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HomeMy WebLinkAboutCC 1 MINUTES 12-21-87MINUTES OF A REGULAR I~EETING OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA DECEMBER 7, 1987 Ie II. CALL TO ORDER/PLEDGE OF ALLEGIANCE/INVOCATION The meeting was called to order by Mayor Edgar at 7:00 p.m. in the City Council Chambers, 300 Centennial Way. The Pledge of Allegiance was led by Councilman Kelly, and the Invocation was given by Mayor Edgar. ROLL CALL Counci 1 persons Absent: Others Present: Councilpersons Present: Richard B. Edgar, Mayor Ursula E. Kennedy, Mayor Pro Tem Ronald B. Hoesterey John Kelly Earl J. Prescott William A. Huston, City Manager James G. Rourke, City Attorney Mary E. Wynn, City Clerk Christine Shingleton, Community Dev. Director Robert Ledendecker, Dir. of Public Works Charles R. Thayer, Chief of Police Ronald A. Nault, Finance Director Royleen A. White, Dir. of Com. & Admin. Srvcs. Lloyd Dick, Building Official Susan Jones, Recreation Superintendent Steve Blankenhorn, Recreation Supervisor Tim Tucker, Assistant Civil Engineer Terrie Richardson, Community Service Officer Approximately 30 in the Audience III. SPECIAL PRESENTATIONS 1. DONATION FROM llJSTIN MUNICIPAL EMPLOYEES ASSOCIATION TO TUSTIN AREA SENIOR CENTER FUND, INC. Terrie Richardson and Tim Tucker, Tustin Municipal Employees Asso- ciation, presented a check for $100 to the Tustin Area Senior Cen- ter Fund, Inc., which was accepted by Margarete Thompson. 41 2. DONATION OF PROCEEDS FROM TILLER DAYS 5/10K RUN CO-SPONSORED BY CITY AND COLUMBUS TUSTIN INTERMEDIATE SCHOOL P.T.O. TO TUSTIN AREA SENIOR CENTER FUND, INC. Steve Blankenhorn, Recreation Supervisor, and Mary Lundy, Columbus Tustin P.T.O. President, presented a check for $518 to the Tustin Area Senior Center Fund, Inc., which was accepted by Margarete Thompson. 41 3. SANTA ANA (I-5)/COSTA lqESA (RTE 55) INTERCHANGE PROJECT PRESENTA- TION BY REPRESENTATIVES FROM CALTRANS AND ORANGE COUNTY TRANSIT DISTRICT Clarence O'Hara and Art Salazar, Project Engineer for subject Cal Trans project, and Don Kappell and Parsons Brinkerhoff, Orange County Transit District, introduced latest proposals for restaging the Route 5/55 Interchange Reconstruction Project and informed Council of latest revisions of providing access off of Route 5 to Newport Avenue. Mr. O'Hara described the project's three stages, highlighting loca- tions, costs, major impacts, and tentative completion dates. Mr. Kappell spoke on the transitway connector to be constructed between the I-5/55 southboQnd. A question-and-answer peri od followed. Mayor Edgar thanked Messrs. O'Hara, Salazar, Kappell and Brinker- hoff for the presentation. CITY COUNCIL MINUTES Page 2, 12-7-87 IV. PUBLIC HEARINGS 1. AMENDMENT .NO. I TO ZONE CHANGE 84-4, GOLDRICH KEST & ASSOCIATES, 1262 BRYAN AVENUE - ORDINANCE NO. 998 The staff report and recommendation were presented by the Community Development Di rector as contai ned i n the inter-corn dated. December 7, 1987, prepared by the Community Development Department. The public hearing was opened by Mayor Edgar at 7:34 p.m. There were no speakers on the matter, and the public hearing was closed. A representative from Tustin Royale informed Mayor Pro Tem Kennedy that if a resident becomes bed-ridden or wheelchair-bound, the family is assisted in relocating that resident to a suitable facility. It was l~hen moved by Kelly, seconded by Kennedy, that Ordinance No. 998 have first reading by title only. Motion carried 4-0, Prescott absent. Following first reading by title only of Ordi- nance No. 998 by the City Clerk, it was moved by Kennedy,, seconded b~, Hoesterey, that Ordinance No. 998 be introduced as follows: ORDINANCE NO. 998 - AN ORDINANCE OF TIlE CITY COUNCIL OF THE CITY OF TUSTIN APPROVING AMENDMENT NO. I OF ZONE CHANGE 84-4, FOR THE PROP- ERTY KNOWN AS TUSTIN ROYALE, 1262 BRYAN AVENUE Carried 4-0, Prescott absent. 109 2. 