HomeMy WebLinkAboutNB 6 MAINT OF LDSCPNG 12-07-87TO: WILLIAM HUSTON, CITY MANAGER
,.
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: AWARD OF CONTRACT FOR MAINTENANCE OF LANDSCAPING, 1988-92
RECOMMENDATION
That the City Council: 1) find that Toyo Landscaping Company's bid
cannot be considered because of insufficient bidder's bond; 2) award a
contract for subject project to Landscape West, Inc., Los Angeles,' in
the amount of $2,119.11 per month; and 3) approve a budget
appropriation of $13,000 from revenues from the Tustin Landscape and
Lighting District.
BACKGROUND
This job is for landscape maintenance along arterial streets in East
Tustin and is funded through property owner assessments. This job was
widely advertised and special notices were mailed to all contractors in
Tustin. Eight contractors took out bidding documents but at the bid
opening on December 1, 1987, only two bids were received as follows:
Toyo Landscaping Co., Garden Grove
Landscape West, Inc., Los Angeles
$1,216.65 per month
$2,119.11 per month
Toyo's bid bond was for 10% of the amount bid, or $121.67; however, the
bid documents required a bid bond of $10,000. Both Section A, Notice
to Contractors, and Section B, Proposal Conditions, required a $10,000
bid bond and stated that no proposal shall be considered without the
proper bond. Toyo's bid bond cannot be considered as their bid bond
falls far short of the required $10,000. We have asked the City
Attorney to review the matter and concur with our recommendation.
The bid of Landscape West, Inc. at $2,119.11 per month is 38% under the
engineer's estimate of $3,400 per month. This firm currently has
contracts ' with the cities of Santa Ana and Huntington Beach totaling
over $30,000 per month. The also do landscape maintenance for the
cities of Manhattan Beach, E1 Segundo, and Pomona in Los Angeles
County.
Adequate. funding in the revenue accounts is available from property
assessments, but an expenditure appropriation of $13,000 is needed for
the balance of the 1987-88 fiscal year.
Bob Ledendecker
Director of Public Works/City Engineer
Rohald W. W~olford -
Engineering Services Manager