant shall maintain in full force and effect during the term of this agreement, its existing policies of insurance for which certificates of insurance have heretofore been delivered to City. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety laws, to relieve City from all responsibility under said laws in connection with the performance of this agreement, and upon execution of this agreement, to file with City a certificate certifying to said protection. (7) Consultant certifies that there shall be no discrimination --3-- against any employee who is employed in the work covered by this agreement, or-against any application for such employment, because of rage, religion, color, sex, or national origin including, but not limited to, the following: a. Employment, upgrading, demotion or transfer, 'recruitment, or recruitment advertising, lay-off · . or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail tO fully apprise city thereof. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written.' CITY OF TUSTIN, a municipal corporation ATTEST: By. APPROVED AS TO FORM: GEOSOILS, INC. By -4- EXHIBIT ,'A" Soil Mechanics · Geology · Foundation Engineering 1446 East Chestnut Avenue · Santa ,~kna, Calii¢ornia 92701 · (714) 647-0277 · FAX (714) 647-0745 City of Tustin 300 Centennial Way Tustin, California 92680 December 12, 1988 W.O. 1885-OC Attention: Mr. Ron Wolford Subject: Proposal for Engineering Services, Tustin Ranch, Phase III, Tract 12870, City of Tustin, California Gentlemen: In accordance with your request, we are pleased to submit this proposal and estimate of costs for geotechnical services for street improvements.of Tustin Ranch Road, La Colina Drive, Portola Parkway and Irvine Blvd. widening within Tract 12870. Project Description The project is to consist of street improvements within the assessment district 86-2 (Tract 12870) which is comprised of Tustin Ranch Road, La Colina Drive, Portola Parkway and the widening of Irvine 'Boulevard. Street improvements for Jamboree Road are not a part of this proposal. GeoSoils, Inc., has reviewed the 40-scale plans prepared by Hunsaker and Associates, revision dated October 4, 1988, and has used those plans as the basis of our proposal. The plans indicate that portions of the improvements' are to be provided by others. This proposaL..assumes to provide services for the installation of all improvements within .the project. Los Anseles Ca (818) 785-2158 · San Dieso Ca (619) 438-3155 · Riverside Ca (714} 677-9651 CITY OF TUSTIN PAGE 2 DECEMBER 12, 1988 W.0. 1885-0C Scope of Services Ge·Soils, Inc., expects to provide the following services during the subj ·ct proj ·ct: le Attend three (3) pre-construction meetings onsite with client and construction representatives. · Provide testing and inspection of backfill over subsurface utilities as described below: a· Sewer - provide a technician on-call for a minimum of eight hours as needed based on approximately 2000 linear feet with 14 feet of backfill cover tested seven times every 300 feet. It is our understanding that sewer installation has been completed for Tustin Ranch Road and no testing will be required. be Water - provide a technician on-call for a minimum of six hours as needed based on approximately 13,500 linear feet with four feet of backfill cover tested every 300 feet. C· Reclaimed Water - provide a technician on-call for a minimum of six hours as needed based on approximately 12,000 linear feet with four feet of backfill cover tested every 300 feet. do Storm Drain - provided a technician on-call for a minimum of six hours as needed based on approximately 13,300 linear feet with four feet of backfill cover tested every 300 feet. e. '' Electric/T.V. - provide a technician on-call for a minimum of four hours as needed based on approximately 20,600 GeoSoils, Inc. CITY OF TUSTIN PAGE 3 DECEMBER 12, 1988 W.O. 1885-OC fo linear feet with approximately 30 inches of cover tested every 300 feet. · Telephone - provide a technician on-call for a minimum of four hours as needed based on approximately 12,000 linear feet with 30 inches of cover tested every 300 feet. The above items a through f assume a normal amount of supervision by office personnel. Assumed testing schedules are subject to revision depending upon the method of construction and weather conditions and therefore could affect the cost of services. · Provide laboratory testing for compaction testing and sand equivalency of backfill materials. · Prepare one final report of geotechnical services during utility backfill operations. Six copies of the report would be provided with results of the field testing and appropriate graphics. · 6, Prepare one final pavement design report for the subject streets. The services would include one meeting with city officials and "R"-value testing every 500 linear feet. Provide testing and inspection during pavement construction as detailed below: ae Subgrade - provide a technician on-call for a minimum of four hours as needed based on approximately 1,070,000 square feet tested every 12,000 square feet. GeoSoils, Inc. PAGE 4 DECEHBER 12, 1988 W.O. 1885-OC be Base - provide a technician on-call for a minimum of four hours as needed based on approximately 1,070,000 square feet tested every 12,000 square feet. Curb and Gutter - provide a technician on-call for a minimum of four hours as needed based on approximately 46,800 linear feet tested every 300 feet. de