1988-89 PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GI~ANT FUNDS {14TF! YEAR APPLICATION) - RESOLUTION NO. 87-141 Staff recommends that the following projects receive funding as part of subject application: Residential Rehabilitation - $100,000; Commercial Rehabilitation - $40,000; Peppertree Park Restroom Demolition and Reconstruction - $20,000; Tustin Area Senior Center Site Demolition - $15,000:, Graffiti Removal Program - $20,000; and Public Improvements - $100,000. The Community Development Director presented the staff report and recommendation as contained in the inter-corn dated December 7, 1987, prepared by the Community Development Department. She responded to Council questions. The Mayor opened the public hearing at 7:39 p.m. There were no speakers on the matter, and the public hearing was closed. It was moved bi/ ..Hoesterej/, seconded by K.elly, to adopt the follow- ing: RESOLUTION NO. 87-141 - A RESOLUTION OF THE CITY COUNCIL OF TIlE CITY OF TUSTIN, CALIFORNIA, APPROVING THE CITY'S 1988-89 APPLICA- TION FOR HOUSING AND COMMUNITY DEVELOPMENT FUNDS AND AUTHORIZING SUBMISSION OF SUCH APPLICATION TO THE COUNTY OF ORANGE Carried 4-0, Prescott absent. 81 V. PUBLIC INPUT 1. TENTATIVE TRACT MAP NO. 13053 - CONSENT CALENDAR ITEM NO. 5 Gerald Feldman, 13191 Wickshire Lane, requested that Item No. 5 be removed from the Consent Calendar. Mr. Feldman deferred his com- ments. 99 2. BOYS AND-GIRLS CLUB OF TUSTIN REFURBISHING & BLEACHERS AT NORTHRUP FIELD, llJSTIN HIGH SCHOOL Joe Langley, 14782 Hillsboro Place, spoke in support of community youth. He reminded Council that when the old Youth Center building burned, approximately $55,000-$60,000 was deposited in the General Fund and earmarked for use to benefit community youth. He ITY COUNCIL MINUTES ~'age 3, 12-7-87 . . requested that Council consider directing funds to.-the Boys and Girls Club of Tustin dUring its current drive to refurbish parts of the building. Secondly, Mr. Langley requested Council consider the possibility of upgrading the bleachers at Northrup Field, Tustin High School, through joint efforts with the Tustin Unified School District. He stated that the bleachers were built in 1952, and they are now i nadeq uat e .. The Mayor thanked Mr. Langley for his comments. 9O VI. CONSENT CALENDAR Item NO:' 5 was removed from the Consent Calendar by Edgar, and Item No. 7 by Kel.ly. It was moved bi/ .Hoesterey, seconded by Kennedy, to approve the remainder of the Consent Calendar. After a brief question- and-answer period regarding Item No. 4, the motion carried 4-0, Prescott absent. 1. APPROVAJ_ OF MINUTES - NOVEMBER-16, 1987, REGULAR MEETING 2. APPROVAL OF DEMANDS IN THE AMOUNT OF $2,858,180.32 RATIFICATION OF PAYROLL IN THE AMOUNT OF $321,215.62 50 3. REJECTION OF CLAIM NO. 87-26; CLAIMANT: MARIE F. TAUS; DATE OF LOSS: 5/10/87; DATE FILED WITH CITY: 8/5/87 Rejected Clai'm No. 87-26 for personal injuries in the amount of $200,000 as recommended by the City Attorney. 40 4. HOUSING & COMMUNITY DEVELOPMENT (HCD) GRANT CONTRACTS WITH THE COUNTY OF ORANGE ' Authorized the Mayor and City Clerk to execute Contracts No. C40200 and C40065 to transfer unexpended funds ($54,000 and $11,004, respectively) from the completed "B"/Mitchell Streets target area to the Southeast Tustin (Pankey) Annexation No. 135 area as recommended by the Community Development Department. 45; 87-50 6. ASSESSMENT DISTRICT NO. 85-1 - CONTRACTS FOR ~ LINE EXTENSION Approved the Southern California Gas Company Contract No. 89571/T-40153 for reimbursement to be funded by subject dis- trict in the amount of $28,861; and authorized the Mayor to execute subject contract and promissory note as recommended by the Public Works Department/Engineering Division. 45; 87-51 8. RESOLUTION NO. 87-139 - A RESOLUTION OF TIlE CITY COUNCIL OF TIlE CITY OF TUSTIN, FINDING THAT THE FINAL ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE EAST TUSTIN SPECIFIC PLAN IS ADEQUATE TO SERVE AS THE PROGRAM EIR FOR TENTATIVE TRACT MAP 13080 AND ALL FEASIBLE MITIGA- TION MEASURES HAVE BEEN INCORPORATED AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (BREN-OSGOOD - EAST TUSTIN) RESOLUTION NO. 87-140 - A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF TUSTIN APPROVING TENTATIVE TRACT MAP NO. 13080 (BREN- OSGOOD - EAST TUSTIN) Adopted Resolutions No. 87-139 and No. 87-140 as recommended by the Planning Commission and Community Development Department. 99 9. RESOLUTION NO. 87-145- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN ACCEPTING WORKS OF IMPROVEMENT AND AUTHORIZING RECORDATION OF NOTICE OF COMPLETION (MAIN STREET RECONSTRUCTION - Sully Miller Contracting Company) Adopted Resolution No. 87'145; and assuming no claims/stop pay- ment notices are filed, 30 days after date of recordation of Notice of Completion, authorized payment of final 10% retention amount of $28,473.20 as recommended by the Public Works Depart- ment/Engineering Division. 