HomeMy WebLinkAbout08 NOC CIP 4062 07-21-03AGENDA REPORT Agenda Item Reviewed: City Manager Finance Director B MEETING DATE: JULY 21, 2003 TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE RED HILL AVENUE AT SAN JUAN STREET TRAFFIC SIGNAL MODIFICATION / UPGRADE (CIP NO. 4062) SUMMARY Construction of the Red Hill Avenue at San Juan Street Traffic Signal Modification / Upgrade (CIP No. 4062) has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 03-94 accepting the Red Hill Avenue at San Juan Street Traffic Signal Modification / Upgrade (CIP No. 4062), and authorizing the recordation of the Notice of Completion, and direct the City Clerk to: 1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of recordation of the Notice of Completion; and 2. Release the Faithful Performance bond not sooner than one year after the date of recordation of the Notice of Completion; and Assuming no claims or stop payment notices are filed, it is further recommended that thirty-five (35) days after the date of recordation of the Notice of Completion the City Council authorize payment of the final 10% retention in the amount of $12,110.60 to KDC, Inc., dba Dynalectric. This amount, together with previous contract payments and change order amounts of $108,995.35 represents 100% of the final contract cost. FISCAL IMPACT The final construction cost of this project is $121,105.95. The project construction was funded by Measure "M" Turnback Funds. Project construction along with design, construction management, etc., has increased the City's infrastructure assets by $121,522.00. That increased infrastructure valuation will be added to the City's infrastructure inventory as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34). Detailed cost information is shown on the attached GASB 34 Infrastructure Inventory Valuation Form. Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Red Hill Avenue at San Juan Street Traffic Signal Modification / Upgrade (CIP No. 4062) July 21, 2003 Page 2 BACKGROUND AND DISCUSSION The construction of the Red Hill Avenue at San Juan Street Traffic Signal Modification / Upgrade (CIP No. 4062) was completed on July 7, 2003. The signal modifications included additional safety lighting for intersection illumination, new signal poles, mast arms and vehicle heads, illuminated street name signs, and replacement of existing curb ramps to comply with federal Americans with Disabilities Act (ADA) requirements. All of the work for this project has been completed to the satisfaction of the City Engineer, and is now ready for City Council acceptance. Tim D. Serlet ~ Director of Public Works/City Engineer Dana R. Kasdan ~ Engineering Services Manager TDS:DRK: NOC Red Hill atSan Juan & Reso 03-94.doc Attachments: Resolution No. 03-94 GASB 34 Infrastructure Inventory Valuation Form Location Exhibit RESOLUTION NO. 03-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE RED HILL AVENUE AT SAN JUAN STREET TRAFFIC SIGNAL MODIFICATION/UPGRADE (CIP NO. 4062) WHEREAS, KDC, Inc. dba Dynalectric, having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Red Hill Avenue at San Juan Street Traffic Signal Modification / Upgrade (CIP No. 4062) BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 21st day of July 2003. Tracy Wills Worley, Mayor ATTEST: City Clerk CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: En.qineering Prepared by: Jon Drauqelis Phone/Extension: (714) 573-3164 Date Prepared: July 14, 2003 Description of the Asset: Traffic Siqnal Modification / Upgrade: Red Hill at San Juan Date: r--I Acquired Basis of Valuation: Constructed I--I Removed: (Please check one) July 7, 2003 Actual Cost (should include design, construction mgmt, fees, transportation, etc.) Estimated Cost If Estimated Cost, describe the method used: Quantity: (Example: 35,000 SF of concrete sidewalk) Description Quantity Total Amount Design Traffic Signals and Lighting Concrete Ramps and Sidewalk L.S. $8,500.00 L.S. $109,985.00 L.S. $3,037.00 TOTAL $121,522.00 Source of Document / Information: Actual Contract Cost Total Valuation Amount $121,522.00 S:\CIP Projects - Active\4062 - Mod Upgrade TS Red Hill at San Juan\Final Out\GASB 34 Valuation for Red Hill at San Juan.doc Z :::3 I- LL 0 0 0 0