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Home My WebLink AboutCC 10 DSGN WTR MAIN 12-21-87"?;.' ,"i ~! ~/~i\ CONSENT CALENDAR NO. 10 I DECEMBER 15,' 1987 ...... ~'''' TO~ ~. S~.JBJECT: WILLIAM HUSTON, CITY MANAGER PUBLIC'WORKS DEPARTMENT/ENGINEERING DIVISION CONSULTING SERVICES AGREEMENT FOR DESIGN OF WATER MAIN REPLACEMENT PROJECTS NO. 26 AND 27 [~ RECOMMENDATION That the City Council approve a consulting services agreement with California Civil, Inc. for design of Water Main Replacement Projects No. 26 and 27 and authorize Mayor and City Clerk to sign subject to final approval of the City Attorney. . BACKGROUND There are eight new projects in the 1987-88 budget for water main replacements. In order to maintain the capital improvement schedule it is proposed that five of these be designed by private consulting firms and the remaining three by City staff. .The budget provides $221,500 for these two projects which will replace mains and services at the following locations: PROJECT NO. 26 (CITY TERRITORY) Edinger Avenue, Route 55 to Del Amo PROJECT NO. 27 (COUNTY TERRITORY) LaBella Drive, La Colina to Windsor Lane Del Rey Drive, La Colina to Windsor Lane Catalina Avenue, La Colina to Windsor Lane Windsor Lane, Red Hill to LaBella Proposals were solicited from three consulting firms all of which are qualified and able to competently perform these professional design engineering services. The firms and their proposed fees are as fol 1 ows: California Civil Inc. ASL Consulting Engineers Woodside/Kubota and Associates $ 8,350 8,500 14,400 agreement with California Civil Inc. is recommended. Bob Le~[en'decker Director of Public Works/City Engineer onald E. ~olfo~ - Engineering Services Manager PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of , 1987 by and between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City"); and CALIFORNIA CIVIL, INC., 3190-J Airport Loop Drive, Costa Mesa, California 92626 (hereinafter called "Consultant"}. WITNESSETH- WHEREAS, City desires to employ Consultant to furnish the necessary professional services for design of Water Main Replacement Projects Nos. 26 and 27; and ~ WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide 'the necessary consulting services.; and WHEREAS, Consultant has submitted to City a Proposal dated December 14, 1987, a copy of which is attached hereto marked Exhibit "A", and is by this .reference i~ncorporated herein as though set forth in full herein. NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide for consulting services for the Project, and City and Consultant for the consideration hereinafter set forth agree as follows- Section 1- Scope of Consultant's Services. Consultant agrees to furnish to the City professional services for the Project. These services shall include design of water mains and water services in accordance with the City's request for proposal dated l)ecembe~ ?, 1987 and Consultant's proposal (Exhibit "A"). -1- Section 2: Time for Completion. It is hereby understood and mutually agreed' that the time for completion of .the work to be performed by Consultant is an essential condition of this Agreement. Consultant agrees that it shall prosecute regularly and diligently the work of this Agreement accordingly to reasonable schedules established by City for the various items of work described. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional compensation. Section 3: Compensation. The compensation to be paid under this Agreement shall be on a fixed fee of $8,350. Monthly payments ~for work completed will be paid as the work progresses, within thirty (30) days of the date of Consultant's invoice. Section 4: Miscellaneous Provisions. A. City and Consultant further agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the right to terminate any or all of the services and work cov.ered by this Agreement at any time. In the event of such termination, Consultant shall be paid for services rendered and costs incurred to the effective date of the termination. (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties thereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant and any of its agents, servants and employees be considered as an employee or agent of the City. - -2- (5) Consultant shall perform all. services required under this Agreement using that degree of care and skill ordinarily exercised under similar condition in similar localities, and shall be reSponsible for all errors and omissions committed by Consultant in performing its services under the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its emloyees, ., successors and assigns, harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges arising from Consultant's negligent performance of this Agreement. Consultant shall maintain in full force and effect during the terms of this Agreement, its existing policies of insurance for which certificates.