95 CITY COUNCIL MINUTES Page 4, 12-7-87 10. RESOLUTION NO. 87-146- A RESOLUTION OF TIlE CITY COUNCIL OF TIlE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND'SPECIFICATIONS FOR SAN JUAN STREET STORM DRAIN AND FRONTIER PARK DRAINAGE Adopted Resolution No. 87-146 as recommended by the Public Works Department/Engineering Division. 91 11. RESOLUTION NO. 87-147- A RESOLUTION OF-TIlE CITY COUNCIL OF TIlE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR FEDERAL AID PROJECT HES-O00S (241) AND AUTHORIZING ADVERTISEMENT FOR BIDS (Upgrading/Modification of Traffic Signals at Newport/ Irvine, Newport/First, Newport/E1 Camino Real, and Red Hill/Bryan) Adopted Resolution No. 87-147 as recommended 'by the Public Works Department/Engineering Division. 94 12. TR/U:FIC STUDY OF CALTRANS PROPOSED FREEWAY WIDENING DETOUR PROGRAM .Authorized participation in joint traffic study with City of Santa Ana re CalTrans' proposed detour program for Route 55/I-5 freeway wideni'ng; and authorized a supplemental budget appro- priation for 1987-88 in amount of $3,250 (25% of consultant fee) as recommended by the Public Works Department/Engineering Division. 54 13. ACCEPTANCE OF PUBLIC IMPROVEMENTS & RELEASE OF BONDS - PARCEL MAP NO. 85-362 (E/Newport, S/Walnut - R.L.B. Partnership [La Mancha]) Accepted public improvements within Parcel Map No. 85-362 and authorized release of following: Faithful Performance Bond No. 'FB 014 004 - $9,900; and Labor & Materials Bond No. FB 014 004 - $4,450 as recommended by the'Public Works Department/ Engineering Division. 99 14. RESOLUTION NO. 87-148- A RESOLUTION OF THE CITY COUNCIL OF' THE CITY OF TUSTIN DECLARING ITS INTENTION TO ORDER TIlE FORMATION OF UNDERGROUND DISTRICT NO. 10 ON NEWPORT AVENUE BETWEEN WALNUT AVENUE AND THE SANTA ANA FREEWAY, AND ON McFADDeN AVENUE BETWEEN NEWPORT AND WALNUT AVENUES AND SETTING A PUBLIC HEARING THEREFOR Adopted Resolution No. 87-148 which sets January 18, 1988, at 7:00 p.m. for a public hearing to be held on subject matter as recommended by the Public Works Department/Engineering Divi- s i on. 104 15. RESOLUTION NO. 87-142- A RESOLUTION OF TIlE CITY COUNCIL OF TIlE CITY OF TUSTIN, CALIFORNIA, APPROVING THE CITY'S PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WITH THE COUNTY OF ORANGE DURING FISCAL YEARS 1988, 1989 AND 1990 Adopted Resolution No. 87-142; and authorized the Mayor and City Clerk to execute the Cooperation Agreement with the County of Orange for subject program as recommended by the Community Development Department. 45; 87-52 16. EXTENSION OF FUND RAISING CONTRACT Approved the reduced-scope proposal from Robert Sharp & Co. for part-time services to allow the fund raising campaign to con- tinue through March 31, 1988; and authorized staff to execute same as recommended by the Community Services Department. 45 87-53 17. ASSESSMENT DISTRICT NO. 85-1 - AGREEMENTS FOR EXTENSION OF UNDER- GROUND ELECTRIC LINES Approved the Southern California Edison Co. reimbursement agreements for Myford Rd. northerly of Bryan Ave. ($8,280) and Jamboree Rd. northerly of Bryan Ave. ($8,900); 'and authorized the Mayor and City Clerk to execute same as recommended by the Public Works Department/Engineering Division. 45; 87-54 Consent Calendar Item No. 5 - Tentative Tract Map 13053 - Gerald Feld- man, 13191 Wickshire Lane, expressed concern that Exhibit A of Planning Commission Resolution No. 2451 places the City in the business of get- ting involved with homeowner association CC&R's. The Community Development Director responded that it has been standard practice over the last 4-5 years to include City review and enforcement of CC&R's. She added that the Planning Commission will be transmitting ~ITY COUNCIL MINUTES Page 5, 12-7-87 a memorandum to Council requesting policy direction i.n the· area of CC&R enforcement over the 'next 30 days. Planning Commission action is final unless at' some future point in time corrections are grandfathered to the resolutions covering City enforcement responsibilities in CC&R's. The City Attorney commented that the City has never vetoed any proposed changes to CC&R's. Inasmuch as development in part is approved depen- dent upon the CC&R's, it seems only reasonable that the City provide that they can't be changed without review of same. It was moved by Hoes.t.e.rey, seconded ..bi/ Kennedy_, to adopt the fol lowing with the