Asphalt - provide a full-time technician during asphalt lay down to inspect suitability of base grade, check asphalt temperature, and laydown thickness for approximately 1,070,000 square feet placed as two lifts (.10' rubberized AC over .30' AC) requiring 27 working days (150 tons/hr.) ' The above items a through d assume normal amount of supervision by office personnel. Assumed testing schedules are subject to revision depending upon the method of construction and weather conditions and therefore could affect the cost of services. · Provide laboratory testing during paVement construction which would include gradations of aggregate base materials. · Pr. epare one final report for geotechnical services related to pavement construction. Six copies of the -report would be provided with results of the field testing and appropriate graphics. Estimated Fees The anticipated charges for the above scope of services are detailed below. These charges are based on the fee schedule within the attache~--Agreement and Work Order form. Actual charges would be GeoSoils, Inc. CITY OFTUSTIN · PAGE 5 DECEMBER 12, 1988 W.O. 1885-0C billed as time and material on a monthly basis. Any changes to the above .scope of work could affect the anticipated charges. le Pre-construction Meetings Staff Engineer $70.00/hr x 6 hrs. Subtotal: 420.00 420.00 mo Testin~ and Inspection of Backfill a. Sewer: Technician b. Water: Technician c. de Reclaimed Water: Technician fe Staff Engineer Principal Engineer $42.00/hr. x 50 hrs. $42.00/hr. x 45 hrs. $42.00/hr. x 45 hrs. Storm Drain: Technician $42.00/hr. x 45 hrs. Electric /CATV: Technician $42.00/hr. x 70 hrs. Telephone: Technician $42.00/hr. x 40 hrs. $70.00/hr. x 30 hrs. $95.00/hr. x 4 hrs. Subtotal: $ 2,100.00 $ 1,890.00 $ 1,680.00 $ 1,890.00 $ 2,940.00 $ 1,680.00 $ 2,100.00 $ 380.00 $14,650.00 · Laboratory for Backfill · Laboratory Technician $48.00/hr.' x 30 hrs. Subtotal: $ 1,440.00 $ 1,440.00 · B~kfill compaction Report Principal Engineer $95.00/hr. x 2 hrs. Staff Engineer $70.00/hr. x 12 hrs. Drafting $42.00/hr. x 16 hrs. Office Services Subtotal: 190.00 840.00 672.00 200.00 $ 1,902.00 GeoSoils, Inc. CITY OF TUSTIN . pavement Design Report Principal Engineer $95.00/hr. x 3 hrs. Staff Engineer Drafting office Services 'Laboratory Technician $70.00/hr. x 12 hrs. 0/hr. x 2 hrs. $48.00/hr. x 64 hrs. $42.00/hr. x 12 hrs. PAGE 6 DECEMBER 12, 1988 W.O. 1885-0C 285.00 840.00 84.00 75.00 $ 3,072.00 $ 504.00 Subtotal: $ 4,860.00 . Test%Dg and Inspection for Pavement a. Subgrade: Technician b. Base: Technician' Curb & Gutter: Technician $42.00/hr. x 90 hrs. $42.00/hr. x 90 hrs. $42.00/hr. x 160 hrs. $ 3,780.00 $ 3,780.00 $ 6,720.00 d.. Asphalt: Technician $42/hr. x 27 days x 8hrs/dy $ 9,072.00 Staff Engineer $70.00/hr. x 60 hrs. $ 4,200.00 Principal Engineer $95.00/hr. x 8 hrs. $ 760,00 Subtotal: $28,312.00 . Labor,totv for Pavement Laboratory Technician $48.00/hr. x 20 hrs. $ Subtotal: $ 960.00 960.00 . ?avemen~ Compaction Report Principal Engineer Staff Engineer Drafting Office Services $95.00/hr. x 2 hrs. $70.00/hr. x 12 hrs. $42.00/hr. x 20 hrs. 190.00 840.00 840.00 300.00 Subtotal: $ 2,170.00 GeoSoils, Inc. CITY OF TUSTIN SUMMARy PAGE 7 DECEMBEI~ 12', 1988 W.O. 1885-OC 1. Pre-construction Meetings $ 420.00 2. Testing and Inspection of Backfill $ 14,660.00 3. Laboratory for Backfill $ 1,440.00 4. Backfill Compaction Report $ 1,902.00 5. Pavement Design Report $ 4,860.00 6. Testing and Inspection for Pavement $ 28,312.00 7. Laboratory for Pavement $ 960.00 8. Pavement Compaction Report $ 2.170.00 TOTAL ESTIMATE: $ 54,724.00 Please complete any information available to you that is missing from the Agreement and Work Order Forms, then sign, date and return both copies to us. A copy of the executed agreement will be returned to you. If you have your own co~tract forms, we would be pleased to use them, subject to review, and provided this proposal is included as part of the contract. We appreciate the opportunity to submit this proposal, and if there are any questions, or if you need any clarifications, please contact -me at (714) 647-0277. Very truly yours, GeoSoil's, Inc. leist, President DEA/ARK/mlr Encl: Agreement and Work Order Form (2 copies) Dist: ( 2 ) Addressee GeoSoils, Inc. /- ~ . Soil Mechanics · Geology · Foundation Engineering · ' '. ' ",:'.i'- .... ' ...... 1446 Fast. .... Chestnut Avenue · Santa Aaa, Ca~iloraia 92701 · [714] 647-0277 ," FAX (714] 647-0745 . .. . . · December 12, 1988 W.O. 1885-0C FEE SCHEDULE PROFESSIONAL FRES: Principal Engineers/Geolo§ists Project .Ensineers/Geolo§ists Staff EngineersffGeologists . Field Eneineers/Ceolo§ists SupervisoryTechnicians '~enior Field Technicians oTa~ F~.,Vm' F.X~SeS: 'Word processing $?.O0/page Drawing Reproduction Cost plus 15% Reporting Reproduction $0.25/page Vehicle $0.35/mile Inclinometer $20.00/hr j95.00/hr LaboratoryTechnicians $48.00/hr $80.00/hr Technical Illustrators $42.00/hr $?0.00/hr Field Technicians $42.00/hr $60.00/hr Asst. Field Technicians .. $35.00/hr $52.00/hr Office Services $30.00/hr $48.00/hr Expert Witness/Deposition [4 hr rain] $175.00/kr Seismic Timer $20.00/hr Pneumatic Instrumentation $15.00/hr Settlemonitor $15.00/hr Nuclear Densometer $5.00/hr Outside Service Cost Plus 15% (Above mm ~eCtlve thru 4-149j B!I!!~S will be at the above rates for actual t!~e spent, Overtime for hourly personnel will be billed at the above rates times.l.21S,. ' · . · .