~of insurance have heretofore been delivered to City. (6) Consultant shall carry and pay for such workers' compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's compensation Insurance and safety laws, to relieve City from all responsibility under said laws in connection with the performance of this Agreement, and upon the execution of this Agreement, to file with City a certificate certifying to said protection. (7) Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex, or national origin, including but not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail, to fully apprise City thereof. -3- Section 4: Miscellaneous. (1) The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of'~the project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. (2) There are no understandings or agreements except as herein expressly stated. IN WITNESS WHEREOF, this Agreement was executed ~y the parties on the day and year first above written. ~ CITY OF TUSTIN, a municipal corporation ATTEST: By Mayor City Clerk APPROVED AS TO FORM' City Attorney CALIFORNIA CIVIL, INC. By Title' -4- CALl CIVIL INC, · Planning · Engineering · Surveying O h N IA EXHIBIT "A" Civil and Utility Consultants Our Ref: AJM/CK/ll2 December 14, 1987 Mr. Ron Wolford CITY OF TUSTIN 300 Centennial Way Tustin Ca. 92680 Subject: Design of Water Main Engineering Proposal Repl acemegt - Projects No. 26 & 27 Dear Ron, Pursuant to your request, we are engineering proposal for the design of new service connections as defined 7th, 1987. -.pleased to submit this water main replacement and in your letter of December Scope of Services: Task: · Field survey for design purposes. Note curb, gutter, sidewalks, AC pavement, PCC pavement, manholes, valves, meters and all evidence of utilities. Our 'proposal assumes that the majority of street center line monumentation is in tact and that the City will provide street .ties and bench marks. · Design Plans: We estimate one title sheet and three 40' scale plan sheets. · Utility Coordination' Contact all utility companies; obtain Atlas sheets or improvement plans; plot on drawings. 4. Technical specifications and/or special provisions. 5. Engineer's cost estimate. · Coordinate and secure necessary permits from Orange County EMA. · Miscellaneous meetings and coordination with City Staff and Contractor (including advice during construction). Cont'd... 3190-J Airport Loop Drive , Costa Mesa, CA 92626 , (714) 557-1059 Design of Water Main Replacement Page 2 Estimate of Fees/Schedule: California Civil, Inc. is prepared to provide the above Scope of Services for a fixed fee of $8,350.00. Attached is a breakdown of estimated fee by individual tasks. - Also provided is a proposed project design schedule. We are prepared to begin work on the project immediately following authorization and we anticipate completing plans by January 20th, 1988. The project team will consist of A1 Moro as Project Manager/Project Engineer and Bob Gregory.~as Utility Coordinator. Resumes of both individuals have been provided. It is important to note that Bob Gregory has extensi%ie experience in utility coordination and has numerous direct contacts with all local utility companies. This is particularly valuable to this project which involves underground improvements.' ~ In addition residential completed by to water improvement plans associated with major and commercial development, recent water projects California Civil, Inc. include: i · Center street water main improvements, City~ of Costa Mesa, Mesa Consolidated Water district. · Garden Grove Boulevard water main extension, City of Garden Grove. · Water/sewer improvements for the extension of Canyon View Boulevard, City of Orange. · West Park utility planning and design, City of. Irvine, The Irvine Company. Thank you for this opportunity to offer our services. We are very anxious to work with the City of Tustin. If you have any questions regarding this proposal, please give me a call. Very truly yours, CALIFORNIA CIVIL, PR I NCI PAL INC. Enc: TUSTIN - WATER MAIN REPLACEMENT ENGINEERING PROPOSAL T~SK ~. FIELD DESIGN SURVEY A. EDINGER B. WINDSOR, ETC. 2. UTILITY COORDINATION PREP. BASE MAPS DESIGN WATER PLAN PREP SPECIFICATIONS PREP. COST ESTIMATE T. SECURE PERMIT MTGS/COORDINATION BLUEPRINTING/ REPRO P.M. MAN-HOURS ~ 2-MAN3-MAN ENGR DRFT CLR CREW CREW 50 40 20 130 150 8 12 24 12 20 3 ~ 20 TOTAL: 23 36 44 3 20~ 4 SUB TOTAL $600 $2,600 $400 $1,560 $1,760 $42(I $260 $240 $360 $150 $8.350 EXHIBIT B CALIFORNIA CIVIL FEE SCHEDULE CLASS IF ICAT I ON Principal/Project Manager Project Engineer Designer/Survey Draftsman Clerical/Support Staff Survey Crew (2-man) Survey Crew (3-man) Tech/Planner INC. HOURLY RATE $ 75.00 60.00 50.00 40.00 20.00 130.00 150.00 Reimbursables will be billed at actual handling surcharge. Two hour minimum time for Survey Crew. Sat/Sun survey is charged at 1.5 times The fees are in effect until June, 1988, are subject to adjustment. the costs Hourly at such pl us Rate time 10% they _m