provision that when Council policy is established regarding CC&R enforcement responsibilities, the resolutions will b~ grand- fathered to include same: 5. RESOLUTION NO. 87-136 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ~TUSTIN, FINDING THAT THE FINAL ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE EAST TUSTIN SPECIFIC PLAN IS ADEQUATE TO SERVE AS THE PROGRAM EIR FOR TENTATIVE TRACT MAP 13053 AND ALL FEASIBLE MITIGA- TION MEASURES HAVE BEEN INCORPORATED AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (J. M. PETERS - EAST TUSTIN) RESOLUTION NO. 87-137 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN APPROVING TENTATIVE TRACT MAP NO. 13053 (J. M. PETERS - EAST TUSTIN) Gene Hirao, representing J. M. Peters Company, responded to Councilman Hoesterey that this action would have no impact on development. The motion carried 4-0, Prescott absent. 99 Consent Calendar Item No. 7 - San Diego Pipeline Franchise Agreement - Councilman Kelly expressed concern over the d)sruption to residents and traffic along Bryan Avenue from Newport to Browning during pipeline const ructi on. , Mayor Edgar explained that the ultimate hazard to the entire community will be reduced by installing the pipeline in an arterial road rather than adjacent to residences. Councilman Hoesterey concurred. The Director of Public Works' responded to Mayor Edgar that for the past several months, the Community Development Department has been in the process of completing the environmental document. Scoping meetings were held for public comment. This action is the start of a long pro- cess, and as it continues, there will be ample opportunity for public input. As recommended by the Public Works Department/Engineering Division in the inter-com dated November 23, 1987, it was moved by Hoesterey, sec- onded by Kennedj/, to adopt the following which al so sets January 4, 1988, at 7:00 p.m. for a public hearing to be held on the proposed granting of franchise: 7. RESOLUTION NO. 87-144 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, DECLARING ITS INTENTION TO GRANT A NON-EXCLUSIVE FRANCHISE TO SAN [)IEGO PIPELINE COMPANY TO CONSTRUCT, MAINTAIN AND OPERATE PIPELINES WITHIN CERTAIN PUBLIC ROADS, STREETS AND WAYS OF THE CITY OF TUSTIN, CALIFORNIA Mayor Pro Tem Kennedy requested that subject i nter-com be corrected to read December 7, 1987, rather than December 12, 1987. The motion carried 4-0, 'Prescott absent. 104 AGENDA ORDER NEW BUSINESS 5. AUTHORIZATION TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF TUSTIN AREA SENIOR CENTER - RESOLUTION NO. 87-143 Council concurred to consider this item at this point in the Agenda for the benefit of members of the audience. CITY COUNCIL MINUTES Page 6, 12-7-87 Subject project has taken four years to develop and is now ready to go to bid. The project must break ground by May, 1988, in order to not jeopardize a major portion of the. grant funds. The Director of Community and Administrative Services enthusi- astically presented the staff report and recommendation as .con- tained in the inter-com dated December 1, 1987, prepared by the Community Services Department. It was jointly moved and seconded by. Hoesterey and Kennedy.., to adopt the following: RESOLUTION NO. 87-143- A RESOLUTION OF THE CITY COUNCIL OF TIlE CITY OF TUSTIN', CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR TUSTIN AREA SENIOR CENTER AND AUTHORIZING ADVERTISEMENT FOR BILLS Motion carried 4-0, Prescott absent, with a hearty applause. 41 councilman Hoesterey recommended that a copy of the executed reso- lution be given to Isabelle McClements, Recreation Coordinator, for suitable framing and display in the completed Center. VII. ORDINANCES FOR INTRODUCTION- None. VIII. ORDINANCE FOR ADOPTION UPDAll~D EDITIONS OF THE MODEL CONSTRUCTION CODES WITH LOCAL MODIFI- CATIONS - REVISED RESOLUTION NO. 87-133 & REVISED ORDINANCE NO. 995 In response to Councilman Kelly, the Building Official noted that wide angle (180-degree) door viewers are not required on front exterior doors where clear vision panels are installed. It was moved by Kell.~v., seconded by Kennedy., to adopt the following: REVISED RESOLUTION NO. 87-133 -A RESOLOTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, SETTING FORTH FINDINGS WITH RESPECT TO LOCAL CONDITIONS WITHIN THE CITY OF TUSTIN WHICH MAKE CERTAIN MODIFICA- TIONS AND CHANGES TO THE UNIFORM BUILDING CODE, THE UNIFORM PLUMB- ING CODE, AND THE NATIONAL ELECTRICAL CODE REASONABLY NECESSARY FOR HOUSING OCCUPANCIES Councilman Hoesterey stated that 6,000 square-foot buildings are too small to require fire sprinkler installation. He felt it unnecessary to add cost to that size building, and could see it for 12,000 or 15,000 square foot buildings. The Building Official con- firmed that the square footage has been reduced from previous codes. Chief Jim Stone, Orange County Fire Marshal, clarified that fire sprinkler requirements contain an exception for residential occu- pancies. He added that the basis for this more restrictive ordi- nance, introduced by the Orange County Fire Department (OCFD), is twofold: 1) Fire in a 6,000 sq. ft. building can reasonably be expected to be controlled by the first-alarm assignment of fire apparatus, reducing the necessity of additional apparatus. If steps are not taken for built-in fire protection, we will reach a demand for level -of service where additional companies will have to be added. OCFD is looking at greater community participation from the aspect of providing self-protection vs. trying to keep up with demands on budgeting for additional resources, apparatus, fire stations, and manpower which is the greatest expense. 2) Historically, damage from sprinklers is 15% of fire damage. If the fire is allowed to burn unchecked until arrival of the first fire engine, damage is generally 85% greater. Insurance in commercial sprinklered buildings amounts to 33-50% reduction in premiums. This will amortize the cost of sprinkler systems in 5-7 yea rs. ,ITY COUNCIL MINUTES ~age 7, 12-7-87 Chief Stone responded to questions from Councilman Hoesterey on types of sprinkler systems and how they operate. In response to Mayor Pro Tem Kennedy's concern that~water from sprinklers may worsen a chemical fire, the Community Development Director stated that the ordinance contains an amendment where sprinklers would not be .installed when application of water or flame and water to contents may constitute a serious life or fire hazard. Other approved automatic fire-extinguishing systems would be installed when the area is- required to be protected by other Code sections. Chief Stone confirmed the Mayor's comment that there have been no multiple fire deaths in a building that was protected by an operat- ing fire sprinkler system in the United States. There was further discussion and a question-and-answer period. The motion carried 4-0, Prescott absent. 81 It was moved b~, Kennedy,, .seconded by Hoestere~,, that Ordinance No. 995 have second reading by title only. Carried 4-0, Prescott absent. Following second reading by title only of Ordinance No. 995 by the City Clerk, it was moved b.~, Kelly, seconded b~, Hoes.tere~,, that Ordinance No. 995 be passed and adopted as follows: ORDINANCE NO. 995 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN AMENDING SPECIFIED SECTIONS OF ARTICLE 8 OF THE TUSTIN CITY CODE ADOPTING 1985 CODES AS THE BUILDING REGULATIONS OF THE CITY OF TUSTIN Roll call vote: AYES: _Edgar, Hoesterey, Kelly, Kennedy NOES: None ABSENT: Prescott ' 81 IX. OLD BUSINESS 1. JOHN WAYNE .AIRPORT NOISE STUDY - UPDATE An ongoing status report on the John Wayne Airport Noise Monitoring Program as requested by Councilman Kelly. The staff report and recommendation were presented by the Community Development Di rector as contai ned i n the i nter-com dated December 7, 1987, prepared by the Community Development Department. Councilman Kelly stated that he believes there is experimenting going on, or perhaps preparation/practice to possibly duck the sound monitoring equiment, because during the last couple of weeks, there were days that the Old Town area saw many overflights and other days that there wasn't a plane in the sky. He was glad that staff has been providing updated at every Council meeting. He requested staff obtain a copy of the latest airport EIR which allowed the increase in flights and runway extension. It was then moved .by Kennedy, seconded by Kelly,, to receive and file subject r'~p'ort. Carried 4-0, Prescott absent. 101 2. SAN JUAN STREET CLOSURE FEASIBILITY STUDY On September 8, 1987, Council authorized staff to proceed with a traffic study to investigate feasibility of Vacating a portion of San Juan Street adjacent to Tustin High School and Lambert Elemen- tary School subject to cost of said study being borne by CalTrans. CITY COUNCIL MINUTES Page 8, 12-7-87 As recommended in the i nter-com .dated .November 25, 1987, prepared by the Public Works Department/Engineering Division, it was moved ~ Hoestere~', seconded by Kelly_, to approve and authorize the Mayor and City Clerk to execute the CalTrans Agreement No. 3855; approve the selection of the consulting firm of Austin-Foust.to perform the San Juan Street Closure Analysis; and approve the consultant agree- ment for said analysis subject to City Attorney and CalTrans review/approval. After a brief question-and-answer period, the motion carried 4-0, Prescott absent. 45; 87-55/87-56 3. 'AUDIT COI~ITTEE - RESOLUTION NO. 87-131 In J-uly, 1987, Council considered subject item. Staff has included proposed Audit Committee policies and guidelines and a resolution in the ev'ent Council desires to proceed. It was moved b~, Hoester. e~,., seconded b~, Kenned~,l., to continue the following to December 21 so that Councilman Prescott could partici- pate in discussion' RESOLUTION NO. 87-131 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, CREATING THE CITY OF TUSTIN AUDIT COM- MITTEE AND ESTABLISHING THE RESPONSIBILITIES OF THE AUDIT COMMITTEE Carried 4-0, Prescott absent. 27 Xo 4. CITY BROCHURE Continued from November 16, 1987. It was moved by Hoestere~,, seconded b~, Edgar, to continue subject item to December 21, 1987. Motion carried 4-0, Prescott absent. , 38 5. EAST TUSTIN CABLE TELEVISION Continued from November 2 and November 16, 1987, so that represen- tatives from The I rvine Company and American Cablesystems could meet to try to resolve their dispute. A verbal status report will be presented. The City Attorney reported he received the legal memorandum from Community Cablevision's attorney as noted at the November 16 meet- ing. The issue has not yet been resolved. However, staff will hopefully have a recommendation by December 21, 1987. It was then moved .by l~oesterley, seconded by Ke.nned~v, to continue subject item to December 21, 1987. Carried 4-0, Prescott absent. 53 NEW BUSINESS 1. AWARD OF CONTRACT FOR SLURRY SEAL PROJECT, 1987-88 FISCAL YEAR Bids were opened on November 24, 1987, as follows- Doug Martin Contracting Co., La Habra California Pavement Maintenance Co., San Diego IPS Service, Inc. ," Redlands Roy Allan Slurry Seal, Inc., Laguna ltills $115,815.48 $128,652.68 $132,384.02 $133,421.95 The low bid is 4.3% below the Engineer's estimate of $121,000. It was moved by Hoesterej/, seconded by .Kenned. y,, to award the con- tract to Doug Martin Contracting Co., La Habra, in the amount of $115,815.48 for subject project as recommended in the inter-com dated November 30, 1987, prepared by the Public Works Department/ Engineering Division. The motion carried 4-0, Prescott absent. 95 ITY. COUNCIL MINUTES Page 9, 12-7-87 2. AWARD OF CONTRACT FOR ASPHALT/CONCRETE. 'REHABILITATION. AND OVERLAY PRO~ECT, 1987-88 FISCAL YEAR Bi~ls were opened ~n November 24, 1987, as follows: R. J. Noble Company, Orange Blair Paving Company, Anaheim Sully-Mil ler Company, Orange Industrial Asphalt, Irwindale Vernon Paving Company, Anaheim $159,374.50 $160,259.00 $169,222.60 $169,903.66 $170,177.00 The low bid is 0.6% under the Engineer's estimate of $160,350. As recommended in the inter-com dated November 30, 1987, prepared by the Public Works Department/Engineering Division, it was moved by H'oesterey, seconded by Kennedy, to award the contract to R. J. Noble Co., Orange, in the amount of $159,374.50 for subject proj- ect. The motion carried 4-0, Prescott absent. 95 3. AWARD OF CONTRACT FOR STREET LIGHT CONDUIT INSTALLATION ON "C" STREET FROM MAIN STREET TO THIRD STREET Bids were opened on December 1, 1987, as follows: Steiny and Company, Inc., Fullerton $5,987.00 The low bid is 0.2% below the Engineer's estimate of $6,000. It was moved by Hoesterey, seconded by Kelly,, to award the contract to Steiny and Company, Fullerton, in the amount of $5,987 for sub- ject project as recommended in the inter-com dated December 2, 1987, prepared by the Public Works Department/Engineering Divi- sion. Carried 4-0, Prescott absent. 63 AUTHORIZATION TO INSTALL NEW STREET LIGHTS ON MAIN STREET Presently, $16,000 is budgeted for subj'ect project in fiscal year 1987-88. Councilman Kelly expressed a desire to delay subject project until input from the Old Town area residents is received. At the Mayor's request, the Director of Public Works identified the difference in projects between Items 3 and 4. He explained that Item 3 involves three street lights on "C" Street between Third and Main, one light on the easterly side, two on the westerly side. The project was initially sent out to informal bid which staff hoped would come in under the $5,000 bid limit. How- ever, 'staff had to comply with the formal bid process, and formal bid results were exact as informal bids. Undergrounding was never slated for Item 4. During the Main Street reconstruction project, the intent was to install conduit for a street light system, which was done during recent construction between "C" and Pacific. While designing the roadway, there was suggested the use of decorative lighting (such as Victorian style). However, staff found that such style of. lights are mostly on a single pole without the mast arm which hangs over in the street, and would require removal of trees on Main Street. Therefore, staff felt it wisest to go back to conventional style lights to get as much illumination on pavement area as possible. Staff also considered the possibility of extending the mission bell theme, which is still an option. However, conventional style lighting exists in front of Stevens Square and further west on Main past Pacific, which would not match the mission bell theme on the north side of Main Street. If other than the mission bell lights are used, the City would have to maintain its own special lighting system. In other words, they would not be Edison maintained. CITY COUNCIL MINUTES Page 10, 12-7-87 XI. Mayor Pro Tem Kennedy concurred with Councilman Kelly.that the City invite input from Main Street residents and business owners. If they're not interested, staff should proceed with its recommenda- tion. However, if interest is expressed, the City should conduct a countrywide search with Edison's assistance. She encouraged this two-step process, remaining sensitive to security concerns about good i 11 umi nat i on. It was then moved by Hoester. ej/, seconded by.....llm,elly, to continue sub- ject item and direct staff to solicit input from Main Street resi- dents and business owners. Motion carried 4-0, Prescott absent. 63 S. AUTHORIZATION TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF llJSTIN AREA SENIOR CENTER See Council Minutes Pages 5 and 6. 6. AWARD OF CONTRACT FOR MAINTENANCE OF LANDSCAPING, 1988-92 Bids were opened on December 1, 1987, as follows: Toyo Landscaping Company, Garden Grove Landscape West, Inc., Los Angel es $1,216.65/month $2,119.11/month The bid from Landscape West, Inc., is 38% below the Engineer's estimate of $3,400 per month. As recommended in the inter-com dated December 2, 1987, prepared by the Public Works Department/Engineering Division, it was moved by Hoesterey, seconded by Kelley, to: . 1) Find that Toyo Landscaping Company's bid cannot be considered because of insufficient bidder' s bond,~ 2) Award the contract for subject project to Landscape West, Inc., Los Angeles, in the amount of $2,119.11 per month; and 3) ApProve a budget appropriation of $~3,000 from revenue from the Tustin Landscape and Lighting District. Carried 4-0, Prescott absent. 25 REPORTS 1. PLANNING CO)~MISSION ACTIONS - NOVEMBER 23, 1987 All actions of the Planning Commission become final unless appealed by the City Council or member of the public. It was moved b~v Hoes..%lerey, seconded by Kennedy, to ratify the Plan- ning Commission Action Agenda of November 23, 1987. After a brief question-and-answer period, the motion carried 4-0, Prescott absent. 80 2. INVESTMENT SCHEDULE AS OF NOVEMBER 30, 1987 A report listing various investment schedules for the City and Redevelopment Agency with maturities 12 months or less and in excess of 12 months. It was movled by Kennedy, seconded b.s Hoest. ere~,, to receive and file subject report dated December 1, 1987, prepared by the Finance Department. Carried 4-0, Prescott absent. 50 3. TRAFFIC SIGNAL WARRANT STUDY - "B" STREET AT FIRST STREET A follow-up to a previous study which staff has completed on sub- ject intersection. There was a brief question-and-answer period relative to pedestrian safety. It was moved by Hoesterej/, seconded by Kennedj/, to receive and file subject report dated November 25, 1987, prepared by the Public Works Department/Engineering Division. The motion carried 4-0, Prescott absent. 94 qITY COUNCIL MINUTES ?age.11, 12-7-87 4. OPEN ATTICS IN EXISTING STRUCTURES Subject report was requested by Mayor Edgar. It was moved by Hoesterej/, Seconded by Kennedy,, to receive and file subject report dated December 7, 1987, prepared by the Com- munity Development Department. Carried 4-0, Prescott absent. 81 5. OLIVE TREES - LANDSCAPE MEDIANS .Subject report was requested by Councilman Prescott. It was moved by Hoesterey, seconded by Kennedj/, to receive and file subject report dated December 2, 1987, prepared by the Public Works Department/Engineering Division. The motion carried 4-0, Pres-cott absent. 92 6. COLUMBUS'll~STIN TASK FORCE )~EETING STATUS A status report on subject committee. It was moved by Hoestere),, seconded bi/ Kennedj/, to receive and file subject report dated December 2, 1987, prepared by the Com- munity Services Department. Motion carried 4-0, Prescott absent. 41 XI I. OTHER BUSINESS 1. MEDIAN ON MAIN STREET, EASTERLY OF WILLIAMS STREET In response to Councilman Kelly, the Director of Public Works stated that refurbishment of the median on the south side of Main Street, just easterly of Williams is in progress and should be com- pleted by mid-January, 1988. 95 2. EMERGENCY VEHICLE ACCESS ON SYCAJ~ORE AVENUE BETWEEN REDHILL & NEW- PORT Councilman Kelly expressed concerns that emergency vehicles have difficulty traveling on Sycamore between Redhill and Newport Ave- nues because of street narrowness and cars parked along both sides of the street. He requested that staff contact the Orange County Fire Department for suggestions to resolve same. The matter was referred to staff. 3. SOBRIETY CHECKPOINTS The Police Chief responded to Mayor Pro Tem Kennedy that Tustin has no plans to conduct sobriety checkpoints this holiday season for economic reasons. 82 4. PUBLICATION OF CITY COUNCIL AGENDA Mayor Pro Tern Kennedy wondered if the City Council Agenda could be published in the new section of the Los Angeles Times entitled, "Your Week." 38 5. CITY CLERK POSITION - ELECTED OR APPOINTED Mayor Pro Tem Kennedy requested that the subject of the City Clerk position becoming an apponted position (rather than elected) be agendized for discussion on December 21 or in January, 1988. 37 6. COMMENDATION FOR TREE LIGHTING CEREMONY Councilman Hoesterey commended staff for the Tree Lighting Ceremony which was held on December 3, 1987. 41 7. ORANGE COUNTY VECTOR CONTROL DISTRICT Mayor Edgar requested that reappointment of Mayor Pro Tem Kennedy to the Orange County Vector Control District be agendized for the December 21 meeting. 67 CITY COUNCIL MINUTES Page 12, 12-7-87 8. "FOR SALE' CARS PARKED ON VACANT LOT ON- SEVENTEENTH STREET In response to Mayor Edgar, the Community Development Director stated that staff is proceeding with code enforcement action and working with the property owner to eliminate the problem of "for sale" cars being parked on a vacant lot adjoining the Fireman's Fund building on 17th Street. 81 9. CREATION OF A PARKS ADVISORY COMMITTEE Mayor Edgar stated that the time has come to create a Parks Advi- sory Committee, and provided~ some constraints. He expresed concern with n'ot creating another bureaucracy, yet thought it attractive to have a group that in some ways parallels the Park Commission of years ago. . , Council concurred to agendize subject matter for discussion on the January 18, 1988, agenda. 41 XIII. CLOSED SESSION The Mayor announced that the City Council will recess to Closed Session pursuant to Government Code Section 54956.8 to give instructions to the City's negotiator regarding negotiations with James M. Nisson concern- ing the purchase of property for street widening purposes located at the northeast corner of Red Hill Avenue and Walnut Avenue. 38 XIV. RECESS - REDEVELOPMENT; CLOSED SESSION - RECONVENED XV. At 9:00 p.m., it was moved bi/ Hoesterej/, seconded bi/. Kennedj/, to recess to the Redevelopment Agency, thence to a Closed Session pursuant to Government Code Section 54956.8 as noted above. The motion carried 4-0, Prescott absent. The meeting was reconvened at 10-00 p.m. with Councilman Prescott absent. ACTION FROM CLOSED SESSION Council concurred to authorize staff to proceed with acquisition of the Nisson property for the amount of the City's appraisal. 85 XVI. ADJOURNMENT At 10'01 p.m., the meeting was adjourned to the next Regular Meeting on Monday, December 21, 1987, at 7'00 p.m. by unanimous informal consent. MAYOR CITY CLERK